HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8371 ARCHITECTURAL & ENGINEERING SERVICES ON-CALL (13)Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
[AU] WORKSHOP
WORK ORDER NUMBER:
PROJECT TITLE: Trail Head Neighborhood Park
ORIGINAL BID/RFP NUMBER & NAME: 8371 Professional Design Services
MASTER AGREEMENT EFFECTIVE DATE: January 1, 2017
WORK ORDER COMMENCEMENT DATE: July 15, 2019
WORK ORDER COMPLETION DATE: September 31, 2020
MAXIMUM FEE: (time and reimbursable direct costs): $141,374
PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Scope of Work
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of twenty-six (26) pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Jason Kersley, Managing Principal
ACCEPTANCE: Date: July 8, 2019
Greg Oakes, Project Manager
REVIEWED: Date:
Elliot Dale, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
10 July 2019
acting 7/15/19
26 June 2019
Greg Oakes
Park Planning and Development
City of Fort Collins
215 N. Mason
Fort Collins, CO 80522
RE: Trail Head Neighborhood Park
Dear Greg,
[au]workshop is pleased to provide you with this proposal for design services for Trail Head
Neighborhood Park in northeast Fort Collins.
PROJECT UNDERSTANDING, SCOPE OF WORK AND DELIVERABLES
We understand the scope of the project is to develop a new neighborhood park in northeast
Fort Collins. The park will be 5.6 acres and comprise a Common Green; Park Center with
children’s playground, shelter, restroom; shaded central corridor with boardwalk; basketball
court; and an active play area with bouldering and nature/log play features.
We understand that our scope of the project is to provide design services for the shelter,
restrooms, and play towers within the Park Center. We will engage civil engineers and
irrigation engineers for design of the entire 5.6-acre parcel. It is our understanding that the
City will engage a CMGC, and the CMGC will provide cost estimating services.
Conceptual Design
At commencement of Conceptual Design [au]workshop will participate in a City lead design
charrette. At the end of the Conceptual phase we will participate in a Neighborhood Meeting
and will provide sketches and renderings for use during this meeting. We would also be able
to provide Sketchup models for the City’s use in creating renderings for the Neighborhood
Meeting
Design Development
[au]workshop and all consultants will participate in a Kick-off Meeting at the start of Design
Development. At the end of Design Development, we will provide documents (plans,
sections, elevations, initial details, and 3D views, outline specifications) that fully illustrate
design intent with enough detailing so that the CMGC can provide accurate pricing.
3D views provided during Design Development will included 2–3 views for each structure
(Shelter, Restrooms, Play Structures) from SketchUp or Revit to help illustrate design intent.
Construction Documents
[au]workshop and all consultants will participate in a Review Meeting at the start of
Construction Documents and an additional Coordination prior to the 75% CD submittal. At
the 75% CD milestone we will provide documents that show all plans, sections, elevations,
details, and 3D views from DD in addition to specifications that can be used for final pricing.
At the 95% CD milestone we will provide completed documents for permitting. At the 100%
CD milestone we will provide any additions or alteration to the 95% CD set clouded for
construction.
Services provided during Design Development and Construction documents cover systems
selection, material selection, structural system coordination, Mechanical and Plumbing
coordination, Electrical coordination, and coordination with Civil, Irrigation and Landscape.
Additionally, we will attend all meetings as outlined above, make submittals as outlined
above, and coordinate all consultants throughout design.
Construction Administration
During Construction Administration we will review shop drawings and submittals, answer
RFI’s, and issue Supplemental Information as required to complete construction. We will
attend Construction meetings at regular intervals or as requested by the City. Unless
otherwise instructed we will attend meetings once every month. We will conduct site
observations during construction at intervals suited to construction progress. Unless
otherwise instructed we will conduct four site visits. We will conduct one final punch walk
and one follow up walk at completion of construction.
[au]workshop will provide these services on an hourly basis with the intention of working as
quickly and efficiently as possible. We will not exceed the dollar amounts noted in the “Fees
and Expenses” paragraph below without prior approval from you.
FEES and EXPENSES
For tasks described above, we propose a time and reimbursable direct cost basis under this
agreement using our standard Hourly Rate Chart (per the Professional Services Agreement).
Fee Schedule Total fee for work described will be $141,374, please see attached fee schedule
(Attachment A) for complete breakout of fees by consultant per phase and an Architectural
fee break out (Attachment B) for services in each phase.
Reimbursable Expenses
Expenses for reproductions will be billed to you at cost. Other expenses such as physical
models, professional renderings, etc. are not anticipated, but if incurred will be in addition to
the fees stated above and will be invoiced at their actual cost. Reimbursable fees will be
incurred only with prior approval by you.
AGREEMENT
By signing below, you agree to the provisions of this proposal. Authorizing services
described in this Proposal shall be construed to mean agreement with its provisions. We
trust these terms meet your expectations and we are excited to assist you. Should you
have any inquiries, please do not hesitate to contact us at your convenience.
Sincerely,
[au]workshop, llc.
Jason Kersley, AIA LEED AP
Managing Principal
A G R E E D:
By: (signature) ________________________________ Date: ______________________
Printed name: ________________________________
Attachments:
Attachment A, Fee Breakdown
Attachment B, Architectural Fee Breakdown
JVA Civil Proposal
Hines Irrigation Proposal
JVA Structural Proposal
Integrated Mechanical Proposal
RJ McNutt Electrical Proposal
ATTACHMENT A
Trail Head Neighborhood Park
Percentage of Fee by
Consultant
Area $/SF Total Cost Professional Service Fee Fee Fee Fee Fee
5.667 Acre Park 246,855 SF 7.70 $1,900,000.00 Architecture $10,295 $19,565 $27,070 $16,790 $73,720 48.50%
14.0% 26.5% 36.7% 22.8% 100.0%
Landscape Architecture $10,626 6.99%
Provided by City
Total Fee A/E $152,000 8.0% of Construction Costs Civil Engineering $0 $11,004 $14,000 $2,996 $28,000 18.42%
Fees: Architectural $73,720 48.5% to Arch 0.0% 39.3% 50.0% 10.7% 100.0%
Fees: Consultant $78,280 51.5% to Consulatants Irrigation $0 $1,850 $4,400 $2,500 * $8,750 5.76%
0.0% 21.1% 50.3% 28.6% 100.0%
Structural $0 $3,616 $11,040 $6,848 $21,504 14.15%
0.0% 16.8% 51.3% 31.8% 100.0%
Mechanical $0 $650 $2,200 $350 $3,200 2.11%
0.0% 20.3% 68.8% 11.0% 100.0%
Electrical $0 $1,200 ** $3,500 $1,500 $6,200 4.08%
0.0% 19.4% 56.5% 24.2% 100.0%
Totals $10,295 $37,885 $62,214 $30,986 $141,374 100.00%
*Irrigation fee in CA included $50 in reimbursable expenses
**Electrical services in DD include photometric documentation for Development Review
June 26, 2019 Full Design
Conceptual Design Design Development Construction Docs Construction Admin Total
ARCHITECTURAL FEES
ATTACHMENT B
Design Principal
Managing Principal
Project Manager
Project Architect
Architectural Intern
Total Hours
Total Fee
Hourly Rate $175 $150 $115 $90 $70
Conceptual Deisgn
Charrette Prep 1 1 2 $290
Design Charette 4 5 9 $1,275
Sketches 8 8 16 32 $3,440
Sketchup Modeling 3 6 40 49 $4,015
Neighborhood Meeting 4 5 9 $1,275
Conceptual Total 101 $10,295
Design Development
Kickoff Meeting 3 5 8 $1,190
DD Documentation (Total of Tasks Below) 11 6 34 0 78 129 $12,285
Plans 2 1 4 16
Sections 2 1 4 16
Elevations 2 1 4 16
Details 2 1 2 14
3D Views 2 1 4 16
Outline Specifications 1 1 16 0
General Coordination 2 2 8 12 $1,660
Structural Coordination 2 2 8 12 $1,660
Mechanical Coordination 8 8 $1,010
Electrical Coordination 8 8 $1,010
DD submittal 1 2 4 7 $750
DD Total 184 $19,565
Construction Documents
Review & Coordination Meeting 3 5 3 11 $1,310
75% CD Coordination Meeting 3 5 3 11 $1,310
CD Documentation (Total of Tasks Below) 9 9 43 0 72 133 $12,910
Plans 2 2 4 18
Sections 2 2 4 18
Elevations 2 2 4 18
Details 2 2 4 18
3D Views 0 0 0 0
Specifications 1 1 27 0
General Coordination 2 12 14 $1,730
Structural Coordination 1 12 13 $1,555
Mechanical Coordination 12 12 $1,380
Electrical Coordination 12 12 $1,380
Civil Coordination 1 12 13 $1,555
75% CD Submittal 1 2 4 7 $660
95% CD Submittal 1 2 4 7 $660
100% CD Submittal 1 2 4 7 $660
Permitting 2 12 4 18 $1,960
CD Total 258 $27,070
Construction Administration
Construction Meetings 5 20 20 $2,300
Site Visits 4 12 12 $1,380
Punch Walk 2 10 10 $1,150
Submittals 52 52 $5,980
RFIs 52 52 $5,980
CA Total 146 $16,790
Total 57 23 363 0 228 689 $73,720
June 24, 2019
Mr. Brian Betsill, AIA
AU Workshop
405 Linden Street
Fort Collins, CO 80524
Reference: City of Fort Collins Trail Head Neighborhood Park
Letter Agreement for Civil Engineering Subconsultant Services
Dear Brian:
JVA, Inc. (JVA) has estimated the scope of work and associated fees required to provide civil
engineering services to AU Workshop (CLIENT). The estimated scope and fees are for the new
Trail Head Neighborhood Park project at 775 Greenfields Drive in the City of Fort Collins (City).
SCOPE OF WORK
The scope of services below is based on our discussions to date and review of the information
provided. We have assumed that detailed site survey and topographic information will be provided
by others. The 5.6-acre site will include new trails, a basketball court, fields, shelters and
restrooms. The surrounding sites appear to be fully developed and we assume all infrastructure is
in place to support this project.
For purposes of this proposal, we have included Basic Services for the development of the site
alone. If additional roadway and utility infrastructure is required outside this area, we have
assumed that this will be negotiated separately. Based on this information and our understanding
of the design efforts required for parks, the civil engineering services anticipated for this project
include the following detailed tasks:
Design Development
1. JVA will assess the existing site conditions in the field and review the topographic survey
information provided. We have assumed that detailed site survey and topography will be
provided by others. At this time, we will request any additional surveying efforts and
determine the need for additional geotechnical studies. JVA will gladly assist the owner
with obtaining an updated boundary/design survey, geotechnical report, and traffic study.
2. JVA will provide preliminary grading and investigate drainage issues related to the existing
site, and work with architectural disciplines for site layout. We will attend initial contact
meetings with the City of Fort Collins and Poudre Fire Authority to determine their
requirements. We will evaluate the existing public utility system and provide preliminary
design of service extensions and connections to available mains.
3. JVA will produce the schematic design plans and narrative, including rough earthwork
calculations, required for this phase of design. We assume two team coordination meetings
and one Owner review is anticipated.
Trail Head Neighborhood Park
May 17, 2019
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4. JVA will refine the grading to the one-foot contour interval. JVA will design the onsite
drainage systems, and coordinate with the design team for sizing and location of drainage
structures, including roof, courtyard and foundation drain outfall connections.
5. JVA will coordinate with the local review agencies, including the City of Fort Collins
utilities and fire departments, for private onsite water and sewer services to the building,
and provide coordination drawings for review. We have assumed that the Fire Department
will also require review of the proposed facilities and hydrant locations.
6. JVA will produce the design development plans and specifications. We will update the
preliminary earthwork calculations with the more refined grading where applicable. Three
coordination meetings with the CLIENT and other project team members are anticipated.
Construction Documents
7. JVA will assist the CLIENT with the City of Fort Collins review process. We assume the
CLIENT or owner will complete applications and pay submittal fees. JVA will submit
review drawings for grading & drainage, erosion control, and utilities. JVA will prepare
and submit the Final Drainage Report as required by the municipality. We have assumed
that this report will address site drainage system design and erosion control issues. Based
on our understanding of the site, design of stormwater detention and water quality
enhancement facilities are included. Municipal water and sewer review submittals will be
prepared by JVA, and approval will be required prior to the building permit approval.
8. JVA will continue to refine the grading from the design development to the final grading
required on the site with critical spot elevations provided. Storm sewer inlets, piping,
grass-lined swales and drainage features will be designed. Estimated earthwork
calculations are anticipated.
9. The water and sanitary sewer connections for the building will also be detailed in this phase
and submitted for approval. We will coordinate with mechanical engineer and landscape
architect for service taps and meters. JVA will assist owner in the easement process by
delineating easements and provided easement CAD files. We assume a licensed land
surveyor will produce all required easement legal descriptions and exhibits, and the owner
will coordinate the easement submittal process.
10. CLIENT and project mechanical/electrical/plumbing engineer will make contact with gas,
electric, telephone, data and other non-municipal utility companies with regard to the utility
service extensions, realignment, load sizing, building entry points, and/or undergrounding
of said utilities. JVA will work with the CLIENT and design team for related site
coordination. JVA will show these non-municipal utilities on our preliminary and final
engineering plans based on design information provided by others. Based on our
experience, we anticipate the utility companies will perform their own final design and the
installation will be coordinated by the contractor.
11. JVA will finalize the civil design of the site and produce a horizontal control plan with
signage and striping. We anticipate receiving pavement design criteria from the project's
geotechnical consultant.
Trail Head Neighborhood Park
May 17, 2019
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12. JVA anticipates that the architect, mechanical engineer and/or landscape architect will
perform the required design for internal building features including internal roof drains,
perimeter and underslab drains, internal plaza areas, internal/below-grade parking areas,
sump/pump pits, etc., and that JVA will provide support to these efforts by coordinating
exterior connections to adjacent utilities from these internal designs. Perimeter/underdrain
and groundwater remediation design and support are not included at this time.
13. JVA will produce the construction plans, technical specifications for pertinent civil
engineering sections, and applicable reports, and update the construction opinion of
probable cost. We will attend five coordination meetings with CLIENT and other project
team members to complete the document review process.
Bid and Construction Phase Services
14. Bid phase services include attendance at the prebid meeting and addendum preparation.
Services during construction comprise of the review of product submittals, change order
documentation, and response to contractor information requests for civil engineering
related items. Any combination of four site meetings (construction kick-off meeting, site
observation visits, and/or punchlist meeting) will also be included during the work
progress. Construction record drawings will be produced from contractor submitted
records. We have assumed that the CLIENT will provide the lead on all the bidding and
construction services for this project.
BASIS OF PAYMENT
The basis of payment for the scope of work described above will be monthly billings based on the
percentage of lump sum completed to date, plus reimbursable expenses. This amount will not be
exceeded without written authorization of the CLIENT.
Basic Civil Engineering Services
Design Development $ 11,000
Construction Documents $ 14,000
Bid and Construction Services $ 3,000
TOTAL LUMP SUM FEE $ 28,000
Note: The exact scope of work is not known at this early stage of the project. Several possible
subconsultant or civil engineering items may arise during the City review and design process
for which the OWNER may want to budget additional contingent design fees. Based on JVA’s
review of the preliminary project plans, we do not expect to incur theses fees at this time. These
fees will not be incurred unless required and authorized in writing by the OWNER.
Exclusions: Services resulting from significant changes to the project scope, significant bid
alternate design, rezoning/replatting, and significant site plan changes and additional design work
or plans related to field conditions or contractor issues after plans are complete that could not have
been reasonably foreseen may require extension of the time scheduled for our work and additional
fees. Additional municipal submittals or public hearings required for planning department review
and approval will be considered additional services may require extension of the time scheduled
Trail Head Neighborhood Park
May 17, 2019
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for our work and additional fees. Environmental assessment or design efforts for contamination
cleanup measures are not included at this time. Vault or rooftop drainage systems are not included
at this time. Traffic signals or signalization plans and site lighting are not included. Demolition
plans are not included at this time. LEED support services are not included at this time. This
proposal assumes that the development is designed and constructed in one phase. Overlot grading
plans, early start grading/foundation packages, phased plans, and alternate designs will require
additional services. Additional services will be required for coordination and submittals for RTD
or other entities.
SCHEDULE
We can begin working with your team immediately and plan to meet required project deadlines.
If you are in agreement with the scope in this letter, please provide authorization to proceed and a
copy of the standard AIA agreement with this letter attached as an Exhibit. All of us look forward
to working with AU Workshop on this project and continuing to build upon our positive past
relationships.
Sincerely,
JVA, Incorporated
By: _______________________________
Erik T. Nakos, PE
Project Manager
Accepted by:
AU WORKSHOP
______________________________
Title Date
Colorado | Texas | Arizona
o 970-282-1800 | www.hinesinc.com
June 25, 2019
Mr. Brian Betsill
[au] workshop
405 Linden Street
Fort Collins, CO 80524
Dear Brian,
Hines Inc is honored to partner with [au] workshop to provide Irrigation Planning/Pump
Station/Water Feature Mechanical Design for the Trailhead Park project. It is assumed
that 5.6-acre project site will contain irrigated turf, native grass & point source drip
irrigated plant materials. Our detailed scope of work & general conditions are attached
for your review & approval.
Scope & Fee Summary:
Task 1: Design Development $1,850
Task 2: Irrigation Construction Documents $4,400
Task 3: Construction Services $2,450
Estimated Reimbursable Expense $50
Total (Hourly NTE): $8,750
We strive to be as specific as possible in all aspects of our work to ensure complete
understanding of scope & our ability to meet the proposed schedule. Should anything
require further clarification, please do not hesitate to contact me.
Kind Regards,
James N Hines
CONSTRUCTION DOCUMENT SCOPE-OF-WORK
Task 1 – Design Development
• Participate in one (1) project meeting to kick off the DD process.
• Obtain & review project design documents for future development, landscape
planting approaches, & irrigation equipment preferences.
• A comprehensive site irrigation water balance will be developed to determine
estimated future annual water usage for the project site. Water use
information will be organized to detail a summary of landscape types &
quantities, peak season, annual, and monthly water use by plant type and by
major project area (i.e. parks, rights-of-way, etc…)
• Size and confirm physical locations of potable irrigation water taps for each
area of development.
• A master plan drawing will show proposed potable irrigation water tap and
meter locations, preliminary irrigation mainline pipe routing, isolation valve
locations, pipe and wiring sleeves under hardscapes, and controller locations
with electrical power drop requirements.
• A memorandum of design will be developed to include the anticipated irrigation
approach for general areas of development, primary equipment
recommendations, estimated peak demand and annual water usage for the
site.
• Deliverables: one (1) Master Plan drawing & Memorandum of Design in 8-1/2" x
11" narrative format to be submitted as a part of the 50% CD Package.
Task 2 - Irrigation Construction Documents
• Participate in two (2) project meetings; one to kick off the CD portion of the
project & one to review the 75% CD documents.
• The irrigation controller location, electrical power source location and water tap
information (available pressure, meter requirements, etc.) will be documented
as part of this scope.
• Design will comply with City or local equipment specification and design
standards, as applicable.
• Detailed irrigation design will include; sprinkler layout, mainline and lateral pipe
routing and sizing, drip irrigation valves and diagrammatic routing of drip
laterals and remote-control valve locations.
• Review & address City comments received prior to submittal of the next design
iteration.
• Construction documents will include addenda tracking for all changes
implemented.
• Preparation of Irrigation details in the required format.
• Preparation of Irrigation specifications in CSI format.
• Deliverables: two (2) 24 x 36 drawing sheets at 20 scale, details & specifications
in the required format as a part of the 75%, 95%, & 100% CD submittals.
IRRIGATION DESIGN PROPOSAL,
Trailhead Park
June 10, 2019
Task 3 - Construction Services
This task will include the following services:
1. Construction Observation
• Participation in a pre-construction telephone conference to answer Contractor
questions and to provide clarification to bid documents as required.
• Review of shop drawings, and material submittals, comment, re-review and
approval for construction.
• Schedule of and participation in preliminary walk-through with Contractor for
review of irrigation construction and system operation. Preparation of “punch
list” of all items which need adjustment or correction to be performed by
Contractor prior to Final Acceptance.
• Conduct final walk-through with Contractor to observe completeness of
installation and compliance with “punch list” items.
2. As Built Drawings
• Preparation of as-built drawings of irrigation installation from information
gathered from Contractor’s red-lined field drawing set. As-built shall contain
all items indicated in as-built submittal section of irrigation specifications and
shall reflect measurements from permanent points of reference.
Additional Services
If requested by the Owner’s Representative, we will make additional visits to the site
during construction to observe progress by the Contractor. These services will be
charged at our hourly billing rate of $85 for irrigation system construction services,
$95 for pump station and water feature construction services, and $120 for on-site
services requiring field engineering. Expenses will be billed at direct cost for travel,
printing, and lodging, with mileage billed at $0.58 per mile.
Notes:
• Major base changes made after 90% Construction Document submittal,
resulting in major irrigation design revisions, will require additional fees.
• This proposal assumes a total of 3 drawing submittals.
• This scope assumes an existing well will provide irrigation water at the required
quality, flow rate, & pressure required to operate the irrigation system. If
additional water source development, well testing, engineering, or design is
required, Hines will provide a scope at Client request.
• All final construction documentation, including specifications shall be approved
by the project Owner’s Representative to issuance for bidding
Estimate of Reimbursable Expenses
• Drawing plots produced either by our office or outside plotting service
• Travel to and from site
• Project Management/Administrative tasks
IRRIGATION DESIGN PROPOSAL,
Trailhead Park
June 10, 2019
We request written approval to proceed with this project. Refer to Attachment A for a
detailed list of our General Conditions. If you are in agreement with the fee and services
proposed, please promptly sign and return a duplicate original (please sign below and
on the bottom of Attachment A). Please call with any questions or comments. I look
forward to working with you on this project!
Kind Regards, AGREED TO BY:
Hines Inc. [au] workshop Representative
James N Hines Authorized Signature Date
President
ATTACHMENT A: GENERAL CONDITIONS
1. Contract Payment Terms – [au] workshop [hereafter referred to as The Client] accepts the following
terms of payment to Hines Inc. [hereafter referred to as Hines Inc]:
• Hines Inc Payment Terms are due in full on receipt of invoice.
• The Client agrees that ‘Pay-when-Paid’ only applies when the unpaid invoice has been submitted
by The Client to the Owner in a timely manner, and prompt payment of the invoice has been
deliberately pursued by The Client. If these two (2) conditions have not been met, The Client
agrees to pay the Hines Inc invoice on-demand after 60 days past invoice date and agrees to pay
simple interest on each invoice balance at a rate of 1.5% per month.
• If an attorney is retained to collect an overdue debt, Hines Inc will be reimbursed for all attorney
fees and costs.
2. JOB SITE SAFETY – Hines Inc or its representatives are not responsible for job site safety, or for
construction means, methods, techniques, or appropriateness of installation procedures undertaken by
any Contractor.
3. SUBSTITUTIONS - Substitution of equipment or specified products is permitted only by written
approval of the Irrigation Designer.
4. HAZARDOUS WASTE – Hines Inc is not responsible for identifying, locating, discovering, removal or
remediation of any hazardous waste, known or unknown at the site; or for the consequences of any
hazardous waste materials at the site, including but not limited to asbestos and PCB's, as well as
materials not yet known as hazardous.
5. UTILITY LOCATES – Hines Inc is not responsible for determining and marking the location of any
underground pipes, wires, conduits, cables, or structures such as gas lines, fiber optics, irrigation or septic
systems or any other items which may exist below the surface of the ground.
6. AS-BUILT DRAWINGS - As-built drawings are required to be submitted to the Owner’s Representative
by the Irrigation Contractor upon completion of the installation.
7. OWNERSHIP OF INSTRUMENTS OF SERVICE - The Client acknowledges the Consultant’s construction
documents, including electronic files, as instruments of professional service. All reports, drawings,
specifications, computer files, field data, notes and other documents and instruments prepared by the
Consultant as instruments of service shall remain the property of the Consultant. The Consultant shall
retain all common law, statutory and other reserved rights, including, without limitation, the copyrights
thereto.
8. CORPORATE PROTECTION - It is intended by The Parties to this Agreement that the Consultant's
services in connection with the Project shall not subject the Consultant's individual employees, officers or
directors to any personal legal exposure for the risks associated with this Project. Therefore, and
notwithstanding anything to the contrary contained herein, the Client agrees that as the Client's sole and
exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against the
Consultant, a Wyoming corporation, and not against any of the Consultant's individual employees, officers
or directors.
9. CONSEQUENTIAL DAMAGES - Notwithstanding any other provision of this Agreement, and to the
fullest extent permitted by law, neither the Client nor the Consultant, their respective officers, directors,
partners, employees, contractors or sub-consultants shall be liable to the other or shall make any claim
for any incidental, indirect or consequential damages arising out of or connected in any way to the Project
or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to,
loss of use, loss of profit, loss of business, loss of income, loss of reputation and any other consequential
damages that either party may have incurred from any cause of action including negligence, strict liability,
breach of contract and breach of strict or implied warranty.
10. INDEMNIFICATION - The Consultant agrees, to the fullest extent permitted by law, to indemnify and
hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages,
liabilities or costs to the extent caused by the Consultant's negligent performance of professional
services under this Agreement and that of its sub-consultants or anyone for whom the Consultant is
legally liable. The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless
the Consultant, its officers, directors, employees and sub-consultants (collectively, Consultant) against all
damages, liabilities or costs to the extent caused by the Client's negligent acts in connection with the
Project and the acts of its contractors, subcontractors or consultants or anyone for whom the Client is
legally liable. Neither the Client nor the Consultant shall be obligated to indemnify the other party in any
Trailhead Park
May 16, 2019
manner whatsoever for the other party's own negligence or for the negligence of others.
11. LIMITATION OF LIABILITY - In recognition of the relative risks and benefits of the Project to both the
Client and the Consultant, the risks have been allocated such that the Client agrees, to the fullest extent
permitted by law, to limit the liability of the Consultant and Consultants officers, directors, partners,
employees, shareholders, owners and sub-consultants for any and all claims, losses, costs, damages of
any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs
and expert-witness fees and costs, so that the total aggregate liability of the Consultant and Consultants
officers, directors, partners, employees, shareholders, owners and sub-consultants shall not exceed
$50,000, or the Consultant's total fee for services rendered on this Project, whichever is greater. It is
intended that this limitation apply to any and all liability or cause of action however alleged or arising,
unless otherwise prohibited by law.
12. DESIGN SCHEDULES – Hines Inc is not responsible for changes in design schedules (time extensions)
due to circumstances beyond our direct control, such as flood, tornado, earthquake, or other events of
nature, or due to untimely receipt of approvals, submittals, shop drawings, or critical information from
others such as base drawings, soil analysis reports, and similar documents.
13. DISPUTES - This contract shall be interpreted under the laws of the State of Colorado. The initial
attempt to address claims, disputes or other matters in question between the Parties to the Agreement
arising out of or relating to this Agreement or breach thereof shall be by formal mediation. If the claims
or disputes cannot be resolved by this form of contract dispute resolution, relief through the court
system shall be sought. The Parties consent to the jurisdiction of the District Court for Larimer County,
Colorado.
14. STANDARD OF CARE - In providing services under this Agreement, the Consultant shall perform in a
manner consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances at the same time and in the same or similar
locality.
15. SUBMITTAL REVIEW - Review of submittals, shop drawings and other documentation shall be for the
purpose of determining general conformance with the design expressed in the construction drawings, and
not to determine the accuracy or completeness of details such as dimensions and quantities or for
substantiating instructions for installation or performance of equipment, all of which are the
responsibility of the Contractor.
16. This proposal is automatically revoked if not accepted in writing within, 60 days of its date.
Please call with any questions or comments. If you are in agreement with the above general conditions,
please sign and return a duplicate original. I look forward to working with you on this project!
Kind Regards, AGREED TO BY:
Hines, Inc. [au] workshop Representative
James N Hines Authorized Signature Date
President
www.jvajva.com
M E M O P R O P O S A L
TO: Jason Kersley AIA, LEED AP DATE: June 10th, 2019
FIRM: [au] Workshop PROJECT: City of Fort Collins – City of Fort Collins Trail Head Park
Jason:
Please find our scope and associated proposed not to exceed design fee outlined below and on the attached
spreadsheet. This Proposal is based on the City of Fort Collins conceptual plan “Alternate C” illustrating locations
and general configuration of the park layout. No specific design information was available.
Project Scope:
Park Center
• Restroom - The structure will likely be a single larger structure comprising of multiple stalls for each gender.
We anticipate load bearing walls bearing on a frost depth stem wall/spread footing foundation with a light
framed roof structure. Slab on grade at the interior. Exact size unknown.
• Shelter – The structure will likely be some type of post and beam frame assembly with a light framed roof
structure. We anticipate moment and/or braced frames to resist lateral loads. Exact size unknown.
Play Area
• Play Towers – The structure will be designed by JVA and assumed to be a heavy timber construction with
concrete foundation. Alternate design option is having a proprietary company design and detail structure and
JVA shall provide foundation design.
• Birds Nest Play Structure – The structure will be designed by JVA and assumed to be a heavy timber
construction with concrete foundation. Alternate design option is having a proprietary company design and
detail structure and JVA shall provide foundation design.
Active Play Area
• Bouldering and Nature/Log Play – Shall be designed and developed by landscape and/or civil.
Project Schedule:
• Design Charette – Week of July 15th – JVA non-participant.
• Neighborhood Meeting – Week of August 19th – JVA non-participant.
• DD Start – September 2nd.
• DD Submission – October 7th.
• CD Start – October 14th.
• 75% CD Meeting – November 7th.
• 75% CD Submission – November 14th.
• 95% CD Submission – December 13th.
• Construction Documents – December 20th.
Boulder Fort Collins Winter Park Glenwood Springs Denver
1319 Spruce Street
Boulder, CO 80302
303.444.1951
213 Linden Street
Suite 200
Fort Collins, CO 80524
970.225.9099
PO Box 1860
47 Cooper Creek Way
Suite 328
Winter Park, CO 80482
970.722.7677
214 8th Street
Suite 210
Glenwood Springs, CO
81601
970.404.3100
1512 Larimer Street
Suite 710
Denver, CO 80202
303.444.1951
MEMO PROPOSAL
City of Fort Collins – City of Fort Collins Trail Head Park
June 10th, 2019
Page 2 of 2
Scope of Basic Services:
• Structural Engineering services will be provided under the terms of the Recommended Standard of the
Practice of the Structural Engineers Association of Colorado. If any services are required that are not
identified in this proposal, JVA can perform as Additional Services at our regular Hourly Rates
• Base Fee assumes design team meetings will be held in the Fort Collins area. Reimbursable expenses are
included in the base fee. Proposed base fee is hourly not to exceed.
• Construction documents will be produced with REVIT 19. JVA will incorporate Architect's title blocks and
drawing identifications.
• Architect to share their REVIT model with JVA at major project milestones during the design phase.
• Early release packages are not included in Proposed Fee.
• If the Architect chooses to issue Project Specifications, JVA will need an electronic copy of the proposed
Structural Specification Sections for our review. We will return the edited electronic copy to Architect’s
Specification Writer for final editing and final formatting. Please note that for a Project of this type, our General
Notes included on the first sheet of structural drawings can serve as Specifications.
• Base fee includes CA and up to three (3) site visits during construction. Construction site visits shall be made
on a periodic basis to review the work in progress.
Total Proposed Structural Fee $21,504
Fee breakout as follows:
• Restroom $7,500
• Shelter $10,004
• Play Towers (JVA fully designed w/ foundation) $4,000
• Birds Nest Play Structure (JVA fully designed w/ foundation) Excluded
Note: Alternate option for Play Tower to be by a proprietary manufacturer and JVA to design only
foundation a reduction of $2,500 from total proposed fee = $19,004.
Thank you for selecting JVA, Inc. as your Structural Consultant for this Project. We look forward to working with
you. If you have any questions, please feel free to call.
__________________________________
Steve Carpenter, PE, LEED AP
Principal
Attachments: Fee Spreadsheet
ATTACHMENT A
STRUCTURAL
Hourly Rate $160 $144 $128 $96 $112 $0
TASK 1: Design Development (September 2nd,
2019 Kickoff)
Kickoff Meeting 1 3 0 0 0 0 0 3 $480.00
Prepare Concepts/Sketches 1 4 0 8 0 8 0 20 $2,560.00
Review meeting 1 2 0 2 0 0 0 4 $576.00
Total for Schematic Design Phase 27 $3,616.00
TASK TWO: DETAILED DESIGN AND PERMIT DRAWINGS/CONSTRUCTION DOCUMENTS
Kickoff Meeting 1 3 0 0 0 0 0 3 $480.00
Plans 1 2 0 0 28 16 0 46 $4,800.00
Elevations and Details 1 2 0 0 28 16 0 46 $4,800.00
Finalize Finishes (research/specify) 0 0 0 0 0 0 0 0 $0.00
Internal Design Review @ 75% CDs 1 3 0 3 0 0 0 6 $864.00
Final Design review meeting 1 2 0 2 0 0 0 4 $576.00
Meet with City for Minor Amendment Approval 0 0 0 0 0 0 0 0 $0.00
Submit to City for Permit 0 0 0 0 0 0 0 0 $0.00
Coordinate Consultants (Total of Listed Tasks Below) 0 0 0 0 0 0 0 0 $0.00
General coordination 0 0 0 0 0 0 0 0
Coordinate Civil 0 0 0 0 0 0 0 0
Coordinate Landscape 0 0 0 0 0 0 0 0
Coordinate Structural 0 0 0 0 0 0 0 0
Coordinate Electrical 0 0 0 0 0 0 0 0
Total for Construction Document Phase 96 $11,040.00
TASK THREE: BIDDING/CONSTRUCTION PHASE
Site visits 3 6 0 6 0 0 0 12 $5,184.00
Submittals 1 4 0 8 0 0 0 12 $1,664.00
Total for Construction Phase 24 $6,848.00
Total 147 $21,504.00
Staff Position
Occurance
Total Hours
Total Fee
Senior Project
manager
Project Manager
Design Engineer
REVIT Modeler
Principal
P-Proposal Page 1 24-Jun-2019
To: [au] workshop
Date: 24 June 2019
Re: Trailhead Park Restrooms
Thank you for the opportunity to work with you on this project. The following is our proposal and may serve
as our contract when signed.
Mechanical Design Proposal
Price Includes:
Building Information:
New Trailhead Park Restrooms
Plumbing Design:
Vandal Resistant Plumbing Fixtures
Waste and Vent Piping
Potable Water Piping
Potable Water Heaters
Natural Gas Piping
Winterization Provisions
HVAC Design:
HVAC Equipment
Ductwork
Grilles, Registers and Diffusers
Toilet Exhaust
Flues
Freeze Protection Heating Design
Other:
(1) Design Meeting
(1) Construction Period Site Visit
Mechanical ComCheck Forms
Revit 2019 Professionally Engineered Stamped
Drawings
Construction Administration
Pricing Is Good for 12 Months from Date of
Proposal
Price Excludes:
Design of Non-Mechanical Items
Leach Fields, Septic Tanks Etc...
Architectural or Electrical ComChecks
Snow Melt
Fire Suppression Design, Review or Liability
Irrigation Design, Review or Liability
Fireplaces and/or Flues
Perimeter or Site Drainage
Site Utilities
Existing Underground Conditions Including
Waste Routing and Inverts (Client should have
systems scoped)
Project Commissioning
Testing or Inspection Services
Economic Analysis Studies
LEED or Other High Efficiency Designs
Onsite Renewable Energy (Solar ...)
Energy/Usage Modeling
Structural Reinforcement
Sound Consultation or Fees
Revit/CAD Backgrounds (Provided by
Architect)
Mylar Reproducible Drawings
As-Built Drawings
Installations not Conforming to Integrated
Mechanical’s Drawings
Page 2
Mechanical Design:
Design Development ………………………………….. $ 650.00
Construction Documents .......................................... $ 2,200.00
Construction Administration ………………………… $ 350.00
Mechanical Design Options:
Booklet Specifications .............................................. $ 1,850.00 Add
Electronic As-Builts (Redlines Provided by
Contractor)............................................................. $ 500.00 Add
Any additional work or work due to change in project scope shall be billed hourly at the following rates:
Hourly rates:
Partner ........................................................................ $ 145.00
Professional Engineer ............................................... $ 135.00
Design Engineer......................................................... $ 105.00
Draft/Office ................................................................. $ 75.00
Fees shall be paid as soon as possible after receipt of statement. After 30 days from statement date, interest
shall accrue and be paid at the rate of 1% per month on the unpaid balance, prorated daily. Fees shall be
modified if the scope of services is increased.
This proposal is non-transferrable. It is intended solely for the addressee of this proposal. Billings will only
be sent to the addressee and our contract shall remain with the same. No modifications to this proposal will
be allowed without our written consent.
Drawings and specifications prepared by the Engineer are and shall be the property of the Engineer whether
the Project for which they are made is executed or not. The Client shall be permitted to make and retain
copies, including reproducible copies for dissemination to Contractors. Drawings and Specifications shall
not be used by the Client on other projects or for completion of this Project by others provided the Engineer
is not in default under this agreement, except by agreement in writing and with appropriate compensation
to the Engineer. The Client shall not make changes to the Engineer's Drawings and Specifications without
written permission of the Engineer.
The Client agrees that, except for negligence on the part of the Design Professional, the Client will hold
harmless, indemnify and defend the Design Professional from and against any and all claims arising out of
the professional services under this agreement.
Acceptance of this agreement signifies that the Client and Integrated Mechanical, LLC are aware of the
risks, rewards, and benefits of the project, as well as our total fee for services. The risks have been allocated
such that the Client agrees that to the fullest extent permitted by law, our total liability to the Owner, for any
and all injuries, claims, losses, expenses, damages, or claims arising out of this agreement from any cause
or causes, shall not exceed the limits listed below. Such causes include but are not limited to our negligence,
errors, omissions, strict liability, breach of contract, and/or breach of warranty.
Page 3
Insurance Limits:
Professional Liability Insurance:
Limit Each Claim .............................................. $ 1,000,000.00
Limit Aggregate Per Period .............................. $ 2,000,000.00
Deductible ...................................................... $ 5,000.00
Commercial General Liability Insurance:
Each Occurrence ............................................ $ 1,000,000.00
Fire Damage ................................................... $ 300,000.00
Medical Exp .................................................... $ 10,000.00
Personal & Adv Injury ...................................... $ 1,000,000.00
General Aggregate .......................................... $ 2,000,000.00
Products – Comp/Op Agg ............................... $ 2,000,000.00
Automobile Liability:
Single Combined Limit ..................................... $ 1,000,000.00
Worker Comp Insurance:
Each Accident ................................................ $ 100,000.00
Disease – Each Employee ............................... $ 100,000.00
Disease – Policy Limit ..................................... $ 500,000.00
Thank you for the opportunity to work with you. Please sign and return one copy of this agreement to me if
acceptable, and please call if you have any questions.
Respectfully,
Leslie Patterson
CEO
INTEGRATED
MECHANICAL, LLC
Acceptance of Contract
________________________________________________
Addressee
4645 W. 18th Street, Suite 200
Greeley, CO 80634
970-330-3266
waylon@rjmcnutt.com
LETTER OF PROPOSAL
May 17, 2019
Revised June 25, 2019
Mr. Jason Kersley
[au] Workshop
405 Linden St.
Fort Collins, CO 80524
RE: CoFC – Trail Head Park
Dear Mr. Kersley,
R.J. McNutt & Associates, LLC is pleased to present our proposal for electrical engineering services.
SCOPE OF WORK: Engineer is to perform following services:
1. City Planning Submittal
a. Point-by-point photometric plan of light levels and exterior light fixture locations.
b. Fixture schedule and fixture cut-sheets.
2. Design Development Phase.
3. Electrical Construction drawings.
a. Power.
b. Lighting and night lights.
c. Emergency battery egress lighting.
d. Mechanical Power – gas and refrigerated air conditioning.
e. Exterior building lighting.
f. Seal and sign Documents for submission to the local Building Department.
g. AutoCAD/Revit drafting version 2016 or newer.
4. Attend coordination meetings in Client’s office.
5. Electrical Specifications Division 16.
6. Construction Phase.
a. Review electrical shop drawings.
b. Electrical clarifications, addendums and changes.
c. Answer electrical field questions.
d. Field observations of electrical work in progress (Quantity – 2).
e. As-Built Documents in AutoCAD/Revit and PDF format.
Re: CoFC – Trail Head Park Page 2 of 4
Letter of Proposal May 17, 2019
Revised June 25, 2019
WORK NOT INCLUDED:
1. Construction Documents in AutoCAD/Revit during bidding, negotiation, and construction phase.
Documents not available to Contractor and/or supplier or use in preparing shop drawings or field
drawings.
2. Site visit of existing conditions.
3. Design site visit.
4. Schematic Design Phase.
5. Design Development Phase.
6. Electrical Specifications Division 26.
7. Low Voltage Specifications Division 27, 28.
8. Detailed cost estimates, hire electrical contractor for costing.
9. Attend coordination meetings.
10. Additional construction observations of electrical work in progress as requested by Client.
11. Full time construction observations of electrical work in progress.
12. Electrical service upgrades.
13. Sound system.
14. Security system.
15. Fire Alarm.
16. Telephone equipment, terminations both-ends, jacks and cable.
17. Data equipment, terminations, both-ends, jacks and cable.
18. CATV/CCTV system.
19. Utility coordination.
20. Nurse call.
21. 30-day ammeter tests.
22. Security equipment and cable.
23. Electrical snow-melt.
24. Electric heat.
25. Manual drafting.
26. Refrigerated air conditioning.
27. Emergency generator.
28. Harmonic Study or Analysis.
29. Coordination Study.
30. Arc Flash Study or Analysis.
31. “COPS” Design or analysis.
32. LEED Documentation.
33. Building lightning protection or risk assessment.
34. Electrical pay request.
35. Bid Form, Performance Bond and other mandatory contractual arrangements.
36. Pre-Bid contractor walk through.
37. Advertising for bids.
38. As-Built documents AutoCAD/Revit and PDF format.
39. Training of Owner's staff.
40. Electrical Commissioning.
41. Overhead or primary distribution design.
42. Any task not specifically included.
PROJECT DESCRIPTION:
1. Project: CoFC – Trail Head Park
2. Location: Fort Collins, CO
Re: CoFC – Trail Head Park Page 3 of 4
Letter of Proposal May 17, 2019
Revised June 25, 2019
3. Description: Provide Electrical Engineering Services for the new Trail Head Neighborhood Park
for the City of Fort Collins. Power and lighting for the restrooms building and new shelter. Provide
Photometric Plans for City Planning Submittal.
CLIENT COOPERATION: Client agrees to cooperate with Engineer and to furnish the following to
Engineer to facilitate performance:
1. Architectural Drawings.
2. AutoCAD/Revit version 2016 or newer: 1/8" scale floor plans and scaled site plans. Progress
Architectural PDF included with progress updates.
3. Legal description of property.
4. Grid layouts.
5. Electrical load of all owner's equipment i.e. mechanical, kitchens, refrigeration: watts, HP,
voltage, phase, connections.
6. Owner's requests.
7. Progress and final documents, Architectural and Mechanical.
CHARGES AND PAYMENT: Client agrees to pay Engineer in accordance with the following rates and
charges:
1. "SCOPE OF WORK" described previously: Service based on hourly rates, hourly rates as listed
below, maximum not to exceed the following:
a. City Planning Submittal ................................................................. $1,200.00
b. Construction Documents ............................................................... $3,500.00
c. Construction Administration ......................................................... $1,500.00
2. "WORK NOT INCLUDED" (described previously). Additional work will be performed on an
hourly basis at the following rates. This work will not be undertaken until we have your written
authorization to proceed. These rates will be in effect through December 31, 2019. For work after
that time, increase these rates by 5%.
3. Hourly Rates:
• Principal ............................................................................................. $125.00
• Engineer ............................................................................................. $100.00
• Designer ............................................................................................... $85.00
• AutoCAD ............................................................................................. $65.00
• Clerical ................................................................................................. $50.00
4. Reimbursable expenses as follows where prior approved in writing:
a. Incidental expenses toward the execution of this work.
b. Overnight mailings.
TERMS AND CONDITIONS: Refer to 8371 Architectural and Engineering Services On-Call
Agreement for detailed proposal service requirements and limitations.
Re: CoFC – Trail Head Park Page 4 of 4
Letter of Proposal May 17, 2019
Revised June 25, 2019
Respectfully submitted,
Waylon Cash, PE
Vice President
R. J. McNutt & Associates, LLC
Approved and accepted this ________day of _____________, 2019
By _________________________________
Client
Please sign and return one copy.
ELECTRICAL ENGINEERING
COFC - Trail Head Park
Hourly Rate $125 $100 $85 $65 $50
TASK ONE: City Plannig Submittal
Photometric Plans and Cutsheets 1 2 6 6 2 16 $1,200.00
Total for Task 1 16 $1,200.00
TASK ONE: DESIGN DEVELOPMENT
Kick-Off Meeting 1 3 3 $300.00
Plans to DD Level 1 2 5 1 1 9 $740.00
Total for Task 1 12 $1,040.00
TASK TWO: CONSTRUCTION DOCUMENTS
Review Meeting 1 3 3 $300.00
75% CD Issue 1 2 2 5 2 11 $795.00
Coordination Meeting 1 3 3 $300.00
95% CD Issue 1 1 2 4 1 8 $580.00
100% CD Issue 1 1 1 3 2 7 $480.00
Total for Task 2 14 $2,455.00
TASK THREE: CONSTRUCTION ADMINISTRATION
Shop Drawings, Clarifications, Changes, etc. 1 2 5 2 3 12 $905.00
Field Observations (Qty - 2) 2 3 6 $600.00
Total for Task 3 18 $1,505.00
Total 32 $6,200.00
Occurance
Staff Position
Total Hours
Total Fee
Principal
Engineer
Designer
CAD Drafter
Clerical
Installation of Any Type
Blueprinting/Copies
Project Management (Integrated Mechanical
will not direct, schedule, organize or
administrate other consultants or contractors)
Coordination of Items Not Shown on Integrated
Mechanical's Drawings
Specifications (Other than on plans)
Installation Cost Estimates
Issuing Documents to Bidders
Permit Application