HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8777 GEOGRAPHIC INFORMATION SYSTEM EDITING TOOLS AND GRAPHIC WORK DESIGN SOLUTIONGIS Editing Tools and Graphic Work Design Implementation
CHANGE ORDER # Telvent Project Number ENTERED BY
01 U2-220238994 Scott Addington, PMP
SUBJECT ENTRY DATE
Software Customizations for FCU – GMD/GIS Editing Tools & Additional
Core FCU Team Training
06/11/19
DESCRIPTION
In accordance with the terms and conditions of the Professional Services Agreement effective February 8,
2019 between the City of Fort Collins, Colorado (Client or FCU) and Telvent USA LLC (Contractor or Telvent),
both parties now wish to modify the Scope of Work under Task Order 1 (PO# 9190431).
Reason for Change: The project’s original intent was to implement standard, out of the box (OOTB) ArcFM software
from Schneider Electric. During the course of the project, the project team decided to customize the (OOTB)
software to add functionality and simplify the FCU end user effort. In addition, it was discovered that the core team
required extra knowledge/training in ArcFM in order to understand and better make decisions during the project’s
workshops.
The following tasks will be added to Task Order 1:
1) MS2: Task 2.4 - Revise and Update New Customizations in Functional Requirements
Cost: $5,200.00 Description: Add/include new customization details, regarding the FCU work
order (WO) system to the Functional Requirements to the document for approval and use.
2) MS2: Task 2.5 – Additional Core Team Training -ArcFM / Designer / Mobile -Due to loss of
knowledge base at FCU (attrition)
Cost: $14,400.00 Description: Perform/lead four (4) days of training for the FCU team in ArcFM
baseline, ArcFM Designer and ArcFM Mobile on site at Schneider Electric’s office.
3) MS3: Task 3.2.1 – Update Component Specification & Design with work order (WO) system
requirements C01 additions
Cost: $23,760.00 Description: Telvent will update the Component Specification documents
through Workshops to incorporate new design of FCU WO software customization for FCU.
4) MS3: Task 3.2.2.7 – Work order Replacement Customization Development / Design
Cost: $74,560.00 Description: Telvent will provide detailed customized software
design/development updates within ArcFM/Designer to incorporate the existing FCU WO
system functionality.
DocuSign Envelope ID: 4B0EF8B6-CEDC-44D3-BD71-0D1C3F756646
Page 2
In TO1, Item 3, “Total Task Order Value”, the milestone schedule will be deleted and replaced with
the following (New tasks added by this CO1 and labor hours by role shown in gray highlights):
Milestone # Task # Description Cost
1 1, 2.1, 2.2
Project Initiation, Integration Requirements
Gathering, Data Model Review
$46,710.00
2 2.3 Business Process and Design Lifecycle Review $25,990.00
2 2.4 (CO1)
Revise and Update New Customizations in
Functional Requirements Document (w/CO1 Adds)
(PM-2Hr,SA-24Hr)
$5,200.00
2 2.5 (CO1)
Additional Core Team Training – ArcFM / Designer /
Mobile - (By Student/Class: 8 Students ArcFM
Designer, $1200/Student and 12 Students ArcFM
Mobile, $400/Student)
$14,400.00
3 3 Built & Development Phase $172,045.00
3 3.2.1 (CO1)
Component Specification Design (w/CO1 Adds)(PM-
10Hr, SA-64Hr, Dev-56Hr)
$23,760.00
3 3.2.2.7 (CO1)
Workorder Replacement Customization (CO1) (PM-
26Hr, SA 82Hr, Dev 331Hr)
$74,560.00
4 4 Implementation Planning $13,600.00
5 5 Test and Acceptance Planning $10,400.00
6 6
Installation & Configuration in the FCU Test
Environment
$30,400.00
7 7
Compatible Unit Library & Designer Favorite
Definition
$25,500.00
8 8 FAT & SAT Testing $67,900.00
9 9 Training $21,400.00
10 10 Go-Live $17,100.00
Original Total $431,045.00
CO1 Total $117,920.00
Total CO1% of Original Work Order 27%
Revised TO1 Total with CO1 $548,965.00
Total Cost:
$ 117,920.00
Schedule Impact:
64 Days
Signatures to follow on next page
REVIEWED BY:
DocuSign Envelope ID: 4B0EF8B6-CEDC-44D3-BD71-0D1C3F756646
Page 3
Signature: Signature:
Printed Name: Mike Margenau Printed Name: Pat Johnson
Title: Project Manager Title: Senior Buyer
Date: ______________________________ Date: ________________________________
Signature:
Printed Name: Tim McCollough
Title: Deputy Director
Date: ______________________________
ACCEPTED AND AGREED:
City of Fort Collins, Colorado TELVENT USA, LLC
(Client) (Contractor)
Signature: Signature:
Printed Name: Gerry Paul Printed Name:
Title: Purchasing Director Title: ________________________________
Date: ______________________________ Date: ________________________________
DocuSign Envelope ID: 4B0EF8B6-CEDC-44D3-BD71-0D1C3F756646
7/3/2019 7/9/2019
7/9/2019
7/10/2019 7/10/2019
Drew Ditter
Director of Operations