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Home My WebLink AboutBID - 8854 TRANSFORMERS 75 KVA PAD-MOUNTED1 INVITATION TO BID 8854 TRANSFORMERS, 75 KVA PAD-MOUNTED BID OPENING: 3:00 P.M. (our clock), January 30, 2019 The City of Fort Collins is requesting bids from firms for 75 KVA pad-mounted transformers. Bid submission via email is preferred. Required documents are 1. The Bid Spreadsheet, which shall be submitted in Excel format; and 2. The Bid Acknowledgement Form (Exhibit A – pdf or Word is fine). Other documents may be submitted in Word or pdf format. All documents are to be e-mailed to: purchasing@fcgov.com. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Any questions or inquiries regarding this bid should be directed to: Marisa Donegon, Buyer, at mdonegon@fcgov.com no later than 5:00 pm MST on January 23, 2019. A copy of the Bid may be obtained at www.rockymountainbidsystem.com. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing 2 identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. New Vendors: The City requires new vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Gerry S. Paul Director of Purchasing 3 8854 TRANSFORMERS, 75 KVA PAD-MOUNTED WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TRANSFORMERS, 75 KVA PAD-MOUNTED PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. QUANTITY: DESCRIPTION: 2 ea. 301-008 Transformer, 75 KVA pad-mounted compartmental type, three phase distribution with stainless steel tank and cabinet, and separable insulated load break medium voltage connectors. High voltage rating: 13200 grdy/7620. Low voltage rating: 208y/120. SERIAL NUMBER 301-008 TO BE IN ACCORDANCE WITH SPECIFICATION #368-301-008, REVISION RR.1 Please complete the Excel spreadsheet issued separately for bid submittal. The spreadsheet MUST be submitted in Excel format only. Failure to submit in the format requested may cause the submittal to be deemed incomplete and may be subject to rejection. IF YOU ELECT TO PASSWORD PROTECT YOUR BID, PLEASE NOTE THAT PASSWORD IN A SEPARATE EMAIL TO purchasing@fcgov.com at the time of bid submittal. *Any surcharges or additional costs shall be noted & included in bid submittal. For purposes of warranty and service ONLY approved manufacturers or distributors authorized by an approved manufacturer to serve the Fort Collins area may bid. Awards from this bid will be based primarily on the evaluated bid price. Delivery lead times, escalation and exceptions taken will also be considered. The City of Fort Collins reserves the right to split the bid award in whatever percentages are most advantageous to the City. Future orders of 75 KVA Pad-Mounted Transformers may be authorized, at the option of the City, from this bid for a period of five years after bid closing date. Satisfactory pricing, losses and delivery are required for future orders based on this bid. 4 EXHIBIT A BID ACKNOWLEDGEMENT Contractor hereby acknowledges receipt of the City of Fort Collins Utilities’ Request for Bids for the 8854 75 KVA Transformer and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the Bid. Additionally, the Contractor hereby makes the following representations to Utilities: a. All of the statements and representations made in this bid are true to the best of the Contractor’s knowledge and belief. b. The Contractor has obtained all necessary authorizations and approvals that will enable the Contractor to commit to the terms provided in this bid submittal. c. This bid submittal is a firm and binding offer, for a period of 45 days from the date hereof. d. I further agree that the method of award is acceptable to my company. e. I acknowledge receipt of addenda. Contractor Firm Name: Physical Address: Remit to Address: Phone: Authorized Agent of Firm Name: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: