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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8737 ENVIRONMENTAL SERVICES - HALLIGAN RESUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERS, INC. WORK ORDER NUMBER: UJ-HWSP-2019-02 PROJECT TITLE: UHalligan Permitting Support ORIGINAL BID/RFP NUMBER & NAME: 8737, Consulting Engineering Services for Water Treatment Facility Design & Construction Services MASTER AGREEMENT EFFECTIVE DATE: UJune 26, 2018 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: UEileen Dornfest WORK ORDER COMMENCEMENT DATE: UJune 15, 2019 WORK ORDER COMPLETION DATE: UDecember 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$237,428.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UEnvironmental and permitting support for the Halligan Water Supply Project. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of twelve ( 12) pages are hereby accepted and incorporated herein, U U U U by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineers, Inc. By: Date: Name: Title: Page 1 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Vice President June 12, 2019 Albert Paquet Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Civil Engineer III REVIEWED: Date: Marisa Donegon, Buyer II APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Carol Webb, Deputy Director, Water Resources & Treatment Operations ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B June 12, 2019 June 12, 2019 June 13, 2019 June 13, 2019 June 13, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B 30 MAY 2019 ATTACHMENT A WORK ORDER NO. 2 SCOPE OF SERVICES This Attachment A is Work Order No. 2 to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional or CH2M, for a project generally described as Professional Services for the Environmental Review and Conceptual Mitigation Planning for the Halligan Water Supply project. This scope of services will be performed under a Work Order issued in accordance with the Professional Service Agreement for RFP #8737 Environmental Services for Halligan Water Supply Project. Task 1: Strategic Advisor • Task objective is to assist Fort Collins’ Project Manager (PM) for the items listed in 1.a. • Duration JUN 2019 to DEC 2020 Subtasks include the following: a. Strategic Advisor for strategy development, program-management support, schedule development, prioritization, risk management, etc. b. Duties to be provided through 2020. Task 2: Environmental Review of Permitting Documents • Task objective is to provide comments on the draft Environmental Impact Statement (EIS) materials shared by the U.S. Army Corps of Engineers (USACE) with the City. • Duration JUN 2019 to MAR 2020 Subtasks include the following: a. Review revised technical reports and draft EIS. (CORVUS to support on wetlands and protected species sections). b. Develop comments on technical reports and draft EIS chapters. c. Assist in comment interpretation and response to draft EIS. Task 3: Conceptual Mitigation Plan (CMP) Development • Task objective is to lead and continue work on the conceptual mitigation plan for release with the draft EIS that has agency buy-in, with minor support after release of the draft EIS. This task does not include responding to comments. Response to comments will be provided in a future work order. (CORVUS to support on CMP development). • Duration JUN 2019 to JUN 2020 Subtasks include the following: a. Further develop mitigation measures, to include mitigation work on Roberts Ranch and other mitigation options. Focus of work will be exploring options, checking willingness of landowners, building partnerships, etc. Any design would be conceptual, with detailed design occurring later during the project lifecycle. b. Support working with Roberts Ranch and National Heritage Program at Colorado State University (CSU). c. Support working with the U.S. Fish and Wildlife Service (FWS) on the Preble’s Meadow Jumping Mouse (PMJM) recovery plan. Page 4 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B 30 MAY 2019 Task 4: Clean Water Action Section 401, Water Quality Certification Support • Task objective is to provide support to the City with Colorado Department of Public Health and Environment (CDPHE) engagement and coordinate needed actions. It is assumed that this support will be minimal and additional support, if needed, would be covered in a future work order. • Duration OCT 2019 to JUN 2020 Subtasks include the following: a. Provide senior review and input during CDPHE meetings and coordinate actions with staff. b. Coordinate with City and water quality subconsultant as needed regarding Section 401 permit activities. Task 5: Section 7 Endangered Species Act Support • Task objective is to provide minimal and as needed support to the City during USACE and FWS consultation prior to public comments on the draft EIS. It is assumed that this support will be minimal. • Duration JAN 2020 to JUN 2020 Subtasks include the following: a. Support Section 7 consultation led by USACE with regards to mitigation. i. Coordination with FWS staff. ii. Address mitigation concerns, specifically for PMJM mitigation, to potentially include design refinements. Task 6: CPW Mitigation Plan (CRS 37-60-122.2) • Task objective is to develop requirements for a mitigation plan that favors City objectives. It is assumed that this support will be minimal and additional support, if needed, would be covered in a future work order. • Duration OCT 2019 to JUN 2020 Subtasks include the following: a. Develop and charter project team consisting of City staff, sub-consultants, and CH2M. b. Facilitate informal consultation with Colorado Parks and Wildlife (CPW) to develop path forward for mitigation plan. c. Kick-off 122.2 process with CPW when the draft EIS is published. d. Provide miscellaneous support for 122.2 process. Task 7: National Historic Preservation Act Coordination (Section 106 consultation). • Task objective is to provide as needed support for Section 106 consultation efforts. It is assumed this support will be minimal and additional support, if needed, would be covered in a future work order. • Duration JAN 2020 to JUN 2020 Subtasks include the following: a. Coordinate with USACE, the State Historic Preservation Office (SHPO), and other Section 106 consultation efforts on issue resolution. Page 5 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B 30 MAY 2019 Task 8: Larimer County Review Pursuant to CRS 24-65.1-101 (1041 permit or Inter-Governmental Agreement). • Task objective is to identify challenges with Larimer County regarding the 1041 permit and mitigate or avoid challenges. Assumed this support will be minimal and additional support, if needed, would be covered in a future work order. • Duration JAN 2020 to JUN 2020 Subtasks include the following: a. Coordinate with County staff and gain an understanding of potential challenges and develop mitigation and/or avoidance measures to be utilized for successful permitting. Task 9: On-call Technical Support. • Duration JUN 2019 to JUN 2020 Provide other assistance that may include but is not limited to: a. Miscellaneous USACE and cooperating agency correspondence. b. Address Non-Governmental Organization (NGO) and landowner concerns. c. Geographical Information System (GIS), mapping, and mitigation database management. d. Miscellaneous permitting and mitigation support. Task 10: Project Administration and Management Support. • Duration JUN 2019 to JUN 2020 Provide project administration and management support, including: a. Conduct necessary project administration. b. Prepare for and participate in status calls and meetings. c. Permit tracking and management. d. Scheduling support. Fee Estimate The support included in this work order will be performed on a time and expenses basis, per the rates shown in Exhibit B. A detailed breakdown of costs is included in Exhibit C. Since the exact level of effort required for many of these tasks is difficult to estimate, it is assumed that the project will be managed to the Work Order budget amount and tasks may be overrun or underrun as needed. It is assumed that if additional support is needed beyond this fee estimate, an additional work order will be coordinated with the City. Page 6 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 7 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Task Description Todd Wang , Project Manager Patrick Hickey, Wetland Ecologist Whitney Wimer, 404 Permitting Patrick Basting, Sr. Wildlife Biologist David Fornander, Aquatic Ecologist Jennifer Moore, Client Deliverables Moha Parikh, Air Quality Katie Schwartz, Client Deliverables Karen Rhea, Design Leader Shawn Snow, Cultural Resources Ann Doud, BLM ROW Diane Yates, Wetland mitigation Klint Reedy, Water Supply Ryan Mitchell, Geomorphology Patricia Nelson, Principal Technologist Rebecca Brirtley, GIS Mapping Jill Rosenberger, GIS Mapping Linda Hoffner, Project Asst Aftan Rendon Project Controls Amy Stapley Accounting Total Labor Expenses Total by Task Code 02 06 07 06 04 07 05 07 05 08 05 05 03 05 04 05 $ 12 19 19 19 (hours) ($) ($) ($) 2019 Billing Code $ 255 $ 165 $ 145 $ 165 $ 210 $ 145 $ 190 $ 145 $ 190 $ 133 $ 190 $ 190 $ 240 $ 190 $ 210 $ 190 $ 145 $ 93 $ 93 $ 93 Task 1 Strategic Advisor 190 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 190 $ 48,450 $ 2,000 $ 50,450 1a(i) Strategy Development 30 $ 2,000 1a(ii) Program-management support 65 1a(iii) Schedule development and prioritization 30 1a(iv) Risk Management 65 Task 2 Environmental Review of Permitting Documents 0 30 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 0 50 $ 7,642 $ - $ 7,642 2a Review revised technical reports and draft EIS 16 4 2b Develop comments on technical reports and draft EIS chapters 4 2 2 2c Assist in comment interpretation and response to draft EIS 0 10 10 2 Task 3 Conceptual Mitigation Plan Development 25 338 30 0 0 30 0 5 0 0 0 0 0 0 0 50 5 15 0 0 498 $ 83,190 $ 1,280 $ 84,470 3a Further developing mitigation measures 25 290 30 30 5 50 5 15 $ 1,200 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Page 11 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Page 12 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Page 13 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Page 14 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B Page 15 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Jacobs Engineering Group Inc. Endorsement Number 86 Policy Symbol EON Policy Number G21655065 009 Policy Period 07/01/2018 to 07/01/2019 Effective Date of Endorsement 07/01/2018 Issued By (Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT – SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non-renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations, and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. Authorized Representative MS-36362 (01/15) Page 16 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B SUPP (10/00) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: 08/08/2018 CH2M HILL ENGINEERS, INC. Page 17 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY A A A 07/01/19 07/01/19 07/01/19 08/08/2018 HDO G71096750 X 07/01/19 ACE AMER INS CO 1,000,000 1,000,000 500,000 EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* 53630482 53630482 contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT liability as respects the negligence of the insured in the performance of insured's services to cert holder under Collins, Colorado, its officers, agents and employees are added as an additional insured for general liability & auto Project. CONTRACT END DATE: 6/25/2019. SECTOR: Public. *$2,250,000 SIR FOR STATES OF: LA, OH, TX. City of Fort PROJECT MGR: Al Paquet. CONTRACT MGR: Gretchen Sage. RE: 8737 Environmental Services for Halligan Water Supply X 22667 1,000,000 nyumdo_newgalexy "CLAIMS MADE" PROFESSIONAL LIABILITY SCF C64789570 (WI) CONTRACTUAL LIABILITY WCU C64789533 (LA, OH, TX)* WLR C6479033A (AOS) ISA H25158684 1-212-948-1306 Fort Collins, CO 80522 X CIRTS_Support@jacobs.com Marsh Risk & Insurance Services 07/01/18 LIC #0437153 07/01/18 1-212-948-1306 EON G21655065 009 633 W. Fifth Street X USA Los Angeles, CA 90071 100,000 07/01/18 07/01/18 07/01/18 07/01/19 1,000,000 100,000 07/01/18 07/01/19 X Englewood, CO 80112-5946 1,000,000 City of Fort Collins, Colorado 5,000 A A 9191 South Jamaica Street DEFENSE INCLUDED AGGREGATE PER CLAIM/PER AGG 1,000,000 N CH2M HILL ENGINEERS, INC. 500,000 P.O. Box 580 A Page 10 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B 3b Support work with Roberts Ranch and National Heritage Program at CSU 0 24 $ 80 3c Support work with FWS on PMJM recovery plan 0 24 Task 4 Clean Water Act Section 401 permitting 4 0 0 0 0 0 0 0 0 0 0 0 0 0 40 0 0 0 0 0 44 $ 9,420 $ - $ 9,420 4a Senior review and input during CDPHE meetings 20 4b Coordination with city and subconsultant 4 20 Task 5 Section 7 ESA support 0 36 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 36 $ 5,940 $ - $ 5,940 5a(i) Support coordination with FWS staff 12 5a(ii) Address mitigation concerns 24 Task 6 CPW Mitigation Plan 10 42 0 0 32 0 0 0 0 0 0 0 0 0 0 12 0 0 0 0 96 $ 18,480 $ - $ 18,480 6a Develop and charter team 10 10 10 6b Facilitate informal consultation 10 10 6c Kick-off 122.2 process 10 0 6d Provide miscellaneous support 12 12 12 Task 7 Section 106 consultation 0 0 0 0 0 0 0 0 0 12 0 0 0 0 0 0 0 0 0 0 12 $ 1,596 $ - $ 1,596 7a Coordinate with USACE, SHPO and other 12 Task 8 Larimer County Review for 1041 permit 12 0 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 36 $ 6,540 $ - $ 6,540 8a Coordinate with country staff 12 24 Task 9 On-call Technical Support 0 0 0 12 0 0 0 0 12 0 0 12 12 12 0 0 0 0 0 0 60 $ 11,700 $ - $ 11,700 10a Project administration 12 12 24 10b Prepare for and participate in status calls and meetings 64 24 10c Permit tracking and management 12 4 10d Scheduling Support 12 6 TOTAL 329 446 82 12 32 30 0 5 12 12 0 12 12 12 40 62 5 53 12 24 1192 $ 223,648 $3,280 $ 226,928 $ 226,928 $0 $ 10,500 $ 237,428 CH2M Services Other Direct Costs SubConsultant (Corvus) Task Order Total Totals Attachment B - Compensation Project Management Environmental Studies Water Resources Support services Page 8 of 17 DocuSign Envelope ID: 134E92F6-FAA0-4BB8-940C-D06170930A3B