HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9191052Transfort / Dial-A-Ride
6570 Portner Road
Fort Collins, CO 80522
970.221.6620
970.221.6285 - fax
fcgov.com
Memorandum
DATE: June 5, 2019
TO: Darin Atteberry, City Manager
Gerry Paul, Purchasing Director
THRU: Jeff Mihelich, Deputy City Manager
Dean Klinger, Interim Director – Planning, Development & Transportation
Drew Brooks, Director – Transfort
FROM: Kaley Zeisel, Capital Planning and Grants Compliance Manager – Transfort
SUBJECT: Sole Source Exemption for Trapeze/TripSpark Annual Licensing and
Maintenance for Transfort Software System
Purchase Amount:
Item Quantity Total Detail
FX/Blockbuster 1 13,015 1 workstation; Up to 31 peak vehicles
EAM 1 8,265
Up to 20 non-revenue assets; 60 bus vehicle
assets, MobileFocus for 10; Crystal for 1
PASS-MON 1 7,305 Up to 18 paratransit vehicles
PASS 1 17,870 9 workstations; up to 299 booked trips
OPS 1 29,035 Up to 61 total employees
INFO-COM 1 5,965 Up to 25 Peak vehicles
OPS MON 1 7,650 Up to 72 total employees
FX MON 1 3,490 Up to 32 Peak vehicles
Total Annual Cost $92,595
Background:
In 2000, the City of Fort Collins conducted a competitive purchasing process and
subsequently entered into an agreement with Trapeze Software Group, Inc for the
procurement of a Transit Software system. The system includes Scheduling,
Paratransit, Capital Planning, Repair Tracking, Incident Management, Report Moduling,
Customer Access, Dashboards, Notifications, Bus Tracking, and more.
DocuSign Envelope ID: 7178B8E0-09CF-46CD-8253-A8DF50BFD11C
The 2000 contract with Trapeze/TripSpark expired 05/30/2019. Pursuant to Municipal
Code Sec. 8-186 no contract shall be made for a period longer than five (5) years.
The request for the sole source exemption is for the annual maintenance and software
services provided by Trapeze/Trip Spark.
Justification:
Because the original software system purchase from Trapeze/Trip Spark, the best
option for annual software service and maintenance is provided by Trapeze/Trip Spark.
They design, develop, upgrade, and maintain their systems. As a result, there exists
only one (1) responsible source to provide the ongoing maintenance for the software.
Exception to Competitive Bid or Proposal Rational:
In accordance with Code Section 8-161(d)(3), the City Manager is authorized to
approved exceptions less than $200,000.
Code Section 8-161 (d)(1) a. There exists only one (1) responsible source.
Recommendation:
Recommend approval of an exception to the use of the competitive bid or proposal in
accordance with City Code Sections 8-161(d)(1)(a) and 8-161(d)(3) which authorizes
the City Manager to approve exceptions less than $200,000.
Further recommend use of this approval, as authorized by City Code Section 8-
161(d)(4), as the basis for negotiating additional annual maintenance and software
services from Trapeze/TripSpark for up to four additional one-year terms extending
through May 2024.
Approval:
_____________________________________
Darin Atteberry
City Manager
___________________________
Date
DocuSign Envelope ID: 7178B8E0-09CF-46CD-8253-A8DF50BFD11C
6/10/2019