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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVICESUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERING, INC. WORK ORDER NUMBER: URem-CH2-1 PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: Remington Street Outfall - Final Design 8497 Stormwater Consulting Engineering Services MASTER AGREEMENT EFFECTIVE DATE: September 25, 2017 ARCHITECT/ENGINEER: U OWNER’S REPRESENTATIVE: U WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: U CH2M HILL Engineering, INC. Heather McDowell June 3,2019 August 1, 2019 MAXIMUM FEE: (time and reimbursable direct U costs): U$24,481.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UPerform Utilities Survey and Subsurface Utility Engineering Services for the Remington Street Storm Sewer Outfall Improvement Project. See scope of services. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UsevenU (7) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineering, Inc. By: Date: Name: Title: Page 1 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E June 11, 2019 Albert Paquet Vice President Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Heather McDowell, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Matt Fater, Director, Civil Engineering ACCEPTANCE: Date: Andrew Gingerich, Water Field Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E June 11, 2019 June 11, 2019 June 11, 2019 June 11, 2019 June 11, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Jacobs 9191 South Jamaica Street Englewood, CO 80112 O +1 303 771 0900 www.jacobs.com Mrs. Heather McDowell, P.E. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 May 23, 2019 Subject: Subsurface Utility Engineering Services for the Remington Street Storm Sewer Outfall Improvement Project Dear Heather, Please find attached the scope of work for CH2M HILL Engineers, Inc. (CH2M), a wholly owned subsidiary of Jacobs Engineering Group Inc. (Jacobs), to perform Utilities Survey and Subsurface Utility Engineering services for the Remington Street Storm Sewer Outfall Improvement Project. CH2M shall perform the work as described in the attached statement of work utilizing funding of a not-to-exceed sum of $24,481. If you have any questions regarding our efforts, please do not hesitate to call Aaron Cook at (720) 286- 4510. Sincerely, CH2M HILL Engineers, Inc. Aaron Cook, P.E. Kyle Hamilton, P.E. Project Manager Designated Manager Enclosures: Attachment A – Statement of Work Attachment B – Compensation Schedule Attachment C – Fee Schedule Page 4 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E ATTACHMENT A: STATEMENT OF WORK SUBSURFACE UTILITY ENGINEERING SERVICES for REMINGTION STREET STORM SEWER OUTFALL IMPROVEMENT PROJECT City of Fort Collins May 10, 2019 1. INTRODUCTION AND BACKGROUND The City of Fort Collins (City) has requested Subsurface Utility Engineering (SUE) Services for its Remington Street Storm Sewer Outfall Improvement project. The City, in conjunction with its Consultant and Construction Manager/General Contractor, has developed a comprehensive utility base map of the project site. In support of the City’s current utility mapping effort for the project, CH2M Hill Engineers, Inc. (CH2M), a wholly owned subsidiary of Jacobs Engineering Group Inc. (Jacobs) will provide SUE services to affirm that the project meets the requirement of Colorado Senate Bill SB 18-167. SUE services will be performed for the area shown in Figure 1. FIGURE 1: PROJECT AREA 2. SUMMARY OF WORK Task 1 - Project Management and Coordination CH2M’s Project Manager (CH2M’s PM) will manage the scope, schedule, and budget, and keep the City’s Project Manager (City’s PM) informed throughout the project. CH2M’s PM will prepare and submit monthly an invoice for services performed and a brief status report. The report will include a Page 5 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. Deliverables: Monthly invoice and status report. Task 2 – Utilities Survey and SUE Utility Research: Initial utility research will involve review of existing records previously obtained by the City and/or its consultant. CH2M will meet with the City and/or its consultant to verify issues encountered as part of the original designation effort. CH2M will review Utility Owner maps provided by the City against the existing utility survey completed for the project to determine if any areas are lacking information. Following the review of records supplied by the City, CH2M staff will submit a SUE request using the local one-call facility for tier one, two, and three providers in the area. We will attempt to obtain maps from these providers to confirm no changes have occurred since the initial utility mapping effort as well and use them as general guidance during utility designation. Utility Designation: Parker and Stuart Intersections: Within the project site the City has identified a need to improve the information depicted in the Stuart and Parker intersections. These intersections will be redesignated and existing mapping updated as required. Sewer Services: Existing sewers services will be located by the City and are excluded from this scope. Test Holes (Potholes): Based on current utility information provided, approximately 20 additional test holes are anticipated to verify size, depth, and location of existing fiber optics, water, and gas in the Stuart and Parker intersections only. Existing Utility Mapping: Existing Utilities currently mapped by the City and its consultant will be spot checked for accuracy using the CAD files and survey data provided to ensure the Utilities are depicted at a quality level appropriate for the project. Utilities within the project limits will be designated using Radio-Frequency Electromagnetic Induction (RFEMI) equipment. Some utilities may be of record but unlocatable in the field with RFEMI. Any known utilities not meeting Level B quality will be labeled with the appropriate ASCE Quality Level and noted in the final CAD drawing. Any known utilities not meeting ASCE Quality Level B or higher will be reviewed with the City to determine whether or not a higher quality level is required based on the potential for conflicts with the project. Utility Surveying: Utilities located as part of the designation task will be surveyed using a combination of conventional and Global Navigation Satellite System (GNSS) survey methods. A Colorado Licensed Professional Land Surveyor (PLS) will oversee the collection of the utility designation marks to tie survey data to the project datum and coordinate system. The City will provide project survey control and datums. Survey Control: In accordance with Colorado Senate Bill 18-167, utilities will be surveyed relative to the project’s horizontal and vertical datums. Page 6 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Deliverables: AutoCAD (.dwg) file depicting utilities recovered during record and field investigations assigned to appropriate ASCE Quality Levels and pertinent notes. SUE plans, including cover sheet with SUE specific notes. 3. Fee Estimate Compensation will be on a Time & Materials – Not To Exceed basis. Hourly rates are based on the 2017 rate schedule. Subconsultants will be billed at cost plus 5%. Mileage will be billed at the current IRS rate. Other direct costs will be billed at cost. Refer to Attachment B for a detailed breakdown of the fee estimate. 4. Assumptions  Other than for spot verification purposes, existing water, sewer, and storm drain facilities will not be designated as part of this effort.  Gas and Water service relocations and disconnects have been coordinated with Xcel and the Water Department and no additional potholes will be required on these service lines.  The City will supply all existing utility maps, pothole logs, manhole logs and measure downs, AutCAD files collected or developed as part of the original mapping effort.  The City will provide documentation related to communication with Utility Owners where applicable.  The City will provide documentation and/or narrative related to the method of designation and collection of each utility as depicted for the utility mapping completed by the City.  All work will take place within public Right-of-Way (ROW), no Right-of-Entry (ROE) is required.  The City will provide all necessary permits and Traffic Control for potholing and utility designating efforts.  No locates will be performed on private property.  Utility relocation coordination is not included as part of this scope.  CH2M will rely upon the timeliness, accuracy, and completeness of data provided by others. Page 7 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 8 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Attachment B - Subsurface Utility Engineering for Remington Street Storm Sewer Outfall Improvements Compensation Schedule Aaron Cook Project Manager Kurt Snitker Project Manager/ Engineer Specialist Nick Jones Engineering Technician 1 - Utility Investigator David MacDonald Engineering Technician 2 Lisa Hoffman Office/Clerical/Accounting Labor Hours Labor Expense Subcontractors Total Cost Task Total Cost Per Diem Code/Classification 5 05 15 14 19 2019 Labor Rates1 $173 $173 $84 $92 $83 Task 1 Project Management $2,062 Project Management and Coordination 6 4 4 14 $2,062 $2,062 Task 2 Utility Survey and SUE $22,419 Survey and Mapping Control 4 4 $336 $336 Utility Collection 12 12 $1,008 $1,008 Review of Existing Utility Mapping & Documentation 8 2 10 $1,568 $1,568 Utility Research\SUE Ticket 4 8 12 $1,364 $1,364 Project Site Inspection\Meeting with Utility Owners 8 8 $1,384 $1,384 Utility Designation 16 16 $1,344 $1,344 Documentation 8 8 $672 $672 Utility Mapping/Data Processing 6 10 16 $1,958 $1,958 QC Field Data Collection 4 4 $692 $692 Develop Deliverable Plans 8 16 24 $2,856 $2,856 QC SUE Plans 4 4 $692 $692 Survey Truck $225 $225 GPS $375 $375 RFI $180 $180 Mileage $165 $165 Test holes (Potholes - 20 Estimated) $7,600 $7,600 Total 6 46 48 28 4 132 $15,936 $945 $7,600 $24,481 $24,481 1 Rates are in accordance with Contract No. 8497 Stormwater Consulting Engineering Services Page 9 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E CH2M HILL Engineers, Inc. Compensation Basis Hourly Billing Rates for Stormwater Services Services will be billed on a time and expense basis with labor at the specified hourly per diem rates plus direct expenses incurred on the project. The hourly rates apply to all work completed including conference calls and meetings. Labor Per Diem Code Classification1 Hourly Rate2 01 Senior Technical Consultant $250 02 Program Manager $250 03 Principal Project Manager/Principal Technologist $235 04 Sr. Project Manager/Sr. Technologist $195 05 Project Manager/Engineer Specialist $173 06 Associate Project Manager/Project Engineer/Project Biologist $155 07 Associate Engineer/GIS Specialist/Contracts Admin $135 08 Staff Engineer 2 $122 09 Staff Engineer 1 $106 11 Engineering/Environmental Tech 5 $140 12 Engineering/Environmental Tech 4 $128 13 Engineering/Environmental Tech 3 $112 14 Engineering/Environmental Tech 2 $92 15 Engineering/Environmental Tech 1 $84 19 Office/Clerical/Accounting $83 1 Staff labor classifications may change during the year; staff will be categorized based on current labor classification. 2 Per diem rates include allowances for salary, payroll taxes, fringe benefits, overhead, and profit, but do not include allowances for Direct Expenses. These rates are subject to annual calendar year adjustments. A premium of 25% shall be added to the above rates for Expert Witness and Testimony services. Standard Expenses Expense Type Rate Health & Safety Assessment* $1.75/hr Auto Mileage (IRS rate) Current IRS rate Auto Rental Actual Other Travel Actual Equipment Rental Actual Postage/Freight Actual Subcontractors and Outside Services Actual + 5% ** Assessment applies to all Health & Safety trained individuals. Standard Expenses are charges directly incurred on the project as well as CH2M HILL's current standard rate charges for services such as photocopies, special health and safety requirements of OSHA, etc. These rates are effective through December 31, 2019. Attachment C Page 10 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCHEDULE DETAIL Page 11 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Remintion St. SUE 5/10/2019 Gantt Chart Template © 2015 by Vertex42.com. Jacobs Engineering # # # # # # # # # # # # # # ## # # # # # # # # # # # # # # # # # # # # # # # # # # # 1 WBS Task Lead Prede cessor Start End Cal. Days % Complete Work Days M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S 2 Remingtion SUE Snitker 2.1 Utility Research Snitker Mon 6/03/19 Fri 6/07/19 5 0% 5 Utility Research 2.2 Utility Designation & Survey Jones Mon 6/10/19 Wed 6/12/19 3 0% 3 Utility Designation & Survey 2.3 Potholing Jones Tue 6/11/19 Wed 6/12/19 2 0% 2 Potholing 2.4 Data Processing Jones Thu 6/13/19 Thu 6/13/19 1 0% 1 Data Processing 2.5 Utility Mapping MacDonald Fri 6/14/19 Sat 6/15/19 2 0% 1 Utility Mapping 2.6 QA/QC Mapping Snitker/Jones Mon 6/17/19 Mon 6/17/19 1 0% 1 QA/QC Mapping 2.7 Prepare plan sheets MacDonald Tue 6/18/19 Wed 6/19/19 2 0% 2 Prepare plan sheets 2.8 QC Final SUE Plan Sheets Snitker Wed 7/10/19 Wed 7/10/19 1 0% 1 QC Final SUE Plan Sheets 2.9 Deliver SUE Plans Snitker Fri 7/12/19 Fri 7/12/19 0 0% 1 Deliver SUE Plans 6 / 3 / 19 6 / 10 / 19 6 / 17 / 19 6 / 24 / 19 7 / 1 / 19 7 / 8 / 19 Project Lead: Aaron Cook Week 2 Week 3 Week 4 Week 5 Week 6 Segment Lead: Kurt Snitker Project Start Date: 6/3/2019 (Monday) Display Week: Week 1 Page 12 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 13 of 13 DocuSign Envelope ID: 432F04FE-EED8-4292-9405-0F336B21803E