HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8827 CONSULTING ENGINEERING SERVICES WATER TREATMENT FACILITY DESIGN AND CONSTRUCTION SERVICESUtilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
HDR ENGINEERING, INC.
WORK ORDER NUMBER: UHDR-WTFHT2020-052919
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
WTF Horsetooth Shutdown Risk Mitigation U
Study
8827, Consulting Engineering Services
for Water Treatment Facility Design
& Construction Services
MASTER AGREEMENT EFFECTIVE DATE: UFebruary 20, 2019
ARCHITECT/ENGINEER: U HDR Engineering, Inc
OWNER’S REPRESENTATIVE: UMark Kempton
WORK ORDER COMMENCEMENT DATE: UMay 30, 2019
WORK ORDER COMPLETION DATE: USeptember 30, 2019
MAXIMUM FEE: (time and reimbursable direct costs): U$91,590.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: UConsultant professional support services
for risk mitigation alternatives development and analysis for the October 2020 Horsetooth
shutdown project. See attached supporting documentations.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement
between the parties. In the event of a conflict between or ambiguity in the terms of the Master
Agreement and this Work Order (including the attached forms) the Master Agreement shall
control.
The attached forms consisting of UsixU (6) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: HDR Engineering, Inc.
By: Date:
Name: Title:
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
June 3, 2019
Kenneth J. Lowrey Jr Vice President
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Mark Kempton, Director, Water Production Division
REVIEWED: Date:
Marisa Donegon, Buyer II
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Carol Webb, Deputy Director, Water Resources & Treatment Operations
ACCEPTANCE: Date:
Theresa Connor, Utilities Deputy Director
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
June 3, 2019
June 3, 2019
June 3, 2019
June 10, 2019
June 11, 2019
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
Scope of Work
Date: Thursday, May 16, 2019
Project: Horsetooth Shutdown Alternatives Analysis
To: Sue Paquette, Mark Kempton
From: Mark Beebe
Task 1 – Project Management and Workshops
Task 1.1 Project Management and Accounting
• Initiate project accounting, budget, and resource management tools.
• Subconsultant contracting.
• Prepare a project guide that clearly identifies the project work elements, deliverables,
budget and schedule.
• Prepare monthly invoices and progress reports.
• Perform QA/QC reviews of calculations, reports and supporting documents.
Task 1.2 Project Coordination
• Prepare and maintain Decision/Action Item Log.
Task 1.3 Project Workshops
• Coordinate and attend three workshops, anticipated to last for three hours each, scope
includes preparation of workshop materials and resulting meeting minutes:
o Workshop 1- Alternatives definition, pros, cons, alterantive issues, and risk matrix
o Workshop 2- Opinion of Probable Costs and project implementation schedules
o Workshop 3- Alternatives review and final alternative(s) selection
Key Assumptions:
• Ten week project schedule to submission of Draft Report
• Workshops will be scheduled with the City and other identified key stakeholders on a
three week interval to allow for a ten week completion schedule to the Draft Tech Memo.
Deliverables:
• Updated Action Item Log
• Monthly invoices and progress reports
• Workshop agendas, work materials and meeting minutes
Task 2 – Identify Supply Risks and Mitigation Strategies
Task 2.1 – Determine Risks to Poudre River Supply
• Develop a comprehensive list of risks to the Poudre River supply.
Task 2.2 – Determine Likelihood and Consequence of Risk
• Determine likelihood that a risk will occur.
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• Determine consequence of risks, including whether the occurrence will result in a water
supply shortage, treatability issue, treated water regulatory compliance concern, or
aesthetic concern.
Task 2.3 Develop Risk Matrix and Overall Risk Score
• Develop a comprehensive Risk Matrix and Overall Risk Score.
Key Assumptions:
• The list of risks presented at the May 1P
st
P meeting will form the basis of the list, and will
be updated one further time including additional risks and potential mitigation strategies
• Likelihood of failure will be quantified when possible, and will be qualitatively stated
when the likelihood of failure cannot be quantified
Deliverables:
• Comprehensive Risk Matrix and Overall Risk Score
Task 3 – Develop, Evaluate and Score Alternatives
Task 3.1 – Define Individual Project Alternatives
• Five major project alternatives have been identified for further evaluation:
o Permanent connection to the Greeley turnout on the Hansen Canal, and a
temporary or permanent pumping system to the PVP.
o Temporary or permanent pumping from the Greeley Bellvue WTP Pre-sed Ponds
to PVP Pipeline.
o Add a pretreatment system at the Munroe Tunnel sedimentation basins, possibly
including adsorbent floating booms and/or flocculation and sedimentation for
enhanced particulate and TOC removal.
o Implementation of temporary traffic restrictions along Highway 14, including
either all semi traffic, or semis hauling loads that present a significant source of
contamination to the Poudre River.
o A permanent finished water interconnection with the City of Greeley, near the
intersection of Rist Canyon Road and the Poudre River.
• Develop a conceptual design or description for each major project alternative.
• Review hydraulics to determine pumping requirements and resulting pressures, where
applicable. Operating pressures will be compared to the design pressure rating of
associated pipelines, where the information is available.
• Attend a meeting or participate in a phone call between USBR and CDOT Region 8 to
determine the feasibility of partially shutting down Highway 14.
• An assessment will be performed of whether adequate electrical power is available, or if
upgrades to the electrical service would be required for the alternative, where applicable.
Task 3.2 – Develop IGA, Easement and Permitting Issues for Each Major Project
Alternative
• Pertinent IGA, easement and permitting issues will be identified for each of the five
alternatives retained for further evaluation, including potential impacts to the schedule.
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• Easement and permitting issues will include assessment of Larimer County, state and
federal requirements, along with coordination requirements with private property owners.
Task 3.3 – Evaluate Impacts to Risk Matrix/Score for each Major Project Alternative
• The impacts of each major project alternative on the Risk Matrix will be evaluated.
Task 3.4 – Develop Capital and Operating Costs for each Major Project Alternative
• AACE Class IV Opinions of Probable Capital Costs will be prepared for the alternatives.
• Class IV Opinions of Probable Operating Costs will be prepared assuming both 0 days
of operation, and 30 days of operation.
Task 3.5 – Select and Define Final Alternative(s)
• A benefit to cost analysis will be prepared for each of the major project alternatives.
• Coordinate with City to select the preferred alternative(s), the workshop is included in
Task 1.3.
• Prepare final Risk Matrix summarizing project risks following the implementation of the
selected alternative(s).
• A general implementation plan and schedule will be prepared for the selected
alternative(s).
Key Assumptions:
• Five major project alternatives have been identified for consideration.
• The City will lead efforts to coordinate with Graves related to access and easement
considerations on his property, with support from HDR.
• The City will lead efforts to coordinate with and prepare IGAs with Greeley for any
interconnections with the Greeley water system, with support from HDR.
• Flow requirements for the Fort Collins WTP and Soldier Canyon WTP will be based on
the 30-40 mgd value that has been identified through previous discussions.
Deliverables:
• Summaries of each major project alternative
• Class IV Options of Probable Cost for capital and operating costs
Task 4 – Technical Memorandum Preparation
Task 4.1 – Prepare Draft Technical Memorandum
• Prepare a Draft Technical Memo that summarizes the project background, risk
evaluations, alternatives development and evaluation, the selected alternative, Opinions
of Probable Costs and implementation plan. Submit the Draft Tech Memo for City
review.
• Information contained in the December 3, 2018 Technical Memo will be used where
possible to assist with preparation of the Technical Memo.
Task 4.2 – Attend a Technical Memorandum Review Meeting
• A meeting will be held with the City to review all comments, and determine how the
comments will be resolved in the Final Technical Memo.
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Task 4.3 – Prepare Final Technical Memorandum
• Comments received from the City, including those comments from other stakeholders,
will be incorporated into the Final Technical Memo.
Key Assumptions:
• Final Memorandum will be prepared within 10 working days of holding review meeting
with City staff
Deliverables:
• Draft copy of Technical Memorandum (one electronic copy)
• Final copy of Technical Memorandum (one electronic copy)
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
HDR Engineering
Mark Beebe
Senior Project
Manager
Jennifer Stillman
Quality Control
Jamie Eichenberger
Senior Engineer III
Nina Khanzadeh
Project Engineer I
Madeleine Harris
Project Engineer I
Travis Moore
Senior Electrical
Engineer
Peter Mertes
Transportation
Engineer
Nicole Lynch
CAD Designer
Elizabeth Fuller
Senior Project
Accountant
Donna Velasquez
Clerical Assistant
Hours
Labor
Total Expenses
HDR Fee
Total Fee
$ 230 $ 210 $ 220 $ 125 $ 110 $ 245 $ 235 $ 120 $ 125 $ 85
Task Description
Task 1 – WTF Design and Process Engineering Project Assistance
1.1 Project Management 12 10 22 $ 4,010 $ - $ 4,010 $ 765 $ 4,775
1.2 Project Coordination 8 8 $ 1,840 $ - $ 1,840 $ 1,840
1.3 Project Workshops (3 included in scope) 30 12 12 30 6 4 94 $ 16,090 $ 755 $ 16,845 $ 2,400 $ 19,245
Sub-total500121230060104 124 $ 21,940 $ 755 $ 22,695 $ 3,165 $ 25,860
2.1 Determine Risks to Poudre Supply and Mitigation Options 2 2 4 4 8 20 $ 3,160 $ - $ 3,160 $ 390 $ 3,550
2.2 Determine Likelihood and Consequence of Risk 22466 20 $ 3,170 $ - $ 3,170 $ 195 $ 3,365
2.3 Develop Risk Matrix and Overall Risk Score 24466 22 $ 3,590 $ - $ 3,590 $ 390 $ 3,980
Sub-total6812121600800 62 $ 9,920 $ - $ 9,920 $ 975 $ 10,895
3.1 Define Individual Alternatives (7 identified) 4 4 4 12 16 4 16 60 $ 10,400 $ - $ 10,400 $ 195 $ 10,595
3.2 Develop Institutional and Permitting Issues for Each Alternative 2 228 2 16 $ 2,500 $ - $ 2,500 $ 195 $ 2,695
3.3 Evaluate Impacts to Risk Matrix/Score for Each Alternative 428212 28 $ 4,670 $ - $ 4,670 $ 390 $ 5,060
3.4 Develop Capital and Operating Costs for Each Alternative 6 2 2 16 20 8 54 $ 8,400 $ - $ 8,400 $ 8,400
3.5 Select and Define Final Alternative(s) 2 2 4 12 16 4 8 48 $ 6,960 $ - $ 6,960 $ 390 $ 7,350
Sub-total 18 6 20 36 68 28 6 24 0 0 206 $ 32,930 $ - $ 32,930 $ 1,170 $ 34,100
4.1 Prepare Draft Tech Memo 10 4 4 20 24 4 4 12 8 90 $ 13,200 $ 50 $ 13,250 $ 390 $ 13,640
4.2 Attend Tech Memo Review Meeting 448 $ 1,360 $ 140 $ 1,500 $ 1,500
4.3 Prepare Final Tech Memo 62248114 8 36 $ 5,260 $ 50 $ 5,310 $ 5,310
Sub-total 20 6 6 24 36 5 5 16 0 16 134 $ 19,820 $ 240 $ 20,060 $ 390 $ 20,450
Hours 94 20 50 84 150 33 17 48 10 20 526
Fee $21,620 $4,200 $11,000 $10,500 $16,500 $8,085 $3,995 $5,760 $1,250 $1,700 $ 84,610 $ 995 $ 85,605 $ 5,700 $ 91,305
Markup on Sub-consultants (5%) $ 285 $ 285
TOTAL FEE (ROUNDED) $ 91,590
5/16/2019
for Fort Collins Utilities
8827 Consulting Engineering Services
Horsetooth Shutdown Mitigation Alternatives
Merrick and Company
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT C
WORK ORDER SCOPE DETAIL
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
2019 - 2020 May June July August September October November December January February March April May June July August September October November December
Project Notice to Proceed
Project Design
Project Substantial Completion
Project Final Acceptance
Schedule for WTF Horsetooth Shutdown Risk Mitigation Study
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT D
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract
Documents.
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E
WTF Design Assistance
Task 4- Technical Memorandum Preparation
Task 3- Develop, Evaluate and Score Alternatives
Task 2- Identify Supply Risks and Mitigation Strategies
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DocuSign Envelope ID: B7FAE3B9-CF4F-490A-872E-A3A2F560F94E