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Home My WebLink AboutCORRESPONDENCE - RFP - 8127 ENGINEERING SERVICES FOR ELECTRIC FACILITIES CAPITAL IMPROVEMENTSJune 13, 2019 Exponential Engineering Attn: Thomas Ghidossi 2950 E Harmony Road, Suite 265 Fort Collins, CO 80528 RE: Renewal: 8127 Engineering Services for Electric Facilities Capital Improvements Dear Mr. Ghidossi: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, September 15, 2019 through September 14, 2020. 2) Revised contract rates and pricing as attached, effective September 15, 2019. 3) Fort Collins Expense Guidelines as attached, dated October 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8127 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B 6/14/2019 EXPONENTIAL ENGINEERING COMPANY 2019-2020 HOURLY RATE SCHEDULE FOR CITY OF FORT COLLINS 8127 FOR ELECTRIC FACILITIES CAPITAL IMPROVEMENTS EFFECTIVE: SEPTEMBER 15, 2019 TO SEPTEMBER 14, 2020 DESCRIPTION 2019-2020 RATE Principal Engineer $212.18/hour Project Manager $190.96/hour Senior Engineer $190.96/hour Engineer II – 2 $173.98/hour Engineer II – 1 $159.13/hour Engineer I – 2 $147.46/hour Engineer I – 1 $143.22/hour Project Controls Manager $140.03/hour Director of Business Operations $140.03/hour Senior Designer $111.39/hour Designer II $106.09/hour Designer I $100.78/hour CAD/Drafter $78.50/hour Senior Engineering Technician $145.34/hour Engineering Technician II $128.36/hour Engineering Technician I $106.09/hour Engineering Assistant $78.50/hour Executive Assistant $89.11/hour Office Administrative $61.53/hour Company Vehicle (Government Rate) $0.58/mile Survey Grade GPS Unit $1,500/week $500/day Power System Analysis & High Level Design Software o Milsoft WindMil and LightTable o ASPEN OneLiner and PowerFlow o SKM Dapper/Captor/Arc Flash o PLS-CADD $12.50/hour PSS/E Power System Analysis Software $100.00/hour Per Diem (Meals, Incidental Expenses, Lodging) Per Federal Travel Regulations DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B Appendix A Request For Proposal No. 8127 2019 Fee Schedule Hourly Rates: Office Work: $95.00 per hour for survey technician, project management, calculations, research, PLS review/analysis, drafting, meetings, etc. Field Work: $151.00 per hour for each 1-2 man survey field crew operating a single RTK GPS system or total station. Unit Rates: Property Descriptions: $506.00 per description. DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B Engineering Analytics, Inc. Rate Sheet 2020 Our services are normally rendered on a time and expense basis according to the following schedule: PERSONNEL Principal ................................................................................................... $234 to $258/hour Senior Professional II ............................................................................................ $217/hour Senior Professional I ............................................................................................. $201/hour Project Professional II ........................................................................................... $185/hour Project Professional I ............................................................................................ $171/hour Senior Staff II ........................................................................................................ $152/hour Senior Staff I ......................................................................................................... $137/hour Staff II ................................................................................................................... $125/hour Staff I .................................................................................................................... $113/hour Engineering Assistant ............................................................................................. $97/hour Senior Construction Manager ............................................................................... $125/hour Technician III .......................................................................................................... $98/hour Technician II ........................................................................................................... $84/hour Technician I ............................................................................................................ $73/hour Technical Editor .................................................................................................... $125/hour Site Facilities Support ............................................................................................. $39/hour CAD Designer ..................................................................................................... ..$113/hour AutoCAD II .......................................................................................................... $103/hour AutoCAD I .............................................................................................................. $94/hour Project Assistant...................................................................................................... $84/hour Project Support........................................................................................................ $74/hour COMPANY VEHICLE AND EQUIPMENT 4-WD field vehicle.................................................................Current Rate at www.gsa.gov 2-WD field vehicle.................................................................Current Rate at www.gsa.gov Field Equipment................................................................................... Available on request ADMINISTRATIVE EXPENSES ......................................................................................... 3% An administrative fee of 3% will be added to labor billings to cover miscellaneous direct costs such as reproduction equipment, postage, computers, and communications. NON-LABOR EXPENSES .............................Per Applicable Fort Collins Expense Guidelines Food, lodging, travel, field supplies OUTSIDE SERVICES............................................................................................ Cost plus 5% Common outside services include laboratory testing, subcontractors, equipment rental, well construction materials, installed equipment, special insurance. SPECIALTY SOFTWARE..........................................................................Available on request SEEP/W, SLOPE/W, SIGMA/W, VADOSE/W, CTRAN/W, MODFLOW-SURFACT, APEX, Darwin, Surfer, Heave, Leapfrog, SoilVision, Slide, Phase2, Dips, ARCGIS, Etap. DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B QUOTE Quote # 7482 3813 Canal Dr. Ft. Collins, CO. 80524 970-494-1996 FAX 970-494-4449 Company Esponential Engineering Company Date 7/10/2018 Address 2950 E. Harmony Rd. Suite 265 PO # City, State Ft. Collins,CO. 80528 Rep Phone 629-9332 Contact Shawn Qty Description Unit Price Total 1 Mobilization per project $ 545.00 $ 545.00 1 Pothole existing utilities $ 136.25 $ 136.25 $ - 1 Flowfill per pothole $ 38.15 $ 38.15 1 Asphalt patch (hot patch) $ 27.25 $ 27.25 1 Concrete patch $ 39.24 $ 39.24 $ - 1 Traffic control if needed (per day) $ 888.35 $ 888.35 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Subtotal $ 1,674.24 Job Location Taxes Ft. Collins, CO. Total $ 1,674.24 Thank You DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES FOR 2019 Lodging, Per Diem Meals and Incidentals and Other expenses: Effective as of October 1, 2018 Lodging:  Hotels will be reimbursed at $116/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $116 limit, i.e. the rate is $116 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals Expenses (M&IE): In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $61  The M&IE is further broken down by: Breakfast: $14 Lunch: $16 Dinner: $26 Incidentals: $5  Travel Days rate: 75% of $61 = $45.75 Incidentals are defined as: fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses. Meals and incidental expense (M&IE) rate does include taxes and tips in the rate, so travelers will not be reimbursed separately for those items. Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2019 is $0.58.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%; DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B Page 2 of 2  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B DocuSign Envelope ID: 7C85B562-EAFB-4282-B247-D7753187219B