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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALL (24)June 6, 2019 Interwest Consulting Group, Inc. Attn: Michael P. Oberlander 1218 West Ash St., Suite A Windsor, CO 80550 RE: Renewal, 8475 Civil Engineering Professional On-Call Dear Mr. Oberlander: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, June 1, 2019 through May 31, 2020. 2) Exhibit B of the Professional Services Agreement is hereby revised to include the following and effective June 1, 2019: Subsurface Utility Engineering Due to Colorado State Law SB 18-167 regarding utility investigation during design, the Professional or sub-consultant may be required to perform Subsurface Utility Engineering (SUE) plans in accordance with State law which reference the American Society of Civil Engineers (ASCE) Standard 38-02. The Professional or sub- consultant shall have a thorough understanding of subsurface utility engineering and associated standards and requirements.  It is anticipated that on typical projects SUE plans will be delivered after preliminary design. However, SUE work may be required during preliminary design. A single SUE sub-consultant should be used to complete SUE plans for a given project.  The Professional shall provide plan sheets to be incorporated into the project plan set, utility logs, memos, utility research, existing plans and as-built drawings, as well as other information obtained and developed through the SUE process to the City.  SUE sub-consultant shall maintain knowledge of current laws, standards and best practices during the duration of the Agreement. 3) Additional contract rates and pricing attached, effective June 1, 2019. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Elliot Dale, Senior Buyer, at (970) 221-6777 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8475 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA 6/6/2019 Page 1 of 1 8875 Hidde River Parkway, Suite 200 ● Tampa, Florida 33637 p 813.978.8688 ● www.AyresAssociates.com MEMORANDUM To: Rex Bell From: Jay Saxena Date: 14 March 2019 Project: Re: SUE Schedule of Rates SCHEDULE OF RATES The standard Hourly Labor Rates are subject to adjustment annually based of the Consumer Price Index issued by the Bureau of Labor Statistics, Southeastern Regional Office for the South for the index for All Items/Wage earners & clerical workers, for the percent of change through the month of May of each calendar year. The following hourly rates include all direct and indirect costs except direct expenses. Indirect cost include such items as overhead, profit and such statutory and customary fringe benefits such as social security contributions, sick leave, unemployment, excise and payroll taxes, workmen’s compensation, health and retirement benefits, bonuses, annual leave and holiday pay. Position Classifications (classification titles subject to change) Unit Rate Project Manager (Mike Wolf) Per Hour $150.00 Senior Designer (Alvaro Duarte) Per Hour $130.00 Designer (Cam Gallegos) Per Hour $100.00 Administrative Assistant (Katie Pelose) Per Hour $75.00 Designating Services Electronic Locator Per Day $110.00 GPR Per Day $150.00 Operator/Field Supervisor Per Hour $110.00 SUE Tech 2 (Supports Equipment and Operator) Per Hour $85.00 Locating Services (Vacuum Excavation) VAC Truck Per Day $750.00 Field Supervisor Per Hour $110.00 SUE Tech 3 Per Hour $95.00 SUE Tech 2 (Supports Equipment and crew if needed) Per Hour $85.00 Pavement Section Cutting and Patching Each $120.00 Additional Services CADD Services Per Hour $120.00 MOT Design Per Hour $150.00 MOT Set Up/Take Down (Lane Closures) Per Day $750.00 DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA PROFESSIONAL SERVICES COSTS *ASCE 38 Quality Level B Mapping ‐ PER LINEAR FOOT $1.41/per L.F. *UTILITY DES CREW ‐ DAILY (2‐MAN) $2,350/day *UTILITY DES CREW ‐ HOURLY (2‐MAN) $225/hour *VACUUM EXCAVATION CREW + SURVEY ‐ DAILY (2‐MAN) $2,750/day *VACUUM EXCAVATION CREW + SURVEY ‐ NIGHTLY (2‐MAN) $3,350/day *VACUUM EXCAVATION CREW + SURVEY ‐ HOURLY (2‐MAN) $375/per hour *ASCE 38 Quality Level A (test hole) Per hole (backfill & cold patch) $750/per hole *ASCE 38 Quality Level A (test hole) Per hole (slurry & hot patch) $950/per hole SURVEY CREW (1‐Man) $140/hour SURVEY CREW (2‐Man) $175/hour PROJECT EXECUTIVE $230/hour PROFESSIONAL ENGINEER $175/hour SURVEY MANAGER $175/hour PROJECT MANAGER $165/hour ASSISTANT PROJECT MANAGER $125/hour SUE SUPERVISOR $115/hour CAD TECHNICIAN $112/hour ADMINISTRATION $66/hour SLURRY BACKFILL COST + 10% HOT PATCH COST + 10% NON‐NATIVE BACKFILL COST + 10% CONCRETE CORING ‐ PER HOLE $250/per hole TRAFFIC CONTROL COST + 10% PERMITTING COST + 10% VACUUM EXCAVATION OVER 6 FEET IN DEPTH $65/per foot TEST HOLES LARGER THAN 15 INCHES IN WIDTH 150% of above rates VAC TRUCK $79/hour DES TRUCK $27/hour SURVEY TRUCK $37/hour MILEAGE IRS Rates MISC. EXPENSES COST + 10% * Note: The rate for field operation services includes field investigation (utilizing geophysics), QA/QC, management, research documentation, along with all equipment and vehicle cost. Scott C. Throm, PLS RLS CFedS Cardno ‐ Director / Branch Manager Utility, Engineering & Surveying (UES / SUE) Colorado / Utah Operations CARDNO FEES ‐ MAY 2019 DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA Penngrove, Ca 94951 Estimate Project Type SUE Pricing Date 3/15/2019 Project Location Fort Collins Contact Name Interwest Consulting Cell 970.631.2671 Michael Oberlander Office 970-460-8471 1218 Ash Street, Suite A Windsor, CO 80550 Company D&M Utility Sevices Contact Name Mike McIntosh Cell 970.412.0069 Units Cost Test Hole Daily Rate ( QLA ) 1 1700 Daily Disposal Fee 1 175 UNCC notifications 1 95 On Site Review 1 150 Map & Data Research 1 175 Sewer Svc Locate 1 200 Locate 1000' QL B 60' rd CL thru U esmt. 1 1700 Plan page & data disk QLA (700' per page) 1 240 PE Stamp Per Page 1 250 Traffic Control 1 1500 Traffic Plans 1 150 Pot Hole Permit Fees ADDITIONAL SERVICES BEYOND BASE SCOPE Sewer Camerea Truck Daily Rate $1,800 Permanent Pot Hole Restoration per hole $275 Exclusions: Permanent restoration of hard surface potholes. Pot Holes will be 8"core drilled and *FILLED WITH PEA GRAVEL AND THE CORE TO BE REPACED WITH SACKRETE OR COLD PATCH MATERIALS. Flow-fill, hot patching,& concrete and asphalt R&R are not included in this pricing otr otherwised requested. The above pricing is for work between the hours of 7:00am and 3:30pm Mon-Fri. Nights and Weekends will be charged accordingly. Billing to be invoiced upon completion. Net: 30days 12% thereafter Michael Oberlander Date ____________ D&M Utility Service Date 3/15/2019 This Proposal is good for 90 days from the date unless otherwise extended by D&M Utility Services by signing you agree to the above terms. All payments must be received within 30 days of invoicing. D&M Utility Services will locate the private facilities to the best of our ability using electronic equipment by connecting to a conductor that surfaces. D & M Utility Services will attempt to locate those facilities as directed by the contractor and/or property owner. Due to the limited information and absence of as built maps, D & M Utility Services will not be responsible for the accuracy of said information. Client shall save and hold harmless D & M Utility Services, its officers, agents, and employees against all liability including damages, fines, penalties, damage to property or injury or death of any person or persons arising out of or in any way connected with, or resulting from the work to be performed hereunder, including but not limited to such liability arising out of, or in any way connected with, or resulting from the acts, non-acts, negligence or alleged negligence of D & M Utility Services, its officers, agents, and employees shall be the responsibility of D & M Utility Services, said indemnification shall be inclusive of all costs and attorneys fees and/or any judgment or settlement, resulting from either claim or litigation pursed against D & M Utility Services arising out of this agreement. __________________________ Mike McIntosh Signature Agreement: 1835 Weiss Lane 720-863-4576 Tax ID # 81-2893903 Ca State Lic # 1019099 Pass through actual cost + 10% DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: JECT LOC COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $ AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) The General Liability, Automobile Liability, Umbrella/Excess insurance applies on a primary and non contributory basis. A Blanket Waiver of Subrogation applies for General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation. The Umbrella / Excess Liability policy provides excess coverage over the General Liability, Automobile Liability and Employers Liability. Please note that Additional Insured status does not apply to Professional Liability or Workers' Compensation. Certificate Holder is additional Insured with respect to General Liability and Automobile. All policies include Thirty (30) Day Notice of Cancellation in favor of the City of Fort Collins. 2 of 2 #S24307811/M24258057 DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE Travelers Indemnity Co of America Travelers Property Cas. Co. of America XL Specialty Insurance Company 11/13/2018 USI Colorado, LLC Prof Liab P.O. Box 7050 Englewood, CO 80155 800 873-8500 800 873-8500 Interwest Consulting Group Inc P.O. Box 18330 Boulder, CO 80308 25666 25674 37885 A X X Y Y 6806H441143 11/14/2018 11/14/2019 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 B X X X Y Y BA0J093233 11/14/2018 11/14/2019 1,000,000 B X X X 0 Y Y CUP2F178249 11/14/2018 11/14/2019 4,000,000 4,000,000 B N Y UB8J034006 11/14/2018 11/14/2019 X 1,000,000 1,000,000 1,000,000 C Professional Liab Pollution Liab Claims Made Y DPR9933966 11/14/2018 11/14/2019 $2,000,000 per claim $5,000,000 annl aggr. As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; and Additional Insureds under Umbrella / Excess Liability but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner. (See Attached Descriptions) City of Fort Collins Attn: Purchasing Department P.O. Box 580 Fort Collins, CO 80522-0000 1 of 2 #S24307811/M24258057 Client#: 1086878 INTERCON35 KDMZP 1 of 2 #S24307811/M24258057 DocuSign Envelope ID: E252BA7B-E835-495A-AD5B-D5CE8E342BEA