HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROCESSIONAL ON-CALLOfficial Purchasing Form
Last updated 10/2017
Work Order Form
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
INTERWEST CONSULTING GROUP
WORK ORDER NUMBER:
PROJECT TITLE: Mason Street Conceptual – Alpine to Willox
ORIGINAL BID/RFP NUMBER & NAME: RFP 8475: Civil Engineering Professional On Call
MASTER AGREEMENT EFFECTIVE DATE: June 1, 2017
WORK ORDER COMMENCEMENT DATE: 4-1-2019
WORK ORDER COMPLETION DATE: 12-31-2019
MAXIMUM FEE: (time and reimbursable direct costs): $78,260
PROJECT DESCRIPTION/SCOPE OF SERVICES: See Attached
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of four (4) page are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date: 4-1-19
Michael Oberlander, Sr. PM
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 0CF9C8C4-74CD-4BA6-97B0-F1B0A0A152AA
5/7/2019
5/13/2019
5/17/2019
April 1, 2019
Mr. Tracy Dyer
City of Fort Collins - Engineering
Mason Street Conceptual and Preliminary Design – Alpine to Willox
Project Description and Scope of Services
Dear Tracy,
Description
Mason Street is master planned to be a collector street parallel to College Avenue north of
the Poudre River. The City currently shows Mason Street on the Master Street Plan and has
master planned stormwater facilities designated in this area (large storm conveyance pipes
and detention ponds). Interwest will assist the City Engineering Department in establishing
a conceptual and 50% roadway and storm sewer design of the future Mason Street roadway
from Alpine to the future detention pond north of Hickory. From Hickory to Willox, Interwest
will work with the City to guide future plans for this area (review potential redevelopment
plans). The base map for conceptual work will be GIS information; survey will be obtained
from Alpine to Hickory.
Scope of Services
1. Topographic Survey - King will prepare a topographic survey along with private utility
locates of the area shown below. They will first survey the right of way, and then after
Licenses to Enter are obtained, they will add the private properties. This survey work
will be done on the City’s Ground Master coordinate system. Field work is anticipated
to take approximately 8 days and the reduction of the survey to create a working
drawing will take approximate 3 weeks.
Fee $18,000
DocuSign Envelope ID: 0CF9C8C4-74CD-4BA6-97B0-F1B0A0A152AA
2. Property Map - King will prepare a base property/easement map from titlework
(provided by the City) and field work (search for front pins).
Fee: $8,000
3. Conceptual Design – Interwest will prepare 2-3 conceptual layouts of the roadway
from Alpine Street to Hickory. These plans will be used for meetings with Engineering
and Utilities. It is likely that variances from LCUASS Collector Street Standards will
be required, and those variances will be identified. This plan will be used to determine
property impacts and conceptual level costs of the future improvement.
Fee $9,600
4. Meetings – the allowance below will be used for meetings to discuss the conceptual
design up to Hickory and also to attend meetings related to the future extension to
Willox.
Fee $3,120
5. Preliminary Roadway Plans - After the City has accepted the horizontal layout of the
project, Interwest will advance the design to a preliminary (50%) level set. This will
include demolition plans, roadway plan and profiles, and grading. This will be used
to determine cover over proposed storm pipes and inlet needs in the right of way.
Fee $16,240
6. Preliminary Storm Sewer Plan and Profile – Interwest will prepare plan and profile
sheets of the storm sewer layout based on the pipe sizes in the Ayres study. Task 5
roadway profile will be assumed to be the future finished ground.
Fee $10,600
7. Preliminary Design Phase Project Management and Coordination – This task includes
regular meetings with the City, and general project management.
Fee: $5,200
8. Potholes – An allowance for 20 potholes is included where utility conflicts are
identified on the pipe profiles. We assume no traffic control will be required for the
pothole operation. These potholes may be used in future Subsurface Utility
Engineering plans, but full SUE documentation is not included at this time. King will
survey the potholes after completion. Holes will be shown on the storm P&P sheets.
Fee: $6,500
9. Estimated Reimbursable Expenses – For mileage and printing, etc. (conceptual and
preliminary design)
Fee: $1,000
Total project fee is estimated to be $78,260
DocuSign Envelope ID: 0CF9C8C4-74CD-4BA6-97B0-F1B0A0A152AA
Schedule
The topographic survey will be delivered in late May (weather permitting). Interwest will
work on the conceptual design starting now (with old base maps) and continuing through
May. Assuming the storm pipe and roadway layout is determined by June 1, the preliminary
design will be completed by September.
Assumptions
1. The roadway section will likely not meet all LCUASS standards. Itnerwest will work
with the City to determine adequacy of the proposed factility.
2. Detailed design of the storm sewer system (junctions, etc.) is not included in this
scope.
3. Permitting and coordination with the railroad is not included with this scope.
4. Design of detention and water quality facilities is not included in this scope.
5. The following services are not included in this phase of design:
a. Traffic engineering including signal design
b. Environmental studies and clearances
$00 130.$00 115.$00 110.
Conceptual Design Phase Alpine to Willox
Topographical Survey with Private Utility Locates $000 18,$000 18,
Property Mapping From Titlework $000 8,$000 8,
Conceptual Roadway and Storm Plan (Strip) 40 40 $600 9,
Project Management and Meetings 24 $120 3,
Sub-Total $320 8,$ - $400 4,$000 26,$ - $720 38,
Preliminary Design Phase Alpine to Hickory/Pond
Preliminary Roadway Plan & Profile 60 16 60 $240 16,
Preliminary Storm Sewer Plan and Profile (Ayres Pipes) 40 24 24 $600 10,
Project Management / Meetings 40 $200 5,
Potholes on Storm Alignment (20 @ $275 Each) $000 1,$500 5,$500 6,
Sub-Total $200 18,$600 4,$240 9,$000 1,$500 5,$540 38,
Estimated Reimbursable Expenses $000 1,
TOTAL $ 26,520 $ 4,600 $ 13,640 $ 27,000 $ 5,500 $ 78,260
North Mason Conceptual and Preliminary Design
Interwest Team - Approximate Labor Estimate - 4-1-19
Project
Engineer
Sr. Project
Manager
Sr. Project
Engineer
Labor Cost Per
Task
Colorado
Utility
Finders
Task
Interwest Consulting Group
King
Surveyors
DocuSign Envelope ID: 0CF9C8C4-74CD-4BA6-97B0-F1B0A0A152AA
c. Erosion Control Plans / SWMP
d. Geotechnical Engineering
e. Subsurface Utility Engineering
f. Open houses / Public Meetings
g. Landscape and Urban Design
h. Irrigation Design
i. Legal Descriptions for acquisitions
j. Lighting or utility design except local storm drainage pipes and inlets
k. Structural design
6. The City project manager will distribute plans at appropriate times and be the point
of contact comments.
7. The City will handle all property owner negotiations and outreach.
8. Plan sheets will be prepared on 24”x36” sheets (scalable to ½ size).
Please call me at 970-460-8471 if you have any questions or need any additional information.
Michael Oberlander, PE
DocuSign Envelope ID: 0CF9C8C4-74CD-4BA6-97B0-F1B0A0A152AA