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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & STORMWATER FACILITIES CAPITAL IMPROVEMENTS (2)May 20, 2019 Merrick & Company Attn: Ken Matthews 2725 Rocky Mountain Avenue, Suite 410 Loveland, CO 80538 RE: Contract Renewal, 8745 Engineering Services for Water, Wastewater and Stormwater Facilities Capital Improvements - On-Call Dear Mr. Matthews: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, July 25, 2019 through July 24, 2020. 2) Revised contract rates and pricing as attached, effective July 25, 2019. 3) Fort Collins Expense Guidelines as attached, dated October 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8745 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 5/23/2019 Employee Owned 2480 W. 26th Street, Unit B225 Denver, Colorado 80211 Tel: +1 303-964-3333 hello@merrick.com www.merrick.com SCHEDULE OF HOURLY BILLING RATES EFFECTIVE JULY 25, 2019 PERSONNEL WORK CLASS BILLING RANGE PER HOUR PROJECT MANAGEMENT: Principal $246 - $253 Senior Project Manager/Sr. Technical Manager $210 - $214 Project Manager $185 - $190 PROJECT ENGINEERING: Senior Project Engineer/Assistant Project Manager $165 - $169 Project Engineer $143 - $146 Senior Design Engineer $128 - $132 Design Engineer $109 - $115 Senior Designer $117 - $120 Designer $92 - $94 FIELD ENGINEERING: Senior Construction Manager $165 - $169 Construction Manager/Construction Administrator $149 - $153 Senior Field Engineer $138 - $142 Field Engineer/Senior Field Technician $108 - $111 Field Engineering Technician $93 - $96 DRAFTING: Senior Technician $117 - $120 Technician $92 - $94 SURVEYING Professional Land Surveyor $170 - $185 Senior Drafting Technician $106 - $114 Party Chief $89 - $95 Survey Technician $55 - $57 ADMINISTRATION: Clerical $82 - $86 OTHER: Subconsultant Cost + 10% Expert Witness Court Appearance $2,500.00/day GPS System $100.00/day Personal Vehicle Mileage Current Allowable IRS Rate Special Software Cost + 10% Other Materials or Equipment Other Materials or Equipment Cost + 10% Above standard rates will be held firm through July 24, 2020. DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 19G FEE SCHEDULE 2019 1. Services will be billed on the time worked by staff personnel as follows unless noted otherwise in the proposal or contract. Overtime hours will be charged a straight time rates. President/Senior Consultant $190 Vice President $175 Senior Project Manager $170 Project Manager $150 Senior Professional $130 Professional $100 Staff Professional 2 $90 Staff Professional 1 $85 Administrative $65 2. Mileage for use of personal or company vehicles will be billed at current IRS rates. 3. Payment: Invoices will be submitted about once a month unless otherwise noted in the proposal or contract for services performed. Payment is due upon receipt of the invoice. Interest of two (2) percent per month may be added to the outstanding balance on invoices older than 30 days. In the event that Lithos Engineering must engage collection services to receive payment, Client will reimburse Lithos Engineering for all reasonable collection, attorney’s, and court fees. 4. Billing rates are subject to change after two years unless otherwise noted in the proposal or contract. DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 Position Hourly Rate Senior Principal $192.00 Project Principal $157.00 Senior Project Biologist $147.00 Biologist I $126.00 Biologist II $103.00 Staff Biologist $85.00 Biological Technician $64.00 Senior Environmental Planner $147.00 Project Environmental Planner $131.00 Staff Environmental Planner $120.00 Senior Engineer $157.00 Project Engineer $147.00 Senior Geoscientist $147.00 Geoscientist I $126.00 Geoscientist II $103.00 Staff Geoscientist $85.00 Geoscience Technician $64.00 GIS/Graphics Specialist $103.00 Senior Paleontologist Paleontologist II Senior Cultural Resource Specialist $114.00 $88.00 $109.00 Project Cultural Resource Specialist $93.00 Staff Cultural Resource Specialist I Staff Cultural Resource Specialist II $81.00 $64.00 Cultural Resources Technician $54.00 Word Processing/Editor $85.00 Administrative Staff $75.00 Clerical Staff $64.00 Field Technician $54.00 * Expert Testimony will be billed at 1.5 times standard billing rate/hour Additional Expenses Vehicle mileage: IRS rates Off-Road Charge: $30/day Field Equipment: $10/day Black and white copies: 8.5" x 11" at $0.15 each Color copies: 8.5" x 11" at $0.30 each Large-format plots: $1 square foot GPS Rental: $110/day Cultural Resource Data Collector: $50/day Other direct expenses: Cost + 6% Subcontractors: Cost + 6% ERO Resources Corporation Consultants in Natural Resources and the Environment www.eroresources.com 2019 Schedule of Fees DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES FOR 2019 Lodging, Per Diem Meals and Incidentals and Other expenses: Effective as of October 1, 2018 Lodging: • Hotels will be reimbursed at $116/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation. • Hotel taxes do not count to the $116 limit, i.e. the rate is $116 plus applicable taxes. • Receipts are to be provided. • Actual expense will apply Meals and Incidentals Expenses (M&IE): In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines. • Daily rate: $61 • The M&IE is further broken down by: Breakfast: $14 Lunch: $16 Dinner: $26 Incidentals: $5 • Travel Days rate: 75% of $61 = $45.75 Incidentals are defined as: fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses. Meals and incidental expense (M&IE) rate does include taxes and tips in the rate, so travelers will not be reimbursed separately for those items. Vehicle Expenses: • All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower. • If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City. • Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2019 is $0.58. • Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost • Prior authorization required. Expenses Not Allowed • Liquor, movies, or entertainment (including in-room movies); • Sporting events; • Laundry, dry-cleaning or shoe repair; • Personal phone calls, including connection and long-distance fees; • Computer connections • Other personal expenses not directly related to City business; • Convenience charges; • Rescheduling Airline Charges not related to City requirements. • Excessive meal tip amounts generally over 20%; DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 Page 2 of 2 • Delivery fees shall not exceed 10% of the total bill, if not already included; • Hotel Cleaning Tips; • Extra Baggage for one day trips; • Air Travel (when local); • Items that are supplied by the City. Time Frame for Reporting • Per contract (every 30 days). DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: 2 2 Denver Waiver of subrogation is applicable where required by written contract and subject to policy terms and conditions. � This insurance is primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured subject to policy terms and conditions. � Notice of Cancellation is included per the attached endorsements.�� �� �� Certificate Holder(s) is/are included as additional insured for General Liability and Auto Liability where required by written contract with respect to operations of the Named Insured. � � Certificate of Liability Insurance CN101829745 MARSH USA INC.� 5970 Greenwood Plaza Blvd.� Merrick & Company� Greenwood Village, CO 80111 25 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY A 1,000,000 03/01/2020 57UUNZC2767 Jon Lindstrom X SEA-003565876-03 1,000,000 3,000,000 57WEVK1120 (MO,NC,SC,TX) X 29459 3,000,000 Retention of Marsh USA Inc. Attn: Denver.CertRequest@marsh.com N 03/01/2019 X 1 03/01/2020 03/01/2019 19437 03/01/2020 57UUNZC2767 Professional & Pollution Liab. B 2,000,000 19682 1,000,000 X N/A Twin City Fire Insurance Company 1,000,000 X D X 02/22/2019 IE 500,000 03/01/2019 2,000,000 City of Fort Collins is included as additional insured (except workers compensation, and professional/pollution liability) where required by written contract. This insurance is primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract. Waiver of subrogation is applicable where required by written contract. X 03/01/2019 PO Box 580 Fort Collins, CO 80522 City of Fort Collins Lexington Insurance Company 10,000 A Hartford Fire Insurance Company N/A CN101829745-STND-GAWUE-19- Per Claim/Aggregate 10,000 03/01/2020 1,000,000 57RHUFM3402 Shared Limits - Claims Made A 2,000,000 29424 1,000,000 1,000,000 03/01/2020 57WEVK1120 (AOS) 1225 17TH STREET, SUITE 1300 MARSH USA INC. X DENVER, CO 80202-5534 5970 Greenwood Plaza Blvd. Merrick & Company Greenwood Village, CO 80111 X X 015448988 03/01/2019 Owen Randall 03/01/2019 F 03/01/2020 Hartford Casualty Ins Co DocuSign Envelope ID: DAC9552E-C17B-4BAA-8139-AA9BC6A9FB26