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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8737 ENVIRONMENTAL SERVICES - HALLIGAN RESERVOIR ENLARGEMENTApril 25, 2019 CH2M HILL Engineers, Inc. Attn: Albert Paquet 9191 South Jamaica Street Englewood, CO 80112 RE: Contract Renewal, 8737 Environmental Services for Halligan Water Supply Project Dear Mr. Paquet: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, June 26, 2019 through June 25, 2020. 2) Revised contract rates and pricing as attached, effective June 26, 2019. 3) Fort Collins Expense Guidelines as attached, dated October 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8737 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 652905D7-297B-41F1-8172-C01E5E8CDE3A 4/25/2019 CH2M HILL Engineers, Inc. Compensation Basis Hourly Billing Rates Services will be billed on a time and expense basis with labor at the specified hourly per diem rates plus direct expenses incurred on the project. Per Diem Staffing Code Classification (1) Hourly Rate (2) 01 Senior Technical Consultant $255 02 Program Manager $255 03 Principal Project Manager/Principal Technologist $240 04 Sr. Technologist/ Sr. Environmental Scientist $210 05 Project Manager/Engineer Specialist/ Environmental Scientist $190 06 Associate Project Manager/Project Engineer/Environmental Scientist $165 07 Associate Engineer/ Associate Environmental Scientist $145 08 Staff Engineer 2/ Staff Scientist 2 $133 09 Staff Engineer 1/ Staff Scientist 1 $118 11 Engineering/Environmental Tech 5 $155 12 Engineering/Environmental Tech 4 $145 13 Engineering/Environmental Tech 3 $128 14 Engineering/Environmental Tech 2 $110 15 Engineering/Environmental Tech 1 $96 19 Office/Clerical/Accounting $93 (1) Staff labor classifications may change during the year; staff will be categorized based on current labor classification. (2) Per diem rates include allowances for salary, payroll taxes, fringe benefits, overhead, and profit, but do not include allowances for Direct Expenses. These rates are subject to annual calendar year adjustments. A premium of 25% shall be added to the above rates for Expert Witness and Testimony services. Standard Expenses* Expense Type Rate Auto Mileage (IRS rate) current IRS rate Auto Rental Actual Other Travel Actual Equipment Rental Actual Postage/Freight Actual Subcontractors and Outside Services Actual + 5% *Standard Expenses are charges directly incurred on the project as well as CH2M HILL Engineers, Inc.'s current standard rate charges for services such as photocopies, special health and safety requirements of OSHA, etc. These rates are effective June 26, 2019 to June 25, 2020. DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES FOR 2019 Lodging, Per Diem Meals and Incidentals and Other expenses: Effective as of October 1, 2018 Lodging: • Hotels will be reimbursed at $116/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation. • Hotel taxes do not count to the $116 limit, i.e. the rate is $116 plus applicable taxes. • Receipts are to be provided. • Actual expense will apply Meals and Incidentals Expenses (M&IE): In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines. • Daily rate: $61 • The M&IE is further broken down by: Breakfast: $14 Lunch: $16 Dinner: $26 Incidentals: $5 • Travel Days rate: 75% of $61 = $45.75 Incidentals are defined as: fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses. Meals and incidental expense (M&IE) rate does include taxes and tips in the rate, so travelers will not be reimbursed separately for those items. Vehicle Expenses: • All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower. • If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City. • Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2019 is $0.58. • Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost • Prior authorization required. Expenses Not Allowed • Liquor, movies, or entertainment (including in-room movies); • Sporting events; • Laundry, dry-cleaning or shoe repair; • Personal phone calls, including connection and long-distance fees; • Computer connections • Other personal expenses not directly related to City business; • Convenience charges; • Rescheduling Airline Charges not related to City requirements. • Excessive meal tip amounts generally over 20%; DocuSign Envelope ID: 652905D7-297B-41F1-8172-C01E5E8CDE3A Page 2 of 2 • Delivery fees shall not exceed 10% of the total bill, if not already included; • Hotel Cleaning Tips; • Extra Baggage for one day trips; • Air Travel (when local); • Items that are supplied by the City. Time Frame for Reporting • Per contract (every 30 days). DocuSign Envelope ID: 652905D7-297B-41F1-8172-C01E5E8CDE3A SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Jacobs Engineering Group Inc. Endorsement Number 86 Policy Symbol EON Policy Number G21655065 009 Policy Period 07/01/2018 to 07/01/2019 Effective Date of Endorsement 07/01/2018 Issued By (Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT – SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non-renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations, and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. Authorized Representative MS-36362 (01/15) DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 SUPP (10/00) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: 08/08/2018 CH2M HILL ENGINEERS, INC. DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY A A A 07/01/19 07/01/19 07/01/19 08/08/2018 HDO G71096750 X 07/01/19 ACE AMER INS CO 1,000,000 1,000,000 500,000 EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* 53630482 53630482 contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT liability as respects the negligence of the insured in the performance of insured's services to cert holder under Collins, Colorado, its officers, agents and employees are added as an additional insured for general liability & auto Project. CONTRACT END DATE: 6/25/2019. SECTOR: Public. *$2,250,000 SIR FOR STATES OF: LA, OH, TX. City of Fort PROJECT MGR: Al Paquet. CONTRACT MGR: Gretchen Sage. RE: 8737 Environmental Services for Halligan Water Supply X 22667 1,000,000 nyumdo_newgalexy "CLAIMS MADE" PROFESSIONAL LIABILITY SCF C64789570 (WI) CONTRACTUAL LIABILITY WCU C64789533 (LA, OH, TX)* WLR C6479033A (AOS) ISA H25158684 1-212-948-1306 Fort Collins, CO 80522 X CIRTS_Support@jacobs.com Marsh Risk & Insurance Services 07/01/18 LIC #0437153 07/01/18 1-212-948-1306 EON G21655065 009 633 W. Fifth Street X USA Los Angeles, CA 90071 100,000 07/01/18 07/01/18 07/01/18 07/01/19 1,000,000 100,000 07/01/18 07/01/19 X Englewood, CO 80112-5946 1,000,000 City of Fort Collins, Colorado 5,000 A A 9191 South Jamaica Street DEFENSE INCLUDED AGGREGATE PER CLAIM/PER AGG 1,000,000 N CH2M HILL ENGINEERS, INC. 500,000 P.O. Box 580 A DocuSign Envelope ID: C9E641AD-652905D7-297B-7B4A-41F1-4013-8172-8501-C01E5E8CDE3A A585BAF51955