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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILTIES CAPITAL IMPROVEMENTS PROJECTS (2)April 19, 2019 ICON Engineering Inc Attn: Craig Jacobson 8100 S. Akron St Ste 300 Centennial, CO 80112 RE: Renewal, 8073 Engineering Services for Water, Wastewater, & Stormwater Facilities Capital Improvements Dear Mr. Jacobson: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, May 15, 2019 through May 14, 2020. 2) Revised contract rates as attached, effective May 15, 2019. 3) Fort Collins Expense Guidelines as attached, dated October 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8073 by signing this letter and returning it to Purchasi.ng Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D 4/19/2019 ICONENGINEERING, 7000 S. Yosemite Street, Suite 120, Centennial, INC. CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management March 22, 2019 Ms. Pat Johnson, CPPB Senior Buyer City of Fort Collins Purchasing RE: Renewal Contract for 8073 Engineering Services for Future Water, Wastewater & Stormwater Facilities Capital Improvements – Rate Adjustments Dear Pat, Attached is our proposed rate adjustments for the above referenced contract, for the contract renewal period between May 2019 and May 2020. The proposed rate adjustments are based on the changes in the Consumer Price Index (CPI) from 2018 – 2019 as published in the most recent CPI data. This CPI change over the last year is approximately 1.5%. ICON rates provided reflect no more than an increase of 1.5%. Sub-consultants have also provided current rate schedules, generally reflecting less than a 3% increase in rates. Some sub-consultant rates were increased to match other City on-call services. In addition to the rate changes and justification letter, we have also included current certificates for general and professional liability insurance, naming the City of Fort Collins as additionally insured, where applicable. Thank you and please let us know if you have any questions regarding this information. We look forward to signing the renewal letter. Sincerely, ICON Engineering, Inc. Craig D. Jacobson, P.E, CFM Principal DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D FORT COLLINS MAJOR CAPITAL 2019 RATE RENEWAL ICON ENGINEERING HOURLY RATES Professional Services Rate Principal Engineer $176 Professional Engineer III $163 Professional Engineer II $152 Professional Engineer I $140 Engineer IV $132 Engineer III $123 Engineer II $110 Engineer I $95 Senior Field Representative $152 Field Representative $110 Senior Design Professional $135 Design Professional $105 GIS Specialist II $105 GIS Specialist I $94 CAD Technician II $95 CAD Technician I $85 Administrative $67 Mileage IRS Rate/Mile Cellular Phone Actual Cost Misc. Direct Expenses Actual Cost BASE TACTICAL RATES Professional Services Rate Principal $450 Program Manager $214 Project Officer $190 Exactimate Estimator $350 Senior Estimator $240 406 Hazard Mitigation Specialist $214 FHWA Grant Specialist $214 Geo‐technical Engineer $179 Environmental Engineer $179 Structural Engineer $190 Document Control $106 Administrator $95 BTRENCHLESS RATES Standard Truck and Crew Rates (Includes 1 Operator & 1 Laborer up to 10 hours) Assuming approximately 5 holes per day Hourly Rate Port to Port Per Truck $195 hour Per Hole Rate: Quoted by Specific Project Daily Rate Per Truck $1,950 Overtime Rate Per Truck $292.50 hour Dump Fees per dump $130 Super Truck and Crew Rates (Includes 1 Operator & 1 Laborer Assuming approximately 5 holes per day (Over 12ft in Depth) Up to 10 hours Hourly Rate Port to Port Per Truck $260 hour Per Hole Rate: Quoted by Specific Project Daily Rate Per Truck $2,600 Overtime Rate Per Truck $390 hour DHM DESIGN HOURLY RATES Professional Services Rate Principal Landscape Architect Planner $144‐$175 Principal Ecologist $144‐$164 Associate Principal $118‐$133 Senior Associate $108‐$118 Associate $97‐$108 Senior Designer/Planner $87‐$97 Designer $77‐$87 Natural Resources GPS Technician $82‐$87 Graphic Designer/ Visualization $82‐$97 Clerical / Word Processing $61‐$66 Reimbursable Expenses Xerox Copies $0.12/copy Color Copies $1.50/copy In‐House ‐ Mylar $3.50 /sq. ft. In‐House ‐ Vellum $2.30 / sq. ft. In‐House ‐ Bond $0.45 / sq. ft. Color Computer Plots $2.80 / sq. ft. Mileage IRS Rate/Mile Outside reimbursable expenses (printing, copying, postage and deliveries) at cost. Subconsultants direct cost +4% ERO RESOURCES HOURLY RATES Professional Services Rate Senior Principal $186 Project Principal $152 Senior Project Biologist $142 Biologist I $122 Biologist II $100 Staff Biologist $82 Biological Technician $62 Sr. Environmental Planner $142 Project Environmental Planner $127 Staff Environmental Planner $116 Senior Engineer $152 Project Engineer $142 Senior Geoscientist $142 Geoscientist I $122 Geoscientist II $100 Staff Geoscientist $82 Geoscience Technician $62 GIS/Graphics Specialist $100 Senior Cultural Resource Specialist $105 Project Cultural Resource Specialist $90 Staff Cultural Resource Specialist I $78 Staff Cultural Resource Specialist II $62 Cultural Resources Technician $52 Word Processing/Editor $82 Administrative Staff $72 KING SURVEYORS, INC. HOURLY RATES Professional Services Rate Project Surveyor $111 Project Manager $97 Draftsman $93 CAD Technician I $85 CAD Technician II $80 Crew Rate (2‐man) $155 GPS Crew $149 Crew Chief $93 Rodman $85 Expert Witness $210 Clerical $51 A.T.V. $37 Boat $37 Copies 8.5 x 11 $0.15/copy Copies 8.4 x 14 $0.20/copy Copies 11x17 $0.25/copy 18x24 Prints $1.50/copy 24x36 Prints $2.00/copy 24x36 Mylars $8.00/copy NOTE: RATES DID NOT CHANGE FROM 2018. LITHOS ENGINEERING HOURLY RATES Professional Services Rate President/Sr. Consultant $190 Vice President $175 Senior Project Manager $170 Project Manager $150 Senior Professional $130 Professional $100 Staff Professional 2 $90 Staff Professional 1 $85 Administrative $65 Vehicle Mileage IRS Rate Other direct expenses +10% Subcontractor costs +10% MOTT MACDONALD HOURLY RATES Professional Services Rate Principal $258 Technical Consultant QA/QC $196 Project Manager VI $206 Project Manager V $196 Project Manager IV $186 Project Manager III $165 Project Manager II $145 Project Manager I $129 Engineer VIII $181 Engineer VII $170 Engineer VI $160 Engineer V $140 Engineer IV $129 Engineer III $114 Engineer II $103 Engineer I $93 Senior Designer $119 Designer $98 2D/3D Design Specialist $124 Senior Structural Engineer $165 Structural Engineer $140 Senior Construction Manager $160 STOLFUS & ASSOCIATES INC. HOURLY RATES Professional Services Rate Principal President $180 Professional Engineer 5 $165 Professional Engineer 4 $155 Professional Engineer 3 $145 Professional Engineer 2 $135 Professional Engineer 1 $115 Engineering Intern 3 $100 Engineering Intern 2 $100 Engineering Intern 1 $100 Engineering Student Intern $60 Office Manager $70 Administrative Assistant I $60 Expert Witness Services Expert Witness (Principal President) $400 Expert Witness (PE‐5) $350 Includes deposition testimony, courtroom appearances, transcript review, etc. Other Services Outside Consultants At cost Other Direct Costs Mileage IRS rate Outside reproduction At Cost Other expenses At Cost DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES FOR 2019 Lodging, Per Diem Meals and Incidentals and Other expenses: Effective as of October 1, 2018 Lodging:  Hotels will be reimbursed at $116/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $116 limit, i.e. the rate is $116 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals Expenses (M&IE): In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $61  The M&IE is further broken down by: Breakfast: $14 Lunch: $16 Dinner: $26 Incidentals: $5  Travel Days rate: 75% of $61 = $45.75 Incidentals are defined as: fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses. Meals and incidental expense (M&IE) rate does include taxes and tips in the rate, so travelers will not be reimbursed separately for those items. Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2019 is $0.58.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%; DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D Page 2 of 2  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/19/2019 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI INSURANCE COMPANY 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 718993489 A Professional Liab: Claims Made RDP0035085 1/30/2019 1/30/2020 Per Claim Aggregate $2,000,000 $2,000,000 Additional Insured Status is not available on Professional Liability Policy. 8073 Engineering Services for Future Water, Wastewater & Stormwater Capital Improvements. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/21/2018 (720) 212-2050 (303) 799-0156 22357 ICON Engineering Inc Douglas Williams 7000 S Yosemite St #120 Centennial, CO 80112 41190 A 2,000,000 X 34SBAPD8771 1/30/2019 1/30/2020 300,000 10,000 2,000,000 4,000,000 4,000,000 A 2,000,000 X 34SBAPD8771 1/30/2019 1/30/2020 A 2,000,000 34SBAPD8771 1/30/2019 1/30/2020 2,000,000 10,000 B 4077567 2/1/2018 2/1/2019 1,000,000 1,000,000 1,000,000 Project: 8073 Engineering Services for Future Water, Wastewater & Stormwater Capital Improvements. The City, its officers, agents and employees shall be named as additional insureds on the General Liability and Automobile liability policies for any claims arising out of work performed under this Agreement. The insurance evidenced will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICONENG-01 WENDYR CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 Beth Ficken BethF@thinkccig.com The Hartford Insurance Group Pinnacol Assurance X X X X X X X X DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D Construction Manager $129 Senior On‐Site Construction $134 On‐Site Construction $114 Administrative Assistant $83 Mileage IRS Rate Cellular Phone Actual Cost Misc. Direct Expenses Actual Cost DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D Clerical Staff $62 Field Technician $52 Additional Expenses Vehicle mileage IRS Rates Off‐Road Charge $30/day Field Equipment $10/day Black & White copies 8.5x11 $0.15 each Color copies 8.5x11 $0.30 each Large format plots $1.00 sq. ft. GPS Rental $110/day CR Data Collector $50/day Other direct expenses +6% Subcontractor costs +6% DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D Dump Fees per dump $130 Additional Charges Core Drill Asphalt per hole $67 Core Drill Concrete per hole $77 Traffic Flaggers (2) per day $460 Traffic Control above and beyond Road work ahead signs and cones (Lane Closures) $875 Per day Traffic Control (Minor) Shoulder work and Right of Way $450 Per day Project Manager/Coordination $130 hour Hourly minimum – 4 hours Per Hole minimum – 4 holes DocuSign Envelope ID: ACA6F7FB-7926-462C-94E1-339BF3224F4D