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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILTIES CAPITAL IMPROVEMENTS PROJECTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICON ENGINEERING, INC. WORK ORDER NUMBER: UBLA-2019-03 PROJECT TITLE: UReview of Longview Trail Project Impacts to Smith Creek and Lang Gulch ORIGINAL BID/RFP NUMBER & NAME: U8073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: UMay 15, 2015 ARCHITECT/ENGINEER: UIcon Engineering, Inc. OWNER’S REPRESENTATIVE: UBeck Anderson WORK ORDER COMMENCEMENT DATE: UApril 30, 2019 WORK ORDER COMPLETION DATE: UJune 7, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U$9,840.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UReview the floodplain modeling report and associated hydraulic analyses for the Longview Trail Project and its impacts to both Smith Creek and Lang Gulch. Complete a review of this application to determine if the floodplain changes, as proposed, meet local floodplain ordinances and the criteria set forth by the City. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfourU (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Icon Engineering, Inc. By: Date: Name: Title: OWNER’S ACCEPTANCE & EXECUTION: Page 1 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 Craig Jacobson Principal May 2, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Beck Anderson, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Ken Sampley, Director, Civil Engineering ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 May 2, 2019 May 2, 2019 May 2, 2019 May 3, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAILS Page 3 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 ICONENGINEERING, 7000 S. Yosemite Street, Suite 120, Centennial, INC. CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management April 26, 2019 Mr. Beck Anderson City of Fort Collins Utilities Department 700 Wood Street Fort Collins, CO 80521 RE: Proposal for Engineering Services: Review of Longview Trail Project Impacts to Smith Creek and Lang Gulch ICON Engineering, Inc. is pleased to provide this proposal for engineering services related to reviewing the floodplain modeling report and associated hydraulic analyses for the Longview Trail Project and its impacts to both Smith Creek and Lang Gulch. For this project, the City wishes to retain ICON in order to complete a review of this application to determine if the floodplain changes, as proposed, meet local floodplain ordinances and the criteria set forth by the City. Our project scope and fees are outlined below: Task 1: Project Coordination: All correspondence will be made through phone calls, email, and up to 1 in person meeting with the City and applicant. Task 2: Hydraulic Review: ICON will complete a comprehensive review of this application on behalf of the City. In general, the review will be limited to developing an understanding of the overall project goals; application of the hydraulic modeling; review of the tie-ins to the effective City information; and review of any supporting documentation. In addition to these primary items, ICON will complete general agreement checks between the models and floodplain mapping as well as confirm conformance with local and federal regulations. Task 3: Summary Memorandum: ICON will prepare a summary memorandum documenting our approach to the review and specific project recommendations and comments. Task 4: Subsequent Reviews and Comments: Limited time has been proposed to address any subsequent review or comments following the distribution of the summary memorandum. Schedule: An initial review of the materials and response to the City will be completed within 3 weeks from Notice to Proceed. Page 4 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 ICONENGINEERING, INC. Page 2 of 2 C:\Users\cjacobson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3K3RWLYW\Longview Trail Floodplain Review Scope.docx Project Fees: A fee spreadsheet has been provided for your review. Our total estimated fees for this project are $9,840, billed on a time and materials basis. Please let me know if you have any questions regarding this proposal. We look forward to working with you on this project. Sincerely, ICON Engineering, Inc. Craig D. Jacobson, P.E., CFM Justen A. Hamann, P.E. Principal Project Manager Page 5 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 PROJECT: Review of Longview Trail Project Impacts to Smith Creek and Lang Gulch CLIENT: City of Fort Collins - Beck Anderson PREPARED BY: JAH Principal Professional Professional Professional Admin ICON Misc. ICON CHECKED BY: CDJ Engineer III Engineer II Engineer I Direct Total DATE: 04/26/2019 $176 $163 $152 $140 $67 Costs Services Description Hours Hours Hours Hours Hours Task 1: Project Correspondence a. General Project Correspondence 2.0 1.0 $371 b. Project Meeting (1 In-Person Assumed) 4.0 4.0 $105 $1,417 Task 2: Hydraulic Review a. Report and Data 2.0 $304 b. Hydraulic Review of Effective City Floodplain Conditions 1.0 $152 c. Hydraulic Review of Duplicate Effective Model 1.0 $152 d. Hydraulic Review of Corrected Effective Model 2.0 $304 e. Hydraulic Review of Pre-Project Conditions 3.0 $456 f. Hydraulic Review of Post-Project Conditions 1.0 10.0 $1,696 g. Proposed Plans and As-built Survey Review 2.0 $304 h. Review of Tie-ins 2.0 $304 i. Review of Supporting Documentation 2.0 $304 j. City Criteria and Federal Regulations Review 3.0 $456 Task 3: Summary Memorandum 1.0 8.0 $25 $1,417 Task 4: Subsequent Review Items (Assume 1 Resubmittal) 2.0 12.0 $27 $2,203 Total Hours 8.0 0.0 54.0 0.0 1.0 Total Fees $1,408 $0 $8,208 $0 $67 $157 $9,840 ICON Engineering, Inc. 4/26/2019 C:\Users\cjacobson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3K3RWLYW\Longview Trail Review - Cost Estimate.xlsx Page 6 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER SCHEDULE DETAILS Page 7 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 April May June Project Notice to Proceed Review of Project Impacts Project Final Acceptance Engineering Services Page 8 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 9 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/19/2019 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI INSURANCE COMPANY 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 300773389 A Professional Liab: Claims Made RDP0035085 1/30/2019 1/30/2020 Per Claim Aggregate $2,000,000 $2,000,000 Additional Insured Status is not available on Professional Liability Policy. Project: 8497 for Stormwater Consulting Engineering Services. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 4/17/2019 (720) 212-2050 (303) 799-0156 22357 ICON Engineering Inc Douglas Williams 7000 S Yosemite St #120 Centennial, CO 80112 41190 A 2,000,000 X 34SBAPD8771 1/30/2019 1/30/2020 300,000 10,000 2,000,000 4,000,000 4,000,000 A 2,000,000 X 34SBAPD8771 1/30/2019 1/30/2020 A 2,000,000 34SBAPD8771 1/30/2019 1/30/2020 2,000,000 10,000 B 4077567 2/1/2019 2/1/2020 1,000,000 N 1,000,000 1,000,000 RE: 8497 Stormwater Consulting Engineering Services As required by written contract, The City, its officers, agents and employees shall be named as additional insureds on the General Liability and Automobile Liability insurance policies for any claims arising out of worked performed under this Agreement. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICONENG-01 HANNAHA CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 Beth Ficken BethF@thinkccig.com The Hartford Insurance Group Pinnacol Assurance X X X X X X X X X DocuSign Envelope ID: B8830C41-A74F-4291-857E-38B3F926D571