No preview available
HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9190732 (2)City of Fort Collins Waukesha® Service Quotation #9127162 Rev1 RE: A1980T / A4174T / A4906T / A1304T UZD LTC Inspect and Maint in CO Date: 02/22/19 © 2019 SPX Transformer Solutions, Inc. 2 SPX Transformer Solutions Service Quotation Date: 02/22/19 Bob Hover City of Fort Collins P.O. Box 580 215 North Mason St., 2 nd Floor Fort Collins, CO 80522 Ph# 970-217-8109 bhover@fcgov.com Quote Number #9127162 Rev1 RE: A1980T / A4174T / A4906T / A1304T UZD LTC Inspection and Maintenance CONTACT INFORMATION ……………………………………………………………………… Regional Sales Associate Tom Pickens SPX Transformer Solutions MOB 919-273-4152 Tom.Pickens@spx.com Channel Partner Jim Houlihan Lewis Associates MOB 303-232-7273 jim@lewisassociatesinc.com Territory General Manager Astha Mitra SPX Transformer Solutions MOB 503-351-9114 Astha.Mitra@spx.com Confidentiality Notice: This document contains contain privileged and confidential information belonging to the sender. The information is intended only of the use of the individual or entity named above. If you are not the intended recipient or addressee, you are notified that any disclosure, copying, distribution or taking any action based on the contents of this information is strictly prohibited. If you have received this document in error, please immediately notify the sender by telephone to arrange for return of the original documents. © 2019 SPX Transformer Solutions, Inc. 3 Table of Contents SCOPE OF WORK ..................................................................................................................................................... 4 PERFORMANCE......................................................................................................................................................... 5 CLARIFICATIONS TO SCOPE OF WORK ............................................................................................................. 5 SCHEDULE OF PRICING ......................................................................................................................................... 6 COMMENTS/EXCEPTIONS TO CONTRACT DOCUMENTS ............................................................................. 8 TERMS & CONDITIONS STATEMENT .................................................................................................................. 8 CUSTOMER AUTHORIZATION ........................................................................................................................................ 9 FIELD SERVICE RATE SCHEDULE .............................................................................................................................. 10 STANDARD TERMS AND CONDITIONS OF SALE .................................................................................................... 12 © 2019 SPX Transformer Solutions, Inc. 4 SCOPE OF WORK Transformer Solutions is pleased to provide crew and equipment to perform the following scope of work: Location: City of Fort Collins, Drake and Dixon Substations, Fort Collins, CO 80522 Equipment: Four (4) Waukesha Transformers Xfmr S/N: A1980T A4174T A4906T A1304T LTC S/N: U9309-12 U0108-04 U0306-13 Unknown LTC: UZDRT UZDRT UZDRT UZDRT Gallons (LTC): 100 gal. 100 gal. 100 gal. 100 gal. No. of Taps: 61,007 30,646 22,747 Unknown Scope of Work: A1980T / A4174T / A4906T / A1304T UZD LTC Inspection and Maintenance in CO  Mobilize SPXTS LTC specialists and equipment to City of Fort Collins substation sites in Fort Collins, CO. Note: SPX includes 2 hours of site orientation/training on site. If additional / required training is required beyond the allowed 2 hours on site, this will be billed on T&M basis as applicable.  City of Fort Collins to provide two (2) service techs for assistance, scaffolding, unrestricted work hours, along with performing de-energization, isolation, grounding, LOTO, etc. of associated equipment.  SPXTS to provide oil handling, oil disposal (400 gal. from 4 UZDs), man lift, service truck, new UZD LTC oil (8 drums for 4 LTCs), 4 UZD LTC contact lease kits, 4 UZD LTC gasket kits, test equipment, & dry-air/nitrogen, as needed. NOTE: BELOW SCOPE OF WORK INCLUDES 4 UZD LTCs EACH (per transformer):  SPXTS to perform pre-testing, to include the following: o Power factor (Doble) transformer windings / bushings o Megger windings and core insulation. o TTR o Oil (DGA/oil quality)  SPXTS to perform the following UZD LTC external inspection o Check dehydrating breather. o Check oil level gauge for proper level.  SPXTS to perform inspection of motor drive operator o Note operations on operations counter. o Check control cabinet for cleanliness and moisture, operation of heater(s), wiring insulation and connection tightness, position indicator for proper operation, and operation of lockout, if applicable.  SPXTS to inspect LTC spring drive compartment o Check for oil leaks at bearings and flanges (gaskets). o Check for worn or broken parts.  SPXTS to perform the following UZD LTC internal inspection: o Drain existing UZD LTC oil (est. 100 gal.) into SPXTS supplied oil disposal drums. o Open door to LTC compartment. o Check wear and alignment of all fixed contacts (main, reversing, slip bow-ties) o Check wear and alignment of all moving contacts (main, reversing, slip bow-ties) o Replace any/all parts found to be worn or damaged and agreed upon by SPXTS/customer. Note: SPXTS will pre-order & provide 4 UZD LTC lease contact kit(s) on site. The LTC kit contains contacts and components that would normally need replacing. City of Fort Collins will only be billed for parts/materials used from the UZD LTC lease kit. City of Fort Collins will be responsible for receiving LTC kit(s) on site and returning LTC kit(s) to SPX Components in Dallas, TX (freight prepaid by SPXTS and included in pricing schedule pg. 6) o Operate LTC to verify proper mechanical timing and alignment on all taps.  Check and measure value of transition resistor.  Check barrier boards (phase moldings) and seals between LTC and transformer main tank.  Install new LTC door gasket.  Close and bolt LTC compartment door.  Refill LTC with new oil (est. 100 gal.) supplied by SPX. Note: SPXTS will be responsible for disposal of existing LTC oil of each UZD.  Check for oil leaks and proper oil level.  SPXTS to perform post-testing, to include the following: o Power factor (Doble) transformer windings / bushings o Megger windings and core insulation. o TTR o Oil (DGA/oil quality)  City of Fort Collins personnel will be responsible for removal of grounding, isolation, and re-energization of transformer.  SPXTS to demobilize crew/equipment from site and provide final report with test results © 2019 SPX Transformer Solutions, Inc. 5 PERFORMANCE Work is quoted based upon SPX Waukesha crews working 7 days a week, 8–12 hours per day, and 24 hours per day, if needed. It is estimated that the Scope of Work will take est. 8 days on site (2 days per LTC) to complete, depending on weather conditions.  Proposed Start Date: May 2019 (per City of Fort Collings schedule of events)  Availability of service personnel and equipment is subject to prior sale. CLARIFICATIONS TO SCOPE OF WORK Unless specifically addressed in scope of work, the following assumptions have been made in preparation of our offer:  Purchaser shall be responsible for switching, lock out and grounding of any equipment necessary to establish safe work area.  Purchaser shall provide suitable, free, clear, unlimited and compacted access route, roads and area around work location for access of service equipment.  Purchaser shall disconnect and reconnect all external protection, control and relay wiring, as required.  Purchaser shall disconnect and reconnect all external bushing terminations or bus work, as required.  Purchaser shall disassemble and reassemble any deluge systems, as required.  SPX Waukesha will compile all crating and waste material in designated area; however, purchaser shall be responsible for disposal of solid wastes.  Purchaser shall provide drum and dispose of all waste, flush and scrap oil generated in execution of work.  Purchaser shall provide communication and sanitation facilities.  No provisions have been included for secondary oil containment as may be required for compliance to local site SPCC programs.  If required, purchaser shall provide a PCB report showing PCB concentration of the unit within 90 days prior to start of scheduled work.  If PCB concentration is higher than 49 PPM, SPX Waukesha will be unable to complete the work.  If PCB concentration is 1–49 PPM, an additional decontamination charge will be assessed. Proper disposal of the oil shall be the responsibility of the purchaser.  When oil handling is part of work scope, SPX Waukesha prefers to have a metals-in-oil screen done prior to start of job to detect any potential silicone contamination. In the event that silicone is discovered during the processing, additional charges will apply for addition of anti-foaming compounds and a decontamination fee after completion of job.  SPX Waukesha intends to utilize its own personnel and equipment; however, if scheduling conflicts occur, SPX Waukesha reserves the right to hire subcontractors to assist with the work. © 2019 SPX Transformer Solutions, Inc. 6 SCHEDULE OF PRICING The work scope as defined on pg. 4 to be performed on Fixed Price basis for performance by 06/30/19, and is as follows: NOTE: Price is estimated for 2 SPXTS LTC Specialists for 10 days (2 travel days, 8 days on site) at est. 10 hours per day on site and is based on Fixed Price basis, however; the above price is not a “not to exceed price”. If added time/days, trips, parts, materials, parts installation/replacement, etc. are needed on site, this will be calculated & billed on a T&M basis. Invoicing will be calculated and billed on actual hours/expenses/materials. GSS#: Time $ 36,480.00 Customer: Expenses $ 6,140.00 Location: Fort Collins, CO Materials $ 9,600.00 Description: Equipment $ 12,836.00 Point of Contact: Total Cost $ 65,056.00 Time Date Technician ST Hours OT Hours ST Cost @ $125/Hr OT Cost @ $188/Hr Extended Cost $ - $ - $ - $ - Subtotal $ - Time Date LTC Specialist ST Hours OT Hours ST Cost @ $175/Hr OT Cost @ $265/Hr Extended Cost LTC Specialist 1 Day 1 Travel 8 $ 1,400.00 $ - $ - $ 1,400.00 Day 2 A1980T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 3 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 4 A4174T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 5 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 6 A4906T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 7 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 8 A6566T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 9 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 10 Travel 8 $ 1,400.00 $ - $ - $ 1,400.00 LTC Specialist 2 Day 1 Travel 8 $ 1,400.00 $ - $ - $ 1,400.00 Day 2 A1980T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 3 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 4 A4174T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 5 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 6 A4906T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 7 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 8 A6566T On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 9 On Site 8 2 $ 1,400.00 $ 530.00 $ - $ 1,930.00 Day 10 Travel 8 $ 1,400.00 $ - $ - $ 1,400.00 Subtotal $ 36,480.00 Expenses Date Technician/Specialist Item Quantity Rate Subtotal Mark Up Extended Cost Day 1 - Day 10 LTC Specialist 1 Perdiems 10 $ 250.00 $ 2,500.00 NA $ 2,500.00 Mileage 600 $ 0.95 $ 570.00 NA $ 570.00 Day 1 - Day 10 LTC Specialist 2 Perdiems 10 $ 250.00 $ 2,500.00 NA $ 2,500.00 Mileage 600 $ 0.95 $ 570.00 NA $ 570.00 Subtotal $ 6,140.00 Materials & Parts Item Quantity Rate/Cost Subtotal Mark Up Extended Cost 440 Gal. New Oild (4 LTCs) 8 drums 440 $ 12.50 $ 5,500.00 N/A $ 5,500.00 400 Gal. Oil Disposal 1 $ 2,000.00 $ 2,000.00 N/A $ 2,000.00 UZD Gasket Kits (4 LTCs) 4 $ 525.00 $ 2,100.00 N/A $ 2,100.00 Subtotal $ 9,600.00 Equipment Usage & Rentals Item Quantity Rate/Cost Subtotal Mark Up Extended Cost UZD LTC Lease Contact Kit - Fee 4 $ 580.00 $ 2,320.00 N/A $ 2,320.00 Roundtrip Freight for UZD LTC Contact Lease Kit (TX - CO) 4 $ 300.00 $ 1,200.00 18% $ 1,416.00 Man Lift w/delivery and pickup 1 $ 5,000.00 $ 5,000.00 18% $ 5,900.00 Sevice Truck w/Oil Handling & Test Equipment 8 $ 150.00 $ 1,200.00 N/A $ 1,200.00 © 2019 SPX Transformer Solutions, Inc. 7 SEE BELOW FOR UZD LTC LEASE KIT PRICING (to be calculated and charged on a per/part basis on T&M)  Payment terms and conditions are NET 30 and are subject to credit approval.  Unless specifically noted, prices do not include: o Any site specific or customer required access and/or safety training o Any special and/or site-specific safety, PPE or environmental requirements o Use of union labor o Local Sales or Use tax  Requested changes to work scope or delays outside the control of SPX Waukesha shall be billed in accordance with SPX Transformer Solutions’ Technical Service Price List (attached). DESCRIPTION: EQUIPMENT TYPE: HVS PART NUMBER Item# Each Part Number Description 1 3 1030-027K-OEM-V1 MAIN CONTACT ARMS W/ ROLLERS $1,415.00 $4,245.00 2 1 1030-017K-V1 REVERSING SWITHC UP-GRADE KIT $2,471.00 $2,471.00 3 1 1030-042K-V1 BRAKE ASSEMBLY KIT W/ ROLLERS $246.81 $246.81 4 3 1030-025K-V1 BOW TIE CONTACT TUBE KIT $232.00 $696.00 5 54 1030-052P STATIONARY CONTACT ASSEMBLY $63.18 $3,411.72 6 108 8010-099-509 STEEL SCREW CAP M5X.8 16MM LG $1.17 $126.31 7 108 8010-198-06 LOCK WASHER S.S. M5 $0.09 $9.72 8 1 1030-1730K-V2 CONTACT ARM SUB-ASSEMBLY $920.00 $920.00 10 1 1030-375 GLUE $52.46 $52.46 11 1 1030-472 GREASE $1.60 $1.60 12 1 1030-460 LOCKTITE $4.20 $4.20 13 2 8010-200-103 COTTER PINS S.S. M2 $0.30 $0.60 14 2 1030-470 NYLON COLLAR (BRAKE ROLLER) $11.00 $22.00 15 1 1030-475 DOOR GASKET (OLD DESIGN) $275.00 $275.00 16 1 1030-461 O-RING (NEW DESIGN) $40.00 $40.00 Total Lease Price $12,522.42 KIT PRICE (PURCHASE ONLY) $10,012.00 BILL OF MATERIALS / PRICE LIST UZD CONTACT LEASE KIT WAUKESHA UZD 1030-021K CustomerExtended Price/each Customer Price Feb-19 © 2019 SPX Transformer Solutions, Inc. 8 COMMENTS/EXCEPTIONS TO CONTRACT DOCUMENTS  None TERMS & CONDITIONS STATEMENT  Work shall be performed in accordance with SPXTS – City of Fort Collins Services Agreement 7645 executed in 2014.  Bid is valid for a period of 60 days.  All P.O.s / Contracts / Agreements to be addressed to the following: SPX Transformer Solutions, Inc. 400 S. Prairie Ave. Waukesha, WI 53186 SPX Transformer Solutions, Inc. thanks you for the opportunity to provide a quotation for this work. We look forward to your consideration of this offering and welcome any questions you may have regarding this quotation for your service requirements. Best Regards, Tom Pickens Regional Sales Associate – West Region SPX Transformer Solutions, Inc. Ph# 919-273-4152 Fx# 208-361-2024 E-mail: Tom.Pickens@spx.com © 2019 SPX Transformer Solutions, Inc. 9 CUSTOMER AUTHORIZATION Customer hereby requests that SPX Waukesha perform the above-referenced Services in accordance with the provisions of this quotation, #9127162 Rev1, including all commercial terms and clarifications and forms the basis of contract with SPX Transformer Solutions, Inc. Customer’s Authorization / Purchase Order Number for Accounting Purposes: _________________ Billing Address: ________________________________ By: _____________________________ ________________________________ Name: _____________________________ ________________________________ Title: _____________________________ ________________________________ Date: _____________________________ © 2019 SPX Transformer Solutions, Inc. 10 SERVICE TECHNICIAN & SPECIALIST RATE SCHEDULE Waukesha ® Service maintains a nationwide staff of trained and experienced field service specialists and technicians who are available to provide advisory assistance, installation, inspection, commissioning, testing, troubleshooting, start-up, technical studies and maintenance and repair services of electrical apparatus. Technical professionals are classified in two categories, dependent on the degree of expertise and complexity of the service required: Service Specialist The Service Specialist has specific experiences and/or educational training along with factory training and experience in design, assembly, installation or testing. This expert is required for special diagnosis, repairs, inspection, failure analysis and complex technical evaluations. Typical scopes of work for these services involve LTCs, engineering services, project management, forensics analysis, condition assessments, electrical testing, etc. Service Technician The Service Technician has specialized factory training and experience. This Technician can act as a consultant for customer’s personnel with respect to correct installation, testing, maintenance or service requirements consistent with Waukesha ® Service guidelines. WAUKESHA ® SERVICE SPECIALIST AND SERVICE TECHNICIAN RATES CLASSIFICATION HOURLY RATE DAILY PER DIEM HOURLY OVERTIME RATE HOURLY SUNDAY & HOLIDAY RATE Service Specialist $175 $250 $265 $350 Service Technician $125 $250 $188 $250 1. Hourly rate applies to all time worked or traveled during a workday. 2. Overtime rate applies to all hours worked in excess of eight hours on weekdays and all time worked or traveled on Saturdays. NOTE: Our standard workday is 10–12 hours based on site conditions. 3. Sunday and Holiday rate applies to all hours worked or traveled on Sundays and/or holidays. Charges for travel and living expenses will be billed at cost plus an 18% handling charge. Per Diem Unless requested otherwise from the purchaser, a daily per diem rate will be billed for each day required for project execution along with travel days to/from the project. Per Diem rates exclude the cost of airfare to/from the job site. Traveling Time Billing for traveling time will be done at the applicable rate based on actual time traveled. Traveling time and expenses for each technical professional will include leaving and returning to the employee’s headquarters. Minimum Billing Minimum billing for one day’s service will be charged for each day or fraction thereof that a technical professional spends on the customer’s premises. Standby Time When technical professionals are on the customer’s premises but are unable to perform the services requested because of circumstances beyond the control of Waukesha ® Service personnel, the purchaser will be charged at the applicable rate. © 2019 SPX Transformer Solutions, Inc. 11 WAUKESHA ® SERVICE TECHNICIAN & SPECIALIST RATE SCHEDULE (CONTINUED) OTHER CHARGES The following charges will be in addition to the service rates stated previously: A. Expendable Small Tools When a particular job requires the furnishing of small expendable tools not normally carried by the technical professional, a charge for such tools will be billed at the cost of acquisition. B. Material Furnished by Waukesha ® Service All Waukesha ® Service material used on the job will be billed at current prices. C. Material Purchased from Subcontractors or Other Vendors When the job requires the purchase of materials or services from subcontractors or other vendors, such items will be billed at cost plus an 18% handling charge. D. Special Tools and Equipment Furnished by Waukesha ® Service Rental charge shall be made for all specialized tools, equipment and instruments. Refer to Waukesha ® Service Equipment Rental Rate Schedule. E. Company Vehicle Mileage Rate Cost of mileage for standard company vehicles to travel to and from the standard job site will be billed at a rate of $0.95 per mile. Any vehicle requiring a CDL endorsement to drive shall be billed at a rate of $2.50 per mile for travel to and from the job site. PRODUCT WARRANTY WORK Product warranty work on Waukesha ® Service-supplied equipment will be performed F.O.B. factory or at the customer’s site, at Waukesha ® Service’s option. Work at the customer’s site will be accomplished during a normal eight hour straight time day. If the purchaser requests that product warranty work be performed during any other time period, purchaser will be invoiced for the premium time portion of the work, i.e. the difference between the applicable rate and the overtime rate for the services performed. TERMS OF PAYMENT Net 30 days from date of invoice. TERMS AND CONDITIONS See SPX Transformer Solutions, Inc. – Service & Components Division Terms and Conditions of Sale. Test Equipment Freight 1 $ 2,000.00 $ 2,000.00 N/A $ 2,000.00 Subtotal $ 12,836.00 Sunday / Holiday Cost @ $250/Hr Sunday / Holiday Cost @ $350/Hr Sunday / Holiday Hours Sunday / Holiday Hours 9127162 Rev1 City of Fort Collins A1980T / A4174T / A4906T / A1304T UZD LTC Inspections and Maintenance Bob Hover ph# 970-217-8109