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Home My WebLink AboutCORRESPONDENCE - RFP - 8631 GENERAL ENVIRONMENTAL SERVICES (5)April 3, 2019 LT Environmental, Inc. Attn: John Peterson 4600 West 60th Avenue Arvada, CO 80003 RE: Renewal, 8631 General Environmental Services - LT Environmental Dear Mr. Peterson: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, February 28, 2019 through February 27, 2020. 2) Revised contract rates and pricing as attached, effective February 28, 2019. 3) Fort Collins Expense Guidelines as attached, dated October 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8631 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 4/4/2019 LT Environmental, Inc. 4600 West 60th Avenue Arvada, Colorado 80003 303.433.9788 April 2, 2019 Ms. Pat Johnson Senior Buyer City of Fort Collins 700 Wood Street Fort Collins, Colorado RE: 2019 Fee Schedule for 8361 Environmental Services City of Fort Collins Fort Collins, Colorado Dear Ms. Johnson: LT Environmental, Inc. (LTE) is supplying the following standard fee schedule, equipment rates and primary subcontractor fee schedules for the 2019 contract year for 8361 Environmental Services between the City of Fort Collins and LT Environmental, Inc. 2018 LTE FEE SCHEDULE The following table presents the 2019 standard schedule of rates: LABOR CATEGORY LABOR RATE Technical Director $170.00 Senior Certified Industrial Hygienist /QA Engineer $145.00 Senior Engineer/Scientist I $135.00 Senior Engineer/Scientist II (Asbestos Project Designer) $125.00 Project Engineer/Scientist I $115.00 Project Engineer/Scientist II $105.00 Staff Engineer/Scientist I $95.00 Staff Engineer/Scientist II $85.00 Staff Engineer/Scientist III (Air Monitoring Specialist) $75.00 Construction Manager I $95.00 Construction Manager II $80.00 Technician I $70.00 Technician II (Certified Asbestos Building Inspector) $60.00 CADD/Designer $64.00 Admin/Clerical $55.00 Phase I Environmental Assessment (ASTM-E1527) $2,200 Notes: The above schedule of rates includes salary costs, general overhead, and profit. Applicable other direct costs including subcontractors, field equipment, and other out-of-pocket costs are reimbursable at 10 percent above invoice cost. These rates are applicable for calendar year 2018. DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 Johnson, P. Page 2 As noted, Phase I Environmental Site Assessments will be provided on a lump sum basis. The lump sum fee is based on a typical site that is less than one acre in size, with a basic, non-industrial primary building and associated other structures and improvements. The lump sum fee is also based on the assumption that review of additional records not readily available to LTE will not exceed two hours and the agency suppling the additional records does not charge a fee to supply LTE with the additional records. The Phase I Environmental Site Assessments will be conducted in accordance with ASTM Standard E-1527-13 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process, which pursuant to United States Environmental Protection Agency regulation, meets the requirements of All Appropriate Inquiries (AAI). Specifically, the Phase I ESAs will be conducted to identify Recognized Environmental Conditions (RECs), Historical Environmental Conditions (HRECs), and Controlled Environmental Conditions (CRECs), if any, that may be associated with a site. The Phase I ESA will also be conducted to identify de minimis environmental conditions, if any. In addition to our Standard Schedule of Rates, LTE owns and operates an extensive catalog of equipment which will be billed at unit rates per the attached schedule for other equipment costs. Reproduction $0.10/copy Miscellaneous Equipment Barricade Tape $14/roll Organic Vapor Meter (MiniRae) $50/day $200/wk Traffic Cones $5/day $20/wk Q Rae+ Lower Explosive Level Meter $35/day $140/wk Traffic Vest $2/day $8/wk Misc. H&S Equipment $20/day Trimble GEOXT Global Positioning Syste$m60/day$240/week Tyvek Suit $5/ea Digital Camera $15/day Ear Plugs $0.50/pr. Handheld Global Positioning System $25/day Level C Personal Protective Equipment $20/day Survey Level $25/day Miscellaneous Field Supplies $23/day Water Level Indicator $25/day $100/wk Field Equipment (KMG) $250/day Oil/Water Interface Probe $60/day $240/wk Petro Flag Test Kit $20/ea Temp/pH/Conductivity Meter $35/day $140/wk Generator $100/day $400/wk 2-inch Electric Submersible Pump $45/day $180/wk Visqueen (4 mil 20' x 100') $39/roll Peristaltic Pump $45/day $180/wk Duct Tape $5/roll High-density Polyethylene Disposable Bailers$7/ea Drum Labels $0.50/ea Rope $0.05/ft Scanner $1/ea 3/8" Polyethylene Tubing $0.25/ft $25/roll Global Positioning System $15/day HDPE minibailer $5/ea Metal Detector $50/day Dissolved Oxygen Meter $35/day Survey Equipment $25/day Surgical Tubing $3.75/ft Filters - Metals (geotech) $17/ea Kuri-tec Tubing $0.30/ft Tedlar Bags $20.00/ea Data Logger $70/day $350/wk Master Locks $10.50/ea YSI 556 Multi-parameter Meter $110/day $350/wk Video Camera $100/day Walkie Talkies $5/day Hand Auger $15/day $60/wk Isotube $32.75/ea Sample Bags-Large $5.75/box Isotech - 1-liter Polyethylene Bottles $15.00/ea Sample Bags-Small $4.75/box Calibond Bag $64/ea Air Compressor $15/day $60/wk Thermo-Anemometer $15/day $60/wk Usage $113.33/day Slide Hammer $20/day $80/wk Miscellaneous Equipment Portable Gas Flux Meter $500/day $2,500/wk Decontamination Kit $15/day $60/wk MSA Explosimeter $35/day $140/wk Sample Kit $5/ea Fusion Machine $200/day $600/wk Nitrile Gloves $15.25/box Disposable Camera $15.00/ea SVE Test Equipment $275/day $1,000/wk Distilled Water $1/gal. Bioslurping Test Equipment $275/day $1,000/wk Field Book $20/ea Air Sparge Test Equipment $275/day $1,000/wk Colisasas $5.75/ea Pilot Test Equipment $250/day 2-inch Well Caps $11.50/ea Water Treatment System $350/day $1,000/wk 4-inch Well Caps $15.50/ea Flow Meter $75/day $300/wk Measuring Wheel $5/day $20/wk Dewatering Pump $50/day $200/wk Survey Stakes $0.50/ea Pressure Washer $30/day $120/wk Johnson, P. Page 3 SPECIFIC SCOPE OF SERVICES COSTS LTE has secured various unit rates from a variety of our team members anticipated under this contract. The schedule of rates for Drilling Engineers, ALS Laboratory, and Reservoirs Environmental Services have been provided as Attachment A. These rates will be utilized to develop project costs when specific scopes of work have been established. Other subcontractors will be included as needed. Subcontractors will be billed under this contract at cost plus 10 percent. CERTIFICATE OF INSURANCE LTE has included a current certificate of insurance with the City of Fort Collins named as additionally insured. The certificate is good through July 1, 2019. A new certificate will be obtained and supplied to the City of Fort Collins in July 2019, which will cover the remaining 2019 contract year. The current certificate of insurance is included as Attachment B. Sincerely, LT ENVIRONMENTAL, INC. Nick Talocco, P.E. Senior Engineer Attachments Attachment A – Specific Scope of Service Costs Attachment B – Current Certificate of Insurance DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 ATTACHMENT A SPECIFIC SCOPE OF SERVICES COSTS DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 ATTACHMENT B CURRENT CERTIFICATE OF INSURANCE DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES FOR 2019 Lodging, Per Diem Meals and Incidentals and Other expenses: Effective as of October 1, 2018 Lodging:  Hotels will be reimbursed at $116/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $116 limit, i.e. the rate is $116 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals Expenses (M&IE): In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $61  The M&IE is further broken down by: Breakfast: $14 Lunch: $16 Dinner: $26 Incidentals: $5  Travel Days rate: 75% of $61 = $45.75 Incidentals are defined as: fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses. Meals and incidental expense (M&IE) rate does include taxes and tips in the rate, so travelers will not be reimbursed separately for those items. Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2019 is $0.58.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%; DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 Page 2 of 2  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? SUPP (05/04) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: Additional Description of Operations/Remarks from Page 1: Additional Information: LT Environmental, Inc. $75,000 Limit; $1,000 Deductible Eff Date: 07/01/18-07/01/19 Insurer B: See Above Leased & Rented Equipment Coverage: Policy #QT6604598789 $10,000 Deductible $1,000,000 Per Claim Limit; $2,000,000 Aggregate Limit Eff Date: 07/01/18-07/01/19 Insurer A: See Above Fungus/Spore/Mold Liability Coverage: Policy #SP003432012018 07/02/2018 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY E D IMA, Inc. - Colorado Division X 2,000,000 07/01/19 07/01/19 X C 07/01/19 07/01/19 07/01/19 1,000,000 WC463252008 - OS 4023969 - CO 1,000,000 LT Environmental, Inc. SP003432012018 4600 West 60th Ave. pollution, professional liability, automobile liability and employers liability policies. written contract or agreement subject to the policy terms and conditions. The umbrella policy is excess of the general, City of Fort Collins is included as Additional Insured on the General and Automobile Liability Policies if required by 16535 41190 21199 25674 X 07/01/18 26620 X Denver, CO 80202 X X 1,000,000 X francine Professional Ded. $ 53306845 53306845 Aggregate $ Limit $ 5,000,000 1,000,000 1-303-534-4567 Arvada, CO 80003 X A 100,000 Fort Collins, CO 80522 07/02/2018 Suite 100 07/01/18 1705 17th Street USA 07/01/18 1,000,000 07/01/18 07/01/18 ZURICH AMER INS CO(Pinnacol) PINNACOL ASSUR ARCH SPECIALTY INS CO TRAVELERS PROP CAS CO OF AMER AXIS SURPLUS INS CO(Bonding & Ins Spec) denaccounttechs@imacorp.com 07/01/18 N A City of Fort Collins 25,000 2,000,000 1,000,000 5,000 $10,000 Pollution Deductible Professional Liability 07/01/19 Contractors Pollution & 8103A906345 BI/PD Ded: $25,000 1,000,000 X 2,000,000 B PO Box 580 215 N. Mason Street, 2nd Floor 12EMX4381711 5,000,000 SP003432012018 DocuSign Envelope ID: D0574EFA-3CB0FE7C-E84A-CC99-4FB0-4550-B041-826A-750F2A4742E1 E20B8BDACAE1 Survey Tape $8/roll Fuel Tank & Pump $50/day $200/wk Soil Sampling Equipment Transportation Vehicle Use Daily Rate Feasibility Testing Equipment EQUIPMENT RATES Rates Rates Health and Safety Equipment Water Sampling Equipment DocuSign Envelope ID: 3CB0FE7C-CC99-4550-826A-E20B8BDACAE1