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HomeMy WebLinkAboutRFP - 8890 LAPORTE AVE ROAD AND BRIDGE IMPROVEMENTS - FISHBACK AVE TO SUNSET STRFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 1 of 32 REQUEST FOR PROPOSAL 8890 LAPORTE AVENUE ROAD AND BRIDGE IMPROVEMENTS - FISHBACK AVENUE TO SUNSET STREET The City of Fort Collins is requesting proposals from qualified firms to provide the City with preliminary engineering design (30% design – FIR), defining right-of-way acquisitions, bridge design, multi-modal analysis and public outreach coordination for the Laporte Avenue Road and Bridge Improvements from Fishback Avenue to Sunset Street. The design phase shall be extendable, at the City’s discretion, through final design and construction with the consultant providing a full design package. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy proposal we require one (1) hard copy and one (1) electronic copy on a jump drive to be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock) on May 1, 2019 and referenced as Proposal No. 8890. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. A pre-proposal meeting will be held at 9:30 AM MST, on April 11, 2019, in Room 2E (Training Room) at 215 N Mason St., Fort Collins. All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer, at edale@fcgov.com, with a copy to Dan Woodward, Project Manager, at dwoodward@fcgov.com, no later than 5:00 PM MST (our clock) on April 19, 2019. Please format your e-mail to include: RFP 8890 Laporte Avenue Road and Bridge Improvements - Fishback Avenue to Sunset Street in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by Bidnet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 2 of 32 of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 3 of 32 I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective The City of Fort Collins is requesting proposals from qualified consulting firms or teams to provide the City with preliminary engineering design (30% design – FIR), defining right-of- way acquisitions, bridge design, multi-modal analysis and public outreach coordination for the Laporte Avenue Road and Bridge Improvements from Fishback Avenue to Sunset Street. The design phase shall be extendable, at the City’s discretion, through final design and construction with the consultant providing a full design package for the entire corridor. The successful candidate will identify and address all of the tasks, issues and deliverables required in their proposal. Prospective teams must possess the expertise and experience necessary to complete the project on time and within the established budget and be motivated to work with City staff and all other affected interests to accomplish the goals and objectives associated with this project. It is the City’s intent to hire a single professional team/firm capable of executing the following duties: • Planning and Conceptual design (multiple concepts) • Developing context sensitive design approaches to complex problems • Public and stakeholder support including graphics, renderings, and material development • Multi-modal and roadway design, including intersection design • Structural and Bridge design and engineering, including alternative bridge construction techniques and designs • Development of detailed Structure Selection Report including up to three separate bridge alternatives with construction phasing and estimates • Civil and Roadway design • Utilities Engineering (Additional detail provided in this RFP to address Subsurface Utility Engineering (SUE) design) • Utility coordination • Geotechnical and pavement engineering • Floodplain mapping and investigation, including no-rise, CLOMR and LOMR requirements for both FEMA and City floodplains • Hydraulic engineering • Environmental and Historic investigation and clearances • General plan development and construction support • Other services not listed that would be required to provide the full range of engineering services for the successful completion of construction plans and specifications The City’s objective is to develop a 30% design plan for the entire corridor from Fishback Avenue to Sunset Street including bridge replacements, pedestrian and bicycle improvements, intersection improvements at Taft Hill and Laporte and other roadway improvements identified in conceptual design. This plan will be used to secure funding for the entire project if funding has not been previously identified. At a minimum, bridge design and plans will be progressed after the 30% design to facilitate construction, as all of the construction funding for the bridges has been identified. Proposing firms should have the ability to proceed to final design in a typical design-bid- RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 4 of 32 build format as well as alternative project delivery methods including a CM/GC procurement. At this point the City does not have a preferred project delivery method. B. Background This project is being funded with local funds from the City of Fort Collins. The City has currently identified bridge funds, pedestrian program funds and Fort Collins Moves funds. Poudre School District (PSD) has also been involved in funding discussions with the City, although no funding has been secured. There is an active development project on the northwest corner of Taft Hill Road and Laporte Avenue that is currently designing pedestrian, bicycle and roadway improvements along both Laporte and Taft and will be making required improvements per their development agreements. Close coordination with active developments as well as PSD throughout design will be critical. The Laporte Avenue Road and Bridge Improvements project is important to the City for the following reasons: • Safety – Reported pedestrian and bicycle crashes in the area, specifically in conjunction with people trying to get to and from Poudre High School • Bridge replacements – One of the bridges being replaced is structurally deficient and currently load posted, while the other bridge is functionally obsolete and not functioning well • Pedestrian and Bicycle connections – Currently there is only one sidewalk on the south side of the roadway and limited bike lanes • Arterial roadways – Both Laporte and Taft Hill are arterial roads in the City and connect to major amenities including Poudre High School and the Poudre School District offices Required project elements include: • Concept level plans for multiple alternatives to handle bicycle and pedestrian needs from Fishback Avenue to Sunset Street (See Attachment 1 – Project Location Map) • Design of pedestrian and bicycle connection on north and south side of Laporte Avenue • Identification and design of intersection improvements • Design of full bridge replacement of two structures, including urban design (See Attachment 1 – Project Location Map for exact locations of the two structures) • Design general roadway and utility improvements including stormsewer lines • Develop engineering plans, specifications, and phasing plans enabling the construction of the project with minimal impacts to adjacent property and business owners The lack of sufficient pedestrian and bicycle facilities, particularly on the north side of Laporte Avenue is key goal to address during conceptual design. It is anticipated that 2-3 alternatives will need to be developed for the corridor in the conceptual design phase in order to come up with a context sensitive design for the project as a whole. Currently pedestrians and bicyclists travel on the roadway shoulder and narrow sidewalks throughout the area, creating an unpredictable situation for interactions with vehicles. It is important that an efficient and effective design be developed to address the safety concerns in the area. The crossing of the New Mercer Ditch with both bridge replacements will be an important coordination piece both during design and construction. The ditch will need the ability to maintain water flows in order to keep up with demand downstream which can be variable RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 5 of 32 but is generally used from April – October. Coordination with the ditch engineers will be required to finalize structure types, flows and required capacity. Identification of intersection improvements are within the scope of the project. Currently the City has a desire to add an eastbound to southbound right turn lane with stacking capacity and improved access onto Taft Hill Road. Other intersection improvements should be discussed and analyzed early in the conceptual design phase. It is not anticipated that a traffic engineering study will be required to determine intersection improvements. The selected consultant shall work with the City Traffic Department and the City Engineering Department to determine possible improvements and their benefits. For the purposes of this RFP the consultant can assume that any traffic analysis will be done by the City of Fort Collins’ Traffic Department and provided to the consultant. Known constraints through the corridor include: • Limited right-of-way – Acquiring right-of-way along the corridor may be required around the bridges but is not anticipated along the entire corridor, or preferred unless there is a benefit to doing so. • Floodplain – There are several areas of floodplain in and around the corridor that will need to be evaluated and potentially remapped depending on the proposed improvements. • Access – PSD access is critical for their operations and providing safe and effective designs to move both pedestrians and bicycles through this area is key • Ditch flows – New Mercer Ditch has variable flows that are not entirely known by the City at this time which will require early and often coordination with them to determine timeframes and design requirements for the structure, both structurally and hydraulically. All work associated with the project must be in accordance with CDOT specifications and Larimer County Urban Area Street Standards (LCUASS), unless otherwise approved by the City. All plans must be prepared in CDOT format, and specifications must be written in the format of the latest CDOT Standard Specifications for Road and Bridge Construction. The consultant should present their experience and abilities regarding the following: • Plan preparation and coordination involving all aspects of design and structural engineering • Thorough understanding and experience with traditional and alternative bridge design and construction techniques (see below for more information) • Knowledge and understanding of pedestrian and bicycle design practices and procedures for designing successful multi-modal connections • Ability to work effectively as part of a team in a fast-paced project development environment Bridge Design Information The City is interested in looking at alternative designs for small span bridges to minimize cost and reduce overall construction impacts. Specifically, the City would like to explore the use of Geosynthetic Reinforced Soil – Integrated Bridge Systems (GRS-IBS bridges, or GRS bridges). The designer should be familiar with all types of bridge systems, but particularly GRS and/or other types of alternative bridge designs. RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 6 of 32 GRS bridges require particular geotechnical requirements that the designer should be familiar with and identify the sub-consultants’ (if other than the designer) knowledge and expertise of these systems. The selected team will be required to develop a Structure Selection Report consistent with generally accepted industry standard guidelines and formats. A minimum of 3 structure alternatives shall be analyzed and included in the report, unless the City requires less. A GRS bridge type shall be analyzed as one of the alternatives. All work shall be completed using the latest American Association of State Highway Transportation Officials (AASHTO), Colorado Department of Transportation (CDOT), City of Fort Collins, Larimer County, Americans with Disabilities Act (ADA) and Public Rights-of-Way Accessibility Guidelines (PROWAG) design and construction standards or guidelines, best practices and procedures. Inspection reports for both bridges are provided in Attachment 2 – Bridge Inspection Reports. II. CONSULTANT SELECTION PROCESS AND PROJECT SCHEDULE Consultants should make sure to address their capabilities, experience and expertise in all of the areas listed in the “Objective” above. The Contract will be set up in a “Hourly Rate Not to Exceed” format. Cost will be one of the rating criteria categories. However, the City will not award the Contract based on cost alone. On time delivery is important for this project. Proposing teams must explain their approach and delivery strategy to ensure an efficient schedule. Consultants shall submit a detailed project schedule outlining all phases of the project including critical milestone dates. The City has listed anticipated dates for the Consultant Selection and Project Schedule as noted below. Dates are tentative and should be used only for planning purposes. Consultant Selection Process • RFP Available to the Public Week of April 1, 2019 • Pre-Proposal Meeting April 11, 2019 @ 9:30 AM • Questions Deadline April 19, 2019 @ 5:00 PM • RFP Submittal Deadline May 1, 2019 @ 3:00 PM • Conduct Interviews and select consultant Week of May 13, 2019 Anticipated Project Schedule It is likely that ditch flows may dictate all or part of the construction schedule. The City would like to complete the bridge work by the end of 2020 with the remainder of the project schedule being driven primarily by funding. The City would like Preliminary Engineering (30% plans) complete by Fall of 2019. At that time, the City will plan to extend the contract to include Final Design Engineering and construction, pending consultant performance. The goal is to be able to begin construction by August of 2020 or sooner. General milestones and approximate timeframes anticipated are listed below. The City is interested in your proven ability to meet or exceed this schedule. • Project Kick-off and final scoping May 2019 • Conceptual Design June-July 2019 RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 7 of 32 • Preliminary (30%) Design October – November 2019 • Final Design May 2020 or sooner • Construction August – December 2020 or sooner Construction may either be done through a competitive bidding process or an alternative project delivery method such as CM/GC. The Consultant’s schedule shall clearly indicate “critical path work items”. Proposing teams must explain their approach and strategy to ensuring this schedule is met as well as their understanding of the challenges associated with this project. III. SCOPE OF WORK The following is an outline of a general scope of work and may not constitute the full scope of work required to complete the project. The Consultant shall expand any of the tasks listed below. Additional tasks, if deemed necessary by the Consultant, shall be added to the list to ensure achievement of all project objectives. The phases shown below are assumed at this time and may be modified once the consultant is selected based on additional input. The consultant should add phases that they deem necessary to the final scope of work if selected and discuss any critical phases in their proposal. A. Project Kick-Off and Scoping Phase City Tasks: • Provide Aerial Maps • Provide Existing Topographic Survey • Provide a Digital Copy (CAD Format) of the Existing Surface and Point Files • Provide Property Analysis Map – Ownership, Property Lines, Relevant Easements and Current Tenants based upon Title Commitments • Provide current and projected traffic volumes and turning movements at Taft Hill Road and Laporte Avenue • Coordinate meetings with developer consultants for input on their design in relation to the City’s alternative analysis Consultant Tasks: • Existing Utility Locates through Potholing (Potholing may be done with City contract) • Horizontal and Vertical Survey of Potholed Utilities (coordinate with City surveyor) • Produce Mapping based upon information provided by the City • Follow Up with Utility Companies to ensure accurate information is presented • Provide preliminary project impacts to the City for alternatives and provide input to help choose the most effective B. Conceptual Design Phase This phase includes the development of several alternatives to identify pedestrian and bicycle improvements along the corridor, as well as other roadway and bridge RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 8 of 32 improvements. Below is a list of assumed tasks at this time, but other tasks may be required. Consultant tasks: • Develop concept design on roll plots to determine impacts and benefits for up to 3 different alternatives and develop high-level cost estimates for each • Determine potential right-of-way impacts along the corridor, and identify right-of-way requirements for both the bridges in order to begin any required acquisitions • Identify key pedestrian and bicycle requirements in conjunction with the City and PSD along the entire route • Determine bridge width and requirements for both bridges • Identify potential intersection improvements and determine benefit and impacts • Coordinate with active developments as required to incorporate plans and designs C. Preliminary Engineering Phase (30% Design – FIR) This Phase entails development of a preliminary engineering plan set. The following design considerations shall be addressed: • Safety Improvements • Coordination with Development Improvements • Proposed Property Impacts • Thorough Utility Design, including storm sewer, water quality and outfall location(s) • Pedestrian and Bicycle Facilities • Defining all necessary acquisitions (right-of-way, permanent easements, temporary construction easements, etc.). The City Surveyor will prepare sketches and descriptions for the City Council approval process for the Authorization to use Eminent Domain. All acquisitions will follow the Uniform Act process and will be handled by City Staff • Pavements Investigation/Coring and Geotechnical Boring Logs for bridges • Landscaping and Irrigation design incorporation • The project team will work with the City’s Art in Public Places program The following activities shall be completed within this phase of the project. Work items are categorized according to City and Consultant tasks. City Tasks: • Coordination with impacted businesses and residents regarding proposed improvements • Facilitate coordination with City Utilities design and construction • Provide Legal Descriptions and Exhibits for right-of-way (ROW), temporary construction easement (TCE) and permanent easement acquisitions. The City will handle all property negotiations; including value finding, appraisals, offers, negotiations and closings. Consultant Tasks: RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 9 of 32 • All tasks necessary to deliver Preliminary Engineering Design (30%) Plans, Construction Specifications (including Standard Special Provisions and Project Specific Special Provisions), Quantity Take-Offs, Bid Tabulations and Cost Estimates. Plans must be produced in accordance with Larimer County Urban Area Street Standards (LCUASS). Plans, specs, quantity take-offs, bid tabulations and cost estimates will be submitted to the City electronically. The Consultant is fully responsible for Quality Assurance and Quality Control (QA / QC) of the plan set. • Identify property impacts and extent of ROW and TCE needed. The Consultant will provide a digital copy (CAD format) of the line work to the City of Fort Collins Survey Department for all proposed acquisition areas (temporary and permanent). • Development of a Preliminary Drainage Report • Include identification of any proposed floodplain work • If requested by the Consultant, the City will provide floodplain cross sections at the time of initial topographic survey work. Cross section locations must be included in the Survey Request Form. • Thorough Utility Design (see below for additional utility design requirements for Subsurface Utility Engineering plans) • Coordinate with City Utility departments, including but not limited to: Water/Wastewater, Stormwater, Light & Power, Fiber Optic, Traffic and Connexion • Coordinate with all private utilities potentially impacted by the improvements • Determine extent and location of any utility relocations • Develop preliminary level stormwater improvement plans • Consider relevant Master Drainage Plans within the area • Incorporate City Utility design/work into plans as necessary • Pavements Investigation/Coring and Geotechnical Boring Logs • To include subsurface exploration (borings) with laboratory test results • To include recommendations for Hot Mix Asphalt (HMA) and Portland Cement Concrete (PCC) pavement sections • Develop Landscape and Irrigation Plans • Attend and conduct progress meetings. Meeting minutes shall be developed and provided by the Consultant. • The City would like to encourage “real time reviews” when working with the successful Consultant. Design items can be submitted prior to the formal reviews in an effort to make the process more efficient. Preliminary Engineering Phase (30% Design – FIR) Deliverables: • Preliminary Engineering Project Schedule RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 10 of 32 • Meeting Minutes (Along with typical project meetings, regular meetings with CSU and CDOT are expected throughout the duration of the project) • Preliminary Drainage Report • Preliminary Structure Selection Report • Pavement Design and Geotechnical Engineering Report • Four (4) Half Size Preliminary plan sets (Black and White, 11x17) • One (1) .pdf file of the plan set • One (1) Digital copy of the design drawings (AutoCAD format) • One (1) Electronic copy of Preliminary Project Specification Book • Project Bid Tab and Opinion of Probable Cost • Preliminary Review Meeting Minutes and comment responses • Other deliverables as required by the City D. Subsurface Utility Engineering (SUE) Requirements Due to Colorado State Law SB 18-167 regarding utility investigation during design, the consultant (or sub-consultant) will be required to perform a Subsurface Utility Engineering (SUE) plan in accordance with State law. This shall include a utility plan developed to Quality Level B or better per ASCE standards and stamped by a licensed Professional Engineer in the State of Colorado. The licensed engineer shall be ASCE 38 certified. • The consultant (or sub-consultant) shall have a thorough understanding of subsurface utility engineering and associated standards and requirements • It is anticipated that final SUE plans will be delivered after 30% design, however, preliminary work will likely be required during preliminary design. The same consultant/sub-consultant should be used to complete the SUE plan. • The consultant shall provide plan sheets to be incorporated into the project plan set, utility logs, memos, utility research, existing plans and as-builts, as well as other information obtained and developed through the SUE process to the City. E. Environmental and Historical Clearances The project will be subject to all applicable environmental and historical clearances, including flood plain permits and requirements. The consultant should address any required and anticipated clearances needed before construction can occur as well as the process and schedule to obtain necessary clearances as part of their proposal. F. Public and Stakeholder Involvement The City will develop and implement a Communication and Public Outreach Plan which addresses public involvement and stakeholder coordination. The process will include potentially affected interests such as City Council, multiple City departments, the City’s Transportation Board, area property and business owners and bicycle / pedestrian advocacy groups. Consultant tasks to support the City’s public and stakeholder involvement process include: RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 11 of 32 • Graphics production / reproduction • Attendance/participation at project open house events • Preparation of presentation materials • Attendance at public meetings For proposal purposes, please plan on attending and providing graphical support for the following: • Conceptual Design Phase: o Two (2) Public Open House Meeting IV. ADDITIONAL REQUIREMENTS A. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section VI. B. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. C. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. D. Work Orders The awarded Vendor will be expected to sign the City’s standard work order type services agreement, a sample of which is attached as Section IX for reference purposes. Individual work assignments will be requested and agreed to utilizing the City’s standard Work Order (included in the agreement). Each Work Order form must include a start and completion date, total cost and a general summary of work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the work order will conform with those submitted in the RFP response and subsequently included in the contract. No work order over $5,000 will be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. Depending on the cost and nature of the work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the agreement) and will not be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. E. Invoicing and Payment RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 12 of 32 Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to Consultant initiating such work. The City pays invoices on Net 30 terms. RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 13 of 32 V. PROPOSAL SUBMITTAL Interested and qualified consultants should provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Consultants propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. It is highly recommended to limit proposals to approximately twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Vendor Statement form). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Please, no embedded documents. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Consultant Selection Process and Schedule Section. B. Vendor Information 1. Describe the Firm’s business and background 2. Number of years in the business 3. An overview of services offered and qualifications 4. Size of the firm 5. Location(s) of offices. If multiple, please identify which will be the primary for our account. 6. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section VII, Vendor Statement. 7. Identify what portion of work, may be subcontracted and to whom. C. Scope of Proposal 1. Project Understanding: Provide a summary of your team’s understanding of the project. 2. Approach: Describe your recommended approach to achieve each of the tasks outlined in the Scope of Work described above. Responses are encouraged to think beyond the outlined Scope of Work and provide innovative and cost-effective ideas to create a successful plan. 3. Deliverables: Provide a description or examples of how you will present the deliverables and the tools that will be used to create project products 4. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 14 of 32 D. Firm Capability 1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and sub consultants with titles and their specific task assignment for this Agreement shall be provided in this section. 2. Provide a minimum of three similar projects in the last 5 years that have involved the staff proposed to work on this project. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, sub- consultants on the team and a brief description of the work and any change orders. 3. References (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed. The Consultant authorizes City to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. E. Assigned Personnel 1. List of Project Personnel: This list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Agreement, and any supervisory personnel, including partners and/or sub consultants, and their individual areas of responsibility. 2. Provide a resume for each major professional and technical person assigned to the project, including partners and/or sub-consultants. Please limit resumes to one page. F. Availability/Schedule 1. Provide a detailed project schedule showing key milestones, deliverable dates and public meetings. G. Sustainability/TBL Methodology In concise terms (no more than two pages), please describe how your organization strives to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the workplace. See Section VI: Review and Assessment for additional information. In addition, highlight areas of opportunity in the project where sustainability could be applied and/or improved. H. Cost and Work Hours In your response to this proposal, please provide the following: 1. Consultant’s hourly rates and reimbursable expenses 2. Sub-consultants and sub-contractor hourly rates, applicable mark-ups and reimbursable expenses 3. Cost Estimate and Not-to-Exceed amount for Preliminary Engineering Design (30% Design) including Subsurface Utility Engineering (SUE) Cost. Cost estimate shall include a breakdown of personnel, hourly rates and time for each task RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 15 of 32 i. Include a breakdown of each major subtask and/or subcontracted item such as Subsurface Utility Engineering, Geotechnical Engineering, etc. I. Additional Information Provide any information that distinguishes your firm from its competition and any additional information applicable to this RFP that might be valuable in assessing your team’s proposal. Explain any concerns you may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section IX) shall be documented. RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 16 of 32 VI. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? Can the work be completed in the necessary time? 3.0 Firm Capability Has the firm successfully completed previous projects of this type and scope? Do the individuals assigned to this project have the necessary skills and qualifications? Does the firm have the resources, staffing, and appropriate support in order to complete this project on time and within budget? 2.0 Sustainability/TBL Methodology and Innovation Does the firm demonstrate a commitment to Sustainability and incorporate Triple Bottom Line methodology in both their Scope of Work for the project, and their day-to-day business operating processes and procedures? Does your firm provide innovative ideas into your design, specifically for the bridge and pedestrian/bicycle facilities? 2.0 Cost & Work Hours Does the proposal include a detailed cost break- down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required by each project task or phase? Definitions Sustainable Purchasing is a process for selecting products or services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose. This process is also known as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”. RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 17 of 32 The Triple Bottom Line (TBL) is an accounting framework that incorporates three dimensions of performance: economic, or financial; environmental, and social. The generally accepted definition for TBL is that it “captures the essence of sustainability by measuring the impact of an organization’s activities on the world…including both its profitability and shareholders values and its social, human, and environmental capital.” B. Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Vendor again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Vendor responsive to client needs; did the Vendor anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Vendor administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 18 of 32 VII. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 19 of 32 VIII. ATTACHMENTS 1. Project Location Map 2. Bridge Inspection Reports Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 20 of 32 IX. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as the "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit A, consisting of ( ) page(s) and is incorporated herein by this reference. A general scope of services is attached hereto as Exhibit C, consisting of ( ) page(s) and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, the Professional shall be solely responsible for performance of all duties hereunder. The term “Work” as used in this Agreement shall include the services and deliverables contained in Exhibit A and any Work Orders issued by the City. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 21 of 32 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional is responsible for and shall ensure the design Work under any Work Order complies with the most recent revision of the Americans with Disabilities Act of 1990 (“ADA”) Standards for Accessible Design, separate from and in addition to compliance with applicable building codes. Professional shall ensure that any change orders or other changes to the Work comply with the ADA Standards for Accessible Design. Professional shall be responsible for any necessary redesign due to failure to comply with ADA requirements, including any costs for such redesign. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost basis designated in Exhibit , consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 22 of 32 expenses. Final payment shall be made following acceptance of the Work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. License. Upon execution of this Agreement, the Professional grants to the City an irrevocable license to use any and all sketches, drawings, specifications, designs, blueprints, data files, calculations, studies, analysis, renderings, models and other Work Order deliverables (the “Instruments of Service”), in any form whatsoever and in any medium expressed, for purposes of constructing, using, maintaining, altering and adding to the project, provided that the City substantially performs its obligations under the Agreement. The license granted hereunder permits the City and third parties reasonably authorized by the City to reproduce applicable portions of the Instruments of Service for use in performing services or construction for the project. In addition, the license granted hereunder shall permit the City and third parties reasonably authorized by the City to reproduce and utilize the Instruments of Service for similar projects, provided however, in such event the Professional shall not be held responsible for the design to the extent the City deviates from the Instruments of Service. This license shall survive termination of the Agreement by default or otherwise. 9. City Representative. The City will designate, prior to commencement of the Work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 10. Project Drawings. Upon request and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established City standard. The Professional acknowledges the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may be considered public records subject to disclosure under the CORA. 11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, the Professional is required to provide the City Representative with a written report of the status of the Work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 12. Independent Contractor. The services to be performed by the Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of the Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 23 of 32 purpose. 13. Subcontractors. The Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor will be subject to inspection by the City to the same extent as the Work of the Professional. The Professional shall require all subcontractors performing Work hereunder to maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page attached hereto and incorporated herein by this reference. The Professional shall maintain a copy of each subcontract’s certificate evidencing the required insurance. Upon request, the Professional shall promptly provide the City with a copy of such certificate(s). 14. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the Work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 16. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default. 17. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 24 of 32 18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 19. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., the Professional represents and agrees that: a. As of the date of this Agreement: 1. The Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. The Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. The Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. The Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If the Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, the Professional shall: 1. Notify such subcontractor and the City within three days that the Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that the Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 25 of 32 provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. The Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If the Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, the Professional shall be liable for actual and consequential damages to the City arising out of the Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 21. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 26 of 32 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 27 of 32 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND PROFESSIONAL'S NAME WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 28 of 32 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: PROFESSIONAL: Company Name WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 Professional Services Agreement – Work Order Type Page 29 of 32 EXHIBIT C GENERAL SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 30 of 32 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 31 of 32 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing Work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of Work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in Work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of Work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any Work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the Work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. Official Purchasing Document Last updated 10/2017 RFP 8890 Laporte Avenue Road & Bridge Improvements – Fishback Avenue to Sunset Street Page 32 of 32 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Shel d on L ake N e w M e rc e r Dit c h ! ! LAPT-GDV FCLAPT-0.1-TFTH BriaCrwtood Maple St Briarwood Rd Pear St Sunrise Ct Ponderosa Dr Tyler St W Oak St W Woodford Ave Rook S t Gallup Rd W Olive Ct W Magnolia Ct Woodford Ct Cherry St Fishback Ave R a ven V i ew Rd Elm St Frey Ave Grandview Ave Richards Pl Basil Ln Clover Ln Collins Ct City Park Dr Bellwether L n Layland Ct H o mer D r                                                   0.0 11.3 22.5 2005 3.5 3.6 2.8 2007 2.8 3.0 3.4 2009 3.3 3.7 3.2 2011 3.4 3.9 3.2 2013 3.4 3.9 3.3. 2017 3.3 3.9 3.3 KW 4/5/2017 STRUCTURE NUMBER: FCLAPT-0.1-TFTH PERFORMED BY: INSPECTION DATE: A1 A2 LOW CHORD 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 0.0 5.0 10.0 15.0 20.0 DISTANCE FROM BOTTOM OF LOW CHORD (FEET) CLEAR DISTANCE FROM A1 (FEET) STREAMBED HISTORY 2005 2007 2009 2011 2013 2017 FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Roadway looking east Elevation looking north Page 1 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 General looking east Deterioration of north curb Page 2 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Spalls with exposed reinforcement in bridge railing Erosion behind southwest wingwall Page 3 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Cracking with rust staining and a small spall in north side of deck Scaling and spalling with exposed reinforcement in bottom of top slab Page 4 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Spalling with exposed reinforcement and active leakage at northern construction joint from expansion General view of longitudinal crack up to 0.625 inch wide in bottom of top slab and abutments at centerline of bridge Page 5 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Close up of longitudinal crack up to 0.625 inch wide in bottom of top slab and abutments at centerline of bridge S3 scaling along bottom of A2 Page 6 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Shallow spall with exposed reinforcement and (2) locations of delaminations A2 footing exposed for full length up to 6 inches Page 7 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 southeast wingwall pushed toward channel 3.5 inches at top Channel looking upstream Page 8 of 9 CDOT Off-System Bridge Inspections FCLAPT-0.1-TFTH City of Fort Collins Facility Carried: LaPorte Avenue Feature Intersected: New Mercer Canal Structure Number: Owner: Inspection Date: 4/5/2017 Channel looking downstream Page 9 of 9 CDOT Off-System Bridge Inspections (Print name and sign) (Print name and sign) PE Seal Structure # State Highway # Batch I.D. Structure Type Parallel Structure # Rated using: Colorado legal loads Interstate legal loads Type 3 Truck Type 3S2 Truck Type 3-2 Truck COLORADO DEPARTMENT OF TRANSPORTATION Structural Member LOAD FACTOR RATING SUMMARY CDOT Staff Bridge - LFR 02/2017 Asphalt thickness: in. Comments: tons Interstate 38 tons / Colorado 42.5 tons tons Interstate 24 tons / Colorado 27 tons tons Type 3-2 truck Type 3S2 truck Type 3 truck Operating Inventory Type SU4 truck (27T) Type SU5 truck (31T) Type SU6 truck (35T) Type SU7 truck (39T) NRL (40T) Tons Interstate 39 tons / Colorado 42.5 tons Modified Tandem (50T) Permit Truck (96T) EV3 (43T) EV2 (28.75T) Rated by: Date: Checked by: Date: City of Fort Fort Collins Collins City of Structure Inspection & & Inventory Inventory Report Report Structure Inspection Highway Number (ON) 5D: LAPOR Mile Post (ON) 11: 0 Bridge Key: LAPORTE-GRANDVW Inspection Date: 3/19/2018 SD/FO Status: 1 SD NBI Reporting ID: LAPORTE-GRANDVW Feature Intersected 6: MERCER DITCH Facility Carried 7: LAPORTE AVENUE Location 9: WEST OF GRANDVIEW AVENUE Latitude 16: 403521.2 Longitude 17: 1050641.6 Alias Struc No. 8A: LAPT-GDV Max Clrnc 10: 99.99 ft LRS Inv Route 13A: 0000000000 LRS Sub Route No 13B 00 Detour Length 19: 1.00 mi Year Built 27: 1950 Lanes On 28A: 2 Lanes Under 28B: 0 ADT 29: 11,742 Year of ADT 30: 2018 Apr Rdwy Width 32: 39.00 ft Skew 34: 30.00° Safety Rail 36A/B/C/D 0 0 0 0 Service on/under 42A/B: 1 5 Main Mat/Design 43A/B: 1 07 Appr Mat/Design 44A/B: 0 00 Main Spans Unit 45: 1 Approach Spans 46: 0 Horizontal Clrnc 47: 30.30 ft Max Span 48: 18.50 ft Structure Length 49: 21.10 ft Curb Wdth L/R 50A/B: 2.00 ft 2.00 ft Width Curb to Curb 51: 30.30 ft Width Out to Out 52: 36.20 ft Deck Area: 764.24 sf Min Clr ovr Brdg 53: 99.99 ft Min Underclr 54B: 0.00 ft Min Lat Undrclr R 55B: 0.00 ft Min Lat Undrclr L 56: 0.00 ft Operating Rtg 64: 23.40 tons Inventory Rating 66: 14.04 tons Lngth of Imprvmt 76B: 0.00 ft Last Inspection 90: 3/19/2018 Frequency 91: 24 month(s) FC Frequency 92A: 24 month(s) UW Frequency 92B: 24 month(s) OS Frequency 92C: 24 month(s) Last FC Insp Date 93A: 1/1/1901 Last UW Insp Date 93B: 1/1/1901 Last OS Date 93C: 1/1/1901 Brdr Brdg Code/% 98A/B -1 0 Border Bridge No. 99: 0 Year Reconstructed 106: Truck ADT 109: 3 Future ADT 114: 23,365 Year of Future ADT 115: 2038 Bridge Key: LAPORTE-GRANDVW Inspection Date: 3/19/2018 SD/FO Status: 1 SD Routine Element Fracture Critical Underwater Other Special Inspection Date: 3/19/2018 Inspector of Record: DOYLEM Scope: ELEM DESCRIPTION TOTAL CS1 CS2 CS3 CS4 Insp Date: 3/19/2018 ANDVW 38 Re Concrete Slab 760.00 sq ft 0.00 sq ft (0%) 750.00 sq ft (99%) 10.00 sq ft (1%) 0.00 sq ft (0%) Insp Name: DOYLEM Elem Notes: Multiple sections of delamination and spalling with exposed rebar and section loss. Rust staining and efflorescence throughout. Honeycombing present. See photos. Insp Date: 3/19/2018 ANDVW 215 Re Conc Abutment 84.00 ft 29.00 ft (35%) 35.00 ft (42%) 20.00 ft (24%) 0.00 ft (0%) Insp Name: DOYLEM Elem Notes: Honeycombing and abrasion throughout. Cracking at both abutments, see photos. Insp Date: 3/19/2018 ANDVW 220 Re Conc Pile Cap/Ftg 84.00 ft 19.00 ft (23%) 35.00 ft (42%) 30.00 ft (36%) 0.00 ft (0%) Insp Name: DOYLEM Elem Notes: Abrasion and spalling. Both footings exposed. A1 footing exposed full length, see photos. Insp Date: 3/19/2018 ANDVW 331 Re Conc Bridge Railing 42.00 ft 22.00 ft (52%) 10.00 ft (24%) 10.00 ft (24%) 0.00 ft (0%) Insp Name: DOYLEM Elem Notes: Exposed rebar on south side railing, spalling/delamination. Insp Date: 3/19/2018 ANDVW 1080 Delamination/Spall/Patc 7.00 ea 0.00 ea (0%) 0.00 ea (0%) 7.00 ea (100%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 1090 Exposed Rebar 7.00 ea 0.00 ea (0%) 0.00 ea (0%) 7.00 ea (100%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 1120 Efflorescence/Rust Staini 1.00 ea 0.00 ea (0%) 0.00 ea (0%) 1.00 ea (100%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 5120 Bridge Wingwalls 4.00 ea 4.00 ea (100%) 0.00 ea (0%) 0.00 ea (0%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Top of southeast wingwall broken off, see photo. Southeast wingwall has deflected 3 inches, see photo. Southeast and southwest wings have spalling with exposed rebar, see photo. Insp Date: 3/19/2018 ANDVW 5200 Conc Curbs/SW 42.00 ft 0.00 ft (0%) 42.00 ft (100%) 0.00 ft (0%) 0.00 ft (0%) Insp Name: DOYLEM Elem Notes: Scaling throughout. Insp Date: 3/19/2018 ANDVW 5206 Channel Cond 1.00 ea 1.00 ea (100%) 0.00 ea (0%) 0.00 ea (0%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 5208 BankCond 1.00 ea 1.00 ea (100%) 0.00 ea (0%) 0.00 ea (0%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 5212 Apprch Guardrail A 1.00 ea 1.00 ea (100%) 0.00 ea (0%) 0.00 ea (0%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: Insp Date: 3/19/2018 ANDVW 6000 Scour 1.00 ea 0.00 ea (0%) 0.00 ea (0%) 1.00 ea (100%) 0.00 ea (0%) Insp Name: DOYLEM Elem Notes: CDOT_SIA (in English units) Structure ID: LAPT-GDV Page 2 of 2 ! Laporte Ave Grandview Ave New Ditch Mercer LAPT-GDV Bridge City Location: of Fort Collins LAPT-GDV ³2014 Printed: January 24, ! Laporte Ave S Taft Hill Rd N Taft Hill Rd 0 50 100 200 Feet CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Deck Looking East Typical Deck Looking West CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Deck Looking Northwest – Transverse Cracking in Roadway Channel Looking North CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Channel Looking South Channel Looking South CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Elevation Looking South Typical Underside CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Underside View Mid-Span Heavy Spall with Exposed Rebar, North Side CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Mid-Span Heavy Spall with Exposed Rebar, North Side Mid-Span Heavy Spall with Exposed Rebar, North Side CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Mid-Span Heavy Spall with Exposed Rebar, North Side Heavy Cracking and Honeycombing with Efflorescence CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Northeast Wingwall Failure – Loose Blocking / Erosion Northwest Wingwall Failure – Loose Blocking / Erosion CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Northwest Corner of Culvert Southeast Corner of Culvert CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Scour Southeast Corner Southeast Wingwall – Heavy Spalling with Exposed Rebar CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Southeast Wingwall Separation and Deflection from Abutment Southwest Wingwall – Heavy Spalling with Exposed Rebar CITY OF FORT COLLINS MINOR STRUCTURES LAPT-GDV LAPORTE AVENUE OVER NEW MERCER DITCH 03/19/2018 Curb Spalling Region/Sect 2E/2M: 41 Reg 4 MSec 1 County Code 3: 069 LARIMER Place Code 4: 27425 FORT COLLINS Route (On/Under) 5A: 1 Route On Structure Signing Prefix 5B: 5 City Street Level of Service 5C: 1 Mainline Direction Suffix 5E: 0 N/A Base Hwy Net 12: 0 Not on Base Network Toll Facility 20: 3 On free road Custodian 21: 04 City/Municipal Hwy Agenc Owner 22: 04 City/Municipal Hwy Agenc Functional Class 26: 17 Urban Collector Design Load 31: Unknown Median 33: 0 No median Structure Flared 35: 0 No Flare Hist Significance 37: 5 Not eligible for NRHP Posting Status 41: B Posting Recommend Min Undrclr Ref 54A: N Feature not hwy/RR Min Lat Clrnce Ref R 55A: N Feature not hwy/RR Deck Rating 58: 5 Fair Superstructure Rating 59: 3 Serious Substructure Rating 60: 3 Serious Channel/Protctn Rtg 61: 7 Minor Damage Culvert Rating 62: N/A Operating Rtg Method 63 0 Field Evaluation Inv Rtng Method 65: 0 Field evaluation Structure Evaluation 67: 3 Intolerable - Correct Deck Geometry 68: 3 Intolerable - Correct Undrclr Vert/Horiz 69: 1 Rtg Code Not Used Posting 70: 1 30.0-39.9%below Water Adequacy 71: 8 Equal Desirable Approach Alignment 72: 8 Equal Desirable Crit Type of Work 75A: Unknown Work Done By 75B: Unknown Defense Highway 100: 0 Not a STRAHNET hwy Parallel Structure 101: N No || bridge exists Direction of Traffic 102: 2 2-way traffic Temporary Structr 103: Unknown Highway Systems 104: 0 Not on NHS Fed Lands Hwy 105: N/A Deck Type 107: 1 Concrete-Cast-in-Plac Wearing Surface 108A: 6 Bituminous Membrane 108B: 0 None Deck Protection 108C: 0 None Trk Net 110: 0 Not part of natl netw Pier Protection 111: Unknown NBIS Length 112: N Too Short Scour Critical 113: 5 Stable w/in footing Inspector Name 90C: DOYLEM CDOT_SIA (in English units) Structure ID: LAPT-GDV Page 1 of 2               ! 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"#$%&%'($ 0 /  .%&'$(($%$ )("%(%'($&*+ *&+ N Briarwood Rd N Hillcrest Dr Plains Ct Rocky Rd N Montview Rd Lancer Dr W Laurel St WestviewA v e Sunrise Ln W Mountain Ave Stephens St Sycamore St Woodvalley Ct Myrtle Ct Pennsylvania St W Olive St Corvid Way Tarragon L n Webb Ave Irish Dr S Sunset St M erce r D r N Frey Ave Hillcrest Dr N Sunset St S Impala Dr Crestmore Pl N Bryan Ave Cook Dr Ponderosa Ct S Br y an Av e N Impala Dr S k ylin e Dr Impa l a Cir W Mulberry St S Taft Hill Rd Laporte Ave W Vine Dr N Taft Hill Rd City Laporte of Fort Ave. Bridges Collins Printed: April 04, 2019 0 400 800 1,200 1,600 2,000 Feet Scale 1:10,000 © Path: S:\Engineering\Projects\Capital Projects\Maps\Laporte_New Mercer Bridges\RFP Project Location Map 201904.mxd CITY GEOGRAPHICCOLLINS OF FORT INFORMATION SYSTEM MAP PRODUCTS These and were map not products designed and or all intended underlying for general data are use developed by members for use of the by the public. City The of Fort City Collins makes for no its representation internal purposes or only, warranty dimensions, as to contours, the accuracy, property timeliness, boundaries, or completeness, or placement of and location in particular, of any accuracy map features in labeling thereon. or displaying THE CITY OF FORT COLLINS PARTICULAR MAKES PURPOSE, NO WARRANTY EXPRESSED OF MERCHANTABILITY OR IMPLIED, WITH OR RESPECT WARRANTY TO THESE FOR FITNESS MAP PRODUCTS OF USE FOR OR THE UNDERLYING FAULTS, and assumes DATA. 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