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Home My WebLink AboutCORRESPONDENCE - RFP - 7618 DOWNTOWN RIVER DISTRICT ROADWAY & STREETSCAPE PROJECTPage 1 of 4 Willow Street 75% to Final Design Scope Interwest Consulting Group 2/25/19 Project Description As of January 4, 2019, the Willow Street Improvements project has been converted from a traditional design bid project to a construction manager/general contractor (CM/GC) project. The purpose of this change is to get a qualified Contractor on the design team to help assist with the final design, phasing, and construction sequence for the Willow Street Improvement project. Currently, there are two private developments in the area that will be under construction at the same time as this project. Interwest with assistance from the Team (BHA Design and Larsen Structural Design) will coordinate with Engineering to complete 75% design level plans, specifications, and bid tabulation which will be included in a Request for Proposal to find a qualified CM/GC for the Willow Street Improvements project. Once that is complete, the team will move forward with the 90% Design Level Plans, Specifications, and Cost Estimate. These 90% Design Level Plans will incorporate all comments received during the October 2018 FOR Design Review Meeting. After a qualified Contractor is under contract the design team with work with them and Engineering to complete Final “For Construction” Design plans and documents for this Willow Street Improvement project. There will be no CDOT processes required. The City of Fort Collins will provide any additional surveying and utility coordination needs for this project. Coordination with the Art in Public Places and the two developers are anticipated and included with this project. No Geotechnical, Potholing, or Environmental services will be included with this scope of services. As requested by the City, we will prepare plans on 11” x 17” size sheets. The Work Order will be an hourly-not-to-exceed contract. Scope of Work The following tasks will be achieved as part of the Interwest Team Scope of Work:  75% Design Level Plans, Specifications (CDOT Format) and Bid Tabulation  Final Drainage Memorandum and Erosion Control Report  Railroad PUC Application & Graphics  90% Design Level Plans, Specifications and Cost Estimate  Final “For Construction” Plans signed and stamped, Specifications and Final Cost Estimate  Exhibits and Request for Information Details for the selected Contractor  Project Coordination & Meetings with Stakeholders, City Personnel, the Contractor, and current Willow Street developers (Assumed 2 meetings per week for 6-month design period) Following is a detailed explanation of each key team member’s responsibility on this project: Landscape Design: BHA Design (BHA) will provide the landscaping and mitigation needs for this project. Urban design elements within the project limits will reference and compliment the Downtown River District Streetscape Report, the Willow Street Improvements 2015 Conceptual Design Report, other city approved master plan documents, and planned public art. BHA will complete the tasks listed above with the following understanding and assumptions: 1. BHA is responsible for preparation of urban design and landscape related plans, details and specs. 2. BHA will be responsible for preparing special provision sections for urban design and landscape features (Standard format). Page 2 of 4 Willow Street 75% to Final Design Scope Interwest Consulting Group 2/25/19 3. BHA is responsible for preparing landscape and urban design related cost estimates. 4. BHA will forward PDF copies of documents/drawings prepared by our office to the Client for progress submittals and bidding. Client will be responsible for printing/reproduction. 5. BHA will forward a PDF copy of the color rendered site/landscape plan to Client and the City. 6. BHA will print and mount urban design and landscape related color presentation boards for open houses and design meetings. 7. BHA's construction drawings will be prepared using AutoCAD 2019 LT. 8. Landscape and urban design improvements will be limited to areas within the public right-of-way. 9. Improvement to the Willow Street/Linden Street intersection are not included. 10. Irrigation design services are not included. 11. Electrical/lighting design services are not included. 12. Client will provide street basemap in AutoCAD (dwg) format. 13. Railroad ROW are not included. 14. Private property mitigation plans are not included. 15. Duration of remaining design process is 6 months. 16. Grading plans are not included. 17. Signage and striping plans are not included. 18. Structural design services are not included. 19. Bidding Assistance and Construction Services are not included. Structural Design: Larsen Structural Design (Larsen) will provide the structural design services and details needed for the urban design enhancements in this project corridor. Note this does not include the plaza area, that is under a separate work order with BHA. Lighting, Electrical, and Irrigation Design: The lighting, electrical, and irrigation design services for the Willow Street Improvement Project will be under a separate work order with BHA. Civil Design Services (Interwest): Utility Coordination and Design: Interwest will work with the City on the utility coordination effort, working closely with the utility providers to ensure the accuracy of the utility mapping process and to develop thorough utility relocations plans as needed. Interwest will provide all drainage designs, including the preparation of required calculations for the roadway storm drainage improvements. At this time, it appears a portion of the existing 8” waterline on the east side of Willow Street will need to be relocated, a large underground electrical vault near Interstate Batteries will need to be raised, and two painted electrical vaults in front of the Schrader’s property will need to be relocated. New storm sewer will be required on the west and east sides of the street. There is an existing water quality device located near the Cache la Poudre River just off Linden Street east of Willow Street. At this time, we are assuming it will provide water quality for the project. Roadway Design Plans and Bid Documents: Interwest Consulting Group will be responsible for the roadway design of the project from start to finish. The design will include alignment, typical sections, profiles, grading, and cross sections as the base scope. Interwest will assist the City with coordinating utility relocations, lowerings and abandonments. Interwest will coordinate all the design and documentation requirements of the team prior to releasing information for review to the City. Page 3 of 4 Willow Street 75% to Final Design Scope Interwest Consulting Group 2/25/19 We will prepare a complete design that is easily reviewable and conveys the exact intent of the designer to the contractor and construction inspector. As the lead consultant, Interwest will take full responsibility for quality control means and methods and will not rely on the city to perform quality control reviews of the construction documents. At this time, we are assuming all construction will be completed within the right of way. Interwest and team will complete 75% design level plans, specifications, and bid tabulation which will be included in a Request for Proposal to find a qualified CM/GC for the Willow Street Improvements project. Once that is complete, the team will move forward with the 90% Design Level Plans, Specifications, and Cost Estimate. These 90% Design Level Plans will incorporate all comments received during the October 2018 FOR Design Review Meeting. After a qualified Contractor is under contract the design team with work with them and Engineering to complete Final “For Construction” Design plans and documents for this Willow Street Improvement project. Under the previous scope of work, a Drainage memo has been submitted to the City. Interwest is waiting on final drainage comments and will address them and complete the required Erosion Control Report. More individual tasks are identified in the fee estimate for the project. Project Deliverables: 75% Design Level Deliverables:  One (1) electronic copy of 75% Design Plans  One (1) electronic copy of 75% Design Specifications  One (1) electronic copy of 75% Design Bid Tabulation/Summary of Approximate Quantities 90% Design Level Engineering Phase Deliverables:  Final Drainage Memo  City of Fort Collins Erosion Control Report  One (1) electronic copy of the Final Civil, Landscape & Structural Design Plans  One (1) electronic copy of Final Project Specifications  One (1) electronic copy of Final Opinion of Probable Cost Final “For Construction” signed and stamped Submittal and Deliverables:  Four (4) Award plan sets (Black and White, 11x17), stamped by PE  One (1) electronic copy of Record plan sets, stamped by PE Other Submittal and Deliverables:  Railroad PUC Application Graphics  Exhibits and Request for Information Details for the Contractor Assumptions: 1. This project will be approved as a capital project in the right of way and will not go through a development review process. 2. No Geotechnical Services will be included in the scope of services. The Subsurface Investigation and Pavement Recommendations Report completed by CTL Thompson in August of 2015 will be used for this project. 3. No potholing services will be included in this scope of services. Page 4 of 4 Willow Street 75% to Final Design Scope Interwest Consulting Group 2/25/19 4. No environmental sampling will be included in this scope of services. 5. The water quality requirements for this project corridor will be based on Ayres Downtown River District Final Design Report completed in February 2012. 6. This overall urban design feel for the corridor will include developing the Mill Race concept which is consistent with Linden Street and sets the tone for the River District. 7. All front end contract documents for bidding will be prepared by the City. 8. The City agrees the Feeder Supply Frontage design will be held and the existing curb, gutter and grades around the railroad crossing will not be altered. $ 119.00 $ 113.00 $ 103.00 $ 97.00 1 75% Design Level Plans, Specifications (CDOT Format) and Bid Tabulation Interwest 16 80 16 4 $ 12,980 $ - $ 12,980 2 Final Drainage Memordandum and Erosion Control Report Interwest 16 16 40 8 $ 8,608 $ - $ 8,608 3 Railroad PUC Application Graphics Interwest 8 16 4 $ 3,172 $ - $ 3,172 4 90% Design Level Plans, Specifications, and Cost Estimate Interwest 40 120 40 40 $ 26,320 $ - $ 26,320 5 Final "For Construction" Plans signed and stamped, Specifications and Final Cost Estimate Interwest 16 32 16 8 $ 7,944 $ - $ 7,944 6 Exhibits and Request for Information Details for Contractor Interwest 50 100 20 20 $ 21,250 $ 21,250 7 Project Corrdination & Meetings with Stakeholders, City Personnel, the Contractor, & current Willow Street Developers (Assumed 2 meetings per week for 6 month design period) Interwest 100 200 40 40 $ 42,500 $ - $ 42,500 8 Interwest Mileage and Reimbursables Interwest $ - $ 3,450 $ 3,450 9 75% Design Level Plans, Specifications (CDOT Format) and Bid Tabulation BHA $ 15,600.00 $ 15,600 $ - $ 15,600 10 90% Design Level Plans, Specifications, and Cost Estimate BHA $ 10,700.00 $ 10,700 $ - $ 10,700 11 Final "For Construction" Plans signed and stamped, Specifications and Final Cost Estimate BHA $ 1,600.00 $ 1,600 $ - $ 1,600 12 Exhibits and Request for Information Details for Contractor BHA $ 4,300.00 $ 4,300 $ - $ 4,300 13 Project Corrdination & Meetings with Stakeholders, City Personnel, the Contractor, & current Willow Street Developers (Assumed 2 meetings per week for 6 month design period) BHA $ 7,000.00 $ 7,000 $ - $ 7,000 14 BHA Mileage and Reimbursables BHA $ - $ 2,400 $ 2,400 15 Structural Design and Details needed for Urban Design Enhancements Larsen $ 7,000.00 $ 7,000 $ - $ 7,000 Total Hours or Cost 246 564 176 120 $ 39,200 $ 7,000 $ - $ - $ 168,974 $ 5,850 $ 174,824 Willow Street Final Design TASKS Team Member by Task Willow Street Improvements Interwest Team - Fee Estimate - 2/25/19 Clanton (Electrical) BHA (Urban & Project Engineer Landscape) Total Cost Per Task Labor Cost Per Task Est. Reimb. Sr. Project Manager Project Manager Sr. Project Engineer Interwest Consulting Group (2018 River District On Call Contract Rates) WaterCentric (Irrigation) Larsen (Structural) 75% Design Level to Final Design