The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTS (4)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ANDERSON CONSULTING ENGINEERS, INC. WORK ORDER NUMBER: UCastlerock 2019-1 PROJECT TITLE: UCastlerock Pavement Monitoring ORIGINAL BID/RFP NUMBER & NAME: U8073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: UMay 15, 2015 ARCHITECT/ENGINEER: UAnderson Consulting Engineers, Inc. OWNER’S REPRESENTATIVE: UMatt Fater WORK ORDER COMMENCEMENT DATE: UMarch 25, 2019 WORK ORDER COMPLETION DATE: UJanuary 30, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $U17,985.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UComplete cross-section survey, groundwater monitoring and reporting for Castlerock Drive settlement. See the attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UsixU (6) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Anderson Consulting Engineers, Inc. By: Date: Name: Title: Page 1 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A Bradley Anderson President March 21, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Matt Fater, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Director - Civil Engineering ACCEPTANCE: Date: Theresa Connor, Deputy Director – Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A March 19, 2019 March 19, 2019 March 21, 2019 March 21, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICE, COST DETAIL, AND SCHEDULE Page 3 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A COFC2018.08B_Castlerock Pavement Monitoring_SOW_03-11-2019.docx March 11, 2019 Mr. Matt Fater City of Fort Collins Utilities 700 Wood Street PO Box 580 Fort Collins, CO 80522-0580 Re: Scope of Work and Budget associated with the Castlerock Pavement Distress and Groundwater Monitoring Services for 2019 [ACE Project No. COFC2017.08B] Dear Matt: Enclosed is a copy of the Scope of Work and Budget proposed by Anderson Consulting Engineers, Inc. to continue our pavement survey and groundwater monitoring services along Castlerock Drive and Glenmoor Drive during 2019. As indicated in the attached Scope of Work, we propose to complete the monitoring services for a time-and-materials budget not to exceed $17,985. We appreciate the opportunity to work with you on this project and look forward to discussing it with you following your review of the enclosed information. If you have any questions or comments concerning any aspect of this Scope of Work and Budget, please do not hesitate to contact me. Sincerely, ANDERSON CONSULTING ENGINEERS, INC. Brian A Smith, P.E., CFM Senior Engineer BAS/tlw Attachment A: Scope of Work (including Figure 1: Survey and Groundwater Monitoring Locations) Attachment B: Project Budget and ACE Billing Rates Attachment C: Project Schedule Page 4 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A Attachment A. Scope of Work & Budget Page 1 of 1 March 11, 2019 COFC2018.08B_Castlerock Pavement Monitoring_SOW_03-11-2019.docx ATTACHMENT A. SCOPE OF WORK 2019 SURVEY AND GROUNDWATER MONITORING SERVICES FOR PAVEMENT DISTRESS ALONG CASTLEROCK DRIVE AND GLENMOOR DRIVE The purpose of this Scope of Work is to define the work effort by Anderson Consulting Engineers, Inc. (ACE) for the continuation of the monitoring and documentation of the differential settlement of Castlerock Drive and Glenmoor Drive during 2019. After completion of construction activities associated with the Canal Importation and Ponds Outfall (CIPO) Project, differential settlement was noted along several areas of Castlerock Drive and Glenmoor Drive. In July 2017, City of Fort Collins staff established 5 monitoring cross sections along Castlerock Drive between Avery Park and Larkspur Drive to determine if settlement of the street is still occurring. Three additional cross sections (one along Castlerock Drive north of Avery Park and two along Glenmoor Drive) were added to the monitoring program as part of ACE’s 2018 work efforts. In 2018, ACE also initiated the collection of groundwater data from the monitoring wells installed by Lithos Engineering in 2017. The eight cross section locations and groundwater monitoring well locations are shown on Figure 1. As part of this scope of work ACE will continue the monitoring of the eight cross sections and collection of groundwater data through the end of 2019 and will also develop two memorandums to document the findings of the data collection effort for 2018, as well as 2019. Brian Smith, P.E., CFM, Senior Engineer of ACE, will serve as the Project Manager for this project and will also provide quality assurance and quality control for all work conducted under his supervision. Task 1. Cross Section Survey, Groundwater Monitoring and Data Collection This task will include the collection and processing of survey data for the 8 monitoring cross sections established along Castlerock Drive and Glenmoor Drive, as illustrated on Figure 1. Collection of groundwater data from four monitoring wells along Castlerock Drive will also be conducted as part of this task. Surveys and groundwater monitoring will be conducted on approximately a monthly basis throughout 2019. Collected survey and groundwater monitoring data will be entered into the survey data spreadsheet originally developed by City staff and utilized by ACE for the 2018 data collection efforts. Task 2. Reporting and Coordination Two technical memorandums, one for the 2018 data collection efforts and another for the 2019 data collection efforts, will be developed as part of Task 2. The memorandums will document the findings and observations of the survey data collection and monitoring efforts for 2018 and 2019. Raw survey data, and a figure illustrating the cross section and benchmark locations, will be attached to the memorandum for documentation purposes. Once completed, draft versions of the memorandums will be submitted for City staff review. Comments generated from the City’s review will be addressed and final versions of the memorandums will be prepared. One hard copy and a digital pdf copy of the memorandums and associated documentation will be provided. This task also assumes some coordination time and one meeting between City and ACE staff to present and discuss the findings of the data collection efforts. Page 5 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A Anderson Consulting Engineers, Inc Civil ▪ Water Resources ▪ Environmental 375 East Horsetooth Road, Building 5, Fort Collins, CO 80525 Phone (970) 226-0120 / Fax (970) 226-0121 www.acewater.com FIGURE 1 VICINITY MAP CASTLEROCK PAVEMENT SURVEY Page 6 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A ATTACHMENT B: BUDGET FOR THE 2019 SURVEY AND GROUNDWATER MONITORING SERVICES FOR PAVEMENT DISTRESS ALONG CASTLEROCK DRIVE AND GLENMOOR DRIVE PROJECT: 2019 Survey and Groundwater Monitoring Services Anderson Consulting Engineers, Inc. CLIENT: City of Fort Collins Utilities Direct Labor ODC's Totals Senior Senior Project Senior Project ACE PROJECT NO.: COFC2014.02A Principal Engineer Engineer Engineer GIS/CADD Assistant Other PREPARED BY: BAS Engineer II I Technician Direct DATE: 03/11/2019 $190/hr $115/hr $90/hr $85/hr $85/hr $65/hr Costs 190 115 90 85 85 65 Task/Description Hours Hours Hours Hours Hours Cost Hours Cost 1. Cross Section Survey, Groundwater Monitoring and Data Collection 0 2 84 70 2 0 $100 158 $14,010 2. Reporting and Coordination 2 10 24 0 2 1 $50 39 $3,975 TOTAL ACE PROJECT HOURS 2 12 108 70 4 1 197 TOTAL ACE BUDGET $380 $1,380 $9,720 $5,950 $340 $65 $150 $17,985 Outside Services $0 TOTAL OUTSIDE SERVICES $0 TOTAL PROJECT BUDGET $17,985 COFC2017.08B - Castlerock Survey Budget.xlsx Page 7 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A Anderson Consulting Engineers, Inc. 2018 CITY OF FORT COLLINS FEE SCHEDULE Anderson Consulting Engineers, Inc. Civil • Water Resources • Environmental Labor Category Hourly Rate Senior Principal Engineer $190.00 Principal Engineer $180.00 Senior Project Manager $150.00 Project Manager $130.00 Senior Engineer/Scientist II $115.00 Senior Engineer I $105.00 Project Engineer II $99.00 Project Engineer I $90.00 Engineer $85.00 Senior GIS/CAD Technician $85.00 GIS/CAD Technician $80.00 Senior Project Assistant $74.00 Project Assistant $65.00 Other Directs Costs Airfare …..……........ @ cost In-house B&W Copies $0.10/copy Mileage ……..……… See Note below In-house Color Copies $1.00/copy Meals/Lodging ….. See Note below In-house B&W Plotter $5.00/plot In-house Color Plotter $10.00/plot Mileage and meals/lodging will be charged in accordance with Fort Collins Expense Guidelines (January 1, 2018). All other direct costs such as communications, equipment rental, materials, laboratory services, shipping and reproduction will be charged at cost. Page 8 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A ID Task Name Duration Start Finish 1 Task 1. Cross Section Survey and Groundwater Monitoring 196 days Wed 3/20/19 Wed 12/18/19 12 Task 2A. 2018 Reporting 5 days Mon 3/25/19 Fri 3/29/19 13 Task 2B. 2019 Reporting 5 days Mon 12/23/19 Fri 12/27/19 2/24 3/3 3/10 3/17 3/24 3/31 4/7 4/14 4/21 4/28 5/5 5/12 5/19 5/26 6/2 6/9 6/16 6/23 6/30 7/7 7/14 7/21 7/28 8/4 8/11 8/18 8/25 9/1 9/8 9/15 9/22 9/29 10/6 0/1 0/2 0/2 11/3 1/1 1/1 1/2 12/1 12/8 2/1 2/2 2/2 Mar '19 Apr '19 May '19 Jun '19 Jul '19 Aug '19 Sep '19 Oct '19 Nov '19 Dec '19 Task Intermittent Task External Task or Sub-Consultants Progress Summary Milestone ATTACHMENT C: PROPOSED SCHEDULE for the 2019 SURVEY AND GROUNDWATER MONITORING SERVICES FOR CASTLEROCK DRIVE AND GLENMOOR DRIVE Date: Sat 3/9/19 Page 9 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 10 of 10 DocuSign Envelope ID: C5A49406-08BC-4D47-BC89-135CF311305A