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Home My WebLink AboutCORRESPONDENCE - RFP - 8731 LANDSCAPE & IRRIGATION MAINTENANCE SERVICESWork Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE (Contract Signed): WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: , ACCEPTANCE: Date: , Project Manager REVIEWED: Date: , Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C 12/1/2019 Nov 1, 2018 3/1/2019 ten 10,800 Robert Burkhardt 8731 Landscape Irrigation Maintenance Services 10 Turf maintenance for six parks. See attached documents for more detail. Alta Vista, Leisure, Freedom Square, Spencer, Rabbit Brush & Romero Park Turf Maintenance March 1, 2019 Elliot Dale March 1, 2019 PRESIDENT Elite Industries Inc. March 1, 2019 Brad Bensko DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Work Order #4: Alta Vista, Leisure, Freedom Square, Spencer, Rabbit Brush & Romero Park Turf Maintenance Background The Work Order shall be nine months in duration, starting at the beginning of March and concluding at the end of November. Work must be performed Monday through Friday unless approved by the Parks Contract Manager. Sites and square footage measurements are listed below and contract maintenance specifications are listed in the bid schedule. If pricing is competitive, preferential selection will go to a company that utilizes alternative fueled equipment for this contract (service provider must submit information on fleet). SITE: MAINTENANCE SERVICES BID SCHEDULE Alta Vista, Leisure, Freedom Square, Spencer, Rabbit Brush & Romero Park Quantity Unit Unit Cost Total Cost Irrigated Grass (includes only 2.a.ii, 4.a.i,) 140,347 SF $ $ SUBTOTAL OTHER SERVICES* Quantity Unit Unit Cost Total Cost Spraying Pre-emergent on Landscape Planting Areas* 1,383 SF $ $ Site Mow SF Planting Area SF Alta Vista (724 Alta Vista Street) 17,803 na Leisure (2800 Leisure Drive) 24,267 na Freedom Square (600 N Shields) 14,657 241 Spencer (1035 E Swallow Road) 17,074 1,142 Romero (421 10th Street) 6,155 na Rabbit Brush (1114 Elgin Court) 60,031 na TOTAL 140,347 1,383 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C ii. Irrigated Turf 1. Turf Height: Mowing shall be performed so that the turf is cut uniformly at a 3-inch height. No more than one-third (1/3) of the grass blade shall be removed during each mowing in returning the grass to the accepted height. Edging shall occur monthly from May-September. Edging is limited to concrete areas in order to avoid damage to irregular asphalt, flagstone, brick, wood walks and decks. 2. Mowing frequency: Mowing frequency shall be determined by the contractor to meet the turf height specifications. Coordinate mowing schedule with irrigation schedule to prevent turf damage. The first mowing of the season shall take place no later than April 15th or as determined by City Project Manager. The last mowing of the season shall be after 90% of leaves have fallen to mulch the remaining leaves of the season, regardless of turf height. 3. Fertilizer: A properly fertilized lawn requires less water. Applying more fertilizer than is needed can deplete other nutrients and cause deficiencies. Excessive quantities of nutrients are often as detrimental as deficiencies. Adding excess may adversely affect the availability of other nutrients that were previously in sufficient supply. (GreenCO BMP p 168). a. A minimum of one spring and one late fall application would be needed for irrigated turf. b. Recommend fertilizer blends for spring and fall are as followed: i. Spring: Slow release N20 P5 K10 with 3% Fe 10%S and 50% Sulfur Coated Urea as the Nitrogen form. ii. Fall: Slow release N24 P0 K12 with 3% Fe 12%S and 50% Sulfur Coated Urea as the Nitrogen form. One lb of nitrogen per 1000 sq ft shall be applied per application. c. Sidewalks and other hard surfaced areas are to be cleaned after fertilizer has been applied to avoid staining from the iron. 4. Aeration: Contractor shall aerate once per year or as determined by work order, typically in Spring. 5. Mowing equipment: Contractor shall utilize any equipment to achieve turf height specifications uniformly (e.g. mowers, trimmers, etc.). Equipment that mulches turf in place (mulching mowers) shall be utilized. Mowing equipment shall be well maintained and blades shall be sharpened frequently. DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C 6. Cleanup: The Contractor shall remove all paper, tree branches and limbs, rubbish, or other debris from each area prior to mowing. Mowing over paper and debris is considered an unsafe and unacceptable practice. Any visible grass clippings left on sidewalks, streets, or turf areas shall be removed from the hard surfaces and excess on the turf shall be removed or spread to eliminate dead spots from heavy turf clippings. 7. Weeds: Follow pre-approved IPM plan to maintain turf that is mainly weed free using preventative, cultural, chemical and mechanical control. Carefully inspect the lawn at least weekly for disease and pests, correcting problems as they occur. Early detection and control of problems is essential. a. Pre-approved IPM includes pre-emergent weed control applied two (2) times, once in the spring and once in early summer in all beds and spot spray in lawn areas 4. Other Maintenance a. Objective: Per city code, maintain public right of way in a neat, tidy, methodical, systematic, clean and orderly condition, permitting no deposit or accumulation of materials other than those ordinarily attendant upon the use for which the premises are legally intended. Refuse and rubbish shall be picked up which will prevent it from being carried by the elements to adjoining premises. i. Litter, Trash, Debris 1. All areas covered under this contract shall inspected by the contractor and be kept free of all trash, debris, tree limbs, branches, and other foreign matter. Contractor shall avoid mowing and thus shredding debris. Shredded debris is subject to discount. 2. Contact City Project Manager for large debris removal to determine scope, fees, etc. This work order is for normal every day litter, trash and debris removal that is typical to streetscapes. Acts of vandalism, unanticipated vehicle accidents, and large weather events shall be handled individually outside this contract. 3. Spring cleanup shall be performed during the first four weeks of contract on all sites to remove all debris, leaves, paper, branches, rubbish, etc. from all areas before any other maintenance activities commence. 4. During the term of this contract, leaves shall be the responsibility of the Contractor. Removal by hand or mowing shall be the methods used to control the buildup of falling leaves. DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Basketball Playground Dry Creek Nft - ALTA VISTA PARK 1 in = 20 ¯ 53 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Playground Basketball Nft - FREEDOM SQUARE PARK 1 in = 20 ¯ 55 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Multi-use Playground Shelter Coop e r S lough Nft - RABBIT BRUSH PARK 1 in = 40 ¯ 62 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Playground Nft - ROMERO PARK 1 in = 20 ¯ 65 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C Playground Basketball SEft - LEISURE PARK 1 in = 30 ¯ 73 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C SEft - SPENCER PARK 1 in = 15 ¯ 77 DocuSign Envelope ID: 13246B28-AF48-4A2F-A404-E20629234D7C