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Home My WebLink AboutCORRESPONDENCE - RFP - 8631 GENERAL ENVIRONMENTAL SERVICES (4)FACILITIES REQUISITION FORM VENDOR DATE REQ BY: Work Order # CHARGE# TOTAL COST: - BUYER: OTY DESCRIPTION COST ADDITIONAL INFO COMPUTER INPUT INFORMATION: VENDOR# REQUISITION # DATE ENTERED: Billable? Y/N LT Environmental, Inc. 02-27-2019 Matthew Schaefer, PM PR-600254 No 510102.521140 $37,560.00 Pat Johnson 1 Roof Repair Replacement Project - Limited ACM and LBP survey for 16 city-owned buildings. $37,560.00 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND LT ENVIRONMENTAL WORK ORDER NUMBER: PR-600254 PROJECT TITLE: City of Fort Collins Roof Repair and Replacement: Limited ACM and LBP Survey ORIGINAL BID/RFP NUMBER & NAME: 8631 MASTER AGREEMENT EFFECTIVE DATE: 2-28-2018 WORK ORDER COMMENCEMENT DATE: 2-27-2019 WORK ORDER COMPLETION DATE: 4-05-2019 MAXIMUM FEE: (time and reimbursable direct costs): $37.560.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: limited ACM and LBP survey for 16 city- owned buildin gs. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and In the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of {nine) pages are hereb y accepted and incorporated herein. by this reference, and Notice to Proceed is he eby given after all parties have signed this document. ACCEPTANCE: REVIEWED: ACCEPTANCE: �5 Gerry Paul, Purchasing Director {if greater than $60,000 ) Wortc Order Form Date: 2/27119 Date: 2/27119 Date: fl/5)/ 1 Date: ______ _ OtJcill Purchasing Fomi Last updated 1000f7 LT Environmental, Inc. 4600 West 60th Avenue Arvada, Colorado 80003 303.433.9788 February 13, 2019 VIA EMAIL Mr. Matthew Schaefer, RA, LEED AP Facilities Project Manager Operations Services City of Fort Collins 300 Laporte Avenue, Building B Fort Collins, Colorado 80521 RE: Proposal to Conduct Limited Asbestos and Lead Based Paint Survey Select City of Fort Collins Owned Buildings Fort Collins, Colorado Dear Mr. Schaefer: LT Environmental, Inc. (LTE) is pleased to submit this proposal to the City of Fort Collins, Operations Services (the City) to provide a limited asbestos-containing material (ACM) and lead- based paint (LBP) survey for approximately 14 City owned buildings and a visual assessment of 2 buildings. Specifically, the limited ACM survey will include the sampling of roofing materials and potentially damaged materials on the roof (i.e. ballast membranes, shingles, built up roofing material, caulking and sealants associated with heating and ventilating air conditioning [HVAC] Units, etc.). The City also indicated that LBP sampling may be warranted on select buildings. The City provided LTE with a list of the 16 buildings to be included in the limited ACM and LBP survey, which are presented on Table 1. LTE was informed that the City plans to complete renovation, construction, or removal and replacement of select areas of roofing materials associated with each building effected by hail damage. The City wants to evaluate the areas where the renovation and construction will occur for potential ACM and LBP on select roofs prior to completing any work. LTE has assumed an estimated cost to conduct a limited ACM survey, or a visual assessment on the roof of each building. The cost estimate includes laboratory analysis and reporting for each building’s roof. Since each roof maybe a little different, LTE has provided an estimated cost to complete a limited ACM survey or visual assessment for each, but the billing for each will be on a time and materials basis. Schaefer, M. Page 2 SCOPE OF SERVICES LTE has separated the proposed scope of services into three tasks. These tasks include the following: Task 1 – Limited asbestos-containing material (ACM) survey; Task 2 – Limited Lead Based Paint (LBP) survey; Task 3 – Project Management; and Task 4 – Reporting. Task 1 – Asbestos Containing Material Survey LTE will conduct a walk-through inspection of the areas related to renovation and construction to assess the presence of ACM. LTE will provide a Building Inspector (BI) to conduct the surveys. The BI will conduct destructive sampling of materials potentially containing friable ACM, Category I non-friable ACM, and Category II non-friable ACM. The asbestos surveys will be completed in accordance with Colorado Air Quality Control Commission Regulation 8, The Control of Hazardous Air Pollutants, Part B, Asbestos Control, and Sections III.A.1 and IV.C.1, IV.D, and IV F. The surveys will include: • An inventory of the locations of homogeneous areas where samples are collected, exact locations where each bulk sample is collected, dates that samples are collected, and homogenous areas where friable suspected ACM and homogeneous areas where non- friable ACM are present. • Samples will be collect in a statistically-random manner that is representative of the homogenous areas. Bulk samples will be collected from each homogenous area as required for suspect surfacing materials, thermal system insulation, and miscellaneous materials. • Roofing material will be cut by LTE on the vertical and horizontal areas of the roof. Roofing layers will be sampled by LTE. If there is remining roofing material it will be placed back into the holes created by LTE. The City or the City’s contractor will patch all holes. • The BI will assess if suspect ACM is friable or non-friable and classify the suspect ACM as being in good condition, damaged, or significantly damaged, and the potential for further damage. The CDPHE Colorado Air Quality Control Commission Regulation 8, The Control of Hazardous Air Pollutants, Part B, Asbestos Control, and Sections III.A.1 and IV.C.1, IV.D, and IV F can be reviewed at the following web link: Schaefer, M. Page 3 https://www.colorado.gov/pacific/sites/default/files/AP_ASB_Regulation-No-8-Part-B- Asbestos-amended-December-21-2007-effective-January-30-2008.pdf For costing purposes, LTE proposes to collect up to 30 bulk samples of suspect building materials from each building roof. Of the 30 bulk samples, LTE proposes to collect a minimum of 3 samples from the vertical and a minimum of 3 samples from the horizontal areas of roofing materials. The remaining bulk samples will be collected from other suspect materials located on the roof (e.g. caulking, sealants, etc). The bulk samples will be submitted to Reservoirs Environmental, Inc. (Reservoirs) in Denver, Colorado, for analysis by polarized light microscopy. LTE expects that up to 3 of the bulk samples will require further analysis by point-count methods. Reservoirs will conduct ACM analysis under standard turnaround times. LTE will notify the City if additional sampling and analysis is required. Task 2 – Lead-based Paint Survey During the pre-planning meeting with the City and LTE, it was determined that only a select number of buildings would require a lead-based paint survey. For the select buildings, LTE is proposing to collect up to 10 paint chip samples of various painted surfaces from each building. The paint chip samples will be submitted to Reservoirs Environmental, Inc. in Denver, Colorado, for analysis by Atomic Absorption Spectroscopy (AAS). LTE will notify the City on which buildings would require a lead-based paint survey, and if additional sampling and analysis is required. Task 3 – Project Management LTE will provide the City with a project level geologist to coordinate roof surveys with the City, manage and review laboratory analytical results, and provide consultation on changes to proposed renovation and construction scope of work. Task 4 – Reporting LTE will provide the City with a summary letter report for each building upon completion of each building walk-through, sampling, and analysis. The report will include details of each building walk-through inspections, summary tables listing ACM and LBP sample locations, sample descriptions, laboratory analytical reports, and recommendations for additional actions. LTE will provide the summary report for each building within approximately 10 business days upon receiving final laboratory analysis reports for a building. COST ESTIMATE AND ASSUMPTIONS The cost to complete the four tasks listed above is estimated as a lump sum cost for each building roof for initial budgeting only. LTE will complete the work on a time and materials basis. The lump Schaefer, M. Page 4 sum total cost for all 16 buildings is estimated to be $37,560.00. A cost estimate table indicating the lump sum cost for each building is included as Table 1. LTE will complete the work per RFP 8631 Environmental Services Contract. LTE can initiate work with the issuance of a work order issued by the City of Fort Collins. The cost provided is based on the following assumptions: • Scheduling can be arranged so that the assessment of each of the buildings can be completed within a one-day period. LTE has also assumed that some buildings are in close proximity to one another and multiple building surveys could be completed during a day; • The building roofs are fully accessible; • The proposed time and sample quantities detailed in this proposal are estimated based on LTE’s previous experience conducting ACM and LBP surveys. These quantities are for costing purposes only. LTE will notify the City if the proposed schedule and/or sample quantities detailed in this proposal are exceeded; • A visual assessment of select buildings (noted in Table 1) will not include destructive sampling. The visual assessment for suspect ACM or LBP will determine if sampling is warranted based on the City’s renovation scope of work; • The asbestos survey will include destructive investigation of roofing materials, sealants, caulking, and other mechanical equipment, as approved by the owner; • LTE will create the cuts on the vertical and horizontal areas of the roofing material, sample the layers within those cuts, and replace the displaced material back into the hole if possible; • The City or the City’s Contractor will be responsible for patching all holes in the roofs as a result of the sampling ; and • All samples will be submitted on standard turnaround time. Schaefer, M. Page 5 CLOSING LTE will perform the tasks set forth above in a thorough and professional manner. LTE cannot guarantee and does not warrant that this assessment will reveal all adverse health, safety, or environmental conditions affecting the Subject Property. Nor can LTE warrant that the assessment requested will satisfy the dictates of or provide a legal defense in connection with any health, safety, or environmental law or regulation. We look forward to working with you on this project. Please contact the undersigned at 303.433.9788 if you have any additional questions. Sincerely, LT ENVIRONMENTAL, INC. Ryan Zernis, P.G., BI Nick Talocco, P.E. Staff Geologist Senior Engineer Attachments: Attachment 1 – Building Summary Table 1 – Estimated Cost Table ATTACHMENT 1: FIGURES BUILDING SUMMARY ATTACHMENT 1 - Building Summary As Provided by the City of Fort Collins CITY OF FORT COLLINS - PROPERTY ADDRESS PERFORM ACM TESTING? ROOF REPLACEMENT? 102 Remington St. NO 110-112 N. Howes St. NO 112 E Willow St. NO YES; Metal Roof 117 N Mason St. NO 200 Mathews St. YES YES; Low Slope 200 Mountain Ave. YES 201 Peterson St. NO; Visual assessment by consultant. 212 Mountain Ave. YES YES 214 N Howes St. NO 215 N Mason St. NO YES; Metal Roof 220 N Howes St. NO 222 LaPorte Ave. NO 225 Maple St. YES 226 West Mountain Ave. YES YES 250 N Mason St. YES YES; Shingles. 281 N College Ave. NO 300 Laporte Ave. BLDG A: NO; BLDG B: NO 314 N Howes St. YES YES; Shingles. 330 N Howes St. NO; Visual assessment by consultant. 408 Mason Ct. NO 425 10th St. YES 518 N Loomis Ave. YES YES; Metal Roof 625 9th St. YES; Salt Barn 626 Linden St. NO 700 Wood St. YES; Multiple Buildings 701 Wood St. NO YES; TPO, Metal Roof on 3-sided open shed. 812 N Shields St. YES 835 Wood St. NO 906 W Vine Dr. YES YES; Modified Bitumen, Shingles, R-Panel 914 E. Mulberry Street NO 1745 Hoffman Mill Rd. NO 2554 Midpoint Dr. NO 4300 W CO RO 50 NO 4316 Laporte Ave. YES YES COST ESTIMATE TABLE TABLE 1 - ESTIMATED COST TABLE SELECT CITY OF FORT COLLINS OWNED BUILDINGS LIMITED ASBESTOS AND LEAD-BASED PAINT SURVEYS THE CITY OF FORT COLLINS 102 Remington St. Concrete Deck; Membrane NO $0.00 110-112 N. Howes St. Membrane NO $0.00 112 E Willow St. Membrane; Metal NO $0.00 117 N Mason St. Membrane NO $0.00 200 Mathews St. Tile; Membrane YES $2,500.00 200 Mountain Ave. Membrane YES $2,500.00 201 Peterson St. Ballasted Membrane NO; Visual assessment by consultant. $530.00 212 Mountain Ave. Membrane YES $2,500.00 214 N Howes St. Membrane NO $0.00 215 N Mason St. Ballasted Membrane; Metal NO $0.00 220 N Howes St. Metal NO $0.00 222 LaPorte Ave. Membrane NO $0.00 225 Maple St. Metal; Membrane YES $2,200.00 226 West Mountain Ave. Membrane YES $2,200.00 250 N Mason St. Membrane YES $2,200.00 281 N College Ave. Membrane; Asphalt Shingle NO $0.00 300 Laporte Ave. Ballasted Membrane BLDG A: NO; BLDG B: NO $0.00 314 N Howes St. Membrane YES $2,500.00 330 N Howes St. EPDM (End of Service Life) NO; Visual assessment by consultant. $530.00 408 Mason Ct. Membrane NO $0.00 425 10th St. Wood Shingle YES: Paint could contain lead $2,800.00 518 N Loomis Ave. Metal; Membrane YES $2,500.00 625 9th St. TPO YES; Salt Barn $2,800.00 626 Linden St. EPDM NO $0.00 700 Wood St. Membrane YES; Multiple Buildings (A-B,C,D,E,F); Roof drains collapsing on Building A-B. Light and Power Storage Building is at end of service life. $4,000.00 701 Wood St. Membrane NO $0.00 812 N Shields St. Asphalt Shingle YES $2,500.00 835 Wood St. Metal NO $0.00 906 W Vine Dr. Membrane YES $2,500.00 1745 Hoffman Mill Rd. Metal; Wood Shingle NO $0.00 2554 Midpoint Dr. Ballasted Membrane NO $0.00 3036 Environmental Dr. Membrane NO $0.00 4300 W CO RO 50 Metal NO $0.00 4316 Laporte Ave. Membrane YES; Widespread damage $2,800.00 ESTAMATED TOTAL $37,560.00 Notes: * - Lump Sum Estimate. Each building survey will be billed to the City on time and materials basis. CITY OF FORT COLLINS - PROPERTY ADDRESS ROOF SYSTEM(S) - TO BE VERIFIED PERFORM ACM TESTING? LUMP SUM COST* 1 of 1