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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 91904682895 W Oxford AVE #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com AV System Upgrades For Poudre Valley Library District Council Tree Library Prepared for: Mark Huber Revision 01 – 02/01/2019 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com Poudre Valley Library District Attn: Mark Huber 301 E Olive St Ft Collins, CO 80524 Proposal Table of Contents – Council Tree Library: Detailed Proposal (Scope of Work) for AV System Upgrades o Proposal Outline o Design Concept o Scope of Work o Inclusions o Exclusions o Customer Provisions o Complete Cost of Installations o Payment Structure o Discounts and Incentives Offered o Warranty Disclaimer Details o Customer Provided Equipment Disclaimer Estimate # 1216 – Itemized List of Prices Equipment Specification Sheets Council Tree Library Upgrade Proposal and Quote #1216 – R01: Total equipment cost - $ 12,078.98 Total labor cost - $ 1,500.00 2% discount offered ($ 242.78) Total Investment for Old Town Library $ 13,366.20 GRAND TOTAL SYSTEM UPRADE INVESTMENT $ 13,366.20 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com Poudre Valley Library District Attn: Mark Huber 301 E Olive St Ft Collins, CO 80524 Dear Mark, Thank you for the opportunity to provide you with a quote and proposal to upgrade your AV systems at the Council Tree Library. We are delighted to be able to take a moment to tell you about our company. Equalized Productions was established in 1999 with the drive, passion, and vision to offer clients completely custom one stop services for there entertainment needs. We offer an array of services all customizable for every customer’s needs. Equalized Productions staffs only the most experienced personnel who are trained annually with our continuously changing industry. Our staff has backgrounds in event management, production, planning, design, engineering, systems integration and more. We utilize the latest versions of Auto CAD to communicate ideas, plans, coordination, and designs with our clients, customers, and contractors. Equalized Productions also offers competitive pricing with our labor rates and unbeatable post installation support, training, and warranties. We also work with distributors and manufacturers across the United States to offer more competitive pricing with equipment and materials. We handle all the equipment and installation, so you don’t have to. Our goal is to design and install a system that fits your needs and demands while providing unparalleled post-installation training and support to ensure we give you all the tools necessary to fully, and effectively use your new system with confidence knowing you’ve made the right choice partnering with us to bring you to success with your students. Equalized Productions is an LLC company licensed in the state of Colorado. We provide continual support and services for not only Douglas County Schools, but also for other school districts throughout Colorado and other states. Our specialty is to continue to be a resource for you far beyond the scope of this proposal. Please see the attached personalized Proposal, Quote, and Equipment specifications demonstrating our recommended installation package for your business. Should you have any questions, please feel free to contact me at any time. Thank you for your time and we look forward to working with you! Sincerely, Dave Kistler President Equalized Productions, LLC (720) 639-6571 dkistler@equalizedproductions.com 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com Poudre Valley Library District Attn: Mark Huber 301 E Olive St Ft Collins, CO 80524 Our Personnel from Equalized Productions – Installation, training, contract, and warranty fulfillment: Dave Kistler – President and Managing member – 20 years in industry Bill Kesler – Repair Engineer – 10 years in industry Hunter Bowes – Master Installer – 7 years in industry – Journeyman Electrician Jim Martin – Installer – 10 years in industry Dan Ohman – Systems Integration support – 15 years in industry Mike Samaras – IT systems – 10 years in industry Liz Heywood – CEO and Marketing – 10 years in industry Alex Boivin – Marketing and Director of Education – 5 years in industry About your on-site project executive and system engineer: Dave has been in the industry since 1994 providing solutions and services for theater and entertainment systems, communications, live production, and low voltage systems for both residential and commercial markets. Dave’s love for the industry drives his passion to provide every customer with an unforgettable experience. “It’s not just about getting the equipment and using it, it’s about knowing you have someone to stand beside you and the overall product from beginning to end and through training. That’s what we do.” Dave will manage the installation, programming, and training for your project. Bachler of Arts - Design and Technology SME, EET - University of Northern Colorado Bachler of Science - Business Management - University of Phoenix AutoCAD Level 1,2,3 Certified Member - Thespian Troupe 4126 Our Vision – To be the preferred entertainment and technology installation and service provider while maintaining highest quality installations, competitive prices, and complete customer satisfaction. We stand by our services with ultimate beginning to finish experience. Our Mission – Core Values – To have the best, highly qualified team working Relationships Accountability together to create the ultimate and experience for Results Opportunities any customer no matter what. 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com Poudre Valley Library District Attn: Mark Huber 301 E Olive St Ft Collins, CO 80524 QUALIFICATIONS: Recent Commercial Installation and Support Projects (Audio, Video, and Lighting): Ponderosa High School Douglas County School District Douglas County High School Douglas County School District Cantril Building Douglas County School District Legend High School Douglas County School District Highlands Ranch High School Douglas County School District Montessori DCS School Douglas County School District Hinkley High School Aurora School District Central High School Aurora School District Columbine High School Jefferson County School District Jefferson High School Jefferson County School District West Woods Elementary Jefferson County School District Arapahoe High School Littleton Public Schools West Middle School Cherry Creek School District Monarch High School Boulder County School District Platte Valley Middle Platte Valley Schools St. Anne’s Episcopal Private School in Denver Sheridan High School Sheridan School District Denver Art Museum St Paul United Methodist Church Village Community Church Arvada Presbyterian Church St. Andrews United Methodist Church Genesis Community Church Littleton United Methodist Church Lutheran Church of the Masters Faith Bible Church – Sharpsburg, GA Southside Bible Church Old Town Museum – Burlington, CO Burlington City Center – Burlington, CO 333 ECO Luxury Apartments – Colorado Springs, CO Cascade Luxury Apartments – Colorado Springs, CO Western Wyoming Community College – Rock Springs, CO Recent Live Production Support: TAPS Songwriters Guilds – Denver, CO Sheridan Days Concert Series – Sheridan, CO Golden Symphony Orchestra – Golden, CO Hinkley High School – All theatrical production sound support Candelas Fest & Sounds of Summer concerts – Arvada, CO Grass Roots Festival – Joe’s, CO Kit Carson County Fair – Burlington, CO Wray Dayz – Wray, CO Wray On The Rocks – Wray, CO Village Community Church – Arvada, CO Genesis Community Church – Thornton, CO Lamar Street Station Food Bank Concert series – Arvada, CO Western Welcome Week – Littleton, CO Commercial Installed Services: Commercial Spaces range from a small office to a corporate boardroom. From a University lecture hall to a downtown hotel lobby. Or from a restaurant to an assisted living facility. Each of these spaces have their own set of technologies that transform the environment. At Equalized Productions, we understand the needs of these different environments to create a space that is more entertaining, informative, secure, comfortable, easy to operate and safe. We help create a company environment and culture that is productive through customized integration and cutting-edge technology. We understand that your space is critical for not only your internal use, but also for the community for event rentals. We cater your systems around your budget and the best available solutions ensuring they work for your needs and for potential customers who may use your facilities. Along with proven audio solutions, we also specialize in wireless visual collaboration systems that support unlimited users and endless content from any device. Our team is driven by a desire for excellence and your ultimate satisfaction. We offer systems and features at all levels, from intimate meeting spaces to auditoriums. Our approach to system design and the clients we serve is unique. We make sure that each part of the overall design meets our criteria for performance and integrity. We tailor each feature to our client’s needs while ensuring ultimate performance. This allows us to offer a system that is truly reliable, easy to use and excels in all performance parameters. A significant part of our conference room systems is videoconferencing and advanced digital collaboration systems, which allows you to instantly connect with employees, customers and vendors, no matter where they are located. We connect everyone together with easy-to-use controls and concealed microphones and speakers, all via HDTV monitors for the clearest communication. Live Event Services: Our production team thrives on challenges and we have learned that communication, flexibility and building relationships is the key to any event or production. Corporate events involve many players. Clients, caterers, venues, florists, and artists are all part of the puzzle. It is our job to effectively communicate and collaborate with all the players involved to ensure the success of the event. We Plan, Implement and Oversee Event Technology: Live sound reinforcement for any event, festival, or concerts Staging solutions Production Services Corporate Theater Live event management Rentals Production services Event consulting Shareholder meetings Employee meetings, training & motivational seminars 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 www.equalizedproductions.com Poudre Valley Library District Attn: Mark Huber 301 E Olive St Ft Collins, CO 80524 Specific References (continually ongoing services): Jamie Allen Tim Ottman Douglas County School District Douglas County School District – Ponderosa High School 720-641-5982 303-387-4000 Brandon Townsend Bryan Winterhalter Aurora Public Schools – Hinkley High School Cherry Creek Public Schools – West Middle School 720-670-6802 720-554-5180 Jeff Korsen David Meade Genesis Community Church Faith Bible Church 720-878-8899 770-826-0729 George Coats James Lightle Arvada Presbyterian Church Starlight Productions & City of Burlington 303-870-5531 719-342-8987 2895 W Oxford Ave #1 Englewood, CO 80110 720.639.6571 02/01/2019 – R01 Attention: Mark Huber Council Tree Library AV System Upgrade Proposal Outline: This proposal contains the necessary equipment, materials, labor, and agreements between Equalized Productions, LLC and Poudre Valley Library District / Council Tree. Design Concept: Operational simplicity is the key factor for this system. We have designed an activity based simple flow HD 1080p HDMI video system synchronized to a preset-driven, auto mixing audio system. The goal for all system operators is to simply press one button from a two-button control panel that will turn on the video system and off. Video extraction from the source input panel is simple with HDMI and VGA audio feeds coming from the new connection panel from the front of the room. This connection panel (the Wyrestorm TX-SW) will allow presenters to plug in an HDMI cable and / or VGA cable which will be auto-switched when using only the HDMI or the VGA separately. The video and audio will automatically synchronize, display on the screen, and pipe through the sound system by simply pressing one button to power on the projection system, and plugging their source into the wall panel. The projectors shall provide a strong light source to produce a vivid picture with the bright ambient lighting within the rooms. Therefore, these units produce 6,500 lumens as 16:9 aspect ratio to fit the existing screens which will raise and lower when the presenter turns the system on or off. The proper lenses have been chosen based on the location and distance of the existing projectors to reduce expenses by not having to move the existing projection mounts, power connections, and wireways. The audio system will have basic controls designed to simply work on demand. However, some basic control will be provided to fine-tune audio levels as presenters or guests desire. This system will also have two presets allowing the audio from the video in each room to forward over to the other room with (or without) the video following. This independent feature allows each room some additional control as needed. The Symetrix system shall contain feedback suppression filters for the microphones, digital auto leveling, compression and limiting to set maximum levels and ensure optimal speaker protection, and room shaping EQs to fine tune audio quality around the acoustical environment. The existing speakers and amplifier shall be re-used based on initial assessment without full inspection. Lastly, the wireless mics are designed to be pre-pared between the microphone and receiver, so presenters cannot accidently (or intentionally) un-pair the microphones. The microphone will always be pared allowing the presenter to only turn on, off, or mute the microphone from the actual microphone. Scope of Work: 1. Remove existing sound and video system components and racks that will not be reused 2. Clean, inspect all equipment in rack to be reused 3. Install all audio and video components per attached estimate #1214 in existing rack 4. Connect existing hearing loop to new Symetrix unit 5. Program processor, audio interface, and peripheral equipment 6. Testing and tuning and commissioning 7. Two-year installation warranty 8. Training Deliverables from Equalized Productions (some listed above): 1. Commissioning a. Test and verify entire system to ensure system is fully working b. Assurance checklist with customer before training 2. 2-year installation warranty 3. 2x System training courses to be coordinated with district and school staff a. In-depth thorough system training for daily system users b. Basic use training for facilities staff 4. O&M documentation of new system configuration, equipment, and serial numbers Inclusions: (Equalized Provides): 5. All equipment in association with attached equipment lists 6. Ladders for component installation as needed 7. All cabling, connectors, and installation accessories associated with the attached equipment lists 8. All labor associated with this installation 9. Possible use of sub-contractors and independent contractors if needed at our discretion 10. Coordination with other trades and contractors as needed 11. All tools needed to conduct the installation 12. General Liability insurance & Workmen’s Comp 13. Testing and inspection of any equipment to be reused 14. Training and two-year installation warranty Exclusions: (Equalized does NOT Provide): 1. Structural, electrical, or architectural engineering reports or certifications 2. Any touchup or modifications to sheetrock or painting necessary pre-or post-installation 3. Any Sheetrock repairs due to construction defects or damaged wire and cabling 4. Any other wiring modifications or wiring additions not specified herein unless complimented by an approved change order agreement between Equalized Productions, LLC and you (the customer) 5. Any equipment location additions or modifications and / or other packages unless complemented by an approved CCD (cost change directive) or Change order 6. Any additional equipment, furniture, or materials not listed in this proposal 7. Support for equipment or system peripherals provided by the customer 8. Associated cooling systems unless specifically outlined in this proposal 9. Cable or satellite TV services, activations, modifications, or cable boxes 10. Internet services, activations, modifications, switches, QoS, additional PoEs, or modems 11. Warranty or liability for any customer provided equipment 12. Local permits 13. Local taxes 14. Bonding (unless otherwise negotiated per any requirements – additional costs may apply) 15. Additional travel expenses incurred due to scheduling conflicts, delays, or changes Customer Provides: 1. All existing equipment and wiring that will be reused 2. Full access to facility during time of demolitions and installations 3. Access to nearby restrooms during installation 4. Copy of tax-exempt certificate Complete Cost of Installations: See Estimate #1216 R01 Attached Payment Structure: The payment structure for the installation will be as follows based on provided schedule of values demonstrating progress made (Not reflecting any extra options or changes): 1. 50% due upon acceptance of proposal $ 6,683.10 2. Remaining balance due upon completion $ 6,683.10 Total equipment cost - $ 12,078.98 Total labor cost - $ 1,500.00 2% discount offered ($ 242.78) Total Investment for Old Town Library $ 13,366.20 Warranty Details and Disclaimer: All installation design and concepts are represented on this proposal and are exclusive property of Equalized Productions, LLC. Please feel free to contact us with any questions regarding this proposal at any time by calling 720-639-6571. Warranty terms are limited to the installation of wiring and connections made by Equalized Productions, LLC. All equipment warranties will remain through the standard manufacturer’s warranties provided with the equipment. Equalized Productions, LLC reserves the right at any time to terminate any active warranty without any cause or notice. Also, any warranty provided by Equalized Productions, LLC will be immediately terminated if evidence of miss-use, wiring modifications were made by you (the customer), or any company other than Equalized Productions, LLC was hired to service your system without the written consent or approval from Equalized Productions, LLC. Equalized Productions, LLC reserves the right to terminate a warranty and charge time and materials for repairs that were caused by the neglected warranty terms listed herein. Failure to obtain prior written approval by a member of the Equalized Productions, LLC team when using a different provider for service or repairs pertaining to your system provided and installed by Equalized Productions, LLC may also result in immediate termination of your warranty. Customer Provided Equipment Disclaimer: Equalized Productions, LLC does not support, warrant, or guarantee installation of any customer provided equipment. Any customer provided equipment must be approved by Equalized Productions, LLC within this proposal and you (the customer). You will also agree in writing to indemnify Equalized Productions, LLC and hold harmless from all potential and /or unforeseen liability or undesirable results with the completed and finished product. Thank you for your time in and for considering this proposal. We look forward to working with you. Equalized Productions, LLC will gladly accept checks or certified fund and does not accept cash or credit cards. A $35.00 fee will be applied for returned checks plus any equipment holding fees due to scheduling conflicts (10% of equipment value in storage per month equipment is stored). Equipment will not be delivered until the initial payment has been processed. Final payment will be immediately due upon completion of training and the installation unless special arrangements have been made in writing between you (the customer) and Equalized Productions, LLC ATTACHMENTS: Estimate #1216 – R01 Equipment Specification Sheets Sincerely, Dave Kistler President Equalized Productions, LLC (720) 639-6571 - Office (303) 358-2731 - Cell dkistler@equalizedproductions.com -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Council Tree Library AV Upgrades This proposal is valid until 03/12/2019 Once signed, this document w/ill become the working contract for installation ____________________________________ _____________________ Customer Name Date By signing, you hereby agree to all terms, conditions, disclaimers, and liability statements stated on this document making this document contractually bound. Anything not expressly stated in this contract shall not be included. Equalized Productions 2895 W Oxford AVE #1 Englewood, CO 80110 (720) 639-6571 dkistler@equalizedproductions.com ESTIMATE ADDRESS Mark Huber Poudre River Public Libray District 301 E Olive St Fort Collins, CO 80524 United States SHIP TO Mark Huber Poudre River Public Libray District 301 E Olive St Fort Collins, CO 80524 United States ESTIMATE # 1216 DATE 02/01/2019 PROJECT Council Tree Library AV Upgrade ACTIVITY QTY RATE AMOUNT PROJECTORS:HITACHI CP-WX8255A 5,500 LUMEN 16X10 PROJECTOR HD PROJECTOR (NO LENS) Hitachi CP-WX8255A 6,500 Lumen 16x10 Projector HD Projector (NO LENS) 1 2,239.00 2,239.00T PROJECTORS:HITACHI LL-704 Long throw lens for Hitachi CP-X series projectors 1 1,899.99 1,899.99T BALUNS:WYRESTORM EX-40-G2 HDMI over UTP Low Profile Extender Set with Bi-directional IR (40m/131ft) 1 280.00 280.00T DSP:SYMETRIX SOLUS NX 8X8 DIGITAL SOUND PROCESSOR Symetrix Solus NX 8x8 Digital Sound Processor 1 1,900.00 1,900.00T DSP:SYMETRIX ARC-3 - FLUSH-MOUNTED CUSTOM DSP CONTROLLER Symetrix ARC-3 - Flush-mounted Custom DSP Controller 1 515.00 515.00T SPEAKERS - MSE SOUNDTUBE:MSE SOUNDTUBE CM500I-WH - 5 INCH IN-CEILING SPEAKER MSE Soundtube CM500i-WH - 5 Inch in-ceiling speaker 9 259.00 2,331.00T WIRELESS MICS - AUDIO TECHNICA:AUDIO TECHNICA ATW-1311/L ATW-RC13 rack-mount receiver chassis, ATW-RU13 x2 receiver unit and ATW-T1001 x2 UniPak® transmitter with MT830cW x2 lavalier microphone 1 899.00 899.00T UNIVERSAL REMOTES:RTI XP6S Central control processor 1 699.99 699.99T UNIVERSAL REMOTES:RTI RTIRK1+4 4 button In-wall system controller - Laser Shark custom button labeling (for system power controls) 1 195.00 195.00T ACTIVITY QTY RATE AMOUNT SALES HDMI to analog audio converter 1 65.00 65.00 MATERIAL Cable, connectors, and installation materials 1 150.00 150.00T LABOR Installation, programming, and administrative labor 1 1,500.00 1,500.00 SERVICES System training 1 0.00 0.00 SERVICES 2-year installation warranty 1 0.00 0.00 We appreciate your time and consideration. Should you have any questions, please do not hesitate to contact us. Thank you! Equalized Productions (720) 639-6571 - Main SUBTOTAL 13,638.98 TAX (2.9%) 0.00 DISCOUNT 2% -272.78 TOTAL $13,366.20 BALUNS:WYRESTORM TX-SW-IW-0201-KIT HDMI & VGA auto-switched wall plate transmitter to HDBaseT receiver. 4K to 230 feet, 1080p to 328 feet. 1 965.00 965.00T