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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & STORMWATER FACILITIES CAPITAL IMPROVEMENTS (4)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO PROJECT & CONSTRUCTION SERVICES WORK ORDER NUMBER: UDitesco2019.01 PROJECT TITLE: UWater and Wastewater CIP Mapping ORIGINAL BID/RFP NUMBER & NAME: U8745 Engineering Services for Water, Wastewater and Stormwater Facilities Capital Improvements – On-Call MASTER AGREEMENT EFFECTIVE DATE: UAugust 07, 2018 ARCHITECT/ENGINEER: UDitesco Project and Construction Services OWNER’S REPRESENTATIVE: UMatt Fater WORK ORDER COMMENCEMENT DATE: UJanuary 18, 2019 WORK ORDER COMPLETION DATE: UApril 30, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U$13,468.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UDevelop maps for each capital improvement project identified in the water-wastewater master plan. Maps will be formatted in 11x17. The maps will be based on AutoCAD utility information provided by the City. Shape files from GIS work developed during the master plan will form the basis of each project. Projects limits will be shown for each water and wastewater project on the maps. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfourU (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco Project & Construction Services By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 KEITH MEYER Owner/Manager January 16, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Matt Fater, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Civil Engineering Director REVIEWED: Date: Andrew Gingerich, Director – Water Field Operations ACCEPTANCE: Date: Theresa Connor, Utilities Deputy Director ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 January 15, 2019 January 15, 2019 January 24, 2019 January 16, 2019 January 31, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAIL Page 3 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 Page 1 of 4 2133 S. Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: mfater@fcgov.com January 7, 2019 Mr. Matt Fater, PE Project Manager City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Water and Wastewater CIP Mapping Proposal and Scope of Work Dear Matt: Thank you for giving Ditesco the opportunity to provide mapping services for capital improvement projects contemplated as part of the master planning process. The intent of this proposal is to provide maps for each capital improvement project identified through the decision support tool used to develop the water-wastewater master plan. Thank you again for this opportunity. We truly appreciate the relationship with the City and look forward to completing this tool to assist in your project planning. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: Jill Burrell file Page 4 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 Page 2 of 4 Exhibit A CIP Mapping Scope of Services Scope of Services • Ditesco staff will develop maps for each capital improvement project identified in the water-wastewater master plan. Maps will be formatted 11x17. The maps will be based on AutoCAD base utility information provided by the City. Shape files from GIS work developed during the master plan will form the basis of each project. Project limits will be shown for each water and wastewater project on the maps. • Ditesco will develop a map book that includes sheets summarizing each area of the City. We will endeavor to match the same formatted of the map book as previous standards used by the City. We will publish 3 copies of the map book for City use. • We will attend meetings as necessary to communicate progress and share information regarding the map development. Deliverables: • Expected Deliverables and Format: o Map book in both PDF and hardcopy format o AutoCAD files as requested Schedule The anticipated schedule is as follows. Map Book Production: February through March 2019 Fee Estimate We have based our fee estimate on the following assumptions. • Map production starting in February • AutoCAD utility base maps provided by the City Total Estimated Fee: $13,468.00 A detailed task breakdown is included. Please find this on page 4 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 3 and 4 of this proposal. All reimbursable expenses will be billed at direct cost. Page 5 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 Page 3 of 4 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2018-2019 Wage Rate Schedule Principal: $136.00 – $154.00 per hour Project Manager: $120.00 - $139.00 per hour Associate Project Manager $110.00 - $124.00 per hour Project Engineer: $95.00 - $120.00 per hour Construction Manager/Resident Engineer: $112.00 - $132.00 per hour CAD Design: $67.00 - $88.00per hour Administrative: $57.00 - $69.00 per hour Mileage Reimbursement: IRS Rate Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net Page 6 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 City of Fort Collins Utilities Water & Wastewater CIP Mapping 1/7/2019 Keith Meyer Jenna Bearisto Rhonda Bunner Principal Assoc. Project Manager CAD Design (hrs) (hrs) (hrs) $140 $115 $80 Mapping $12,583 PM 1.1 - Contract Management 2 0 0 $280 PM 1.2 - Meetings/Correspondence 3 2 2 $810 PE 1.1 - Design - CIP Mapping (Water) 2 13 39 $4,836 - CIP Mapping (Wastewater) 2 17 50 $6,197 - Map Book Production 0 2 0 $230 - Review/Edits 0 2 0 $230 Other direct costs (reproduction, etc) $885 Work Effort Subtotal 9 34 91 $12,583 ODCs $885 Cost per labor category $1,260.00 $3,852.50 $7,240.00 Effort (days) 1 4 11 Effort (weeks) 0.2 1 2 Total Contract: $13,468 Phase/Task Description Classification Task Total Page 4 of 4 Page 7 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 8 of 8 DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272 01/16/2019 Flood and Peterson PO Box 578 Greeley CO 80632 Javier Perez (970) 356-0123 (970) 330-1867 JPerez@FloodPeterson.com Ditesco, LLC 2133 S Timberline Rd Unit 110 Fort Collins CO 80525-4372 Cincinnati Insurance Co 10677 The Continental Insurance Company 35289 Lloyd's of London 43389 CL1810525479 A Y Y ECP 0458347 10/03/2018 10/03/2019 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 A Y Y ECP 0458347 10/03/2018 10/03/2019 1,000,000 Uninsured motorist combined single limit 1,000,000 B Y 2097624212 03/15/2018 03/15/2019 500,000 500,000 500,000 C Professional Liability B0621PDITE000118 10/05/2018 10/03/2019 Each Claim $ 1,000,000 Aggregate $ 2,000,000 Retention $ 10,000 Project: Water and Wastwater CIP Mapping The City of Fort Collins is included as Additional Insured as required by written contract but only as respects to liability arising out of work performed by the named insured. Waiver of subrogation applies. City of Fort Collins 700 Wood Street Fort Collins CO 80521 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: 1DC79F0A-9676-4F58-A952-DF4240215272