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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9190391Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: UD-WRF-2018-22 PROJECT TITLE: UDWRF Yard Piping Map Phase 2 ORIGINAL BID/RFP NUMBER & NAME: U8745 Engineering Services for Water, WW & Wastewater and Stormwater Facilities Capital Improvements - On-Call MASTER AGREEMENT EFFECTIVE DATE: UAugust 7, 2018 ARCHITECT/ENGINEER: UDitesco OWNER’S REPRESENTATIVE: UEileen Dornfest WORK ORDER COMMENCEMENT DATE: USeptember 15, 2018 WORK ORDER COMPLETION DATE: UDecember 31, 2018 MAXIMUM FEE: (time and reimbursable direct costs): U$6,205.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UComplete phase 2 of DWRF yard piping map including gathering plant staff input, field survey and final deliverables. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfourU (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 KEITH MEYER September 8, 2018 Owner/Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Civil Engineering Director ACCEPTANCE: Date: Ramon Arguello, Plant Operations Director Delegate ACCEPTANCE: Date: Carol Webb, Utilities Deputy Director ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 September 5, 2018 September 6, 2018 September 11, 2018 September 11, 2018 September 12, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES, COST DETAIL & SCHEDULE DETAIL DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 Page 1 of 4 2133 S. Timberline Rd, Ste. 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email edornfest@fcgov.com August 28, 2018 Ms. Eileen Dornfest City of Fort Collins 700 Wood Street Fort Collins, CO 80524 RE: DWRF Mapping Work Order Dear Eileen: Thank you for giving Ditesco the opportunity to provide engineering support, and reconciliation of underground utility mapping for the City of Fort Collins Drake Water Reclamation Facility (DWRF). Please find attached our proposed scope of work to support a new work order; this has been provided to continue work on the DWRF base mapping project. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. Scope Cc: file DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 Page 2 of 4 Exhibit A City of Fort Collins Utilities On Call Services Scope of Services Project Understanding The City of Fort Collins has record drawings of projects completed at the Drake Water Reclamation Facility (DWRF) dating back to the 1950s. These documents are both hard copy and electronic providing information about underground utilities on the site. The City of Fort Collins (COFC) Utilities Department would like to develop a base map of all underground utilities at the DWRF site for future use. This tool would provide a better understanding for planning of future Capital Improvement Projects and future master planning efforts. The overall scope of work would provide for an AutoCAD Civil 3D utility map of the Drake Water Reclamation Facility. Through this scope of services, Ditesco will further mapping efforts through creation of as-built utility mapping and GIS integration. Phase 1 – Data Collection  Ditesco will participate in ongoing project review meetings with City of Fort Collins staff. These are assumed to twice during this final phase of the AutoCAD mapping project. Phase 2 – Mapping  Ditesco will populate the map with current utility information. Any conflicting utility information will be reviewed with COFC plant staff to clarify discrepancies. Maps will be updated with new information provided by COFC staff included pipe type and alignment discrepancies. The layout of the sidewalks will be updated to match existing conditions.  Ditesco will survey the fence line, ditch, and valve boxes across the site and adjust the map with field collected data.  As an option to this scope of services, Ditesco has provided an estimated cost to create a GIS interface. Phase 3 – GIS Online (future phase) • Ditesco staff will coordinate with Invision GIS to develop a GIS-base map of the Drake Water Reclamation Facility utilities. This base map will be initially developed utilizing the Civil 3D mapping file. • Ditesco staff will add attributes to all pipe systems through the GIS database as developed by Invision. • The GIS mapping database will contain polygon layers, linking PDF record drawings to the GIS map, based on the drawing area. These will not be linked individually to each attribute. • Future deliverable for this phase is an online GIS integrated map with full attributes of each utility. Deliverables Deliverables will include:  Civil 3D AutoCAD file containing all base map utility information.  Layered PDF in Bluebeam  Full size plots with pipes (3 total)  5 sets of map books with multiple sets based on pipe type Schedule The anticipated schedule for this scope of work is to have all items complete by November 2018. DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 Page 3 of 4 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 2.5-month remaining project timeframe Estimated Fee: $6,205.00 Estimated Reimbursable Expenses: $ 0.00 Total Fee: $6,205.00 Future GIS Online Phase: $27,023.00 The fee shown above is to be billed on a time and material not to exceed basis based on the rates shown in the table on page 4 of this proposal. All reimbursable expenses will be billed at direct cost. DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 City of Fort Collins DWRF Mapping Project 8/28/2018 Project Manager Project Engineer CAD / Design (hrs) (hrs) (hrs) $135 $110 $80 Phase 1: Data Collection $710 1.1 Coordination Meetings - 2 meetings with plant staff 2 4 0 $710 1.2 Review all Electronic Project Records 0 0 0 $0 1.3 Review all Hard Copy Project Records 0 0 0 $0 Phase 2: Mapping $5,495 2.1 Finalize base map with all electronic records from 1986 and 1966 0 4 8 $1,080 2.2 Reconcile utility data from meetings 0 2 16 $1,500 2.3 Input and collect all survey data and control point information 0 16 8 $2,400 2.4 Quality Control Final Deliverables 1 2 2 $515 Phase 3: GIS Online (future phase) $27,023 3.1 Create Polygon Layers for Base Drawings 0 12 4 $1,640 3.2 Add attributes to all pipe systems (Assumes 9 plan sets x 5hrs/set) 0 45 0 $4,950 3.3 Quality Control Deliverables (Assumes 9 plan sets x 2hrs/set) 2 18 0 $2,250 GIS Subconsultant Create GIS Database $18,183 Reimbursable Expenses Reprographics: Scan 24"x36" hard copy files 0 0 0 $0 Reprographics: Printing 0 0 0 $0 Work Effort Subtotal 3 28 34 $6,205 Subtotal Reimbursable Items $0 Contract Subtotal $6,205 Contract Total $6,205 Cost per labor category $405 $3,080 $2,720 Effort (days) 0 4 4 Effort (weeks) 0 1 1 Effort (hours per day) 1 1 1 Assumptions: - 2.5 month project - Start Date - Sept 2018 - End Date - Early Nov 2018 Phase/Task Description Task Total Classification Page 4 of 4 DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS PER STATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) 9/6/2018 Flood and Peterson PO Box 578 Greeley CO 80632 Javier Perez (970)356-0123 (970)330-1867 JPerez@FloodPeterson.com Ditesco, LLC 2133 S. Timberline Road, Unit 110 Fort Collins CO 80525 The Cincinnati Insurance Co. 10677 National Fire Insurance Co of 20478 Lloyd's of London CL1792919793 A X X X ECP0458347 10/3/2017 10/3/2018 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X X ECP0458347 10/3/2017 10/3/2018 1,000,000 B 2097624212 3/15/2018 3/15/2019 X 500,000 500,000 500,000 C Professional Liability B0621PDITE117 10/5/2017 10/5/2018 Limit Occurrence/Aggregate $ 1/2,000,000 Retention $ 10,000 Project: DWRF Yard Piping Map Phase 2 Javier Perez/JPEREZ City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 DocuSign Envelope ID: DA477EF6-746C-4745-879D-FBF4DC37A436