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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8371 ARCHITECTURAL & ENGINEERING SERVICES ON-CALL (3)December 19, 2018 AU Workshop Attn: Jason Kersley 405 Linden Street Fort Collins, CO 80524 RE: Contract Renewal, 8371 Architectural & Engineering Services On-Call Dear Mr. Kersley: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2019 through December 31, 2019. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of your insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Elliot Dale, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing ____________________________________ _____________________ Signature Date (Please indicate your desire to renew 8371 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 12/20/2018 Civil Engineering 2019 Hourly Billing Rate Schedule POSITION RATE Principal $176 – $196 Senior Project Manager $152 – $164 Project Manager $132 – $140 Senior Project Engineer $124 – $128 Project Engineer $116 – $128 Senior Designer $116 – $124 Design Engineer $112 CAD Designer $112 Administrative Support $100 – 132 Auto travel shall be reimbursed at 54.5 ¢ per mile. Costs for express delivery, airfare, car rental, meals, lodging, printing, copying, long distance calls and shipping shall be reimbursed at 1.1 times direct cost. DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 Structural Engineering 2019 Hourly Billing Rate Schedule POSITION RATE Principal $160 – $196 Senior Project Manager $144 – $160 Project Manager $128 – $140 Senior Project Engineer $124 Project Engineer $108 - $116 Design Engineer II $100 Design Engineer I $96 Senior CAD Drafter/Modeler $112 CAD Drafter/Modeler $84 Administrative Support $100 – $132 Auto travel shall be reimbursed at $.545 per mile. Costs for express delivery, airfare, car rental, meals, lodging, printing, copying, long distance calls and shipping shall be reimbursed at 1.1 times direct cost. DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 Labor Classifications Direct Overhead Profit Contract Employee Name Rate 172.73% 10.00% Rate Principal Landscape Architect Jana McKenzie $ 64.00 $ 110.55 $ 17.45 $ 192.00 Landscape Architect, Sr. Associate Michael Chalona $ 50.00 $ 86.37 $ 13.64 $ 150.00 Landscape Architect, Associate Steve Sigler $ 33.00 $ 57.00 $ 9.00 $ 99.00 Janet Meisel-Burns $ 38.00 $ 65.64 $ 10.36 $ 114.00 Jennifer Gardner $ 35.00 $ 60.46 $ 9.55 $ 105.00 Landscape Designer Daniel Arseneau $ 28.00 $ 48.36 $ 7.64 $ 84.00 Amanda Castelli $ 29.00 $ 50.09 $ 7.91 $ 87.00 Project Administrator, Associate Maria Michieli-Best $ 34.00 $ 58.73 $ 9.27 $ 102.00 Reimbursable Expenses: - Travel expenses at current federal rates based on the location of travel - All other project expenses at cost City of Fort Collins On-Call December 2018 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 RJM 2019 HOURLY RATES For City Of Fort Collins Hourly Rates: @+7% Adjusted Rate  Principal ................ $115 per hour………....$123.05………..$125.00 per hour  Engineer ................ $95 per hour…………..$101.65………..$100.00 per hour  Designer ................ $80 per hour…………..$85.60………….$85.00 per hour  AutoCAD .............. $60 per hour…………..$64.20………….$65.00 per hour  Clerical .................. $45 per hour…………..$48.15………….$50.00 per hour DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 2019 Hourly Rates' 2017 2019 Fringe Fringe Wage + Overhead Profit Hourly Hourly Labor Category Wages Benfits Benefits Fringe Ben Overhead Dollars Profit Dollars Rate Rate 7% In Principal $ 70.91 19.31% $ 13.69 $ 84.60 164.00% $ 116.29 10.00% $ 20.09 $ 220.98 $ 236.45 Associate Principal $ 57.69 19.31% $ 11.14 $ 68.83 164.00% $ 94.61 10.00% $ 16.34 $ 179.79 $ 192.37 Senior Associate $ 52.88 19.31% $ 10.21 $ 63.09 164.00% $ 86.72 10.00% $ 14.98 $ 164.80 $ 176.33 Senior Project Manager/Senior Commissioni $ 60.58 19.31% $ 11.70 $ 72.28 164.00% $ 99.35 10.00% $ 17.16 $ 188.79 $ 202.01 Project Manager Electrical $ 49.04 19.31% $ 9.47 $ 58.51 164.00% $ 80.43 10.00% $ 13.89 $ 152.83 $ 163.53 Senior Engineer $ 41.95 19.31% $ 8.10 $ 50.05 164.00% $ 68.80 10.00% $ 11.88 $ 130.73 $ 139.88 Project Engineer/Commissioniner $ 60.65 19.31% $ 11.71 $ 72.36 164.00% $ 99.47 10.00% $ 17.18 $ 189.01 $ 202.24 Engineer II/Commissioner II $ 34.04 19.31% $ 6.57 $ 40.61 164.00% $ 55.83 10.00% $ 9.64 $ 106.08 $ 113.51 Engineer I/Commissioner I $ 33.17 19.31% $ 6.41 $ 39.58 164.00% $ 54.40 10.00% $ 9.40 $ 103.37 $ 110.61 BIM Manager/Designer II $ 30.13 19.31% $ 5.82 $ 35.95 164.00% $ 49.41 10.00% $ 8.54 $ 93.90 $ 100.47 BIM Technician II/Designer I $ 27.00 19.31% $ 5.21 $ 32.21 164.00% $ 44.28 10.00% $ 7.65 $ 84.14 $ 90.03 BIM Technician I $ 24.29 19.31% $ 4.69 $ 28.98 164.00% $ 39.84 10.00% $ 6.88 $ 75.70 $ 81.00 Administive $ 20.38 19.31% $ 3.94 $ 24.32 164.00% $ 33.42 10.00% $ 5.77 $ 63.51 $ 67.96 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 Dallas Denver Los Angeles St. Louis www.chh2o.com Counsilman-Hunsaker Hourly Rates – Fort Collins 2019 Principal $214.00 Project Engineer $128.40 Design Associate $117.70 Studio Director $187.25 Book Keeper $74.90 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 Flatirons, Inc. Surveying, Engineering & Geomatics www.FlatironsInc.com 3825 Iris Avenue, Ste 395 655 Fourth Avenue 3660 Downing Street, Unit E Boulder, CO 80301 Longmont, CO 80501 Denver, CO 80205 Phone: (303) 443-7001 Phone: (303) 776-1733 Phone: (303) 936-6997 Fax: (303) 443-9830 Fax: (303) 776-4355 Fax: (303)443-9830 FLATIRONS, INC. RATE SCHEDULE – 2018 SURVEYING SURVEY PROJECT MANAGER $97/HR ONE-MAN FIELD CREW $125/HR TWO-MAN FIELD CREW $155/HR COMPUTER ASSISTED DRAFTING (CAD) $85/HR LICENSED PROFESSIONAL LAND SURVEYOR $135/HR 3D Laser Scanning (HDS) Field $250/hr 3D Laser Scanning (HDS) Office Technician $150/hr 3D Laser Scanning (HDS) Consulting Call for Quote GIS PROJECT MANAGER $125/HR ANALYST $85/HR TECHNICIAN $75/HR OTHER EXPERT: LICENSED PROFESSIONAL TESTIMONY, REPORTING AND RESEARCH $300/HR TRAINED MEDIATION SERVICES $350/HR SECRETARIAL / ADMINISTRATION $45/HR PER DIEM PER PERSON - GSA per diem rates MILEAGE - GSA standard rate (over 50 miles one way) DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 Standard Billing Rates 2019 Principal Acoustician US$ 148.00/hour Acoustical Engineer US$ 130.00/hour A/V Engineer US$ 130.00/hour Acoustical Designer US$ 100.00/hour A/V Designer US$ 100.00/hour Acoustic Computer Modeling US$ 100.00/hour Expert Investigations, Research, Preparations & Reports US$ 175.00/hour Expert Witness and Testimony US$ 250.00/hour Production/Drafting US$ 95.00/hour Administration/Clerical US$ 60.00/hour Acoustical Modeling Software Charge (Cadna A) US$ 250.00/project Acoustical Test Equipment, Use charge US$ 250.00/day ASTC/AIIC Testing on Same Day & Location First Test US$ 900.00 Second Test US$ 800.00 Each Additional Test US$ 700.00 Geiler & Associates DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 PROFESSIONAL RATE SCHEDULE BY CLASSIFICATION [au]workshop | architects+urbanists 2019 CITY of FORT COLLINS Description Hourly Rate Overhead Factor (1.75) Profit (11%) Billable Rate / Hour Billable Rate / Hour (Rounded) Architectural Intern/CAD Tech $24.00 $42.00 $7.26 $73.26 $70.00 Project Architect $30.00 $52.50 $9.08 $91.58 $90.00 Project Designer/Manager $37.00 $64.75 $11.19 $112.94 $115.00 Managing Principal $53.00 $92.75 $16.03 $161.78 $150.00 Design Principal $61.00 $106.75 $18.45 $186.20 $175.00 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 1 1501 Campus Delivery | Fort Collins, CO 80523‐1501 970.491.5041 | ibe.colostate.edu RATE SHEET The hourly billing rates below for the Institute for the Built Environment at Colorado State University are good through June 30, 2019. Hourly Rates Executive Director: $190 Associate Director: $150 Senior Project Manager: $135 Project Manager: $125 Student Associate: $68 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: JECT LOC COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $ AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) The General Liability, Automobile Liability, Umbrella/Excess insurance applies on a primary and non contributory basis. A Blanket Waiver of Subrogation applies for General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation. The Umbrella / Excess Liability policy provides excess coverage over the General Liability, Automobile Liability and Employers Liability. Please note that Additional Insured status does not apply to Professional Liability or Workers' Compensation. ** Workers Comp Information ** Proprietors/Partners/Executive Officers/Members Excluded: Kersley Jason, Officer Shortridge Randy, Officer 2 of 2 #S24540305/M24024569 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE Sentinel Insurance Company Ltd. Hartford Ins Co of the Midwest XL Specialty Insurance Company 12/20/2018 USI Colorado, LLC Prof Liab P.O. Box 7050 Englewood, CO 80155 800 873-8500 800 873-8500 [au]workshop, llc 405 Linden St Fort Collins, CO 80524 11000 37478 37885 A X X X Y Y 34SBWPP2901 11/01/2018 11/01/2019 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 A X X Y Y 34SBWPP2901 11/01/2018 11/01/2019 1,000,000 A X X X 10,000 Y Y 34SBWPP2901 11/01/2018 11/01/2019 1,000,000 1,000,000 B Y Y 34WECAA0595 03/08/2018 03/08/2019 X 100,000 500,000 100,000 C Professional Liability Claims Made DPR9923651 04/12/2018 04/12/2019 $1,000,000 per claim $2,000,000 annl aggr. As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; and Additional Insureds under Umbrella / Excess Liability but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner. (See Attached Descriptions) City of Fort Collins PO Box 580 Fort Collins, CO 80522-0580 1 of 2 #S24540305/M24024569 Client#: 1090168 AUWORLLC SUSZP 1 of 2 #S24540305/M24024569 DocuSign Envelope ID: 103F5212-14E4-4D71-9DFA-ABD44A44DBE9