HomeMy WebLinkAboutRFP - 8813 CUSTODIAL SERVICESRFP 8813 Custodial Services Page 1 of 234
REQUEST FOR PROPOSAL
8813 CUSTODIAL SERVICES
The City of Fort Collins is requesting proposals from qualified Vendors to provide Custodial
Cleaning Services. The City of Fort Collins intends to select two to five vendors to provide the
requested services.
As part of the City’s commitment to Sustainable Purchasing, proposals submission via
email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file
under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy
proposal we require one (1) hard copy and one (1) electronic copy on a jump drive to be
received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock) on
February 12, 2019 and referenced as Proposal No. 8813. If delivered, they are to be sent to
215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the
PO Box to be received at the Purchasing Office.
The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in
response to all requests for proposals. No individual or business will be discriminated against
on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level
playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award
and administration of all contracts.
A pre-proposal meeting will be held at 11:00 am MST, on January 29, 2019, in Operations
Servicers 1st Floor conference room at 300 Laporte Ave., Fort Collins, 80521.
All questions should be submitted, in writing via email, to Doug Clapp, CPPB, Senior Buyer
at dclapp@fcgov.com, with a copy to Jim Pierce, Project Manager, at jipierce@fcgov.com,
no later than 5:00 PM MST (our clock) on February 1, 2019. Please format your e-mail to
include: RFP 8813 Custodial Services in the subject line. Questions received after this deadline
may not be answered. Responses to all questions submitted before the deadline will be
addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 8813 Custodial Services Page 2 of 234
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 8813 Custodial Services Page 3 of 234
I. BACKGROUND & OBJECTIVE / OVERVIEW
The City of Fort Collins is soliciting proposals from qualified firms for Custodial Cleaning
Services. It is our intention to identify the best match between the City of Fort Collins’ cleaning
needs and Service Provider capabilities. The information requested by the attached and
subsequent documents is intended to facilitate the evaluation and qualification process. This
process serves as the means for selecting the Service Provider whose capabilities appear
best suited to meeting the requirements of the City of Fort Collins.
The City of Fort Collins intends to select two to five firms to provide the requested services.
Selected firms must assign a site manager to coordinate with the City.
During the term of the contracts, additional buildings may be added to the contract. At that
time, the City's project manager will ask for competitive bids from each awarded vendor for
cleaning of the additional building. The company with the lowest bid will be assigned the
added work. The City reserves the right to exclude any non-performing Service Provider(s)
at its sole discretion.
II. SCOPE OF PROPOSAL
1. QUALITY SPECIFICATIONS
The Service Provider shall ensure that the facilities, fixtures, floor surfaces, and furnishings
of the City shall be continually maintained in a state of high-quality cleanliness. The Service
Provider shall achieve the following Quality Specifications:
A. CLEANLINESS SPECIFICATIONS
The City requires that the surfaces and contents be continually maintained through a
robust Quality Defects reduction program. On a percentage basis, the cleanliness
target specified herein shall be 85%. That is, eighty-five percent of all items in all
areas, on average, must be free of Cleanliness Quality defects as defined below, and
paragraphs 1-B and 1-C. Beyond this collective rating, each building has its own special
information and cleaning schedule, as specified in the Supplemental Information.
B. DEFINITION OF CLEANLINESS QUALITY
Cleanliness Quality Means:
A “like-new” appearance or all of the following:
- The absence of litter and undesirable debris.
- The absence of un-bonded dust build-up on any surface of items required to be dusted.
- The complete, thorough cleaning of items subject to cleaning, including: corners, inside,
outside, top, bottom, under and over all surfaces.
- The absence of surface marks, spills or other undesirable bonded residue which can
be eliminated by appropriate damp or wet cleaning techniques.
- The absence of soil, finish or other undesirable bonded build up which can be
eliminated by appropriate heavy duty, cycle or project cleaning techniques.
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- The presence of appropriate surface gloss, protection, or reflective capacity in line with
“like new” or designated gloss levels.
- The absence of minor spots, marks, or other limited surfaces soil which can be
eliminated by appropriate spot cleaning techniques.
- The absence of dust, lint and other in-fiber accumulation in fabric and carpeted areas
which can be eliminated by appropriate vacuum cleaning techniques.
- The issuance of maintenance and other work requests to eliminate or correct problems
with damaged, non-functioning, repair, or replacement-oriented items which cannot be
corrected through appropriate cleaning techniques.
C. CUSTOMER SATISFACTION SPECIFICATION
The Service Provider shall manage the resources at its disposal in such a way as to
improve Customer Satisfaction and reduce and control the number of cleaning
complaints, based on the concept of continuous improvement. A goal of less than four
customer complaints per month must be achieved within the first twelve months of the
agreement. After the initial twelve months, the Service Provider shall continue to
achieve and sustain less than four customer complaints per month.
D. RESPONSE SPECIFICATION
The Service Provider shall respond to all problems presented to it by the City staff. This
response shall conform to the following schedule:
Emergency - on the scene within thirty (30) minutes
Required - completed within eight (8) hours
Planned - provide a clear schedule within one (1) working day
ALL Service Provider response to customer requests must satisfy this requirement.
E. CONTINUOUS IMPROVEMENT SPECIFICATION
The Service Provider must demonstrate an effective continuous improvement program
for cleaning and key item problems through an ongoing system improvement and
modification process to prevent complaints and cleaning failure.
2. SERVICE PROVIDER WORK REQUIRMENTS
A. TYPE OF WORK
The work covered by this Agreement involves custodial cleaning services for the
cleaning of office space, corridors, lobbies, restrooms, conference rooms, exterior
entrances, break rooms, locker rooms, bleachers, gymnasiums, laboratory rooms and
any and all customer, employee, and public spaces contained within City buildings. The
work will be performed in designated buildings as identified in the Supplemental
Information. Items to be cleaned under this contract include, but are not limited to: walls,
furniture and furnishings including: chairs, tables, desks, telephones,
shelving/bookcases, pipes, high dust areas, marker boards, clocks, exit/other signs,
pictures, interior and exterior window glass, window sills, screens, all floor surfaces, floor
coverings (carpeting, rugs, etc.), baseboards, cabinets, water fountains, doors and door
frames, moldings, transoms, radiators and other heating devices, grills, vents/louvers,
mini blinds, steps/banisters, elevator tracks, coat racks, sofas, credenzas/office
furnishings, filing cabinets, air conditioners, fire extinguishers, drainage and toilet
fixtures, sinks, mirrors, sanitary napkin/other dispensers, lockers, shower rooms, shower
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curtains, partitions, urinals, water free urinals replacement cartridges and fluids, table-
top and modular furniture, lighting or illuminating fixtures, soap, paper towel and toilet
tissue dispensers, equipment, pads, trash containers, and all customer, employee and
public items.
B. SUMMARY OF WORK RESPONSIBILITY
The successful Service Provider will be responsible for all cleaning activities within the
buildings as set forth in the Supplemental Information. The following is a summary of
the categorical duties delegated to the Service Provider and to the City or other
contractors.
1. Service Provider Responsibility
Routine Cleaning
Periodic Cleaning
Project Cleaning
All Floor Surfaces, excluding carpet extraction/shampooing
Carpet Spot Cleaning
Cleanliness of Cleaning Equipment
Computer Rooms
Interior Glass and Frame
Exterior entrance glass only
Lounges/Break Areas, vending
Restroom Supplies
Sweeping and Policing at Steps, walkways and entrances within 10 feet of building
entrances.
Trash Removal to Designated Locations
Recycle trash emptied from common areas to a main location in designated buildings
Storm Windows
Walk-off Mat Cleaning
Wall Cleaning
Sanitary napkin machine product purchase and replacement.
Shower curtain laundering and replacement.
Most buildings to be cleaned during the 4am to 12pm time frame with some
exceptions as noted.
Install Waterfree Urinal cartridge replacement when needed (Cartridges provided).
Nightly water in Waterfree urinals.
Water in floor drains to prevent sewer gas.
2. City Responsibility
Management of Building Operations and Maintenance Contract
Furniture Moving
Other Moving
Mechanical Rooms
Meeting Room Set-Up
Furnish Falcon Waterfree Urinal Cartridges for replacement
3. Other City Contracts
Carpet Extraction/Shampooing
Exterior Windows
C. CHANGES IN WORK REQUIREMENTS
Should the Service Provider find that existing conditions make modification of the
Agreement desirable, the Service Provider shall promptly report the matter to the City
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for consideration and decision. During the contract period or its extension, the City
reserves the right to add or delete specific hours, positions, services and/or locations
at the prevailing contract prices for those variable cost items. The City may at any
time delete/add services and/or buildings from this scope of services as the City, in its
sole discretion, deems necessary or appropriate. The contract sum shall be changed
by such deletions/additions on a pro rata basis. All changes in work need to be
documented on the “Change Order Form”.
D. HOURS OF WORK
The hours for scheduling custodial cleaning services is presented, by building, in the
Building Information Summary and Building statistics sheets.
E. CITY HOLIDAYS
City holidays are: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial
Day, Fourth of July, Labor Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.
If any of these holidays fall on a Saturday, the City will be off the Friday before. If any
of these holidays fall on a Sunday, the City will be off the following Monday. Facilities
will be available for cleaning on these days. Downtown and Old Town Restrooms will
always need everyday service as well as Police Services. All other buildings may not
need cleaning on Christmas Day and New Year’s Day. Other holiday cleaning needs
will vary by building.
F. CITY FUNCTIONS AFTER NORMAL WORKING HOURS
Senior Center, Northside, and other City Buildings will occasionally have events with
high capacity crowds that could require additional cleaning after the events. The City
Representative will notify the Service Provider of the schedules for these events so the
Service Provider can plan accordingly. This event cleaning is to be included in the
pricing of these buildings.
3. SERVICE PROVIDER RESPONSIBILITIES
A. SUPPLIES, MATERIALS AND EQUIPMENT
1. Restroom Supplies
Service Provider shall provide annual costs for all restroom supplies. This cost
should be identified in the price proposal. The City will choose after award to either
purchase such supplies from the Service Provider(s) or furnish the supplies.
These supplies shall be maintained at all times at a level of ten days requirement,
unless otherwise specified by the City Representative. Paper towels, toilet tissue,
soap, and trash bags, etc. will be issued by the Service Provider from its central
stock point, and the Service Provider shall be responsible for transporting this
material and installing at the point of usage. Supplies shall be of the biodegradable
type, 100% post-consumer toilet paper, paper towel with recycle content and the
quality that is currently being provided and to fit the existing dispensers. The
replenishing of sanitary napkin dispensers in applicable buildings will be the Service
Provider’s cost and responsibility.
Please note any proposed soaps etc. that you intend to provide that use any
Antibacterials that contain Triclosan and/or Triclocarbon which are subject to City
approval.
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2. Reimbursable Supplies
The City may elect, by change to the Agreement, to require the Service Provider to
furnish supplies on a reimbursable basis at cost plus a mutually agreed upon mark-up.
In this event, the City retains the right to participate fully in any discount arrangements
the Service Provider may have with suppliers of these products. The Service Provider
shall provide a monthly inventory to the City of all supplies issued on a daily basis.
Controls shall be established and implemented by the Service Provider to safeguard
materials. Any losses or irregularities are to be promptly reported in writing to the City
Representative.
3. Cleaning Supplies
All necessary cleaning pads and equipment, including power driven machines, floor
stripping machines, industrial vacuum cleaners, quiet vacuums, high speed polishing
machines, and associated chemicals and supplies, etc., needed for the performance of
the work involved, shall be furnished by the Service Provider.
4. Trash Can Liners
The Service Provider shall furnish bags/ liners for all trash receptacles where
appropriate.
5. Personal Safety Equipment
The Service Provider shall provide its employees with any necessary safety equipment
and Personnel Protective Equipment (PPE).
6. Uniforms
The Service Provider shall provide shirts with company insignia subject to approval by
the City. Company shirts and City ID badges must be worn at all times by Service
Provider employees during their work shift. The ID badges must be visible on the
employee.
7. City Observation
The City shall have the right at all times to examine the supplies, materials, and
equipment used by the Service Provider, and to observe the operations and methods of
the Service Provider, its agents, servants and employees.
8. Removal and Ownership
In the event of termination or contract expiration, all restroom supplies and paper
products shall remain the property of the City.
9. Inventory Levels
The City may, from time to time, establish certain minimum inventories of supplies,
materials and equipment to be maintained by the Service Provider. Recommendations
by the Service Provider are expected at least annually.
B. EQUIPMENT OR ITEMS SPECIFICATION
Service Provider furnished equipment, tools, and supplies shall meet minimum
standards as follows:
1. Equipment and Tools
All mechanical equipment and tools shall have bumpers and guards to prevent
marking or scratching of fixtures, furnishings, or building surfaces. Electrical
equipment used by the Service Provider shall be UL approved, meet OSHA
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requirements, and all other safety requirements as specified in the contract. The
equipment must operate using existing circuits. It shall be the Service Provider’s
responsibility to prevent operation, or attempted operation, by custodial employees,
or equipment or combinations of equipment which require electrical power
exceeding the capacity of existing circuits. Such equipment shall be of the size and
type most efficiently used for high quality work of this kind and shall meet with the
approval of the City Representative. Equipment deemed by the City to be of
improper design, or inadequate for the purpose intended shall be removed from the
premises and replaced with satisfactory equipment at no expense to the City.
2. Cleaning Supplies
A list of products used by the Service Provider and the Material Safety Data Sheets
shall be submitted to the City for approval during the startup period. All listed
equipment and materials are the responsibility of the Service Provider. These
specific products will need to be supplied and used by the Service Provider as
indicated: Accelerated hydrogen peroxide based green seal chemical with solution
dispensing on the bottle is required for all surfaces. This disinfectant is to be used
on all restroom and locker room surfaces. Non-ammoniated glass cleaner on tinted
glass. Stainless steel cleaner on the EPIC locker room stainless fixtures only. Not
on other surfaces. The following products cannot be used at the City for any
maintenance purpose: pine oils, bleach, ammonia, de-scalers, lye, oven cleaners,
steel wool, and powdered cleansers. Samples of additional janitorial supplies which
may be recommended by the Service Provider shall be submitted to the City
Representative for approval thirty (30) days prior to the contract start date, or date
of intended use. The pH of any cleaning materials shall not exceed nine (9). The
Contractor must use green seal, cleaning chemicals. All boxes shall be broken
down and recycled. All chemical containers rinsed and recycled as appropriate.
Quiet vacuums are to be used in day cleaning. Micro fiber cloths and micro fiber
floor mops are to be used for cleaning.
3. Material Safety Data Sheet
The Service Provider shall submit Material Safety Data Sheets on all products prior
to contract start up, in a form acceptable to the City.
C. Systems Support
As may be requested by the City, the Service Provider is to provide the systems and
technical expertise necessary to set or redefine staffing labor and resource
requirements. Those providing this support shall be experienced and competent and
shall develop their recommendations on the basis of the City defined cleanliness levels.
D. SERVICE PROVIDER RESOURCE RESPONSIBILITY
The Service Provider shall contractually establish and provide all labor, equipment,
tools, supplies, supervision, management and other resources and services necessary
to achieve the cleanliness, customer satisfaction and management response
specifications as defined in the Agreement. This commitment MUST include all routine,
periodic, project and other tasks and frequencies needed to meet the quality
specifications noted. It is intended that no project or special work is billable under this
contract, except in a rare or unusual situation. And in this event, written authorization
must be obtained for added billable work. The Service Provider will notify the City, with
a written order, and will schedule each special project to be performed, when such work
supervision falls outside the context of the agreement.
E. SERVICE PROVIDER STAFFING
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The Service Provider shall be obligated to provide its proposed number of custodial
personnel to perform the duties required in accordance with this Agreement at all times.
The Service Provider shall keep on file and furnish to the City Representative a monthly
report that includes a list of the names of all personnel presently working in each building
and number of hours worked by each person, as certified by the Service Provider’s time
records.
Day Porter teams are to have at a minimum one English communicating person and the
teams should consist of one male and one female person per team due to gender
specific locker rooms.
All employees of Service Provider employed to carry out the custodial cleaning services
proposed are subject to final approval by the City. All employees of the Service Provider
will be required to adhere to City Security, Fire and Safety Regulations for Service
Provider employees. Service Provider agrees that it will, upon notice from the City,
remove any supervisor or employee who is, for any reason, unsatisfactory to the City,
and replace him/her with an employee satisfactory to the City. The Service Provider
shall not represent that it and its employees are either agents or employees of the City.
All Service Provider personnel shall be physically able to do their assigned work.
All Service Provider personnel shall be capable employees, thoroughly trained and
qualified in the work assigned to them. The employee shall receive a copy of the
Building Information Sheet along with appropriate training specific to the needs of the
building (buildings) prior to performing the cleaning duties. A copy of the supervisor’s
training record must be maintained and provided to the City in advance of employment
on site. Every new employee must receive OSHA’s Hazardous Communication
Program training using an established program, prior to working in any City building.
The Service Provider agrees that only assigned personnel will be permitted on the City
premises and no other personnel including, but not limited to salesmen, friends, relatives
or minors, will be allowed on premises without prior written notice and written approval
by the City.
The Service Provider employees shall schedule all routine, project, and other work in
such a way as not to interfere with regularly scheduled City activities and within the time
constraints specified by the City.
F. CUSTOMER SERVICE POLICY
The Service Provider shall establish a clear Customer Service Policy which is
communicated to its employees.
G. SITE MANAGEMENT
The Service Provider shall provide nonworking managers and supervisors to ensure the
performance of the work and proper supervision of cleaning employees. These
managers working hours shall be during the work hours of the custodians.
The Site Manager shall demonstrate adequate knowledge of cleaning equipment, tools,
chemicals, techniques, and related activities and shall be able to recognize any
situations or circumstances under which the cleaning techniques defined may be
improved upon. Proof of this training and knowledge is required.
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The City shall have the right to make minor adjustments in the tasks, areas, or
employees if such minor adjustments do not cause an increase or decrease in the quality
and performance targets to be achieved. It is understood that additional building space
or other areas may be added, at the City’s option, utilizing the change order procedures
outlined in this document.
The City shall have the right to cause the Service Provider to replace any individual
functioning as Site Manger or supervisor.
H. SPECIAL REQUIREMENTS
Service Provider must ensure all exterior doors are locked, as necessary, while cleaning
and upon leaving the buildings. All rooms which are found locked are to be relocked
after cleaning. The City requires the Service Provider to turn off all lights as cleaning is
completed. Cleaning Teams should remain together as much as possible to conserve
power within the buildings.
Security Alarms must be disarmed and armed using the correct procedures. $50 will be
charged each time the Police are dispatched because the Service Provider has set off
the alarm.
4. CITY SUPPLIED ITEMS
A. UTILITIES
The City will provide, at no cost to the Service Provider, electricity and water utilities.
B. STORAGE SPACE
The City will provide, at no cost to the Service Provider, limited storage space at
Operation Services at 300 Laporte. Custodial closets are located in all City facilities for
the storage of supplies, materials and equipment.
5. SERVICE PROVIDER OPERATIONAL REQUIREMENTS
A. KEY CONTROL
The Service Provider shall establish and implement adequate methods of ensuring that
all keys issued to the Service Provider by the City are not lost or misplaced and are not
used by unauthorized person. They shall not be marked with identifying building name.
As a minimum, all such keys shall be kept in a locked key board in the office of the
Service Provider. The Service Provider shall provide the City with keys necessary to
open the locked key board.
No keys issued to the Service Provider shall be duplicated. Access Cards and fobs will
be issued in the name of the Service Provider’s custodians. City Representative to be
notified immediately when a custodian is no longer an employee of the Service
Provider. The fob will be canceled and reinstated in the new custodian’s name.
All access fobs and keys will be furnished by the City. All lost access fobs and keys
must be reported immediately to the City Representative. Fobs will be canceled in the
system. There is a $30 fee for replacement of lost fobs. All lost keys will be replaced
by the City, not by the Service Provider. However, the sum of $30.00 will be charged
the Service Provider for each key or access fob that is lost by the Service Provider.
Furthermore, if keys are lost or duplicated by the Service Provider and, in the opinion of
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the City, it is necessary to replace or recode locks for reasons of security, the direct cost
of such replacement or recoding will be paid by the Service Provider.
It is the responsibility of the Service Provider to prohibit the use of keys or fobs by
persons other than those supervised by the Service Provider’s employees. It is also the
responsibility of the Service Provider to prohibit the opening of locked areas by the
Service Provider’s employees to permit entrance of persons other than Service
Provider’s employees engaged in the performance of assigned work in those areas.
B. LOST AND FOUND
It shall be the responsibility of the Service Provider to instruct its staff and employees
that all articles of possible personal or monetary value found by the Service Provider’s
employees be turned in to the City at Operation Services at 300 Laporte.
C. TIME CARDS/PAYROLL DOCUMENTATION
All of Service Provider’s employees shall be required to call in or sign a time sheet at
the start and end of each shift. This record shall be submitted to the City to confirm
actual labor cost on invoices submitted, and in any event, shall comply with the City’s
requirement for auditing Service Provider labor hours.
D. PROBLEM IDENTIFICATION
All supervisors will be responsible to call and leave a report for the City Representative
identifying any needed repairs to the building, its furnishings, its fixtures, its mechanical
equipment and other such items. Service Provider supervisors will also call when in
their opinion, carpeting needs to be extracted. This information will be called in on a
daily basis. If the problem is critical in nature and requires immediate action, they shall
call Operations Services emergency number immediately.
E. REPORTING SYSTEM
The Service Provider shall maintain records adequate to reflect, in accordance with
sound accounting and administrative practices, all services provided under the
agreement. It shall issue such reports as the City may reasonably request, including but
not limited to monthly and quarterly cumulative accounting reports. All records shall
identify area-by-area and building-by-building data.
At the City’s request, the Service Provider shall make all payroll records, training
records, invoices for materials, and other relevant records pertinent to the contract
available to the City Representative or its authorized representative for the purposes of
inspection and audit of such records. Any substantive changes affecting any dimension
of work performed shall be brought to the immediate attention of the City. The Service
Provider shall not enter into any agreement or take any action which may interfere with
the rights of the City as noted under this contract, or compromise with City’s ability to
serve the needs of its physical plant, occupants, employees, management, or
customers.
F. SPECIFIC REPORT REQUIREMENTS
1. Daily
a. The Service Provider shall maintain daily weekday contact with the City
Representative.
b. A list of problems found by supervisors, are to be called into City Representative’s
voice mail nightly. (Emergency calls to Operations Services emergency number.)
c. Work orders will be issued for cleaning complaints made by City personnel or for
work requests. These shall be reviewed daily by the Service Provider for follow
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up and resolution. The Service Provider shall sign, date and return on or before
the due date.
d. A log listing the names of the Service Provider’s personnel present for work daily
and the number of hours worked by each person shall be available.
2. Weekly
Periodic Floor Care Reporting. The Service Provider shall log all the periodic floor
care that is completed each night. This log shall be available for weekly review by
the City Representative.
3. Monthly
Service Provider shall be available to inspect buildings on a monthly basis with City
Representative. Results will be provided to the Service Provider.
Schedule 9 – A schedule 9 sheet for each building is due on the first business day of
every month along with an invoice showing each building total cost.
G. SAFETY AND HEALTH
The Service Provider must promptly report to the City cases of death, occupational
disease and injury caused by work on the job. Verbal notification must be followed by
a written report describing the incident. The Service Provider must provide emergency
first aid and treatment of job-related injuries in accordance with all federal, state, and
local laws and the requirements of its insurance plan.
H. RELIEF PERSONNEL
The Service Provider shall employ an adequate quantity of on-call relief personnel not
permanently assigned to the Facility who shall be pre-approved and used to complete
the work assignment of absent employees normally assigned to work in a specific area.
Such relief personnel may perform authorized project work when not performing routine
work. These relief personnel shall not be charged against the City, directly or indirectly,
including wages, benefits and/or other costs regardless of the regular or overtime hours
worked, when replacing regular workers.
If the Site Manager or a supervisor is absent, the Service Provider shall provide a
replacement that is competent and has been given the authority to carry out the duties
of the Site Manager, subject to the approval of the City.
I. SOLICITING
All soliciting is prohibited on the City premises by Service Provider employees. Service
Provider shall inform its employees of this policy prior to their beginning work under the
contract.
J. ACCESS TO CITY FACILITIES
Prior to beginning work under this Contract, the Service Provider must obtain a
background clearance using Colorado Data Base Investigations and/or Colorado
Bureau of Investigations-Crime Information Center. Also, Service Provider must check
for valid documents through Homeland Security, Immigration and Custom Enforcement
(ICE). An appointment must be made by the Service Provider with Operations Services,
City of Fort Collins, 970-221-6610, for a City picture ID. The Service provider must bring
a copy of the CBI report for City records. The City may deny clearance to any person
who:
• Has an active criminal arrest warrant;
• Has a felony arrest or conviction;
RFP 8813 Custodial Services Page 13 of 234
• Has a drug-related misdemeanor or drug-related petty offensive conviction
• Has a non-drug-related misdemeanor or a petty offensive conviction within the
past three (3) years;
• Is a suspect in an active criminal investigation;
• Was previously terminated from employment by the City of Fort Collins;
• Is determined to be a threat to the safety of persons or property or to the
confidentiality of City information.
Operations Services shall provide the Service Provider with a picture identification tag
for all persons given clearance. Such identification tags shall be displayed, in an easily
seen manner, on all employees while working in City buildings. Identification tags and
access fobs shall immediately be returned to the City Representative when the
employee no longer works for the Service Provider in City Buildings. Any Service
Provider employee without a properly displayed identification card is subject to
immediate eviction from the City Building. The Service Provider shall provide the City
with a current and complete list of the names, I.D. card numbers, address and telephone
numbers of all Service Provider personnel providing services under this agreement. The
Service Provider shall keep this list current and shall immediately inform the City of all
personnel changes.
6. SPECIAL PROVISIONS
A. POLICE FACILITIES – CJIS REQUIREMENTS
1. CJIS Security Compliance.
a. This Agreement is contingent upon the Service Provider registering in the
Colorado Bureau of Investigation (CBI) CJIS Vendor Management Program
within 30 days of contract signing and obtaining and maintaining CJIS
Compliance and enrollment throughout the term of the Agreement. Failure to
comply with CJIS Security Policy/Compliance at any time will immediately be
cause for termination of the Agreement for default with no remedy period.
Note: If CBI is taking longer than 30 days to process your application, please
notify FCPS security for ongoing escorting arrangements and escalation to
CBI (pdsecurity@fcgov.com).
Enrollment in CBI’s CJIS Vendor Management Program can be completed here:
https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program
Forms and Detailed instructions:
https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program-vendor-
instructions.
The Service Provider is required to notify FCPS Security in writing that registration has
been submitted and when registration has been completed and accepted by CBI.
(pdsecurity@fcgov.com)
b. Service Provider employees assigned to support the City under this
Agreement will be required to be fingerprinted and subject to background
check. The CBI will assign a VCP number after enrollment in the CBI CJIS
Vendor Management Program. After assignment of the VCP number, contact
Fort Collins Police Services to schedule fingerprinting.
c. Security awareness training shall be completed as required by the CBI CJIS
RFP 8813 Custodial Services Page 14 of 234
Vendor Management Program within six months of initial assignment and
biennially thereafter, for all personnel who have access to CJI.
- Level 1 CJIS Security Awareness Training is required.
- CJIS Security Awareness Training certificate renewal is required every two years for
each person requiring unescorted access. Note: It is the vendors responsibility to
designate a Vendor Services Coordinator to manage their CJIS Online portal that will
be issued by CBI to ensure the right employees are authorized to participate in the
program. The Vendor Services Coordinator must notify CBI of personnel changes
(onboarding/offboarding/access level changes). For example: If participating
employees no longer work for the vendor, the Vendor Services Coordinator must
notify the CBI's CJIS Vendor Management Group immediately (CJIS Security Policy
5.12.2).
d. The Service Provider shall be solely responsible for compliance to the CBI
CJIS Vendor Management Program.
B. TYPE OF CONTRACT
The City contemplates the award of a Fixed Cost for custodial cleaning services to two
to five Service Providers resulting from this process.
C. DEDUCTIONS, ADJUSTMENTS AND DAMAGES
The City shall have the right to assess damages for breach of the Service Provider’s
obligations. The exercise of its rights shall not preclude the City’s right to terminate or
revoke the Agreement. Deductions and adjustments (as a credit to the Service
Provider’s invoice) are a valid right of the City. Typical deductions include, but are not
limited to:
- If the Service Provider fails to perform the work required to achieve the quality
specifications, damages, will be assessed on the basis of the hours, wage rate costs
and other costs expended by the City to achieve the quality specifications.
- If the Service Provider fails to complete its responsibility per contract and results in
being phased out (per its proposal), any damages which might result shall be subject to
financial remedy and deduction on the basis of added costs to the City.
- The Service Provider shall be held accountable and liable to the City for any damages
to the City facilities, fixtures, furnishings, equipment, grounds, or personal injury to City
employees, invitees, or licensees, caused by the Service Provider, its employees, or
others under its charge.
- The value of unaccounted for, lost, damaged or missing City equipment, materials,
supplies or other property shall be deducted, at the discretion of the City.
- The value of labor hours warranted, but not worked, regardless of reason.
- $50.00 will be deducted each time the police or security company are dispatched to a
building because the Service Provider has set off the security alarm.
RFP 8813 Custodial Services Page 15 of 234
In addition to the above, the City shall have the right to withhold monies as a credit from
any monthly payments, otherwise due to the Service Provider, as may be deemed
necessary to protect the City against failure or delay in performance by the Service
Provider of its obligations, without revoking or terminating the contract.
D. ANTICIPATED SCHEDULE
The following represents the City’s target schedule for the RFP. The City reserves
the right to amend the target schedule at any time.
• RFP issuance: January 15, 2019
• Pre-Proposal Meeting: 11:00 am MST on January 29, 2019
• Question deadline: 5:00 PM MST on February 1, 2019
• Proposal due date: 3:00 MST (our clock) on February 12, 2019
• Interviews (tentative): Week of February 25, 2019
• Award of Contract (tentative): March 1, 2019
E. INTERVIEWS
In addition to submitting a written proposal, the top-rated Vendors may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section IV.
F. SUBCONTRACTORS
Vendors will be responsible for identifying any subcontractors in their proposal. Please
note that the City will contract solely with the awarded Vendor; therefore, subcontractors
will be the responsibility of the Vendor.
G. FEES, LICENSES, PERMITS
The successful Vendor shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
H. LAWS AND REGULATIONS
The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations and municipal ordinances.
I. INVOICING AND PAYMENTS
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the Vendor each month following
the submittal of a correct invoice by the Vendor indicating the project name, task
description, hours worked, personnel/work type category, hourly rate for each
employee/work type category, date of the work performed specific to the task, percentage
of that work that has been completed by task, 3rd party supporting documentation with the
same detail and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In the
event a service is requested which is not listed on the Price Schedule, the Vendor and the
RFP 8813 Custodial Services Page 16 of 234
City will negotiate an appropriate unit price for the service prior to Consultant initiating
such work.
The City pays invoices on Net 30 terms.
III. Proposal Submittal - Vendor Service Program and Pricing Information
VENDOR SERVICE PROGRAM
AND PRICING INFORMATION
PACKAGE
RFP 8813 Custodial Services Page 17 of 234
A. PROPOSAL INSTRUCTIONS
Instructions for completing and submitting this proposal package are provided below.
Your proposal is expected to follow these guidelines and may not be considered if not
in compliance. If you have questions pertaining to the proposal process, please
contact Doug Clapp, Senior Buyer, City of Fort Collins, at 970-221-6776 or fax at 970-
221-6534 or email dclapp@fcgov.com. For questions pertaining to custodial
operations; please contact Jim Pierce, City of Fort Collins, at 970-221-6592 or email
jipierce@fcgov.com.
1. Structure of Information
Each Vendor’s information shall be presented in two (2) major parts,
designated “Service Program” and “Pricing Information” respectively. A
complete set of Information Package forms must be submitted for each
proposal or alternate proposal. The Vendor may submit alternate proposals or
proposals which deviate from the requirements of the Information Package,
provided the Vendor is also submitting one set that is responsive to the RFP.
Such alternate proposals may be considered if the Vendor provides sufficient
documentation to show that the overall performance requirements of the City
would be improved or not compromised. Alternate proposals shall be clearly
identified as such and must be submitted on the same forms and in the same
manner.
2. Information Evaluation
The information requested by the Service and Pricing bid package will serve as
the evaluation document. This information will be evaluated by the City of Fort
Collins. Your information must be prepared in accordance with the instructions
presented in this package.
You will be notified in writing if your company successfully qualifies and is
selected as a finalist in this process.
3. Cost of Preparation
The City is not obligated by reason of this RFP or any other reason to pay any
cost to the Vendor for the preparation and submission of information.
4. Disqualification of Vendors
By way of illustration only and not limitation, any of the following causes may
be considered as sufficient for the disqualification of a Vendor and the rejection
of its bid:
- Submission of more than one information package for the same work by
and individual, firm, partnership, or corporation under different names.
- Evidence of collusion among Vendors.
-
- Previous failure to perform satisfactorily or discharge the responsibilities of
a City contract.
- Omissions, alterations of form, conditions, limitations, or other irregularities
of any kind in submissions.
RFP 8813 Custodial Services Page 18 of 234
The City reserves the right to waive any irregularities in submissions. The City
reserves the right to reject any and all information packages submitted for any
reason whatsoever without cause.
5. Information Forms
The forms which follow are to be completed and submitted as the Vendor’s
specific service program and pricing information. These forms are considered
a segment of the official information package and will serve as the sole basis
for this evaluation. The attached Cover Sheet serves to cover the Vendor’s
information package. It must be completed and signed.
Since all packages will be viewed collectively, make sure each attached item
page is returned, and that any added pages of response are attached.
6. Service Program - Items A- I
Evaluation will be made of how the proposed activities, techniques, resources,
programs, and systems will be performed to achieve the City’s quality
objectives. The City will judge the content and completeness of the Vendor’s
response. The service program will not be considered complete unless it
provides a full response to attached Items A through I.
7. Pricing and Building Information
Provide a detailed price breakdown of all costs and expenses to be charged to
this contract for specified buidings. Proposals must contain individual
prices for buildings that Vendor is proposing to provide custodial
services. It is the intent of the City of Fort Collins to define the value of the
price and service program relationship in its selection process. The pricing
information shall also include the completed representations and certifications
required by the RFP.
B. INFORMATION PACKAGE FORMS
Attached you will find the information package forms which are to be used to submit
your service program and pricing information.
Please provide all information requested. This information will be used within the
framework of the RFP, this information package, and the evaluation process.
Omissions or missing information will be considered a reflection of the Vendor’s
management effectiveness and performance capability.
RFP 8813 Custodial Services Page 19 of 234
Vendor Cover Sheet
Firm:
1. Location of Corporate Headquarters and Local Office& Web site.
Contact:
Titles:
Phone: Email:
Number of miles from local office to City of Fort Collins:
2. Key Personnel: (name, title, phone number):
3. Number of years in Custodial Business:
4. Active Geographic Market: National______ International _______
Regional (describe):
Local (describe):
*Include the cities and states comprising the outer boundaries of the geographic areas in
which you currently have business: You may provide a list or attach a marked map.
5. Management personnel to be contacted for more information:
Name: Email:
Phone number: Title:
6. Company is: Individually Owned Partnership Disadvantaged Business Enterprise
Corporation State of incorporation Other (explain)
7. Federal Employer Identification Number:
Signature of Company Representative Date
Print Name
RFP 8813 Custodial Services Page 20 of 234
Item A
Management Structure
Please provide your company’s organization chart including position titles, names and
years of service for management personnel.
Also, please describe the role in site support your off-site management staff will provide.
For example, how often will your area manager visit the site? What will be accomplished
during those visits? Please be specific, as the evaluation team will not assume the site
will be adequately supported unless you provide the details.
Attach additional pages as needed
RFP 8813 Custodial Services Page 21 of 234
Item B
Site Manager Qualifications
Please provide resumes identifying the site manager and assistant site manager(s) who
will be assigned to this facility. You may complete this form or attach their resumes.
Please use names with the position titles. The qualifications of the site manager and the
assistant site manager will be assessed as a fundamental indicator of the Vendor’s
qualifications. The designated site manager must be managing cleaning operations at a
similar site and be otherwise acceptable for this assignment. Failure to actually assign
approved staff will be considered a breach of this contract.
Vendor must guarantee the proposed site manager will remain as site manager for a
minimum of one year, unless replacement is at the request of the City or if a change of
site manager is otherwise agreed to by the City. Failure to comply with this requirement
will be considered a breach of this contract.
Name Qualifications/Experience
RFP 8813 Custodial Services Page 22 of 234
Item C
Safety Data
1. List OSHA Recordable Incident Rate:
2. List OSHA Lost Days Away Rate:
3. Do you have a written safety program? Yes No Please attach a
description of the site specific safety program you would put in place.
4. Do you conduct job safety inspections? Yes No Please attach a
description.
5. Total employee hours worked last year: Hours
6. Do you hold site safety meetings? Yes No Please describe:
Supervisors: Yes No Frequency per
Employees: Yes No Frequency per
New Hires: Yes No Frequency per
7. List your firm’s insurance intra- and interstate Experience Modification Rates
(EMR) or provide your inhouse data if you don’t have EMR’s, for the three most
recent years.
20 EMR ; 20 EMR ; 20 EMR
8. Do you have a written Hazard Communication program? Please attach a
description.
9. Describe your employee orientation and ongoing safety training programs,
including personal safety training such as lifting restrictions.
Attach additional pages as needed
RFP 8813 Custodial Services Page 23 of 234
Item D
Vendor Training Programs
Training is considered a primary indicator of the Vendor’s capability to meet the City’s
Quality requirements.
Describe, or attach a copy of, the following training programs:
1. The cleaning training program you have found to be successful.
2. The management training program(s) for site managers and assistant site
managers.
3. Training provided to ensure professional behavior of on-site staff.
Please indicate the amount of resources committed to company-wide training:
All Staff
Percent of total revenue: %
Actual Dollars: $
Cleaner Level
Percent of total revenue: %
Actual Dollars: $
Attach additional pages as needed
RFP 8813 Custodial Services Page 24 of 234
Item E
Staffing Commitment
Please indicate the hours recommended under your program to achieve the quality
requirements as noted in the RFP. Record the direct minimum hours you are
contractually committing, completing one form for each building vendor is proposing
to maintain.
Then complete one form that shows the total hours nightly and weekly for proposed
buildings.
BUILDING
POSITION # FT # PT Nightly Hrs. Total Weekly
Hrs.
Manager
Supervisor
Lead
Cleaner 1
Cleaner 2
Cleaner 3
Day Porter 1
Day Porter 2
Floor person
Totals
RFP 8813 Custodial Services Page 25 of 234
Item F
Floor Care Plan
Please describe your specific floor care plan for the types of floor surfaces which are to
be maintained under this agreement. Remember, you are responsible for all cleaning
tasks – routine, periodic and project activity needed to maintain floor surfaces, with the
exception of carpet extraction. Indicate the tasks, frequencies and equipment which best
describes your commitment in the care of all floor surfaces. Please describe your
programs for carpet, hard floor, ceramic tile and other floor surfaces separately and how
you will achieve this floor care on the specified cleaning schedule.
Also, please specifically describe your floor plans to care for the wood floors, stone floors,
Pulastic flooring, Marmoleum, Stained Concrete, and Sport Court floors in our buildings.
The productivity rates used to support your floor care plan should be indicated for each
type of surface and activity.
RFP 8813 Custodial Services Page 26 of 234
Item G
Reference List
Vendors will be evaluated based on current and past success in providing the same
quality of services in a similar environment. References should be accounts which were
worked on within the past three (3) years and have similar characteristics, such as type
of business, size and conditions. This list should include the account currently
managed by your proposed site manager.
1. Institution:
Address:
Facility representative: Title:
Telephone number: Email:
Years of service: Length of current contract:
Square feet under contract:
# Buildings involved: # Custodians:
Approximate cleaning budget:
Type of facility (e.g., municipality):
2. Institution:
Address:
Facility representative: Title:
Telephone number: Email:
Years of service: Length of current contract:
Square feet under contract:
# Buildings involved: # Custodians:
Approximate cleaning budget:
Type of facility (e.g., municipality):
3. Institution:
Address:
Facility representative: Title:
Telephone number: Email:
Years of service: Length of current contract:
Square feet under contract:
# Buildings involved: # Custodians:
Approximate cleaning budget:
RFP 8813 Custodial Services Page 27 of 234
Item H
VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
RFP 8813 Custodial Services Page 28 of 234
Item I
Pricing Information and Schedules
1. Please complete the following Price Proposal and Building Information sheets.
2. The following certificates and documents need to be submitted only upon Notice
of Award to the successful firm:
a). Certificates of Insurance must be provided for:
Workers Compensation in accordance with Colorado law
General Comprehensive Liability - $1MM
Comprehensive Automobile Liability - $1MM
RFP 8813 Custodial Services Page 29 of 234
Price Proposal and Building Information Sheets
Package #1
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
215 N Mason B 5 4 am - 2 pm 61,066 $ $ $
222 Laporte Ave B 5 3am - 1 pm 30,539 $ $ $
281 N. College Ave B 5 7 pm - 7 am 30,648 $ $ $
Total SQ FT 122,253 $ $ $
Total - Package #1 $
Package #2
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SF)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
City Hall
(300 Laporte Ave) B 5 4 am - 2 pm 25,990 $ $ $
Operation Services
( 300 Laporte Ave) B 5 4am - 1 pm 15,557 $ $ $
Total SQ FT 41,547
Total - Package #2 $
RFP 8813 Custodial Services Page 30 of 234
Package #3
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SQ
FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
321 Maple B n/a 5 pm - 5 am 1,466 $ $ $
117 Mason B 2 5 pm - 5 am 11,385 $ $ $
212 Mountain B 1 5 pm - 5 am 630 $ $ $
112 Howes B 2 5 pm - 5 am 1,305 $ $ $
Total SQ FT 14,786 $ $ $
Total - Package #3 $
RFP 8813 Custodial Services Page 31 of 234
Package #4 - Recreation
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SQ
FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
Club Tico A 7 10 pm - 7 am 6,586 $ $ $
EPIC A 7 10 pm - 6 am 40,515 $ $ $
Foothills Activity Center A 7 10 pm - 6 am 21,878 $ $ $
Martinez Farm A 7 7 pm - 8 am 1,993 $ $ $
Senior Center A 7 10 pm - 6 am
43,010 $ $ $
Pottery Studio A 5 9 pm - 8 am
2,210 $ $ $
Mulberry Pool B 7 10 pm - 6 am
6,614 $ $ $
Northside B 7 10 pm - 6 am
42,054 $ $ $
City Park Pool 7 Seasonal 1,739 $ $ $
Total SQ FT 166,599 $ $ $
Total - Package #4 $
RFP 8813 Custodial Services Page 32 of 234
Package #5 - Libraries
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SQ
FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
Council Tree Library A 7 10 pm - 10 am
15,363 $ $ $
Old Town Library (OTL) B 7 10 pm - 10 am
37,384 $ $ $
Library Admin B 5 7 pm - 8 am 3,794 $ $ $
Mid-Town Library Admin A 2 7 pm - 8 am 4,383 $ $ $
Carnegie Bldg B 2 7 pm - 8 am 969 $ $ $
Total SQ FT 61,893 $ $ $
Total - Package #5 $
RFP 8813 Custodial Services Page 33 of 234
Package #6 - Nix Farm/ Streets/ Traffic
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SQ
FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per
Building
Nix Farm Admin A 5 7 pm - 7 am 2,870 $ $ $
Nix Farm Office A 5 7 pm - 7 am 3,113 $ $ $
Nix Farm Shop A 5 7 pm - 7 am 1,467 $ $ $
Streets - 2 Bldgs A 5 7 pm - 7 am 14,483 $ $ $
Traffic Operations A 5 7 pm - 7 am 9,519 $ $ $
Total SQ FT 31,452 $ $ $
Total - Package #6 $
Package #7 - Cultural Services
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per
Building
Gardens on Spring Creek A 7 7 pm - 7 am 2,669 $ $ $
Lincoln Center A 7 12 am - 7 am 23,170 $ $ $
Museum of Discovery B 7 7 pm - 7 am 35,428 $ $ $
Total SQ FT 61,267 $ $ $
Total - Package #7 $
RFP 8813 Custodial Services Page 34 of 234
Package #8 - Police Services
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area (SQ
FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
Police Firing Range A 3 6 am - 12 am 3,078 $ $ $
Police District I B 5 5 pm - 5 am 3,145 $ $ $
Police District II B 2 5 pm - 5 am 2,090 $ $ $
Police Services Main B 7 5 am - 12 am 82,589 $ $ $
Total SQ FT 90,902 $ $ $
Total - Package #8 $
RFP 8813 Custodial Services Page 35 of 234
Package #9 - Parks
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
Fossil Creek A 1 5 pm - 5 am 2,861 $ $ $
Grandview Office A 3 5 pm - 5 am 524 $ $ $
Grandview Shop A 3 5 pm - 5 am 312 $ $ $
Park Shop Main A
5 5 pm - 5 am
5,479 $ $ $
Roselawn Office A
1 5 pm - 5 am
697 $ $ $
Spring Canyon Shop A
1 5 pm - 5 am
1,998 $ $ $
Downtown Shop B 5 5 pm - 5 am
545 $ $ $
Total SQ FT 12,416 $ $ $
Total - Package #9 $
RFP 8813 Custodial Services Page 36 of 234
Package #10 - Water Treatment Facility
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per
Building
Laporte Water Treatment A 5 3 pm - 10 pm 12,400 $ $ $
Laporte Water Quality Lab A 2 3 pm - 5 pm 1,095 $ $ $
Total SQ FT 13,495 $ $ $
Total - Package #10 $
Package #11 - Utilities Service Center
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per Building
Utilities Service Center A 5 5 am - 11 pm 71,093 $ $ $
Total SQ FT 71,093 $
Total - Package #11 $
RFP 8813 Custodial Services Page 37 of 234
Package #12 - Utilities
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per
Building
Total
Yearly
Pricing
per
Building
Mulberry Water Rec A 1 5 pm - 5 am 723 $ $ $
Drake Water Rec A 5 6 am - 11 am 8,757 $ $ $
Drake Water Rec Engineering A 2 6 am - 11 am 1,450 $ $ $
Drake Water Pollution Lab A 2 6 am - 11 am 5,565 $ $ $
Total SQ FT 16,495 $
Total - Package #12 $
Package #13 - Fleet/ Warehouse
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per
Building
Total
Yearly
Pricing
per
Building
906 Vine A 5 5 pm - 5 am 1,350 $ $ $
835 Wood St (Fleet) A 5 5 pm - 5 am 4,773 $ $ $
518 Loomis Warehouse (RR) A 1 5 pm - 5 am 300 $ $ $
RFP 8813 Custodial Services Page 38 of 234
Package #14 - Public Restrooms
Building / Location Map
Weekly
Cleaning
Freq.
Cleaning
Time
Cleanable
Area
(SQ FT)
Yearly
Consumables
Pricing Per
Building
Yearly
Custodial
Services
Pricing
per Building
Total Yearly
Pricing
per
Building
Downtown RR Oak St. B 2x daily (365) 7 am - 2 pm 500 $ $ $
Old Town RR DDA B 2x daily (365) 7 am - 2 pm 400 $ $ $
Gustav Swanson RR B 2x daily (365) 8 am - 1 pm 350 $ $ $
Harmony Station RR B 2x daily (365) 9 am - 3 pm 400 $ $ $
Total SQ FT 1,650 $ $ $
Total - Package #14 $
Total Yearly
Pricing
Alternating
Weekends $
$
Alternating
Weekends $
$
Total - Package #15 $
Building / Location
Team #1 Regular Daily Schedule
Team #1 Weekly/ Weekend Schedule
Team #2 Regular Daily Schedule
Team #2 Weekly/ Weekend Schedule
Daily Cleaning
8 am - 4:30 pm
8 am - 2:30 pm
8 am - 4:30 pm
8 am - 2:30 pm
Weekend Cleaning
8 am - 12 pm
8 am - 12 pm
Package #15 - Day Porter Teams
RFP 8813 Custodial Services Page 39 of 234
IV. SUPPLEMENTAL INFORMATION
Map index – Attachment A
City map showing the building locations – Map A
Inset map showing downtown area locations – Map B
Building statistics sheets – Attachment B
Task / Frequency Sheets – Attachment C
General Building Info – Attachment D
ATTACHMENT A
MAP INDEX
RFP 8813 Custodial Services Page 42 of 234
63 B 222 Laporte 222 Laporte Ave.
ID_Number Map BUILDING LOCATION
1 A Library branch-Council Tree 2733 Council Tree
2 A Fossil Creek Maint Shop 5833 S Lemay Ave.
3 A Gardens at Spring Park 2145 Centre Ave.
4 A Grandview Shop 1901 W. Mountain Ave.
6 A Nix Farm Office 1745 Hoffman Mill Rd.
10 A Streets 625 9th St.
11 A Traffic Operations 626 Linden St.
13 A Water Pollution Lab 3036 Environmental Dr.
14 A Water Quality Lab 4316 LaPorte Ave.
15 A Water Reclamation 3036 Environmental Dr.
16 A Water Treatment Plant 4316 LaPorte Ave.
17 A Club Tico 1599 City Park Dr.
18 A EPIC 1801 Riverside Ave.
19 A Fleet Services 835 Wood St.
20 A Grandview Office 1900 W. Mountain Ave.
21 A Park Shop 413 S. Bryan Ave.
22 A Spring Canyon Maintenance Shop 3156 S. Overland Trail
23 A Senior Center 1200 Raintree Dr.
25 A Utilities Services 700 Wood St.
27 A 906 E. Vine Dr. 906 W. Vine Dr.
28 A Mulberry Water Reclamation 930 E. Mulberry St.
30 B 112 N. Howes 112 N. Howes St.
32 B 215 Mason 215 N. Mason St.
33 B 281 N. College 281 N. College Ave.
35 B City Hall 300 LaPorte Ave.
36 B Library 201 Peterson St.
37 B Lincoln Center 417 W. Magnolia St.
39 B Operations Services 300 Laporte Ave.
41 B 117 N. Mason 117 N. Mason St.
42 B Police District One 144 N. Mason St, Suite 1
43 A Police Services 2221 S. Timberline Rd.
44 B 321 Maple 321 Maple St.
46 B Mulberry Pool 424 W. Mulberry St.
48 B Northside Atzlan Center 112 Willow St.
55 B Webster House Adm Center 301 E. Olive St.
56 B Discovery Museum 408 Mason Court
57 A Roselawn Office 2718 E Mulberry St
58 B Webster House Admin 301 E Olive St
60 A Nix Farm Admin Office 1745 Hoffman Mill Rd
61 A Nix Maintenance Building 1745 Hoffman Mill Rd
62 A Foothills Activity Center 241 E. Foothills Pkwy.
RFP 8813 Custodial Services Page 41 of 234
RFP 8813 Custodial Services Page 42 of 234
RFP 8813 Custodial Services Page 43 of 234
Attachment B
Building Statistic Sheets
CITY HALL BUILDING STATISTICS
300 LAPORTE Cleaning SQ.FT: 25,990
Carpet SQ. FT. 18,080
Room Type # S.F. CARPET S.F. Hard Flr. Comments
RESTROOMS 6 615 City Mgr., City council, 4 Public
OPEN OFFICES 9 4285
ENCLOSED OFFICES 43 5908
CONFERENCE RMS 9 2575
BREAK ROOM 3 170 532
ENTRANCES 4 114 221 2 MAIN @ N & S SIDES
CORRIDORS/HALLS 9 820 990 VCT OR PAINTED CONCRETE
LOBBIES 3 135 1617
ELEVATOR 1 30
COPY/RECYCLE/LIB 4 648 88
CUSTODIAL AREA 1 65
COUNCIL AREAS 6 2330 755
COMPUTER SYS.AREA 2 1072
STAIRS 3 260
SHOWERS 2 80
VAULTS 2 577 Monthly before12pm
CABLE 14 AREA 4 885 1038
MATTING 6 180
TOTALS: 18080 7910
RFP 8813 Custodial Services Page 44 of 234
Restorative Justice BUILDING STATISTICS
112 N. HOWES Cleaning SQ.FT: 1,305
Carpet SQ. FT. 1,196
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 81
ENCLOSED OFFICES 3 286
CONFERENCE ROOM 1 344
KITCHENETTE 1 28 sink
ENTRANCES 2 only I main
RECEPTION AREA 1 218
FILE ROOM 2 191
COPY 1 157 Copier here
Totals 1196 109
RFP 8813 Custodial Services Page 45 of 234
OPERATION SERVICES BUILDING STATISTICS
300 LAPORTE Cleaning SQ.FT: 15,557
Carpet SQ. FT. 11,452
Room Type # S.F. CARPET S.F. Hard Flr. Comments
1ST FLOOR
RESTOOMS 3 344 Terrazzo, quarry tile
HALLS 7 563 783 Terrazzo, vinyl
LOBBY Terrazzo, vinyl
ENTRIES
BREAK ROOMS 1 229
OFFICES 15 2679
CONFERENCE ROOMS 2 786
COPY ROOM 1 281 VCT
RESOURCE ROOM 1
OPEN OFFICES 1 1098
WAITING ROOM 1 193
ELEVATOR 1 50
AIR LOCK ON NORTH 1 220
PATIO 1 500
2ND FLOOR
REST ROOMS 4 239 Vinyl, Quarry
OPEN OFFICES 3 1165
ENCLOSED OFFICES 11 1807
CONFERENCE ROOMS 1 1168
BREAK ROOM/LOUNGE 3 874
HALLWAYS 6 552 114 Terrazzo
COPY ROOM 1 93
WAITING ROOM 1 94
LOBBY 1 168 Terrazzo
MAINT. LIBRARY 1 60
RFP 8813 Custodial Services Page 46 of 234
RES FILE ROOM 1 320
STAIRS
BASEMENT
RESTROOMS 2 289 Quarry tile
HALLWAYS 5 888 VCT
TOTALS 75 11452 4105
RFP 8813 Custodial Services Page 47 of 234
Council Tree Library BUILDING STATISTICS
2733Council Tree Suite 200 Cleaning SQ.FT: 1 5,363
2ND FLOOR &1ST FL ENTRY Carpet SQ. FT. 1 3,675
Room Type # S.F. CARPET S.F. Hard Flr. Comments
1ST FL. ENTRY & LOBBY 1 624
STAIRS 1 370 CERAMIC TILE
ELEVATORS 2 80
REST ROOMS 4 503 Ceramic Tile
OFFICES 2 383
WORKROOM 1 566
MEETING ROOM 1 1,037
KITCHEN 1 80 MARMOLEUM
LOUNGE 1 162 80 MARMOLEUM
BOOK/REF AREAS 8 9,368
CORRIDOR AREA 1 572
STUDY ROOMS 4 883
STAIRS/BACK ENTRY 1 210 CONCRETE
CUSTODIAL CLOSETS 1 31 CONCRETE
STORAGE ROOMS 4 414 CONCRETE
Totals 13,675 1,688
RFP 8813 Custodial Services Page 48 of 234
LIBRARY DISTRICT
201 PETERSON ST.
BUILDING STATISTICS
Cleaning SQ.FT:
Carpet SQ. FT.
3 7,384
34,517
Room Type
#
S.F. CARPET
S.F. Hard
Flr.
Comments
1st floor rooms
Entries & Receiving 3 174 673 Concrete
Circulation Work Room 1 655 Rubber tiles - power scrub
Childrens Story time 1 626
Childrens Library 1 5,709
REST ROOMS 3 337 Ceramic
Self Check 1 87
Super Circ. 1 85
Office Circulation 1 224
Stairs 3 428 260 concrete
Lobby(Gallery & display) 2 1,101
Media 1 1,384
Browsing 1 501
Circulation 1 602
Multipurposes rooms 2 1,599
Adult Fiction 1 3,091
Holds 1 504
Cyber Café/Vending 1 651
Elevator 1 63
Custodial Closet 1 27 Sealed concrete
2nd floor
Periodicals 1 1,190
Reference 1 1,573
Teen 1 1,803
RFP 8813 Custodial Services Page 49 of 234
Study Rooms 9 919
Focus Rooms 1 661
Offices/L.T. 2 1,200
Restrooms 4 351 Ceramic
Staff Lab 2 209
Staff Copy/2 corridors 3 403
Staff Lounge/Kitchen 2 514 Cork Rubber tile with Floor Finish
Copy Center/Public 1 96
Computing 1 1,555
Language 1 777
Self Check 1 784
Adult Non-Fiction 1 6,518
Custodial Closet 1 50 Sealed Concrete
Totals 53 34,517 2,867
RFP 8813 Custodial Services Page 50 of 234
Webster House Adm Center BUILDING STATISTICS
301 E. Olive Cleaning SQ.FT: 7,313
Carpet SQ. FT. 5,421
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 3 178 Vinyl
ENCLOSED OFFICES 14 2243 736 Wood
BREAK ROOM 2 221 Vinyl
ENTRANCES 3
CORRIDORS 5 1643 502 Wood
CONFERENCE ROOM 2 1535
STORAGE ROOM 1 255
Totals 5421 1892
RFP 8813 Custodial Services Page 51 of 234
GARDENS AT SPRING CK.
2145 CENTRE RD.
BUILDING STATISTICS
Cleaning SQ.FT:
Carpet SQ. FT.
2,669
200
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 3 300
CLASSROOM 1 692 FINISHED CONCRETE
ENTRY 3 FINISHED CONCRETE
RECEPTION 1 FINISHED CONCRETE
OFFICES 2 200 CARPET
HALLWAY/DISPLAY 1 1057 FINISHED CONCRETE
OPEN STORAGE 1 420
Totals 200 2469
RFP 8813 Custodial Services Page 52 of 234
LINCOLN CENTER BUILDING STATISTICS
Cleaning SQ.FT: 2 3,170
Carpet SQ. FT. 1 8,384
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 9 2,333 CERAMIC
STAIRS 2 105 463
VESTIBULES 5 854 ENTRY CARPET
LOBBIES 4 12,194
CORRIDORS 6 5,046 990 CERAMIC
ELEVATOR 1 55
LOUNGE 1 1,000 CERAMIC
CUSTODIAL CLOSETS 2 130 VCT
Totals 30 18,384 4,786
RFP 8813 Custodial Services Page 53 of 234
MUSEUM OF DISCOVERY BUILDING STATISTICS
408 Mason Court Cleaning 47,984
Carpet S 13,616
Room Type # S.F. CA RS.F. Hard Flr. Comments
CLASSROOMS/WORKROOM 2 3018 Rubber CORK
REST ROOMS 5 548 CONCRETE
UPPER GALLERY CORRIDOR 1 692 Rubber CORK
CAFÉ 1 489 Rubber Cork
GIFT SHOP 1 955 POLISHED CONCRETE
LOBBY 1 3016 POLISHED CONCRETE
ENTRIES 3 337 ENTRY CARPET
REFERENCE ROOM 1 1714 CLEANED 1 X WEEKLY
GALLERY 1 5600 11096 CONCRETE - FLOOR &CARPET
TRAVELING EXHIBIT 1 5109 CONCRETE - UPON REQUEST
HALLWAY 1 218 CONCRETE - 1 X WEEKLY
RECEIVING 1 249 CONCRETE - UPON REQUEST
STAGING 1 274 CONCRETE - UPON REQUEST
SHOP 1 782 CONCRETE - UPON REQUEST
COLLECTION STORAGE 1 4361 CONCRETE - UPON REQUEST
ARTIFACT PROCESSING 1 385 CONCRETE - UPON REQUEST
CUSTODIAL 2 146 CONCRETE
OPEN OFFICES 1 2456 WEEKLY
OFFICE RESTROOM 3 169 DAILY TUES- SUN
CLOSED OFFICES 2 395 WEEKLY
STAIRS 2 in roof CONCRETE AND PAINTED
ELEVATOR 1 DAILY TUES- SUN
2ND LEVEL
DIGITAL DOME 1 1211 VACUUMED DAILY
UPPER LOBBY 1 1286 VACUUMED DAILY
RFP 8813 Custodial Services Page 54 of 234
3RD LEVEL
CONFERENCE/ELEVATOR LOB 1 617 CLEANED DAILY / SPOT GLASS
ROOF DECK 1 2861 TRASH AND SPOT CLEAN GLASS
Totals 13616 34368
RFP 8813 Custodial Services Page 55 of 234
PARK SHOP BUILDING STATISTICS
413 S. BRYAN Cleaning SQ.FT: 5,479
Carpet SQ. FT. 4,500
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 394 vinyl
ENCLOSED OFFICES 13 2455
CONFERENCE ROOMS 2 749
BREAK ROOM 1 435
ENTRANCES 1 77
CORRIDORS 2 661
RECEPTION AREA 1 468
COPY ROOM 1 150
MATS 5 90
Totals 4500 829
RFP 8813 Custodial Services Page 56 of 234
Spring Canyon Park Maint BUILDING STATISTICS
3156 Overland Trail Rd. Cleaning SQ.FT 1,562
(Off Drake Rd.) Carpet SQ. FT. 442
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 320 ceramic
OPEN OFFICES 4 442
BREAK ROOMS 1 358 stone
ENTRANCES 3
CORRIDORS 1 277 Stain concrete
LOCKER RM - SINK 1 165 concrete
Totals 442 1120
RFP 8813 Custodial Services Page 57 of 234
Fossil Creek Maint Bldg. BUILDING STATISTICS
Lemay in Fossil Creek Park Cleaning SQ.FT: 2,261
Carpet SQ. FT. 1,549
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 230 ceramic
OPEN OFFICES 4 513
LOBBY 154
CONFERENCE 1 414
BREAK ROOMS 1 304 stone
ENTRANCES 3
CORRIDORS 1 468
LOCKER RM - SINK 1 88 concrete
TOOLS OFFICE(in shop) 1 90 concrete
CUSTODIAL CLOSET 1 15 concrete
Totals 1549 727
RFP 8813 Custodial Services Page 58 of 234
Downtown Maint Shop
220 N. Howes
BUILDING STATISTICS
Cleaning SQ.FT:
Carpet SQ. FT.
545
0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 87 VCT
BREAK ROOM 1 85 VCT
OFFICE 1 373 VCT
TOTALS 545
RFP 8813 Custodial Services Page 59 of 234
906 VINE BUILDING STATISTICS
Cleaning SQ.FT:
Carpet SQ. FT.
1,350
0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 1 72 ceramic
PARTS AREA 1 461 VCT
ENCLOSED OFFICES 1 186 VCT
BREAK 1 225 VCT
LOCKER ROOM 1 199 VCT
ENTRANCE 2 29 VCT
CORRIDORS 3 166 VCT
CUSTODIAL 1 12 VCT
Totals 0 1350
RFP 8813 Custodial Services Page 60 of 234
FLEET SERVICES BUILDING STATISTICS
835 WOOD ST Cleaning SQ.FT: 4,773
Carpet SQ. FT. 2,512
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 4 490
OPEN OFFICES 2 998
ENCLOSED OFFICES 7 1070
CONFERENCE 1 309 400
BREAK ROOMS 2 457
ENTRANCES 1 142
CORRIDORS 4 348
STAIRS 2 359
CUSTODIAL AREA 1 65
MATS 9 135
Totals 2512 2261
RFP 8813 Custodial Services Page 61 of 234
NIX FARM ADMIN. BUILDING STATISTICS
Hoffman Mill Rd. Cleaning SQ.FT: 3,268
OFFICES Carpet SQ. FT. 2,689
Room Type # S.F. CARPET S.F. Hard Flr. Comments
NIX ADMIN - 1ST
OFFICES 5 514
VESTIBULES 1 56 Wood Laminate
RESTROOM 2 98 ceramic
WORKRM/HALL 1 162
RECEPT/COPY 1 218
CONFERENCE 1 735
BREAKROOM 1 151 VCT
STAIRS 1 27 vct
CUSTODIAL CLOSET 1 15 concrete
MECHANICAL ROOM 1 79 concrete
2nd
OFFICES 5 886
ELECTRICAL ROOM 1 28 VCT
PRINTER ROOM 1 67
HALL 1 107
STAIRS 1 27 VCT
IT ROOM 1 98 VCT
HOUSE TOTALS 2689 579
RFP 8813 Custodial Services Page 62 of 234
NIX FARM BUILDING STATISTICS
Hoffman Mill Rd. Cleaning SQ.FT: 3,113
OFFICES Carpet SQ. FT. 2,365
Room Type # S.F. CARPET S.F. Hard Flr. Comments
WEST HOUSE - 1ST
OFFICES 4 788
VESTIBULES 2 75 45-vct 30 -Ceramic
RESTROOM 2 126 ceramic
WORKRM/HALL 1 390 hardwood
RECEPT/COPY 1 295
CONFERENCE 1 299
STAIRS 2 48 hardwood with runner
CUSTODIAL CLOSET 1 16 VCT
LOBBY 1 72 ceramic
2nd
OFFICES 5 827
REST ROOM 1 42
HALL 1 78
STAIRS 1 27
ENTRY MATS 1 30
HOUSE TOTALS 2365 748
RFP 8813 Custodial Services Page 63 of 234
NIX FARM BUILDING STATISTICS
Hoffman Mill Rd. Cleaning SQ.FT: 1,366
MAINT. SHOP Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
MAINT BUILDING
Shop fountain,sinks
HALLWAY 1 136 Polished Concrete
BREAK ROOM 1 414 Polished Concrete
LOCKER ROOM 2 360 Polished Concrete
RESTROOMS/SHOWERS 2 408 CERAMIC
CUSTODIAL CLOSET 1 48 concrete
MAINT BLDG TOTAL 0 1366
RFP 8813 Custodial Services Page 64 of 234
GRANDVIEW OFFICE BUILDING STATISTICS
1900 W. MOUNTAIN Cleaning SQ.FT: 524
end of Mt. At Cemetery Carpet SQ. FT. 454
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 1 30
OPEN OFFICE 1 182
RECEPTION AREA 1 242 70
Totals 454 70
RFP 8813 Custodial Services Page 65 of 234
GRANDVIEW SHOP BUILDING STATISTICS
1903 W. MOUNTAIN Cleaning SQ.FT: 447
(South of the Office) Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 200 Both RR have lockers & showers
BREAK ROOM 1 247
Totals 0 447
RFP 8813 Custodial Services Page 66 of 234
ROSELAWN OFFICE BUILDING STATISTICS
2718 E. MULLBERRY Cleaning SQ.FT: 884
end of Mt. At Cemetery Carpet SQ. FT. 697
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 131 CERAMIC TILE
OPEN OFFICE 1 94
ENTRY 1 176
JANITORIAL 1 56 CONCRETE
CONFERENCE 1 427
Totals 697 187
RFP 8813 Custodial Services Page 67 of 234
FOOTHILLS YOUTH ACTIVITY CENTER BUILDING STATISTICS
2041 E.FOOTHILLS Parkway Cleanable SQ.FT: 21,878
Carpet SQ. FT. 2,943
Room Type # S.F. CARPET S.F. Hard Flr. Comments
LOCKER ROOMS 2 1054 ceramic floors
Office 1 138 Carpet
Open Offices 1 379 Carpet
Reception Work Area 1 576 Carpet
Multipurpose Room 2nd /Floor 1 5331 Rubber
Multipurpose Room 3rd/Floor 1 1057
GYM 1 7307 Wood
Lobby 1 1100 Stained/ Polished Concrete
Children Area's 2 800 Carpet
Community Room 1 1050 Carpet
Weight /Cardio 1 585 Rubber Floring
Fitnees / Dance 1 1000 Modular Wood Flooring
Elevator 1 58 Rubber
Stairs 1 & 2 6 1320 Rubber treads & risers
Custodial 1 123 Sealed Concrete
Totals 22 2943 18935
RFP 8813 Custodial Services Page 68 of 234
EPIC blue side 1800
Riverside
BUILDING STATISTICS
Cleaning SQ.FT: 25,929
Carpet SQ. FT. 4,931
Total for Building
40515
4,931
Room Type # SQ. FT.Carpet S.F. Hard Flr. Comments
PUBLIC REST ROOMS 2 1803 TUFLEX OR CERAMIC
SWIM LOCKER ROOMS 2 3334 CERAMIC
HOCKEY LOCKER ROOMS 4 1281 TUFLEX OR CERAMIC
FAMILY CHANGING/SHOWER 3 432 CERAMIC
STAFF LOCKER ROOMS 3 383 CERAMIC
CUSTODIAL AREA 1 76 CONCRETE
ENTRANCE AND FOYER 1 1391
LOBBY 1 1000 2089 TUFLEX
LOBBY 2ND 1 1678
STAIRS 3 1888 CONCRETE AND VINYL COVER
RECEPTIONS 1 189
HALLS 2 1057
CONFERENCE ROOM 1 982
KITCHEN 1 147
EXERCISE ROOM 1 755
HOCKEY BOXES 1 300 approx.
ELEVATOR 25
BLEACHERS ICE SIDE 5219
BLEACHERS -SWIM - VCT ONLY 1900
Refinish Swim & ice side yrly. Buff and recoat quarterly
TOTALS: 4931 20998
RFP 8813 Custodial Services Page 69 of 234
EPIC -Green side Cleaning SQ.FT: 14,586
Carpet SQ. FT. 0
Room Type # SQ. FT.Carpet S.F. Hard Flr. Comments
PUBLIC REST ROOMS 2 220 TUFLEX
LOCKER ROOMS 7 3278 TUFLEX /CONCRETE
COACHES/REFEREE'S 2 200 TUFLEX/weekly cleaning
BLEACHERS 1 3000
2 STAIR CASES 2 200
HOCKEY BOXES 1 140
FIRST AID ROOM 1 55
CONDITIONING ROOM 1 200
TOTALS: 0 7293
RFP 8813 Custodial Services Page 70 of 234
Northside Aztlan Center BUILDING STATISTICS
112 WILLOW Cleaning SQ.FT 4 2,054
Carpet SQ. FT. 4 ,905
Room Type # S.F. CARPET S.F. Hard Flr. Comments
LOCKER ROOMS 2 1,470 Porclean with epoxy grout
REST ROOMS 3 465 Porclean with epoxy grout
FAMILY CHANGING 2 233 Porclean with epoxy grout
ENCLOSED OFFICES 3 284
WORK ROOMS 2 346
GYMNASIUM 3 17,530 wood -auto scrub
KITCHEN 1 605 porclean with epoxy grout
SERVERY 1 340 porclean with epoxy grout
STORAGE WALK THRU 1 318 concrete
ENTRANCES 6 132
CORRIDORS 1,979 stained concrete with finish
LOBBY 1 1,475 stained concrete with finish
ACTIVITY ROOMS 3 2286 1,153 1 is wood
MULTICULTERAL RM 1 1417
COMPUTER LAB 333
CLASSROOMS 4 340 1,218 VCT
CUSTODIAL CLOSET 2 123 VCT
2ND FLOOR
TRACK 3,240 Pulastic - no finish - auto scrub
EXERCISE STUDIO 1,222 parquet and sport court - no finish - mop
CONFERENCE ROOM 169
OPEN OFFICE 282
OFFICE 78
MAINTENANCE 335 concrete
FITNESS CENTER 3,407 vulcanized rubber/ no finish/ just scrub
AEROBICS/DANCE STUDIO 1,113 sport court - auto scrub
RFP 8813 Custodial Services Page 71 of 234
RESTROOMS 105 porclean with epoxy grout
CUSTODIAL CLOSET
56 VCT
Totals 4376 37,149
RFP 8813 Custodial Services Page 72 of 234
MULBERRY POOL
424 W. MULBERRY
BUILDING STATISTICS
Cleaning SQ.FT: 6,614
Carpet SQ. FT. 2,273
NOT TO BE USED FOR CARPET TOTAL
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 348 CERAMIC
LOCKER ROOM 3 1657 CERAMIC
BLEACHERS 1 1844 CONCRETE
CORRIDORS 3 1302
LOBBY & ENTRANCE 1 773
ELEVATOR 1 72
RECEPTION/GUARDS 1 126
STAIRS 3 492 RUBBER & CONCRETE
Totals 2273 4341
CONFERENCE ROOMS 2 1327 carpet cleaning only
OFFICES 1 874 carpet cleaning only
RFP 8813 Custodial Services Page 73 of 234
CLUB TICO BUILDING STATISTICS
1599 CITY PARK AVE. Cleaning SQ.FT: 6,586
Carpet SQ. FT. 168
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 234 ceramic
DANCE FLOOR 2 3428 wood
OPEN AREAS 2 1806 2 SINKS IN KITCHEN
SEATING AREA 1 438 wood
STAIRS 1 113 stone
CORRIDORS 2 130 175 stone
STAGE 1 224 wood
ELEVATOR 1 38
Totals 168 6418
RFP 8813 Custodial Services Page 74 of 234
City Park Pool
1599 CITY PARK AVE.
BUILDING STATISTICS
Cleaning SQ.FT:
Carpet SQ. FT.
1,738
0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS MENS 1 216 PAINTED CONCRETE
REST ROOMS WOMENS 1 216
LOCKER ROOMS MENS 1 653
LOCKER ROOMS WOMENS 1 653 PAINTED CONCRETE
Totals 0 1738
RFP 8813 Custodial Services Page 75 of 234
SENIOR CENTER BUILDING STATISTICS
RAINTREE
Cleaning SQ.F T 43,134
W off Shields near Drake Carpet SQ. FT.
17,933
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 5 1190 TILE
OPEN OFFICES 2 878
ENCLOSED OFFICES 6 801
CONFERENCE ROOMS 2 390
MULTIUSE (MU'S) 6 5317 3300 WOOD
KITCHENS 1 763 CERAMIC TILE
ENTRANCES 3 428
CORRIDORS 4 2273
DANCE 1 2194 WOOD
GYM 1 6920 WOOD
FITNESS 1 2992 RUBBER
ELEVATOR 1 27
BILLARDS 1 1300
LOCKER ROOMS 2 205 1300 CERAMIC TILE
STAIRS 4 110 360 CONCRETE
LOBBY 1 3515
RECEPTION 1 246
CLASS ROOMS 5 980 2284 VCT,CONCRETE
TRACK 1 2258 PULASTIC
THEARPY 3 453
RFP 8813 Custodial Services Page 76 of 234
STAGE 1 656 WOOD
WORK ROOMS 2 510
LIBRARY 1 500
CUSTODIAL 1 55 CONCRETE
STORAGE/Roof access 8 929 Yearly VCT refinishing
Totals 17933 25201
RFP 8813 Custodial Services Page 77 of 234
215 North Mason
1st FLOOR
BUILDING STATISTICS
Cleaning SQ.FT: 20,947
Carpet SQ. FT. 16,138
Totals all floors
61,066
51,379
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 4 530 CERAMIC
LOCKER ROOMS 2 460 CERAMIC
EXERCISE ROOM 1 7 48
COMMUNITY ROOM 1 1 ,200
LARGE CONF. ROOMS 2 8 20
SMALL CONF. ROOMS 4 5 71
BREAK ROOM 1 432 VCT
MAIL 1 90 VCT
COPY ROOMS 3 3 28
COFFEE/BREAK 2 8 2 103
COURT ROOM 1 1 ,205
WAITING ROOMS 1 7 36
COMPUTER WORKRM 1 394 VCT
ENTRANCES 4 2 94 160 STONE AND MATTING
LOBBY 1 996 STONE
CORRIDORS 2 1 ,617
STAIRS 3 464 STONE OR CONCRETE
ELEVATOR 2 5 6
OPEN OFFICES 3 7 ,259 394
ENCLOSED OFFICES 8 1 ,153
CLERK 1 6 9 68
STORAGE 1 217 CONCRETE
BICYCLE STORAGE 1 419 CONCRETE
CUSTODIAL/STORAGE 3 82 CONCRETE
Totals 53 1 6,138 4809
RFP 8813 Custodial Services Page 78 of 234
Cleaning SQ.FT: 19,744
2ND FLOOR Carpet SQ. FT. 17,355
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 448 CERAMIC
COPY ROOMS 4 5 46
LARGE CONF. ROOMS 2 7 89
TRAINING ROOM 1 5 36
SMALL CONF. ROOMS 7 7 99
ENCLOSED OFFICES 17 2 ,471
BREAK ROOM 1 3 63 VCT
COFFEE/COAT ROOM 3 1 50
OPEN OFFICES 4 1 0,830
PHONE ROOM 3 7 1
LOBBY 1 1385 STONE and carpet
CORRIDORS 2 6 78
CUSTODIAL/STORAGE 2 46
VAULT 1 1 22
STAIRS 3 510 STONE OR CONCRETE
Totals 53 1 7,355 2389
RFP 8813 Custodial Services Page 79 of 234
Cleaning SQ.FT: 20,375
3RD FLOOR Carpet SQ. FT. 17,886
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 448 CERAMIC
LARGE CONF. ROOMS 1 3 26
MED CONF. ROOMS 1 2 68
SMALL CONF. ROOMS 2 3 20
STORAGE 1 2 21
BREAK ROOMS 1 396 VCT
LABS 3 788 VCT
OPEN OFFICES 2 1 2,663
CLOSED OFFICES 11 2 ,127
WAITING 1 1 50
LOBBY 1 407 STONE and carpet
CORRIDORS 1 1 ,358
CUSTODIAL/STORAGE 2 44
COATS/COFFEE 2 2 51
PRINT ROOM 1 1 46
PHONE ROOMS 2 5 6
STAIRS 3 406
Totals 37 1 7,886 2489
RFP 8813 Custodial Services Page 80 of 234
222 LaPorte
1st FLOOR
BUILDING STATISTICS
Cleaning SQ.FT: 20,947
Carpet SQ. FT. 16,138
Totals all floors
61,066
51,379
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 4 530 CERAMIC
LOCKER ROOMS 2 460 CERAMIC
EXERCISE ROOM 1 748
COMMUNITY ROOM 1 1,200
LARGE CONF. ROOMS 2 820
SMALL CONF. ROOMS 4 571
BREAK ROOM 1 432 VCT
MAIL 1 90 VCT
COPY ROOMS 3 328
COFFEE/BREAK 2 82 103
COURT ROOM 1 1,205
WAITING ROOMS 1 736
COMPUTER WORKRM 1 394 VCT
ENTRANCES 4 294 160 STONE AND MATTING
LOBBY 1 996 STONE
CORRIDORS 2 1,617
STAIRS 3 464 STONE OR CONCRETE
ELEVATOR 2 56
OPEN OFFICES 3 7,259 394
ENCLOSED OFFICES 8 1,153
CLERK 1 69 68
STORAGE 1 217 CONCRETE
BICYCLE STORAGE 1 419 CONCRETE
CUSTODIAL/STORAGE 3 82 CONCRETE
Totals 53 16,138 4809
RFP 8813 Custodial Services Page 81 of 234
Cleaning SQ.FT: 19,744
2ND FLOOR Carpet SQ. FT. 17,355
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 448 CERAMIC
COPY ROOMS 4 546
LARGE CONF. ROOMS 2 789
TRAINING ROOM 1 536
SMALL CONF. ROOMS 7 799
ENCLOSED OFFICES 17 2,471
BREAK ROOM 1 363 VCT
COFFEE/COAT ROOM 3 150
OPEN OFFICES 4 10,830
PHONE ROOM 3 71
LOBBY 1 1385 STONE and carpet
CORRIDORS 2 678
CUSTODIAL/STORAGE 2 46
VAULT 1 122
STAIRS 3 510 STONE OR CONCRETE
Totals 53 17,355 2389
Cleaning SQ.FT: 20,375
3RD FLOOR Carpet SQ. FT. 17,886
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 448 CERAMIC
LARGE CONF. ROOMS 1 326
MED CONF. ROOMS 1 268
SMALL CONF. ROOMS 2 320
STORAGE 1 221
RFP 8813 Custodial Services Page 82 of 234
BREAK ROOMS 1 396 VCT
LABS 3 788 VCT
OPEN OFFICES 2 12,663
CLOSED OFFICES 11 2,127
WAITING 1 150
LOBBY 1 407 STONE and carpet
CORRIDORS 1 1,358
CUSTODIAL/STORAGE 2 44
COATS/COFFEE 2 251
PRINT ROOM 1 146
PHONE ROOMS 2 56
STAIRS 3 406
Totals 37 17,886 2489
RFP 8813 Custodial Services Page 83 of 234
281 N. COLLEGE BUILDING STATISTICS
Cleaning SQ.FT: 30,648
Carpet SQ. FT. 23,319
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 11 743 quarry or ceramic
OPEN OFFICES 18 6,316 1102
ENCLOSED OFFICES 94 11,635 413
CONFERENCE ROOMS 6 1,593
BREAK ROOMS 2 339 vinyl
ENTRANCES 6 215 quarry
CORRIDORS 27 2,833 4334 quarry
CUSTODIAL/STORAGE
ELEVATOR 1 44
SHOWER ROOMS 2 92 vinyl
COPIER ROOM 1 91 quarry
STAIRS 7 388
MATS 11 510
Totals 23,319 7329
RFP 8813 Custodial Services Page 84 of 234
STREETS (2 buildings) BUILDING STATISTICS
625 NINTH ST Cleaning SQ.FT: 14,483
Carpet SQ. FT. 5,247
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 4 733 EPOXY-381, PORCELAIN -352
LOCKER ROOMS 2 1581 EPOXY
WELLNESS ROOM 1 620
CONFERENCE ROOMS 1 432
CREW TRAINING/BREAK 1 1581 VCT
KITCHEN 1 182 VINYL
BREAK ROOM 1 308
MAIN ENTRANCE/LOBBY 1 284 CERAMIC
CREW ROOMS 3 1369 VCT
SIGN FABRICATION 1 899 VCT
COMP AREA 1 589 VCT
SAN. INSPECTION 1 392
CORRIDORS 3 570 954 VCT
RECEPTION/COPY 1 736
ENCLOSED OFFICES 14 2,189
CUSTODIAL/STORAGE 1 30 CONCRETE
Totals 37 5,247 8202
Control building for Deicing Weekly - May - Sept & 7 days Oct-Apr
REST ROOMS 2
BREAK ROOM 1
OFFICE 1
MEETING ROOM 1
TOTAL ALL AREAS 1034 PORCELAIN TILE
RFP 8813 Custodial Services Page 85 of 234
TRAFFIC OPERATIONS BUILDING STATISTICS
Linden St Cleaning SQ.FT: 9,519
Carpet SQ. FT. 4,658
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 332 CERAMIC
RECEP/FRONT HALL 1 1420
ENCLOSED OFFICES 9 1408
CONF/BREAK ROOMS 2 858
ENTRANCES 2 155
HALLWAYS 3 155 748 VCT
CREW ROOM 1 598 VCT
LIBRARY/WORK RM 1 437
TRAFFIC COMPUTER 1 1036 VCT
WORK AREA 1 190
TRAFFIC ENGINEER 1 190
SIGNAL REPAIR SHOP 1 700 VCT
FAB SHOP 1 1088 CONCRETE
STORAGE/CUSTODIAL 1 204
Totals 4658 4861
RFP 8813 Custodial Services Page 86 of 234
UTILITIES BUILDING STATISTICS Totals all BUILDINGS
700 Wood St.
Cleaning SQ.FT: 60,301 71,175
Buildings A & B Carpet SQ. FT. 47,953
50,963
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 268 EPOXY
REST ROOMS 4 200 VCT
REST ROOMS 5 866 CERAMIC
LOCKER ROOMS 4 1077 EPOXY AND VCT
LOCKER ROOMS 4 1356 CERAMIC
EXERCISE ROOM 2 1,041
ENCLOSED OFFICES 88 16,143
ENCLOSED OFFICES 3 4 53 VCT
OPEN OFFICES 13 8,962
OPEN OFFICES 3 1238 CONCRETE AND VCT
BREAK ROOM 6 693 1161 VCT AND VINYL RAISED FLOOR
COPY ROOMS 1 146 VCT
CORRIDORS 38 8,218 1669 VCT
RECEPTION 1 328
LOBBY 1 805
VESTIBULES 7 379 CERAMIC
CONFERENCE ROOMS 13 3,212
TRAINING ROOM 1 822
WORK AREAS 7 3,838 605 PAINTED CONCRETE AND VCT
LIBRARY 1 420
SHOP 2 1,374 450 PAINTED CONCRETE
CREW ROOM 1 750
MAPPING 1 1,174
MAIL 1 204 VCT
DARK ROOM 1 74 VCT
COMPUTER ROOM 2 1305 VINYL RAISED FLOORING
RFP 8813 Custodial Services Page 87 of 234
MISC ROOMS 2 923
CUSTODIAL 3 147 VCT
Totals 217 47,953 12348
Building C Cleaning SQ.FT: 2,532
Carpet SQ. FT. 839
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 1 144 CERAMIC
ENCLOSED OFFICE 1 222
CREW ROOM 1 617
EQUIPMENT ROOM 1 804 VCT
SHOP 1 745 VCT
Totals 5 839 1693
Meter Shop Cleaning SQ.FT: 8,342
Carpet SQ. FT. 2,171
Room Type # S.F. CARPET S.F. Hard Flr. Comments
LOCKER ROOMS 2 863 CERAMIC
VESTIBULE 1 58 CERAMIC
CONFERENCE ROOM 1 271
ENTRY 1 155 VCT
ENCLOSED OFFICES 1 173
OPEN OFFICES 1 1,355
BREAK ROOM 1 460 VCT
CORRIDORS 2 413 VCT
RECEPTION 2 372
JANITOR CLOSET 1 53 CONCRETE
METER SHOP 1 2217 PAINTED CONCRETE
STAGING ROOM 1 138 PAINTED CONCRETE
RFP 8813 Custodial Services Page 88 of 234
STORAGE TOOL RM 1 260 PAINTED CONCRETE
WORK ROOM 1 493 PAINTED CONCRETE
PREP ROOM 1 122 PAINTED CONCRETE
METER ASSEMBLY 1 287 PAINTED CONCRETE
ELECTRONICS 1 652 PAINTED CONCRETE
Totals 20 2,171 6171
Cleaning SQ.FT: 0
Carpet SQ. FT. 0
RFP 8813 Custodial Services Page 89 of 234
UTILITIES BUILDING STATISTICS
700 WOOD ST Cleaning SQ.FT: 8,087
Water Meter Shop Carpet SQ. FT. 2,420
Room Type # S.F. CARPET S.F. Hard Flr. Comments
LOCKER ROOMS 2 605 CERAMIC TILE
CONFERENCE ROOMS 1 271
BREAK ROOM 1 4 24 VCT
KITCHEN 1 1 23 VCT
COPY ROOMS 1 115
ENTRANCES 1 124
CORRIDORS 2 4 28 VCT
OPEN OFFICES 1 1,368
ENCLOSED OFFICES 1 174
RECEPTION 1 368
SHOP AREA 6 3806 CONCRETE
STORAGE 1 227 CONCRETE
CUSTODIAL/STORAGE 1 54 CONCRETE
Totals 20 2,420 5667
RFP 8813 Custodial Services Page 90 of 234
Cleaning Schedule
BUILDING HOURS
& Information
SPECIFICS
3AM - 11 AM M-F
FOB ACCESS
Restrict light usage to areas being cleaned
Do not leave lights on to indicate that an office needs cleaning.
Put the trash can by the door instead.
Report Maint. needed to Supervisor. Toilets are to be plunged.
Report when floors need buffed or scrubbed
Spot carpets as needed. Report large spots.
OUTSIDE ENTRANCE
INSIDE ENTRANCE
SPECIAL NEEDS
Training Room
SEMI-ANNUALLY
Sweep out 10ft at all entrances. Clean ash trays.
Clean glass on entrances in and out DAILY. Cobwebs, ledges
Vacuum matting
SHELVES DUSTED IN METER SHOP
Meeting setup done when requested (sheet on door) average of 2 times a week
Windows cleaned on inside and partitions as well.
RFP 8813 Custodial Services Page 91 of 234
SPECIAL CLEANING
QUARTERLY
WEEKLY
DAILY
INTERIOR GLASS
CONSUMABLES
Refrigerators inside. Dennis will setup schedule
Window cleaning on the outside
Coffee pots (can put in dishwasher)
Microwaves
Exercise room - clean equipment and mirrors
Vault Room - swept and mopped
Office cleaning and trash
Watch for window cleaning needs throughout the building
Separate monthly invoice. Supplies must be stocked as needed.
Every month and is included in the contract price
After hours cleaning of meter areas, floor scrubbing, detail dusting high and
low. Paying attention to all areas 8 to 10 ft and below.
RFP 8813 Custodial Services Page 92 of 234
WATER RECLAMATION BUILDING STATISTICS Total of all 4 buildings.
OPS/MAINT. Cleaning SQ.FT: 8,757 11305
3036 E. DRAKE Carpet SQ. FT. 5,491 7066
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOM/ LOCKER 2 1232 Epoxy
KITCHEN 1 1651 Vinyl
ENCLOSED OFFICES 10 1244
CONFERENCE ROOM 1 748
ENTRANCES 5 383 Ceramic
HALLS/LOBBY/COPY 5 1350
WORK AREA 1 1954 TOTAL CARPET AREAS
CONTROL ROOM 1 195
Totals 5491 3266
MAINTENANCE SHOP Cleaning SQ.FT: 375
EXERCISE SIZE ROOM 1 225
LOCKER ROOM RRS 2 150 EPOXY
Totals 225 150
ENG. FIELD OFFICE Cleaning SQ.FT: 1,450
3036 E. DRAKE Carpet SQ. FT. 1,350
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOM 1 100 VINYL
KITCHEN 1 VINYL
ENCLOSED OFFICES 5
CONFERENCE ROOM 1
ENTRANCES 3
CORRIDORS 1
RECORD LIBRARY 1 1350 TOTAL CARPET AREAS
CUSTODIAL AREA 1
COPY ROOM 1
Totals 1350 100
RFP 8813 Custodial Services Page 93 of 234
MULBERRY FACILITY Cleaning SQ.FT: 723
MULBERRY near Riverside Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOM 1
KITCHEN 1
ENCLOSED
2 723 Total for building
ENTRANCES 5
CORRIDORS 2
RECEPTION AREA 1
LAB 1 Counters are NOT to be cleaned.
Totals 0 723
RFP 8813 Custodial Services Page 94 of 234
Water Pol. Control Lab BUILDING STATISTICS
3036 E. Drake Cleaning SQ.FT: 5,565
At Water Rec. Fac. Carpet SQ. FT. 1,369
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 534 Ceramic or porclean tile
BREAK ROOM 1 446
ENCLOSED OFFICES 3 360
OPEN OFFICE 1 823
Ent/Lobby/Hall 3 801
Library 186
LABS 4 2415
Conference room 1 329
Totals 1369 4196
RFP 8813 Custodial Services Page 95 of 234
WATER TREATMENT BUILDING STATISTICS
MAIN Bldg.& 1 out bldgs. Cleaning SQ.FT: 12,400
LAPORTE AVE. Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOM/ LOCKER 7 VCT
LAB 1 VCT
BREAK ROOMS 4 VCT
ENCLOSED OFFICES 11
CONFERENCE ROOM 3
ENTRANCES 3
STAIRS 3
CORRIDORS
LOBBIES 1
LIBRARY 1
RECEPTION AREA 1
CUSTODIAL AREA 4
COPY ROOM 1
Totals 0 0
RFP 8813 Custodial Services Page 96 of 234
Cleaning Schedule
WATER QUALITY LAB BUILDING STATISTICS
W. LAPORTE Cleaning SQ.FT: 1,095
At Water Treatment Fac. Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 TOTAL OF ALL SURFACES 1095SF
BREAK ROOM 1
ENCLOSED OFFICES 4
OPEN OFFICE 1
ENTRANCES 3
CORRIDORS 2
LABS 5
Totals 0 0
SPECIFICS GATE ACCESS AND DAY CLEANING
NO AMMONIA BASED PRODUCTS TO BE USED ANY WHERE IN LAB.
11AM - BEFORE 5PM Once a week on Friday, Preferred
Must be cleaned during the work day. One day a week
RFP 8813 Custodial Services Page 97 of 234
4am-12 pm - 7 days a week - Janitor closet key
Must use backpack quiet vacuum
Always enter only thru the North entrance (small door) into hallway. City ID and
shirts and badges must be visible at all times.
POLICE SERVICES
TIMBERLINE
1ST FLOOR
CJIS required BUILDING STATISTICS
Cleaning SQ. 82,396
Carpet SQ. FT 46,020
CLEANING FREQUENCY
Floors 1ST 2ND 3RD TOTALS
Daily 13127 6662 10115 29904
Twice weekly 4037 10685 5154 19876
Weekly 11088 3595 5808 20491
Supervised 5390 1131 139 6660
Infrequent 4653 547 458 5658
TOTALS 38295 22620 21674 82589
FLOOR SURFACES
Floors 1ST 2ND 3RD TOTALS
Marmoleum 9365 4576 383 14324
Porcelean 3937 587 484 5008
Concrete 10354 2228 452 13034
Carpet 12790 13380 19850 46020
Rubber 1640 1640
VCT 1606 209 555 2370
Total 38052 22620 21724 82396
SPECIFICS
ACCESS FOB
Cleaning Schedule
BUILDING HOURS
Maintenance
Outside
RFP 8813 Custodial Services Page 98 of 234
If not you could be asked to leave.
Report any maintenance needed to Supervisor. Toilets are to be plunged. Put water in
drains weekly on Mon
Shake black rubber mats, sweep entrances 10ft. Out. Empty ash & trash
Watch for cobwebs, clean glass and ledges,
Outside entrance at dumpster area needs leaves swept up Outside trash cans
emptied as needed, at all entrances
EMPTIED ONCE A WEEK FROM COMMON AREAS TO SPOT ON EACH FL.
Taken outside twice a week to enclosure recycle dumpster.
They go in supervised areas - They report to Desk office. They have a schedule
of whom to contract. They must have key and fob and ID
scheduled day time/day scheduled Lab Areas 6585
time/day scheduled Evidence Areas - 6835 scheduled
day time/day scheduled Computer room - 2124
time/day scheduled Forensic on 3rd 6869 scheduled
day time/day scheduled Lab Areas 6585
time /day scheduled Evidence Areas - 6835 =
scheduled day time/day scheduled Police Supply 6279 time/day
scheduled Forensic on 3rd 6869
scheduled day No cleaning
Mon and Thurs after 8AM - Detention areas cleaned as needed. Get key and fob and flush
the drains in the cells - flusher in the closet. Cells are one way and so are some of the
doors to the area. Clean the entrance from outside once a week when in the detention
area. Other areas as assigned. The police are to report supervised cleaning needs to the
Desk officer for Tues daytime cleaning. Anlance Security at the front desk in the lobby
will be taking the drivers licence and issuing the keys on Mon and Thurs.
Toilet and sinks in cells are flushed weekly. West side Mon & East on Thurs While in
Detention the toilets are flushed and sinks run once a week to prevent sewer gas smells.
Stair mats have floor finish on them. Flooring in exercise room has floor
RECYCLE
Supervised Cleanings
Detention areas
Floor finish
Waterfree Urinals
RFP 8813 Custodial Services Page 99 of 234
finish on it. Marmoleum has floor finish. To be buffed and cleaned and
refinished as needed.
THERE IS NO FLOOR FINISH ON THE LOCKER ROOM FLOORS.
Has waterfree urinals - put 8 oz of water after cleaning urinals
Document the changing of the cartridges on a sheet.
Clean rest room daily and office on Wed.
Interview rooms on 3rd Leave the doors open - do not try to lock them.
RFP 8813 Custodial Services Page 100 of 234
DIST #1 Police Services BUILDING STATISTICS CJIS Required
144 N. Mason Suite 1 Cleaning SQ.FT: 3,145
Carpet SQ. FT. 2,540
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 4 314 2concrete 2 ceramic
SHOWER/LOCKER 1 69 CERAMIC
OPEN AREA 2 1543
CLOSED OFFICE 1 129
ENTRY 1 165
CONFERENCE ROOM 1 570
BREAK ROOM 1 222 VCT
INTERVIEW 1 133
IDENTIX 1 172 VCT
SERVICE SPACE/CUST 1 203 CONCRETE
Totals 2540 980
RFP 8813 Custodial Services Page 101 of 234
DIST # 2 Police Services BUILDING STATISTICS CJIS Required
Campus West 1335 W. Elizabeth Cleaning SQ.FT: 1,925
Carpet SQ. FT. 1,857
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 1 68 concrete
STAFF AREA OFFICES /BREAKAREA 1 784
CLOSED OFFICE 1 90
RECEPTION 1 388
CONFERENCE ROOM 1 415
INTERVIEW 2 180
BIKE STORAGE 1 144 VCT
SERVICE SPACE/CUSTODIAL 1 124 CONCRETE
Totals 1857 336
RFP 8813 Custodial Services Page 102 of 234
POLICE FIRING RANGE BUILDING STATISTICS CJIS Required
Cleaning SQ.FT: 3,078
Carpet SQ. FT. 2,758
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 320 VCT
CONFERENCE ROOM 1 480
RECREATION ROOM 1 2278
Totals 2758 320
Cleaning Schedule 4am - 12pm M-W-F - 3 DAYS A WEEK SERVICE
SPECIFICS DOOR CODE
RFP 8813 Custodial Services Page 103 of 234
OLD TOWN DDA REST ROOMS BUILDING STATISTICS
13 OLD TOWN SQUARE Cleaning SQ.FT: 217
Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 217 CERAMIC
Totals 0 217
RFP 8813 Custodial Services Page 104 of 234
Downtown Restr Rooms BUILDING STATISTICS
123 E. Oak St. (East off College Cleaning SQ.FT: 320
in Parking Lot. Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 5 260 CONCRETE
CUSTODIAL STORAGE 1 60
Totals 0 320
RFP 8813 Custodial Services Page 105 of 234
GUSTAV SWANSON RESTROOM BUILDING STATISTICS
LINDEN AVE Cleaning SQ.FT: 144
Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 1 144 CONCRETE
Totals 0 144
RFP 8813 Custodial Services Page 106 of 234
HARMONY STATION RESTROOMS BUILDING STATISTICS
HARMONY PARK/RIDE Cleaning SQ.FT: 144
Carpet SQ. FT. 0
Room Type # S.F. CARPET S.F. Hard Flr. Comments
REST ROOMS 2 144 CONCRETE
Totals 0 144
RFP 8813 Custodial Services
Page 107 of 234
Attachment C
Task Frequency
City Hall Facility
Adm-
Class A -
Level One
Cleaning
Task Frequency*
*If facility service frequency is less frequent than task service frequency, the
task will be completed at each facility service visit.
Facility Exterior
Police 20' radius of facility for waste Each visit
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent
glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 3x Yearly
Buff finished hard surfaces 8x Yearly
Strip and refinish hard surfaces 1x Yearly
Scrub/buff tile 1x Monthly
Clean interior windows 1x Quarterly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items. Each visit
Remove cobwebs on walls/ceiling 1x Weekly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
RFP 8813 Custodial Services
Page 108 of 234
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 3x Yearly
Buff finished hard surfaces 8x Yearly
Scrub ceramic tile 1x Quarterly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Weekly
Dust partitions, lockers and horizontal surfaces Each visit
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Pour water down floor drain Each visit
Spot clean benches/seating areas Each visit
Wipe clean benches/seating areas 1x Weekly
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Weekly
Dust HVAC vents and returns 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
RFP 8813 Custodial Services
Page 109 of 234
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles)
1x Monthly
Clean interior windows 1x Quarterly
Multipurpose Rooms
Remove cobwebs on walls/ceiling Each visit
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit
Dust HVAC vents and returns 2x Yearly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly
Wipe clean table and chair legs 1x Yearly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 3x Yearly
Buff finished hard surfaces 8x Yearly
Clean interior windows 1x Quarterly
Stairways
Remove cobwebs on walls/ceiling 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Dust HVAC vents and returns 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Dust handrails/ledges 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
RFP 8813 Custodial Services
Page 110 of 234
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Spot clean floors/doors 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Dust HVAC vents and returns 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean countertops, tabletops, sinks, fixtures Each visit
Wipe clean table and chair legs 1x Quarterly
Spot clean walls Each visit
Wipe clean walls 1x Weekly
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 3x Yearly
Buff finished hard surfaces 8x Yearly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum/ sweep /floors and door tracks 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls 1x Weekly
Services now performed daily (Monday thru Friday) 6:00am - 2:30pm
112 HOWES Cleaning Tasks
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance / particularly during winter for ice melt When needed
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items
1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
RFP 8813 Custodial Services
Page 111 of 234
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items
1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits 1x Weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 3x Yearly
Buff finished hard surfaces 8x Yearly
Scrub ceramic tile 1x Quarterly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub tile 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items
1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared table tops and desktops (do not disturb papers or
equipment)
1x Weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean countertops & sinks (when cleared of food and dishes) Each visit
Sweep/vacuum and damp mop floors Each visit
Services to be performed 2x weekly (scheduled for Monday / Thursday nights )
RFP 8813 Custodial Services
Page 112 of 234
OPERATIONS SERVICES FACILITY
Adm-Class B
Cleaning 1x
weekly
offices
*If facility service frequency is less frequent than task service frequency, the task
will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items
1x Weekly
(designated
day)
Remove cobwebs on walls/ceiling
1x Monthly
(designated
week)
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Spot clean front and sides of receptions desks 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Clean interior windows 2x Yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling
1x Monthly
(designated
week)
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles
1x Monthly
(designated
week)
Spot clean cleared countertops, (do not disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
RFP 8813 Custodial Services
Page 113 of 234
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions
1x Monthly
(designated
week)
Clean baseboards 1x Quarterly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Buff finished hard surfaces
1x Monthly
(designated
week)
Clean interior windows 2x yearly
Basement Hallways
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items
1x Monthly
(designated
week)
Remove cobwebs on walls/ceiling
1x Monthly
(designated
week)
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Clean drinking fountains and remove any hard water deposits 1x Weekly
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Spot vacuum carpeted runners Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces 1x Quarterly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
RFP 8813 Custodial Services
Page 114 of 234
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needing to move
1x Weekly
(Designated
day)
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean interior windows 2 x yearly
Conference/ Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean interior windows 2 x yearly
Stairways
Remove cobwebs on walls/ceiling 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces
(Secondary stairwells are done weekly)
Each visit
(main stair
wells)
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Dust handrails/ledges 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
RFP 8813 Custodial Services
Page 115 of 234
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Elevator
Spot clean doors, walls and non-fabric panels Each visit
Sweep /mop hard surface floors Each visit
Clean door track and walls/ doors 1x Monthly
Spot clean walls/doors 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures
Each visit
(If sinks are
free)
Clean hard chair surface 1x Weekly
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x yearly
Services now performed daily (Monday thru Friday) 6:00am - 2:30p
(along with the City Hall Facility)
COUNCIL TREE LIBRARY
CTL 2018 Administrative
offices
Library
Common /
Study Rooms
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency* Frequency*
Facility Exterior
Entrance and Lobby
RFP 8813 Custodial Services
Page 116 of 234
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be
moved any items 1x Weekly
Remove cobwebs on walls/ceiling (ENTRANCE FOYER) 1 Monthly
Dust HVAC vents and returns Special request
Remove waste from receptacles and replace liners if
torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and
adjacent glass Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be
moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns Upon request
Remove waste from receptacles and replace liners if
torn or soiled Each visit
Clean drinking fountains and remove any hard water
deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly 1 x Monthly
Dust and fully clean partitions and also horizontal
surfaces 1x Weekly 1x Weekly
Restock supplies Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
RFP 8813 Custodial Services
Page 117 of 234
Clean outside surface of waste container 1x Quarterly 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit
Clean toilets and urinals (including seats, base, flush
valves) Each visit Each visit
Spot clean walls, and partitions Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Pour water down floor drain Each visit Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns Special request
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be
moved any items 1x Weekly
Remove waste from receptacles and replace liners if
torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops
(do not disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean door glass Each visit
Spot clean doors glass , walls and non-fabric partitions
(including kick plates and door handles) 1x Weekly
Stairways Administrative Public
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
Window ledges / by stairs 1x Weekly
Dust handrails/ledges 1x Monthly 1x Weekly
Elevator
Spot clean doors and walls Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas/ including door tracks 1x Weekly
Detail clean doors/walls
RFP 8813 Custodial Services
Page 118 of 234
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing
water Each visit Each visit
Organize equipment and supplies 1x Weekly 1x Weekly
Maintain SDS book 1x Monthly 1x Monthly
Making sure to disconnect hose from faucet n/a Each visit
Break Areas
Dust exhaust vents and lighting fixtures Upon request
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean countertops, tabletops, sinks, fixtures Each visit
Free of dishes
and food
Sweep/vacuum and damp mop floors Each visit
Scrub/buff floors 1x Monthly
Scrub and recoat floors 1x Yearly
Library Common Areas / Stacks
Dust the tops of stacks 1x Weekly
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be
moved any books or magazines 1x Weekly
Remove waste from receptacles and replace liners if
torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) 1x Monthly
RFP 8813 Custodial Services
Page 119 of 234
OLD TOWN LIBRARY TASK LIST
OTL 2018 Administrative
offices
Library Common /
Study Rooms
Task Frequency* Frequency*
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Facility Exterior
Police 20' radius of facility for waste
Each visit
(OTL outside sitting
area)
Sweep 10' from entrance 1x Weekly
Entrance and Lobby
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling Special request
Dust HVAC vents and returns Special request
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates
and adjacent glass Each visit
Clean drinking fountains and remove any hard
water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor
surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces
1x Monthly
(Except when
refinished)
Hallways and Corridors
RFP 8813 Custodial Services
Page 120 of 234
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling Upon request
Dust HVAC vents and returns Upon request
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Clean drinking fountains and remove any hard
water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor
surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly 1x Monthly
Dust partitions, and horizontal surfaces 1x Week 1x Week
Restock supplies Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
Clean outside surface of waste container 1x Quarterly 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit
Clean toilets and urinals (including seats, base,
flush valves) Each visit Each visit
Spot clean walls, and partitions Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Scrub hard surface tile 1x Monthly 1x Monthly
Pour water down floor drain Each visit Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling Special request
Dust HVAC vents and returns Special request
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items 1x Weekly
RFP 8813 Custodial Services
Page 121 of 234
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and
desktops (do not disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor
surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) 1x Weekly
Stairways (Common/public / staff) Staff Common/ Public
Dust mop/vacuum and damp mop hard floor
surfaces 1x Weekly 1x Daily
Spot vacuum carpeted areas 1x Weekly 1x Daily
Detail vacuum carpeted areas 1x Weekly n/a
Strip and refinish hard surfaces 1x Yearly 1x Yearly
Dust handrails/ledges 1x Weekly 1x Weekly
Elevator
Spot clean doors and walls 1x Daily 1x Daily
Spot vacuum carpeted areas 1x Daily 1x Daily
Detail vacuum carpeted areas/ including door
tracks 1x Weekly 1x Weekly
detail clean doors/walls 1x Weekly 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave
standing water Each visit Each visit
Organize equipment and supplies 1x Weekly 1x Weekly
Maintain SDS book 1x Monthly 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures Special request
Restock supplies Each visit
Empty waste containers and replace liners Each visit
RFP 8813 Custodial Services
Page 122 of 234
Clean outside surface of waste container 1x Quarterly
Clean countertops, tabletops, sinks, fixtures Each visit
Free of dishes and
food
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces 1x Monthly
Library Common Areas
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any books or magazines 1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor
surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) 1x Monthly
301 Olive (Webster House)
Cleaning Tasks Cleaning task
list per frequency
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance / particularly during winter for ice melt When needed
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
RFP 8813 Custodial Services
Page 123 of 234
Clean entry doorways, glass, Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot vacuum carpeted / hard surface areas / spot mop hard surface Each visit
Detail vacuum carpeted areas 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits 1x Weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Buff finished hard surfaces 1x Monthly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub tile floors 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared table tops and desktops (do not disturb papers or
equipment) 1x Weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Break Areas
Restock supplies Each visit
RFP 8813 Custodial Services
Page 124 of 234
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean countertops & sinks (when cleared of food and dishes) Each visit
Sweep/vacuum and damp mop floors Each visit
Gardens on Spring Creek -
Task List Adm-
Office -Areas
Day /Porter
Matron
service areas
*If facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit.
Task Frequency* Frequency*
Facility Exterior
Sweep 10' from entrance (ice melt during season)
1x Daily
Vestibule /Lobby/ Gift Shop
Dust horizontal surfaces 8' and under (including window
sills if free of items). Do not move or cause to be moved any
items 1x Weekly
Remove cobwebs on walls/ceiling
1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled 1x Daily
Clean entry doorways, glass, handles 1x Daily 1x Daily
Clean lids/tops of waste receptacles 1x Daily
Spot clean cleared countertops, table tops and desktops
(do not disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Daily
Vacuum entrance area carpet 1x Daily
machine scrub stamped concrete floors
(a week of the month needs to be assigned for
accountability) 1x Monthly
Hallways
Remove cobwebs on walls/ceiling
1x Monthly
RFP 8813 Custodial Services
Page 125 of 234
Remove waste from receptacles and replace liners if torn or
soiled 1x Daily
Clean drinking fountains and remove any hard water
deposits 1x Daily
Clean lids/tops of waste receptacles 1x Daily
Dust mop/vacuum and damp mop hard floor surfaces 1x Daily
Machine scrub stamped concrete floors
paying close attention to baseboards 1x Monthly
Restrooms Interior/Exterior
Dust exhaust vents and lighting fixtures
1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, horizontal surfaces
1x Weekly
Restock supplies 1x Daily 1x Daily
Empty waste containers and replace liners
1x Daily 1x Daily
Clean outside top surface of waste container
1x Daily
Clean mirrors, countertops, sinks, fixtures 1x Daily 1x Daily
Clean toilets and urinals (including seats, base, flush valves)
1x Daily 1x Daily
Spot clean walls 1x Daily Touch points
Sweep/vacuum and damp mop floors 1x Daily Spot mop
machine scrub finished concrete floors
paying close attention to baseboards 1x Monthly
Pour water down floor drain 1x Weekly
Michelle's office/Shared Offices (Carpet )
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be moved
any items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled 1x Weekly
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared desk tops (do not disturb papers or
equipment) also cleared file and cabinet tops, and open
window sills. 1x Weekly
RFP 8813 Custodial Services
Page 126 of 234
Detail vacuum carpeted areas 1x Weekly
Spot clean carpet spot (under 4" in diameter) 1x Weekly
Open cubicle offices (Hard surface)
Remove waste from receptacles and replace liners if torn or
soiled 1x Weekly
Spot clean cleared desk tops (do not disturb papers or
equipment) also cleared file and cabinet tops. 1x Weekly
Sweep/vacuum and damp mop floors 1x Daily
Multipurpose Class Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be moved
any items 1x Weekly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled 1x Daily
Clean tops of waste receptacles 1x Daily
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared table tops, ( not tables stacked or
stored) 1x Daily
Dust mop/vacuum and damp mop hard floor surfaces 1x Daily
Machine scrub finished concrete floors paying close
attention to baseboards 1x Monthly
Custodial Closet
Clean custodial sink 1x Weekly
Rinse clean all mop buckets - do not leave standing water 1x Daily 1x Daily
Organize equipment and supplies 1x Weekly
Maintain SDS book As needed
Kitchen Area
Restock supplies 1x Daily 1x Daily
Empty waste containers and replace liners 1x Daily 1x Daily
Clean outside surface of waste container 1x Monthly
Clean countertops, sinks, fixtures free of dishes or food
items 1x Weekly
Sweep/vacuum and damp mop floors 1x Daily
Scrub hard surface floors
paying close attention to baseboards 1x Monthly
RFP 8813 Custodial Services
Page 127 of 234
Day Porter Staff
Day porter will
do this clean
around midday
12:00-1:00pm
Restock restroom supplies 1x Daily
Empty restroom waste containers and replace liners
1x Daily
Clean mirrors, countertops, sinks, fixtures 1x Daily
Clean toilets and urinals (including seats, base, flush valves)
1x Daily
Sweep/ and spot mop floors restroom floors
making sure to use flat mop system
Spot mop daily
Spot clean door glass 1x Daily
Lincoln Center - Task List
*If facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit.
Task Frequency*
Facility Exterior
Outside of entrance door glass 1x Daily
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and baseboards).
Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Weekly
Clean entry doorways, glass, handles, kick plates and adjacent glass 1x Daily
Fully vacuum carpeted areas 1x Daily
Detail vacuum carpeted areas (including edges) 1x Weekly
Spot clean carpeted areas (using approved spotter) 1x Weekly
Hallways and Corridors
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled 1x Daily
Clean outside surface of waste receptacles 1x Weekly
Clean & Polish drinking fountains and remove any hard water deposits 1x Daily
Dust horizontal surfaces 8' and under (including window sills and baseboards).
Do not move or cause to be moved any items 1x Weekly
RFP 8813 Custodial Services
Page 128 of 234
Remove cobwebs on walls/ceiling 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Daily
Machine scrub hard floor surfaces 1x Monthly
Fully vacuum carpeted areas 1x Daily
Detail vacuum carpeted areas (including edges) 1x Weekly
Spot clean carpeted areas (using approved spotter) 1x Weekly
Stairs
Fully vacuum carpeted areas 1x Daily
Fully sweep/vacuum hard floor areas 1x Daily
Spot clean hard floor & carpeted surfaces 1x Daily
Machine Scrub hard floor surfaces 1x Monthly
Elevators
Fully vacuum carpeted areas 1x Daily
Spot clean bright work 1x Daily
Detail clean & polish bright work 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Weekly
Dust partitions, horizontal surfaces 1x Weekly
Restock supplies 1x Daily
Empty waste containers and replace liners 1x Daily
Clean outside surface of waste container 1x Weekly
Clean mirrors, countertops, sinks, chrome fixtures 1x Daily
Clean toilets and urinals (including seats, base, flush valves) 1x Daily
Wipe clean walls & partitions 1x Daily
Detail clean walls & partitions 1x Monthly
Sweep/vacuum and damp mop floors 1x Daily
Machine scrub hard surface floors (using germicidal agent) 1x Monthly
Empty sanitary waste receptacles 1x Daily
Restock sanitary napkin dispenser 1x Weekly
RFP 8813 Custodial Services
Page 129 of 234
Clean & Disinfect baby changing stations 1x Daily
Pour water down floor drain 1x Weekly
Custodial Closet
Clean custodial sink 1x Daily
Rinse clean all mop buckets - do not leave standing water in buckets 1x Daily
Organize & clean equipment and supplies 1x Daily
Place soiled cleaning towels in appropriate bin 1x Daily
Spot mop floors 1x Daily
Sweep/vacuum and damp mop floors 1x Weekly
Maintain MSDS book 1x Monthly
Museum of Discovery Administration Museum
Day /Porter
Matron
service
areas
Task Frequency* Frequency*
*if facility service frequency is less frequent than task service frequency, the
task will be completed at each facility service visit
Facility Exterior
Sweep 10' from entrance 1x Weekly
Entrance and Lobby
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items
1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled
Each visit 1x Daily
Clean entry doorways, glass, handles, kick plates
and adjacent glass
Each visit 1x Daily
Clean drinking fountains and remove any hard
water deposits
Each visit 1x Daily
Clean outside surface of waste receptacles
1x Quarterly
Spot clean cleared countertops, table tops
Each visit
Dust mop/vacuum and damp mop hard floor
surfaces
Each visit
Auto Scrub main entrance lobby Concrete
1x Weekly
Spot vacuum carpeted areas
Each visit
RFP 8813 Custodial Services
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Detail vacuum carpeted areas
1x Weekly
Spot clean carpets
1x Weekly
Scrub concrete floors
1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items
1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled
Each visit 1x Daily
Clean drinking fountains and remove any hard
water deposits
Each visit 1x Daily
Clean outside surface of waste receptacles
1x Monthly
Dust mop/vacuum and damp mop hard floor
surfaces
Each visit
Auto Scrub main hallway
1x Weekly
Scrub and recoat cork floors
1x Yearly or
Upon request
Gallery
Sweep/vacuum and damp mop floors Each visit
Remove waste from receptacles and replace
liners if torn or soiled
Each visit
Auto Scrub main gallery concrete flooring
1x Monthly
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly 1x Quarterly
Remove cobwebs on walls/ceiling Upon request Upon request
Dust partitions, lockers and horizontal surfaces 1x Weekly 1x Weekly
Restock supplies 3x weekly Each visit 1x Daily
Remove waste from receptacles and replace
liners if torn or soiled 3x Weekly Each visit 1x Daily
Clean mirrors, countertops, sinks, fixtures 3x Weekly Each visit 1x Daily
Clean toilets and urinals (including seats, base,
flush valves) 3x Weekly Each visit 1x Daily
Spot clean walls, partitions 1x Weekly Each visit
wipe down partition walls 1x Monthly 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
daily
Scrub concrete floors 1x Monthly 1x Monthly
RFP 8813 Custodial Services
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Pour water down floor drain Each visit Each visit
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or
cause to be moved any items 1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled 1x Weekly
Spot clean cleared desktops (do not disturb
papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor
surfaces Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean doors, walls and non-fabric
partitions (including kick plates and door
handles) Upon request
Multipurpose / Classrooms
Dust horizontal surfaces 8' and under
(including window sills and baseboards). Do
not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared table tops and desktops
(do not disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor
surfaces 3x Weekly
Spot clean doors, walls and non-fabric
partitions (including kick plates and door
handles)
Upon
request
Auto Scrub cork or concrete floor surfaces 1x Weekly
Dome Theatre
Detail vacuum carpeted areas
1x Weekly
Remove waste from receptacles and replace
liners if torn or soiled Each visit
Dome Theater lobby area vacuum Each visit
Dome Theater lobby remove waste from
receptacles and replace liners as needed. Each visit
Stairways
Dust mop/vacuum and damp mop hard floor
surfaces
1x Monthly
Dust handrails/ledges
1x Monthly
Spot clean doors, walls and non-fabric
partitions (including kick plates and door
handles)
1x Monthly
RFP 8813 Custodial Services
Page 132 of 234
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave
standing water Each visit Each visit
Organize equipment and supplies 1xweek 1x Weekly
Maintain SDS book As needed As Needed
Break Area
Restock supplies Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
Clean countertops, tabletops, sinks, fixtures
when free of dishes or food items Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Strip and refinish hard surfaces 1xyear 1x Yearly
Scrub cork tile 1xmonth 1x Monthly
Elevator
Dust mop/vacuum and damp mop hard floor
surfaces (Spot mop where needed) Each visit
Detail vacuum/ sweep /floors and door
tracks 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls 1x Weekly
Bryan Street Maintenance Shop Maintenance/
Fleet/Shops
*if facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit
Task Frequency*
Facility Exterior
Sweep 10' from entrance 1x Weekly
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
RFP 8813 Custodial Services
Page 133 of 234
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted areas 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Wipe clean shower stalls and floors Each visit
RFP 8813 Custodial Services
Page 134 of 234
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Quarterly
Dust cleared horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas Each visit
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Monthly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Dust HVAC vents and returns 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub or buff hard floor surfaces 1x Yearly
RFP 8813 Custodial Services
Page 135 of 234
Scrub ceramic tile 1x Monthly
Spring Canyon Shop Maintenance/
Fleet/Shops
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance 1x Weekly
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean walls and partitions 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces 2x Yearly
Scrub ceramic tile 1x Quarterly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
RFP 8813 Custodial Services
Page 136 of 234
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean walls and partitions 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Buff finished hard surfaces 1x Monthly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Quarterly
Dust cleared horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
RFP 8813 Custodial Services
Page 137 of 234
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas Each visit
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Monthly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Dust HVAC vents and returns 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub or buff hard floor surfaces 1x Yearly
Scrub ceramic tile 1x Monthly
Fossil Creek Shop Maintenance/
Fleet/Shops
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance 1x Weekly
Entrance and Lobby
RFP 8813 Custodial Services
Page 138 of 234
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean walls and partitions 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Yearly
Buff finished hard surfaces 2x Yearly
Scrub ceramic tile 1x Quarterly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean walls and partitions 1x Monthly
Strip and refinish hard surfaces 1x Yearly
Buff finished hard surfaces 1x Monthly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
RFP 8813 Custodial Services
Page 139 of 234
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Quarterly
Dust cleared horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas Each visit
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Monthly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
RFP 8813 Custodial Services
Page 140 of 234
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Dust HVAC vents and returns 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub or buff hard floor surfaces 1x Yearly
Scrub ceramic tile 1x Monthly
Downtown Maintenance Shop Maintenance/
Fleet/Shops
*If facility service frequency is less frequent than task service frequency, the task
will be completed at each facility service visit.
Task Frequency*
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
RFP 8813 Custodial Services
Page 141 of 234
Scrub tile floors 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Dust cleared horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be moved any
items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
scrub recoat tile floors 1x Yearly
scrub tile floors 1x Monthly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub tile floors 1x Monthly
906 Vine Fleet Shop Maintenance/
Fleet/Shops
RFP 8813 Custodial Services
Page 142 of 234
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Hallways and Corridors
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Strip and refinish hard surfaces 1x Yearly
Buff finished hard surfaces 1x Monthly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
Scrub tile floors 1x Monthly
Wipe clean shower stalls and floors Each visit
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Exercise Room
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Quarterly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Custodial Closet
RFP 8813 Custodial Services
Page 143 of 234
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub or buff hard floor surfaces 1x Yearly
835 Wood Street FS Maintenance/
Fleet/Shops
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Clean door glass inside/outside Each visit
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Vacuum carpeted area rugs Each visit
Buff finished hard surfaces 2x Yearly
Hallways and Corridors
RFP 8813 Custodial Services
Page 144 of 234
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Buff finished hard surfaces 1x Monthly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, lockers and partitions 1x Quarterly
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust HVAC vents and returns 1x Quarterly
Dust cleared horizontal surfaces 8' and under (including window
sills and baseboards). Do not move or cause to be moved any
items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum area rugs Each visit
RFP 8813 Custodial Services
Page 145 of 234
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Dust HVAC vents and returns 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean cleared countertops, tabletops, sinks free of dishes, fixtures Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub or buff hard floor surfaces 1x Yearly
NIX ADMIN FACILITY TASK LIST
*If facility service frequency is less frequent than task service frequency, the task
will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance
Each visit - paying
close
attention in snowy
weather, and ice melt
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorways, glass, handles, ( paying attention to
threshold when vacuuming Each visit
RFP 8813 Custodial Services
Page 146 of 234
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets, (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
RFP 8813 Custodial Services
Page 147 of 234
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean glass doors, (including vacuuming thresholds) 1x Monthly
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Dust handrails/ledges 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Spot clean walls/doors 1x Monthly
Break Areas
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean countertops, sinks (free of dishes), fixtures etc. Each visit
Clean hard chair surface 1x Weekly
Wipe clean table and chair legs 1 x year
Spot clean walls 1x Weekly
Sweep/vacuum and damp mop floors Each visit
Scrub / finished hard surfaces 1x Monthly
RFP 8813 Custodial Services
Page 148 of 234
NIX FARM HOUSE TASK LIST
*If facility service frequency is less frequent than task service frequency, the task
will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance
Each visit -
paying close
attention
in snowy weather
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorway glass, handles, paying attention to doorway
thresholds Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures 1 x Quarterly
RFP 8813 Custodial Services
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Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets, (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Pour water down floor drain Each visit
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Stairways
Remove cobwebs on walls/ceiling 1 x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Dust handrails/ledges 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
RFP 8813 Custodial Services
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Spot clean walls/doors 1x Monthly
Break Areas
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean countertops, tabletops, sinks, fixtures Each visit - if sinks are
free of dishes
Sweep/vacuum and damp mop floors Each visit
Scrub /Buff finished hard surfaces 1x Monthly
NIX SHOP FACILITY TASK LIST
*If facility service frequency is less frequent than task service frequency, the task will
be completed at each facility service visit.
Task Frequency*
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Wipe clean shower walls, floor area, etc. Each visit
Detail clean shower walls, floor area, etc. 1x Weekly
Dust mop and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Pour water down floor drain Each visit
Custodial Closet
RFP 8813 Custodial Services
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Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean countertops, sinks, that are free of dishes food items etc., Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub /Buff finished hard surfaces 1x Monthly
Locker Rooms
Sweep/vacuum and damp mop floors Each visit
Scrub / hard surface floors 1x Monthly
GRANDVIEW SHOP Facility
Task List
*If facility service frequency is less frequent than task service frequency, the task will
be completed at each facility service visit.
Task Frequency*
Restrooms
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Wipe clean shower walls, floor area, etc. Each visit
Detail clean shower walls, floor area, etc. 1x Weekly
RFP 8813 Custodial Services
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dust mop and damp mop floors Each visit
Scrub ceramic tile 1x Monthly
Pour water down floor drain Each visit
Custodial Closet
Organize equipment and supplies Each visit
Maintain SDS book 1x Monthly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Quarterly
Clean countertops, sinks, that are free of dishes food items etc., Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub /Buff finished hard surfaces 1x Monthly
Services to be performed 2 x weekly (scheduled for Monday / Thursday nights )
Grandview Office Cleaning Tasks Cleaning task
list per frequency
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Grandview Office 2018 When needed
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
RFP 8813 Custodial Services
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Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub tile 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared table tops and desktops (do not disturb papers or
equipment) 1x Weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Services to be performed 2 x weekly (scheduled for Monday / Thursday nights
)
Roselawn Cleaning Tasks Cleaning Task
list per frequency
*If facility service frequency is less frequent than task service frequency,
the task will be completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance / particularly during winter for ice melt When needed
Entrance and Lobby
RFP 8813 Custodial Services
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Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorways, glass, 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas Each visit
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Sweep/vacuum and damp mop floors Each visit
Scrub tile 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared table tops and desktops (do not disturb
papers or equipment) Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas Each visit
Break Areas
RFP 8813 Custodial Services
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Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean countertops & sinks (when cleared of food and dishes) Each visit
Sweep/vacuum and damp mop floors Each visit
Services to be performed 1 x weekly (scheduled for Monday nights )
Foot Hills Youth Activity Center
Task List Adm-
Office
Rec
Centers
Day
Porter
Service
Areas
*If facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency* Frequency* Frequency*
Facility Exterior
Police 20' radius of facility for waste
Each visit
Each visit
This area is
actually
the inside
entrance
to the mall
Sweep 10' from entrance Each visit Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove cobwebs on walls/ceiling Each visit 1x Monthly
Dust HVAC vents and returns Each visit 1x Yearly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Wipe clean and sanitize public phones Each visit
Upon
request
Spot clean front and sides of receptions desks Each visit Each visit
RFP 8813 Custodial Services
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Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit 1x Monthly
Strip and refinish hard surfaces Each visit 1x Yearly
Scrub and recoat hard surfaces Each visit 3x Yearly
Buff finished hard surfaces Each visit 8x Yearly
Scrub ceramic tile Each visit
1x
Quarterly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove cobwebs on walls/ceiling Each visit 1x Monthly
Dust HVAC vents and returns Each visit 1x Yearly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit 1x Monthly
Wipe clean table and chair legs Each visit 1x Yearly
Strip and refinish hard surfaces Each visit 1x Yearly
Scrub and recoat hard surfaces Each visit 1x Yearly
Buff finished hard surfaces Each visit 8x Yearly
Scrub ceramic tile Each visit
1x
Quarterly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit
1x
Quarterly
Remove cobwebs on walls/ceiling Each visit 1x Monthly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, lockers and partitions Each visit Each visit
Wipe clean walls, lockers and partitions Each visit 1x Monthly
RFP 8813 Custodial Services
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Sweep/vacuum and damp mop floors
Each visit
Each visit
Spot mop
where
needed
Strip and refinish hard surfaces Each visit 1x Yearly
Scrub and recoat hard surfaces Each visit 3x Yearly
Buff finished hard surfaces Each visit 8x Yearly
Scrub ceramic tile Each visit 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit Each visit 1x Daily
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly 1x Monthly
Dust HVAC vents and returns
Upon
request
Upon
request
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Monthly 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled 1xweek 1x Weekly 1x Daily
Clean outside surface of waste receptacles 1x Quarterly
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment)
Upon
request 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
spot mop
where
needed
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1x Weekly
Spot clean carpets 1x Weekly 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) 1x Monthly 1x Monthly
Strip and refinish hard surfaces 1x Yearly 1x Yearly
Buff finished hard surfaces 3x Yearly 3x Yearly
Scrub ceramic tile 1x Quarterly
1x
Quarterly
Multipurpose Rooms
Remove cobwebs on walls/ceiling Each visit Each visit
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Dust HVAC vents and returns Each visit 2x Yearly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
RFP 8813 Custodial Services
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Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Spot mop
where
needed
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) Each visit 1x Monthly
Wipe clean table and chair legs Each visit 1x Yearly
Strip and refinish hard surfaces Each visit 1x Yearly
Scrub and recoat hard surfaces Each visit 3x Yearly
Buff finished hard surfaces Each visit 8x Yearly
Scrub ceramic tile Each visit
1x
Quarterly
Gymnasium
Dust mop flooring Each visit Each visit
Spot mop flooring Each visit Each visit
Auto scrub flooring (remove all scuff marks) 3xweek 1x Weekly
Fitness Center/Studio
Remove cobwebs on walls/ceiling Each visit 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Dust HVAC vents and returns Each visit 2x Yearly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates
and door handles) Each visit 1x Monthly
Spot clean glass/mirrors Each visit Each visit
Clean glass/mirrors Each visit 1x Monthly
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Each visit
Spot mop
where
needed
detail vacuum/ sweep /scrub of stairs and landing Each visit 1x Weekly
clean under stairs on bottom landing 1x Monthly
RFP 8813 Custodial Services
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Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1x Monthly 1x Monthly
Spot clean walls/doors 1x Monthly 1x Monthly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where
needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
EPIC Facility Task List
Adm-
Office
Rec
Centers
Day
Porter
Scheduled
tasks
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency*
Frequency
*
Frequency
*
Facility Exterior
Police area at front of doors for waste or trash Each visit Each visit
Sweep 10' from entrance, after snow has been removed, to prevent
additional snow melt from entering facility Each visit
Snow
Season
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, handles, spot clean adjacent glass Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop if
needed
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
RFP 8813 Custodial Services
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Machine Scrub or Auto Scrub tuflex tile,(during snow season this will
need to be done more often) Each visit 1x Weekly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean drinking fountains and remove any hard water deposits Each visit Each visit
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit
1x
Quarterly
Dust partitions, horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit
1x
Quarterly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, lockers and partitions Each visit Each visit 1x Daily
Wipe clean partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Scrub ceramic tile Each visit 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit Each visit 1x Daily
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Monthly monthly
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly 1xweek
RFP 8813 Custodial Services
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Clean outside surface of waste receptacles 1x Quarterly 1xqtr
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly 1xweek
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1xweek
Multipurpose Rooms
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Hockey locker rooms / hockey boxes area
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Dust mop flooring Each visit Each visit
Spot mop flooring Each visit Each visit
Auto scrub flooring (remove all scuff marks) 3xweek 1x Weekly
Conditioning Studio
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Dust mop flooring Each visit
Spot mop flooring (with neutral cleaner only) Each visit
Auto scrub flooring (remove all scuff marks) using red pad Each visit 1x Weekly
scrub floors with plastic cleaner Each visit 2x Yearly
Workout / Exercise Room
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
RFP 8813 Custodial Services
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Spot clean glass/mirrors Each visit Each visit
Clean glass/mirrors Each visit
Upon
request
Enclosed / Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit 1x Weekly
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1x Monthly 1x Monthly
Spot clean walls/doors 1x Monthly 1x Monthly
Bleachers
Police for debris Each visit Each visit
Spot mop flooring Each visit Each visit
Sweep/vacuum flooring 1xweek 1x Weekly
Spot clean seating areas 1xweek 1x Weekly
Entire mop flooring 1xweek 1x Weekly
Medical/Exam Rooms
Empty waste containers and replace liners Each visit Each visit
Clean outside surface of waste container 1xqtr
1x
Quarterly
Sweep/vacuum and damp mop floors Each visit Each visit
Maintenance/Storage/Electrical/IT Rooms
Empty waste containers and replace liners
Upon
request
Upon
request
Sweep/vacuum and spot damp mop
Upon
request
Upon
request
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where
needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
RFP 8813 Custodial Services
Page 163 of 234
Detail doors and walls Each visit 1x Weekly
Northside Aztlan Center
Facility Task List
Adm-
Office
Rec
Centers
Day Porter
task
schedule
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency* Frequency* Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit
Upon
request
Buff finished hard surfaces Each visit 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
RFP 8813 Custodial Services
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Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit
Upon
request
Buff finished hard surfaces Each visit 1x Monthly
Auto Scrub concrete floors Each visit 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit
1x
Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, lockers and partitions Each visit Each visit 1x Daily
Wipe clean walls, lockers and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
floors
Auto Scrub ceramic tile Each visit 1x Weekly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit Each visit
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Monthly monthly
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly 1xweek
RFP 8813 Custodial Services
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Clean outside surface of waste receptacles
1x
Quarterly 1xqtr
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment)
Upon
request 1xweek
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1xweek
Spot clean carpets 1x Weekly 1xweek
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly 1xmonth
Multipurpose Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) Each visit 1x Monthly
Gymnasium
Dust mop flooring / removing gum tape etc. Each visit Each visit
Fully wet mop flooring ( each night when not auto scrubbed) Each visit Each visit
Auto scrub flooring (remove all scuff marks) unless additional
cleaning is requested per event 3xweek 1x Weekly
Fitness Center/Studio
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
RFP 8813 Custodial Services
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Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) Each visit 1x Monthly
Wipe non-mechanical surfaces of fitness equipment Each visit
1x
Quarterly
Spot clean glass/mirrors Each visit Each visit
Clean glass/mirrors Each visit 1x Monthly
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
Kitchen Areas
Restock supplies Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
Auto Scrub ceramic tile 1xmonth 1x Monthly
Bleachers
Police for debris Each visit Each visit
Running/Walking Track
Police for debris Each visit Each visit
Sweep/vacuum flooring 1xweek Each visit
Spot mop flooring 1xweek Each visit
auto scrub floors 1xmonth 1x Weekly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
RFP 8813 Custodial Services
Page 167 of 234
Northside Aztlan Center
Facility Task List Adm-
Office
Rec
Centers
Day Porter
task
schedule
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency* Frequency* Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit
Upon
request
Buff finished hard surfaces Each visit 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
RFP 8813 Custodial Services
Page 168 of 234
Spot clean walls and partitions Each visit
Upon
request
Buff finished hard surfaces Each visit 1x Monthly
Auto Scrub concrete floors Each visit 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit 1x Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, lockers and partitions Each visit Each visit 1x Daily
Wipe clean walls, lockers and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
floors
Auto Scrub ceramic tile Each visit 1x Weekly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit Each visit
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Monthly monthly
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly 1xweek
Clean outside surface of waste receptacles
1x
Quarterly 1xqtr
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment)
Upon
request 1xweek
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1xweek
Spot clean carpets 1x Weekly 1xweek
RFP 8813 Custodial Services
Page 169 of 234
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly 1xmonth
Multipurpose Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) Each visit 1x Monthly
Gymnasium
Dust mop flooring / removing gum tape etc. Each visit Each visit
fully wet mop flooring ( each night when not auto scrubbed) Each visit Each visit
Auto scrub flooring (remove all scuff marks) unless additional
cleaning is requested per event 3xweek 1x Weekly
Fitness Center/Studio
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) Each visit 1x Monthly
Wipe non-mechanical surfaces of fitness equipment Each visit 1x Quarterly
Spot clean glass/mirrors Each visit Each visit
Clean glass/mirrors Each visit 1x Monthly
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
RFP 8813 Custodial Services
Page 170 of 234
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
Kitchen Areas
Restock supplies Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
Auto Scrub ceramic tile 1xmonth 1x Monthly
Bleachers
Police for debris Each visit Each visit
Running/Walking Track
Police for debris Each visit Each visit
Sweep/vacuum flooring 1xweek Each visit
Spot mop flooring 1xweek Each visit
auto scrub floors 1xmonth 1x Weekly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
Mulberry Pool Facility
Task List Adm-
Office
Rec
Centers
Day Porter
task schedule
Task Frequency* Frequency* Frequency*
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
RFP 8813 Custodial Services
Page 171 of 234
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1 x Daily
Clean entry doorways, glass, Each visit Each visit 1 x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1 x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Hallways and Corridors
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1 x Daily
Clean drinking fountains and remove any hard water deposits Each visit Each visit 1 x Daily
Clean outside surface of waste receptacles Each visit 1x Monthly
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit 1x Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1 x Daily
Empty waste containers and replace liners Each visit Each visit 1 x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1 x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1 x Daily
Spot clean walls, lockers and partitions Each visit Each visit 1 x Daily
Wipe clean walls, lockers and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
floors
Auto Scrub ceramic tile Each visit 1x Weekly
RFP 8813 Custodial Services
Page 172 of 234
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit Each visit
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly 1xweek
Clean outside surface of waste receptacles
1x
Quarterly 1xqtr
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1xweek
Spot clean carpets 1x Weekly 1xweek
Multipurpose Classrooms Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1 x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean door glass and window glass Each visit Each visit
Fitness Center/Studio
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
RFP 8813 Custodial Services
Page 173 of 234
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
Bleachers
Police for debris Each visit Each visit
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
Club Tico Facility
Task List Adm-
Office
Rec
Centers
Day Porter
task
schedule
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency* Frequency* Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted area rugs Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
RFP 8813 Custodial Services
Page 174 of 234
2nd Floor lobby
Spot clean door glass and window glass Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Restrooms
Dust exhaust vents and lighting fixtures Each visit
1x
Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, and partitions Each visit Each visit 1x Daily
Wipe clean walls, and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
floors
Auto Scrub ceramic tile Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Multipurpose Dance floor Classrooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit
1x
Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot clean door glass and window glass Each visit Each visit
Stairways
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
RFP 8813 Custodial Services
Page 175 of 234
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop
where needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
City Park Pool Facility
Task List Adm- Office
Rec
Centers
Day Porter
Task
Schedule
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency* Frequency* Frequency*
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures Each visit
1x
Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit 1x Daily
Spot clean walls, and partitions Each visit Each visit 1x Daily
Wipe clean walls, and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit
Spot mop
floors
Pour water down floor drain Each visit Each visit
Wipe clean shower stalls (including fixtures, shower head,
shower curtain/door) Each visit Each visit
RFP 8813 Custodial Services
Page 176 of 234
Deep clean/scrub of showers Each visit 1x Weekly
Custodial Closet
Clean custodial sink Each visit Each visit
Rinse clean all mop buckets - do not leave standing water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
RFP 8813 Custodial Services
Page 177 of 234
SENIOR Center Facility
Task List Adm-
Office Rec Centers
Day Porter
Task Schedule
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency* Frequency* Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or cause
to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if
torn or soiled Each visit Each visit 1x Daily
Clean entry doorways, glass, Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water
deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit Upon request
Buff finished hard surfaces Each visit 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or cause
to be moved any items Each visit 1x Weekly
Remove waste from receptacles and replace liners if
torn or soiled Each visit Each visit 1x Daily
Clean drinking fountains and remove any hard water
deposits Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Spot clean walls and partitions Each visit Upon request
RFP 8813 Custodial Services
Page 178 of 234
Buff finished hard surfaces Each visit 1x Monthly
Auto Scrub concrete floors Each visit 1x Weekly
Restrooms and Locker Rooms
Dust exhaust vents and lighting fixtures Each visit 1x Quarterly
Dust partitions, lockers and horizontal surfaces Each visit 1x Weekly
Restock supplies Each visit Each visit 1x Daily
Empty waste containers and replace liners Each visit Each visit 1x Daily
Clean outside surface of waste container Each visit 1x Monthly
Clean mirrors, countertops, sinks, fixtures Each visit Each visit 1x Daily
Clean toilets and urinals (including seats, base, flush
valves) Each visit Each visit 1x Daily
Spot clean walls, lockers and partitions Each visit Each visit 1x Daily
Wipe clean walls, lockers and partitions Each visit 1x Monthly
Sweep/vacuum and damp mop floors Each visit Each visit Spot mop floors
Auto Scrub ceramic tile Each visit 1x Weekly
Wipe clean shower stalls (including fixtures, shower
head, shower curtain/door) Each visit Each visit
Deep clean/scrub of showers Each visit 1x Weekly
Pour water down floor drain Each visit Each visit
Spot clean benches/seating areas Each visit Each visit
Wipe clean benches/seating areas Each visit 1x Monthly
Conference Rooms, Offices and Cubicles
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or cause
to be moved any items 1x Monthly monthly
Remove waste from receptacles and replace liners if
torn or soiled 1x Weekly 1xweek
Clean outside surface of waste receptacles
1x
Quarterly 1xqtr
Spot clean cleared countertops, table tops and
desktops (do not disturb papers or equipment)
Upon
request 1xweek
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Each visit
Spot vacuum carpeted areas 1x Weekly Each visit
Detail vacuum carpeted areas 1x Weekly 1xweek
Spot clean carpets 1x Weekly 1xweek
RFP 8813 Custodial Services
Page 179 of 234
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) 1x Monthly 1xmonth
Multipurpose Classrooms
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or cause
to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if
torn or soiled Each visit Each visit 1x Daily
Clean outside surface of waste receptacles Each visit 1x Quarterly
Spot clean door glass, Each visit
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) Each visit 1x Monthly
Spot clean cleared countertops, table tops (do not
disturb papers or equipment) Each visit Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean carpets Each visit 1x Weekly
Scrub / Buff hard surface floors (tile/concrete) 1x Monthly
scrub and refinish tile floors 1x Yearly
Gymnasium
Dust mop flooring / removing gum tape etc. Each visit Each visit
fully wet mop flooring ( each night when not auto
scrubbed) Each visit Each visit
Auto scrub flooring (remove all scuff marks) unless
additional cleaning is requested per event 3xweek 1x Weekly
Fitness Center/Studio
Dust horizontal surfaces 8' and under (including
window sills and baseboards). Do not move or cause
to be moved any items Each visit 1x Monthly
Remove waste from receptacles and replace liners if
torn or soiled Each visit Each visit
Clean outside surface of waste receptacles Each visit 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot vacuum carpeted areas Each visit Each visit
Detail vacuum carpeted areas Each visit 1x Weekly
Spot clean doors, walls and non-fabric partitions
(including kick plates and door handles) Each visit 1x Monthly
Wipe non-mechanical surfaces of fitness equipment Each visit 1x Quarterly
RFP 8813 Custodial Services
Page 180 of 234
Spot clean door glass/mirrors Each visit Each visit
Clean glass/mirrors Each visit 1x Monthly
Stairways
(Public Area) Dust mop/vacuum and damp mop hard
floor surfaces Each visit Each visit
(Non-Public Area) Dust mop/vacuum and damp mop
hard floor surfaces Each visit 1x Weekly
Dust handrails/ledges Each visit 1x Weekly
Custodial Closet
Clean custodial sink- mop floors Each visit Each visit
Rinse clean all mop buckets - do not leave standing
water Each visit Each visit
Organize equipment and supplies Each visit Each visit
Maintain SDS book 1xmonth 1x Monthly
Kitchen Areas
Restock supplies Each visit Each visit
Sweep/vacuum and damp mop floors Each visit Each visit
Empty waste containers and replace liners Each visit Each visit
Auto Scrub ceramic tile 1xmonth 1x Monthly
Bleachers
Police for debris Each visit Each visit
Running/Walking Track
Police for debris Each visit Each visit
Sweep/vacuum flooring 1xweek Each visit
Spot mop flooring 1xweek Each visit
Auto scrub floors 1xmonth 1x Weekly
Scrub and recoat trach ( with cleaner/ rejuvenator) 1xmonth 1x yearly
Elevator
Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit
Spot mop where
needed
detail vacuum/ sweep /floors and door tracks Each visit 1x Weekly
Spot clean doors, walls Each visit
Detail doors and walls Each visit 1x Weekly
RFP 8813 Custodial Services
Page 181 of 234
215 MASON FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency* Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove cobwebs on walls/ceiling 1x Monthly Designated week
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent
glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean baseboards quarterly
Clean interior windows 2 x yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Clean drinking fountains and remove any hard water deposits Each visit
RFP 8813 Custodial Services
Page 182 of 234
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards quarterly
Clean interior windows 2 x yearly
Restrooms Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
RFP 8813 Custodial Services
Page 183 of 234
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Stairways
Remove cobwebs on walls/ceiling 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces
Each visit (main
stairwells)
secondary
stairwells are
done weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Dust handrails/ledges 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Elevator
Spot clean doors, walls and non-fabric panels Each visit
RFP 8813 Custodial Services
Page 184 of 234
Sweep /mop hard surface floors Each visit
Clean door track and walls/ doors 1x Monthly
Spot clean walls/doors 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
if sinks are free
of dishes
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted area rugs Each visit
Sweep/vacuum or damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2 x Yearly
Fitness / Center Studio
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Dust HVAC vents and returns 1x Quarterly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Courtrooms
Remove cobwebs on walls/ceiling 1x Weekly
Dust HVAC vents and returns 1x Quarterly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
RFP 8813 Custodial Services
Page 185 of 234
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly
Clean interior windows 2x Yearly
Services now performed daily (Monday thru Friday) 4:00am - 12:30pm
222 LAPORTE FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
*If facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit.
Task Frequency* Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent
glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
RFP 8813 Custodial Services
Page 186 of 234
Detail vacuum carpeted area rugs 1x Weekly
Clean baseboards 1x Quarterly
Clean interior windows 2x Yearly
Hallways and Corridors
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms / Shower Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
RFP 8813 Custodial Services
Page 187 of 234
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Stairways
Remove cobwebs on walls/ceiling 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces
Each visit (main
stair wells)
Secondary
stairwells are
done weekly
Dust handrails/ledges 1x Weekly
RFP 8813 Custodial Services
Page 188 of 234
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Elevator
Spot clean doors, walls and non-fabric panels Each visit
Sweep /mop hard surface floors Each visit
Clean doors track and walls/ doors 1x Monthly
Spot clean walls/doors 1x Monthly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Remove recycling materials and replace liners if needed Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
if sinks are free
of dishes
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
Services now performed daily (Monday thru Friday) 4:00am -
12:30pm
RFP 8813 Custodial Services
Page 189 of 234
281 COLLEGE FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency* Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove cobwebs on walls/ceiling 1x Monthly Designated week
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent
glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean baseboards 1x Quarterly
Clean interior windows 2x Yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean drinking fountains and remove any hard water deposits Each visit
RFP 8813 Custodial Services
Page 190 of 234
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, (do not disturb papers or
equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move 1x Weekly Designated day
RFP 8813 Custodial Services
Page 191 of 234
Remove waste from receptacles and replace liners if torn or
soiled 1x Weekly Designated day
Remove recycling materials and replace liners if needed 1x Weekly Designated day
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly Designated day
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly Designated day
Detail vacuum carpeted areas 1x Weekly Designated day
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed Each visit
Clean outside surface of waste receptacles quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2 x yearly
Stairways
Remove cobwebs on walls/ceiling 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces
Each visit (main
stairwells)
Secondary
stairwells are
done weekly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Monthly
Strip and refinish hard surfaces 1x Yearly
RFP 8813 Custodial Services
Page 192 of 234
Dust handrails/ledges 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick
plates and door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Elevator
Spot clean doors, walls and non-fabric panels Each visit
Sweep /mop hard surface floors Each visit
Clean door track and walls/ doors 1x Monthly
Spot clean walls/doors 1x Monthly
Break Areas
Restock supplies Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
if sinks are free
of dishes
Clean hard chair surface 1x Weekly
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
RFP 8813 Custodial Services
Page 193 of 234
STREETS FACILITY TASK LIST
Adm-Class B
Cleaning 1x weekly
offices
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any
items 1x Weekly Designated day
Remove cobwebs on walls/ceiling 1x Monthly Designated week
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorways, glass, handles, kick plates and
adjacent glass Each visit
Clean drinking fountains and remove any hard water
deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do
not disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Weekly
Clean baseboards 1x Quarterly
RFP 8813 Custodial Services
Page 194 of 234
Scrub hard surface floors 1x Monthly
Clean interior windows 2x Yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any
items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean drinking fountains and remove any hard water
deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
RFP 8813 Custodial Services
Page 195 of 234
Wipe clean shower stalls (including fixtures, shower head,
shower curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills
and baseboards). Work with Administrator on any items
needed to move 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or
soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do
not disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills
and baseboards). Do not move or cause to be moved any
items 1x Weekly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do
not disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
RFP 8813 Custodial Services
Page 196 of 234
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free of
dishes
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Detail vacuum carpeted area rugs 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
Fitness / Center Studio
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
RFP 8813 Custodial Services
Page 197 of 234
STREETS DE-ICING FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
Task Frequency*
*if facility service frequency is less frequent than task service frequency, the task will be completed
at each facility service visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove cobwebs on walls/ceiling 1x Monthly Designated week
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted area rugs 1x Weekly
Clean baseboards 1x Quarterly
Scrub hard surface floors 1x Monthly
Clean interior windows 2x Yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted area rugs Each visit
RFP 8813 Custodial Services
Page 198 of 234
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Scrub hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
RFP 8813 Custodial Services
Page 199 of 234
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Scrub hard surface floors 1x Monthly
clean interior windows 2x Yearly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free
of dishes
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
TRAFFIC OPERATIONS FACILITY TASK LIST
Adm-Class B
Cleaning
1x weekly
offices
Task Frequency*
RFP 8813 Custodial Services
Page 200 of 234
*if facility service frequency is less frequent than task service
frequency, the task will be completed at each facility service visit
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly designated day
Remove cobwebs on walls/ceiling 1x Monthly
designated
week
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Scrub hard surface floors 1x Monthly
Clean interior windows 2x Yearly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
RFP 8813 Custodial Services
Page 201 of 234
Spot clean carpets 1x Weekly
Spot clean walls and partitions 1x Monthly
Clean baseboards 1x Quarterly
Strip and refinish hard surfaces 1x Yearly
Scrub and recoat hard surfaces 1x Quarterly
Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to move weekly designated day
Remove waste from receptacles and replace liners if torn or soiled weekly
Remove recycling materials and replace liners if needed weekly
Clean outside surface of waste receptacles quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) weekly
Dust mop/vacuum and damp mop hard floor surfaces weekly
Detail vacuum carpeted areas weekly
RFP 8813 Custodial Services
Page 202 of 234
Spot clean carpets weekly
clean interior windows 2 x yearly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed weekly
Clean outside surface of waste receptacles quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas weekly
Spot clean carpets weekly
clean interior windows 2 x yearly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies weekly
Maintain SDS book monthly
Break Areas
Dust exhaust vents and lighting fixtures quarterly
Remove cobwebs on walls/ceiling monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free
of dishes
Spot clean walls weekly
Wipe clean walls monthly
Detail vacuum carpeted area rugs weekly
Sweep/vacuum or damp mop floors Each visit
RFP 8813 Custodial Services
Page 203 of 234
Clean interior windows 2 x yearly
700 WOOD STREET FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
*if facility service frequency is less frequent than task service frequency, the task will be completed at
each facility service visit
Task Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Check and service outside trash bins Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted area rugs 1x Weekly
Clean baseboards 1x Quarterly
Clean interior windows 2x Yearly
Hallways and Corridors
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to move 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
RFP 8813 Custodial Services
Page 204 of 234
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean baseboards 1x Quarterly
Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms / Shower rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to move 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
RFP 8813 Custodial Services
Page 205 of 234
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x yearly
Stairways
Remove cobwebs on walls/ceiling 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces
Each visit (main
stairwells)
secondary
stairwells are
done weekly
Dust handrails/ledges 1x Weekly
Spot clean doors, walls and non-fabric partitions (including kick plates and
door handles) 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Restock supplies Each visit
RFP 8813 Custodial Services
Page 206 of 234
Empty waste containers and replace liners Each visit
Remove recycling materials and replace liners if needed Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free
of dishes
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
Services now performed has day porter daily (Monday thru Friday 6:00am - 2:30pm) the
deep cleaning of the rest of the facility is covered by night custodial staff
700 WOOD ST METER SHOP
FACILITY TASK LIST
Adm-Class B
Cleaning 1x
weekly offices
*If facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit.
Task Frequency*
Facility Exterior
Sweep 10' from entrance Each visit
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or soiled Each visit
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Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum carpeted area rugs 1x Weekly
Clean baseboards 1x Quarterly
Clean interior windows 2x Yearly
Hallways and Corridors
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean drinking fountains and remove any hard water deposits Each visit
Clean baseboards 1x Quarterly
Scrub/Buff finished hard surfaces 1x Monthly
Clean interior windows 2x Yearly
Restrooms / Shower rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
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Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move 1x Weekly designated day
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
Conference /Multipurpose Rooms/ Copy Rooms
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
clean interior windows 2x Yearly
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Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Remove recycling materials and replace liners if needed Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free
of dishes
Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Clean interior windows 2x Yearly
DRAKE WATER POLUTION LAB
FACILITY TASK LIST
Adm-Class B
Cleaning 2x
weekly clean
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items weekly
RFP 8813 Custodial Services
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Remove cobwebs on walls/ceiling monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean entry doorways, glass, handles, kick plates and adjacent
glass Each visit
Clean outside surface of waste receptacles monthly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas weekly
Spot clean carpets weekly
Clean baseboards quarterly
Scrub hard surface floors monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items weekly
Remove cobwebs on walls/ceiling monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed weekly
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles monthly
Spot vacuum carpeted area rugs Each visit
Scrub/Buff tile floors monthly
Strip/refinish tile floors 1xyearly
Clean baseboards quarterly
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures monthly
Remove cobwebs on walls/ceiling monthly
Dust partitions, lockers and horizontal surfaces weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
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Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1xweekly
Dust locker tops monthly
Wipe clean walls, and partitions monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile monthly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to
move weekly designated day
Remove waste from receptacles and replace liners if torn or
soiled weekly
Remove recycling materials and replace liners if needed weekly
Clean outside surface of waste receptacles quarterly
Spot clean cleared countertops, table tops and desktops (do not
disturb papers or equipment) weekly
Dust mop/vacuum and damp mop hard floor surfaces weekly
Detail vacuum carpeted areas weekly
Spot clean carpets weekly
Water Pollution Lab Area
Remove cobwebs on walls/ceiling monthly
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Remove recycling materials and replace liners if needed weekly
Clean outside surface of waste receptacles quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted area rugs Each visit
Scrub/Buff tile floors monthly
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Strip/refinish tile floors 1xyearly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies weekly
Maintain SDS book monthly
Break Areas
Dust exhaust vents and lighting fixtures quarterly
Remove cobwebs on walls/ceiling monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container weekly
Clean countertops, tabletops, sinks, fixtures Each visit
If sinks are free
of dishes
Spot clean walls weekly
Wipe clean walls monthly
Detail vacuum carpeted area rugs weekly
Sweep/vacuum or damp mop floors Each visit
Scrub/Buff tile floors monthly
DRAKE FACILITY FITNESS &LOCKER
ROOM TASK LIST 2x weekly
cleaning
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency*
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
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Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Dust locker tops 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Pour water down floor drain Each visit
Fitness Center/Studio
Remove cobwebs on walls/ceiling 1x Weekly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly Designated day
Remove waste from receptacles and replace liners if torn or
soiled Each visit
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Detail vacuum around fitness equipment areas 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
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LAPORTE WATER TREATMENT
FACILITY TASK LIST Adm-Class A Cleaning
Daily office cleaning
*if facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit
Task Frequency*
Entrance and Lobby
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove all recycling Each visit
Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean outside surface of waste receptacles 1x Monthly
Spot clean/dust cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas and entrance mats Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Clean baseboards 1x Quarterly
Scrub/ buff hard surface floors 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean drinking fountain and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
RFP 8813 Custodial Services
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Scrub/ buff hard surface floors 1x Monthly
Clean baseboards 1x Quarterly
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Weekly
Dust locker tops 1x Monthly
Wipe clean walls, and partitions 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Scrub/recoat tile floors 1x Yearly
Pour water down floor drain Each visit
Offices and Cubicles
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to move
(designated day) 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
RFP 8813 Custodial Services
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Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Conference /Multipurpose Rooms/ Copy Rooms
Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted areas Each visit
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
RFP 8813 Custodial Services
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Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Monthly
Clean countertops, tabletops, sinks, fixtures (if sinks are free of dishes) Each visit
Spot clean walls 1x Weekly
Wipe clean walls Upon request
Detail vacuum carpeted area rugs 1x Weekly
Sweep/vacuum or damp mop floors Each visit
Scrub/Buff tile floors 1x Monthly
Scrub/recoat tile floors 1x Yearly
LAB AREA
Remove waste from receptacles and replace liners if torn or soiled Each visit
Dust mop/vacuum and damp mop hard floor surfaces Each visit
CONTROL ROOM
Empty waste containers and replace liners Each visit
Remove recycling materials and replace liners if needed Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
LAPORTE WATER QUALITY LAB
FACILITY TASK LIST
Adm-Class B
Cleaning
2x weekly clean
*If facility service frequency is less frequent than task service frequency, the task will be
completed at each facility service visit.
Task Frequency*
Entrance and Lobby
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
RFP 8813 Custodial Services
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Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit
Clean outside surface of waste receptacles 1x Monthly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Vacuum carpeted area rugs Each visit
Clean baseboards 1x Quarterly
Scrub hard surface floors 1x Monthly
Hallways and Corridors
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Do not move or cause to be moved any items 1x Weekly
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean drinking fountains and remove any hard water deposits Each visit
Clean outside surface of waste receptacles 1x Monthly
Scrub/Buff tile floors 1x Monthly
Clean baseboards 1x Quarterly
Restrooms / Locker Rooms
Dust exhaust vents and lighting fixtures 1x Monthly
Remove cobwebs on walls/ceiling 1x Monthly
Dust partitions, lockers and horizontal surfaces 1x Weekly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean mirrors, countertops, sinks, fixtures Each visit
Clean toilets and urinals (including seats, base, flush valves) Each visit
Spot clean walls, lockers and partitions Each visit
Wipe clean shower stalls (including fixtures, shower head, shower
curtain/door) Each visit
Deep clean/scrub of showers 1x Monthly
Sweep/vacuum and damp mop floors Each visit
Scrub / buff hard surface or tile 1x Monthly
Pour water down floor drain Each visit
Offices and Cubicles
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Remove cobwebs on walls/ceiling 1x Monthly
Dust horizontal surfaces 8' and under (including window sills and
baseboards). Work with Administrator on any items needed to move
(Designated day) 1x Weekly
Remove waste from receptacles and replace liners if torn or soiled 1x Weekly
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Spot clean cleared countertops, table tops and desktops (do not disturb
papers or equipment) 1x Weekly
Dust mop/vacuum and damp mop hard floor surfaces 1x Weekly
Detail vacuum carpeted areas 1x Weekly
Spot clean carpets 1x Weekly
Water Pollution Lab Area
Remove cobwebs on walls/ceiling 1x Monthly
Remove waste from receptacles and replace liners if torn or soiled Each visit
Remove recycling materials and replace liners if needed 1x Weekly
Clean outside surface of waste receptacles 1x Quarterly
Dust mop/vacuum and damp mop hard floor surfaces Each visit
Spot vacuum carpeted area rugs Each visit
Scrub/Buff tile floors 1x Monthly
Custodial Closet
Clean custodial sink Each visit
Rinse clean all mop buckets - do not leave standing water Each visit
Organize equipment and supplies 1x Weekly
Maintain SDS book 1x Monthly
Break Areas
Dust exhaust vents and lighting fixtures 1x Quarterly
Remove cobwebs on walls/ceiling 1x Monthly
Restock supplies Each visit
Empty waste containers and replace liners Each visit
Clean outside surface of waste container 1x Weekly
Clean countertops, tabletops, sinks, fixtures (if sinks are free of dishes) Each visit
RFP 8813 Custodial Services
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Spot clean walls 1x Weekly
Wipe clean walls 1x Monthly
Detail vacuum carpeted area rugs 1x Weekly
Sweep/vacuum or damp mop floors Each visit
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RFP 8813 Custodial Services
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III. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR QUALIFICATION STANDARD
3.0 Staffing Levels
Do staffing levels make sense compared to
current levels? Considering the labor hours,
tools, and equipment proposed and
arrangement of staff, can objectives be
accomplished? Are labor hours provided for
each building?
2.0 Assigned Personnel
Will the City’s cleaning contract be adequately
supported by experienced off-site management?
Will they be able to provide expertise that may
be needed for difficult cleaning issues? Is site
management familiar with environments
requiring travel between buildings with a variety
of shifts and locations? Is the on-site supervisor
on the same schedule as the custodians?
(12am-12pm)
1.0 Availability
Is distance of the vendor’s office from the City
acceptable or will it impede responsiveness?
Are the firm’s management personnel available
to do monthly building inspection checks as
required by the contract?
3.0 Service Program
Did the vendor propose a cleaning system that
can be managed successfully, and which will
clean a variety of building types, some with
occupant’s present, on a schedule at widely
separated locations with a variety of service
requirements and square footage?
4.0 Cost & Work Hours
Do the proposed cost and work hours make
sense? Do they compare favorably with industry
practices? Are the work hours presented
reasonable for the effort required? Are costs for
consumables, supplies, and equipment
reasonable? Is breakdown of overhead expense
reasonable? Are labor credit hours and cost per
square foot reasonable?
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1.0 Motivation Is the vendor interested and are they capable of
doing the work within the required parameters?
1.0 Summary
Information
Is labor productivity rate acceptable? Is ratio of
cleaners to supervisor’s indicative of a well-
managed system of service delivery? Is
competitive compensation and/or health
insurance offered to mitigate turnover?
1.0 Equipment &
Chemicals
Is proposed equipment appropriate for the tasks
described in the vendor's service program? Are
green seal chemicals proposed with dilution
systems on the bottles? Are quiet vacuums and
micro fiber systems proposed for day cleaning?
1.0 Floor Care Plan
Is the site manager familiar with the various floor
types and their care? Do floor care plans
appear adequate to ensure cleanliness and
asset preservation?
1.0 Training & Safety
Does the vendor have a good safety program
and performance record? Are staff safety
training, custodial training, and management
training programs adequate? How does vendor
assure professionalism of staff?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser
or reduced negative effect on human health and the environment when compared with
competing products or services that serve the same purpose. This process is also known
as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
RFP 8813 Custodial Services
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B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance Would you hire this Vendor again?
Completeness
Was the vendor responsive to client needs? Did the
vendor anticipate problems? Were problems solved
quickly and effectively?
Budget Were services provided within the budget?
Job Knowledge Did vendor personnel demonstrate a thorough
knowledge of cleaning methods and practices?
Quality
Was the customer satisfied with the quality of
custodial service? Was there frequent rework or
nonperformance of services?
Official Purchasing Document
Last updated 10/2017
RFP 8813 Custodial Services Page 225 of 234
IV. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
2. Scope of Services. The Service Provider agrees to provide services in accordance with the
scope of services attached hereto as Exhibit A, consisting of ( ) page(s) and
incorporated herein by this reference. Irrespective of references in Exhibit A to certain
named third parties, Service Provider shall be solely responsible for performance of all
duties hereunder.
3. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit ,
consisting of ( ) page(s), and incorporated herein by this reference.
4. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution
of this Agreement. Services shall be completed no later than . Time is of the essence.
Any extensions of the time limit set forth above must be agreed upon in a writing signed by
the parties.
5. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Service Provider and mailed no later than thirty (30) days prior to
contract end.
6. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
7. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days
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RFP 8813 Custodial Services Page 226 of 234
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following addresses:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
8. Contract Sum. The City shall pay the Service Provider for the performance of this Contract,
subject to additions and deletions provided herein, ($ ) as per the attached
Exhibit " ", consisting of page(s), and incorporated herein by this reference.
9. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
10. Independent Service provider. The services to be performed by Service Provider are those
of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or
for any other purpose.
11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
12. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
Official Purchasing Document
Last updated 10/2017
RFP 8813 Custodial Services Page 227 of 234
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City-furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were furnished or
performed by Service Provider or by any of its subcontractors of any tier. Upon receipt
of written notice from City of any such defect or nonconformances, the affected item or
part thereof shall be redesigned, repaired or replaced by Service Provider in a manner
and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever brought or asserted for injuries to or death of any person
or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
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b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit ,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's
Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a
certificate evidencing the insurance coverage required from an insurance company
acceptable to the City.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction,
such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Service Provider
shall:
1. Notify such subcontractor and the City within three days that Service Provider has
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actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the “Department”) made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
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EXHIBIT A
SCOPE OF SERVICES
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EXHIBIT
(BID SCHEDULE/COMPENSATION)
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EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
Total SQ FT 6,423 $ $ $
Total - Package #13 $