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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICON ENGINEERING, INC WORK ORDER NUMBER: UDLE-2018-05 PROJECT TITLE: U2018 Old Town B-C Analysis – Phase 1 ORIGINAL BID/RFP NUMBER & NAME: 8U073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: May 15, 2015 U ARCHITECT/ENGINEER: UIcon Engineering, Inc. OWNER’S REPRESENTATIVE: UDan Evans WORK ORDER COMMENCEMENT DATE: U12/10/2018 WORK ORDER COMPLETION DATE: UMarch 1, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U23,860.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UProvide engineering services for the baseline data collection for the Benefits versus Cost Analysis for the Old Town Basin. See the attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UEightU (8) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Icon Engineering, Inc. By: Date: Name: Title: Page 1 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 December 13, 2018 Craig Jacobson Principal Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Dan Evans, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Ken Sampley, Civil Engineering Director ACCEPTANCE: Date: Theresa Connor, Deputy Director – Water Engineering & Field Services OPS ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 December 13, 2018 December 13, 2018 December 13, 2018 December 14, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 ICONENGINEERING, 7000 S. Yosemite Street, Suite 120, Centennial, INC. CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management December 3, 2018 Mr. Dan Evans, PE, CFM Stormwater Master Planning Manager City of Fort Collins Utilities RE: Proposal for Engineering Services: Old Town BCA Analysis – Phase 1 Dear Dan, ICON Engineering, Inc. is pleased to provide this proposal for engineering services related to development of the Benefit versus Cost Analysis (BCA) for the Old Town Basin Selected Plan. As discussed during our meeting last week, this work will be closely coordinated with both the Utility staff and Anderson Consulting Engineers (ACE), who are currently working to refine the Old Town Selected plan in reference to our updated hydrologic anlaysis. In general, the assumed distribution of work for this project is as follows:  City Utility Staff – will assist ICON in data collection for the following: identification of current building outlines in the updated estimated inundation areas (EIA); current building cost assessments; identification of any new flood proofed buildings to consider; validation on first floor elevations (FFEs); and to provide input regarding depth-damage-curves to use. We anticipate that this information will be provided through working meetings and GIS shape files.  ACE – will provide all cost information as it relates to the current and updated Selected Plan. As the BCA is refined, ACE and ICON will collaborate on adjustments to be made to increase stormwater collection effectiveness.  ICON – will be responsible for updating FLO-2D models for other frequencies needed in the analysis; assembling building damage information into a spreadsheet database; completing baseline damage assessments and valuation; providing adjustments to the damage assessment based on refinement; and preparation of residual flooding assessments for independent projects as part of the Selected Plan. ICON’s work will be collaborative and presented in graphic / analytical format during workshops and project meetings. At the conclusion of the project, ICON will assemble the project findings in a summary report, with a technical appendix and digital data. Goals for the technical work would be that the project is defensible and repeatable using a similar methodology. Timeline objectives include:  For the January 17th - Water Board Meeting, a list of number of buildings inundated for the major (100-year) storm will be identified.  For the March 26th – City Council Meeting, The BCA with the updated selected plan will be presented. Other work will be concluded beyond these major objectives. Our scope is described as follows and reflects work related to the first phase of the project: Page 4 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 ICONENGINEERING, INC. Page 2 of 2 I:\Proposal\~2018\18-PRO-094_Fort Collins Old Town BCA\Old Town BCA Proposal - ICON - Phase 1.docx Craig Jacobson, PE Project Manager/Principal SCOPE OF SERVICES – Phase 1 1.0 Meetings & Coordination 1. Meetings: Up to two (2) coordination meetings are proposed with this project. The first meeting will be a kickoff meeting for data collection. An additional conference call is included. 2.0 Baseline Data Collection: Baseline data collection for the project generally reflects the following. This work will be coordinated with the City and incorporated into ICON’s GIS system.  Parcels & Buildings - GIS referenced parcels/buildings within the EIA will be obtained from the City and assembled in GIS;  Building FFE’s – FFE elevations from the 2003 ACE Master Plan will be reviewed and assigned to buildings; New elevations will be developed through GIS rectification, assumptions, and elevation certificates. Any windshield surveys will be completed by the City.  Building Types – Building types from the 2003 ACE Master Plan will be reviewed and assigned to buildings; New curve assignments or new building assignments will be coordinated with City staff during project meetings. Any windshield surveys will be completed by the City.  Building Cost Data – Building cost data from current assessments will be assigned to building information. ICON will review the structure and content damage assumptions with the City based on building curves.  With exception to the structure cost information, it is generally assumed that up to 30% of the buildings will need updating from the 2003 ACE study. Structure cost information will be updated for all buildings. ASSUMPTIONS & EXCUSIONS This work only reflects the first phase of the project and does not include any deliverables. SCHEDULE Work for the first phase of the project is expected to be completed in December 2018 and January 2019. FEE Consultant will complete the Scope of Services for a total fee of $23,860. A breakdown of our hours and fees is attached. Thank you again for the opportunity to assist the City of Boulder with this project. Please contact me with any questions about this proposal. Sincerely, ICON Engineering, Inc. Page 5 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 6 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 PROJECT NAME: Old Town BCA Evaluations - Phase 1 CLIENT: City of Fort Collins PREPARED BY: CDJ Principal Prof Prof Engineer Design GIS Admins Misc. CHECKED BY: BL / JD Engineer Engineer II Engineer I IV Prof Specialist Assistant Direct DATE: Dec 7, 2018 $173 $150 $138 $130 $103 $93 $66 Costs Description Hours Hours Hours Hours Hours Hours Hours TOTALS Old Town BCA Evaluations 1. Meetings & Correspondence a Project Meetings (1) 4.0 4.0 $100 $1,344 b Conference Call Meetings (1) 2.0 2.0 2.0 $922 2. Baseline Data Collection a Parcels and Building Assignments (Provided by City, Import to ICON's System) 1.0 6.0 16.0 $10 $2,571 b LAG Take Offs (ICON Estimates from GIS/DEM, 30% Adjustments) 1.0 6.0 16.0 $10 $2,571 c Building FFE Determinations (60% Conv. from ACE, 20% Assump with City, 20% Adjusted) 1.0 6.0 24.0 $10 $3,315 d Building Type Assignment (assume all new to match FEMA or COE Curves) 2.0 12.0 40.0 $10 $5,876 e Building Cost Data (Assessor, From City) 2.0 12.0 $10 $2,156 f Spreadsheet Database Development for Damage Assessment 1.0 8.0 40.0 $12 $5,105 Total Hours 14.0 52.0 6.0 0.0 0.0 136.0 0.0 TOTAL Total Cost $2,422 $7,800 $828 $0 $0 $12,648 $0 $162 $23,860 ICON ENGINEERING, INC. PROJECT ESTIMATING SHEET I:\Proposal\~2018\18-PRO-094_Fort Collins Old Town BCA\BCA Costs FC - Phase 1.xlsx Page 7 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCHEDULE DETAIL Page 8 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 ID Task Name Start Finish 1 1. Meetings & Corespondence Mon 12/3/18Thu 1/31/19 2 2. Baseline Data Collection Mon 12/17/18Tue 1/15/19 11/4 11/18 12/2 12/16 12/30 1/13 1/27 2/10 Nov '18 Dec '18 Jan '19 Feb '19 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: Old Town BCA Date: Dec 2018 Page 9 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 10 of 10 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/24/2018 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI INSURANCE COMPANY 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 1478961862 A Professional Liab: Claims Made RDP0031478 1/30/2018 1/30/2019 $2,000,000 Per Claim $2,000,000 Aggregate Additional Insured Status is not available on Professional Liability Policy. 8073 Engineering Services for Future Water, Wastewater & Stormwater Capital Improvements. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD LIZB Beth Ficken 01/09/2018 ICONENG-01 A 34SBAPD8771 A 34SBAPD8771 B 4077567 A 34SBAPD8771 1,000,000 1,000,000 1,000,000 10,000 2,000,000 2,000,000 4,000,000 2,000,000 4,000,000 10,000 300,000 2,000,000 2,000,000 X X X X X X X X 01/30/2018 01/30/2019 01/30/2018 01/30/2019 02/01/2018 02/01/2019 01/30/2018 01/30/2019 Project: 8073 Engineering Services for Future Water, Wastewater & Stormwater Capital Improvements. The City, its officers, agents and employees shall be named as additional insureds on the General Liability and Automobile liability policies for any claims arising out of work performed under this Agreement. The insurance evidenced will not be cancelled, except after Certificate Holder Note: thirty (30) days written notice has been received by the City of Fort Collins. CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 (720) 212-2050 (303) 799-0156 City of Fort Collins Attn: Ms Pat Johnson CPPB 700 Wood Street Fort Collins, CO 80521 ICON Engineering Inc Douglas Williams 7000 S Yosemite St #120 Centennial, CO 80112 The Hartford Insurance Group Pinnacol Assurance 22357 41190 X X BethF@thinkccig.com DocuSign Envelope ID: 43396637-547A-4087-9799-522754F294D0