HomeMy WebLinkAboutRFP - 8843 ENGINEERING DESIGN SUPPORT SERVICES - LINDEN STREET RENOVATIONSRFP 8843 Engineering Design Support Services – Linden Street Renovations Page 1 of 36
REQUEST FOR PROPOSAL
8843 ENGINEERING DESIGN SUPPORT SERVICES - LINDEN STREET RENOVATIONS
The City of Fort Collins is requesting proposals from qualified firms and/or teams to provide the
City with a conceptual design verification study, preliminary engineering design, final
engineering design, and design support during construction for the Linden Street Renovations
Project .
As part of the City’s commitment to Sustainable Purchasing, proposals submission via
email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file
under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy
proposal we require one (1) hard copy and one (1) electronic copy on a jump drive to be
received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80524. Proposals must be received before 3:00 PM (our clock) on
February 5, 2019 and referenced as Proposal No. 8843. If delivered, they are to be sent to
215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the
PO Box to be received at the Purchasing Office.
The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in
response to all requests for proposals. No individual or business will be discriminated against
on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level
playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award
and administration of all contracts.
A pre-proposal meeting will be held at 2:00 PM MST, on January 15, 2019, in Training
Room 2E, at 215 N Mason St., Fort Collins.
All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer, at
edale@fcgov.com, with a copy to Kyle Lambrecht, Project Manager, at
klambrecht@fcgov.com, no later than 5:00 PM MST (our clock) on January 18, 2019. Please
format your e-mail to include: RFP 8843 Engineering Design Support Services - Linden Street
Renovations in the subject line. Questions received after this deadline may not be answered.
Responses to all questions submitted before the deadline will be addressed in an addendum and
posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 8843 Engineering Design Support Services – Linden Street Renovations Page 2 of 36
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 8843 Engineering Design Support Services – Linden Street Renovations Page 3 of 36
I. BACKGROUND & OBJECTIVE / OVERVIEW
The City of Fort Collins Engineering Department (City) is issuing a Request for Proposal
(RFP) to consulting firms and/or teams interested in providing the City with a conceptual
design verification study, preliminary engineering design, final engineering design, and
design support during construction for the Linden Street Renovation Project (Project). This
Project is locally funded. The initial work order will be written for deliverables through the
preliminary engineering phase. It is the City’s intent to use a single professional team
through the final design and construction of the Project. Extension of the design contract
past the preliminary engineering phase will be based on the continued satisfactory
performance of the Professional team.
All work associated with the Project must be in accordance with CDOT specifications and
Larimer County Urban Area Street Standards (LCUASS). All plans must be prepared in
CDOT format, and specifications must be written in the format of the latest CDOT Standard
Specifications for Road and Bridge Construction. The Project must be developed and
designed in accordance with the appropriate and applicable reports and plans previously
developed for the Old Town District and the Downtown River District.
A. Objective
It is the City’s intent to hire a single professional team/firm capable of executing the
following duties:
• Planning and Conceptual Design Review/Verification
• Public and stakeholder support including graphics, renderings, and material
development
• Urban design
• Landscaping and irrigation design
• Multi-modal and roadway design
• Construction phasing plan development which minimize impacts to businesses
• Designing and constructing improvements in a highly visible business area with
historical significance
• City of Fort Collins Low Impact Design Standards
• Structural design
• Utility company coordination and negotiation
• Utilities engineering
• Geotechnical engineering
• Environmental and historic investigation and clearance support
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• Sustainability
• Design support during construction
On-time delivery is imperative for the Project. Proposing firms/teams must explain their
approach and innovative delivery strategy to ensure an efficient schedule. Firms/teams
shall submit a detailed project schedule outlining all phases of the Project including
critical milestone dates. The City has listed anticipated dates for the Professional
Selection and Project Schedule as noted below.
Project Schedule
Construction should commence and be completed in 2020. Below is a tentative schedule
meeting this goal. We are interested in the proposing team’s proven ability to meet or
exceed this schedule.
• Project Kick-off February 2019
• Conceptual Design Review 1st Quarter, 2019
• Preliminary and Final Engineering 2nd through 4th Quarter, 2019
• Advertise for Construction 1st Quarter, 2020
B. Background
Downtown Fort Collins is the heart of our community. With its distinctive historic
buildings, unique shopping and dining, numerous events, and beautiful Old Town
Square, Downtown is Fort Collins at its finest.
The purpose of this RFP is to engage the services of a professional consulting team to
integrate into the City of Fort Collins’ team to design and renovate Linden Street
between Walnut Street and Jefferson Street in historic Old Town Fort Collins. Over the
last 30 years, Old Town Fort Collins has been revitalized, becoming a destination for
both Fort Collins’ residents and visitors alike. With transformative renovations
completed to Old Town Square, the reconstruction of Linden Street within the adjacent
Downtown River District, and new development within Old Town and the Downtown
River District, it is time to design and implement distinctive improvements to the 200
block of Linden Street; the gateway between Old Town Square and the Downtown River
District.
In 2014, the Downtown Development Authority (DDA), completed a conceptual level
alternatives analysis recommending this section of Linden Street become a “Convertible
Street”, a roadway that can be closed to vehicular and bicycle traffic and transformed
into a pedestrian gathering space during specialty events. With the plan completed over
four years ago, the first step in the design process is to verify assumptions and
recommendations made in the study correspond with the current economic, social, and
development environment of the Old Town and the Downtown River Districts. Once this
analysis is complete, the City’s goal is to design and construct improvements to Linden
Street which align with current and future needs while being cognizant of the City's
operational and maintenance characteristics and capabilities.
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The City will fund the design and construction of this Project through the Community
Capital Improvement Program tax initiative. The design and construction budget is
$3,400,000.
Required elements for the Project include:
• Review the 2014 Linden Street Conceptual Design completed by the DDA
(Attachment 1). Verify the preferred alternative is still applicable given today’s
social, environmental, and economic character.
• Develop engineering plans, specifications, and phasing plans enabling the
construction of the Project with minimal impacts to adjacent property and
business owners.
• Develop an overall Project cost estimate which would deliver the construction of
the Project on time and within budget.
• Design landscaping, irrigation and urban design elements.
• Design roadway and utilities improvements.
• Coordinate with the City’s Art in Public Places (APP) Program.
• Design the Project in a sustainable fashion which balances the environmental,
social, and economic needs of the City and adjacent land owners and
businesses.
The successful firm/team must work together in partnership with the City, the DDA, the
DBA, adjacent property/business owners, and interested stakeholders to coordinate and
conduct joint reviews at critical milestones throughout the Project. In addition, the Project
team will offer an extensive public outreach and engagement process with the many
Project stakeholders to ensure the improvements meet the needs of the area and are
compatible with the current conditions, as well as to serve the long-range vision.
II. SCOPE OF PROPOSAL
The following is an outline of a general scope of work. Proposing firms/teams shall expand
each of the tasks listed below. Additional tasks, if deemed necessary by the proposing
firms/team, shall be added to the list to ensure a successful project.
A. Project Kick-Off Phase:
City Tasks
1. Provide relevant data from the LCUASS, Downtown Area Plan, and the Downtown
River District.
2. Provide aerial maps using 2013 or 2016 aerial photography.
3. Provide a digital copy (CAD format) of the existing surface and point files.
4. Provide property analysis map including ownership, property lines, relevant
easements, and current tenants based on title commitments.
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5. Provide any known preliminary historical data.
6. Provide existing topographic survey per the City of Fort Collins Groundmaster
Coordinate System (Horizontal) and the City of Fort Collins Vertical Control Network
(NAVD 88). Consultant shall provide limits of topographic survey for design
development.
Professional Tasks
1. Develop a survey exhibit showing project limits and needs. Exhibit will be used by
the City to capture topographic information.
2. Produce mapping based on survey information provided by the City.
3. Communicate with utility companies to ensure accurate information is presented.
4. Locate utilities by potholing.
a. Designer will be required to develop Utility plans that can be certified to a
Quality Level B as governed by Colorado State Legislation SB 18-167.
5. Conduct soil bores in order to develop geotechnical report including groundwater
analysis.
6. Provide assistance with obtaining local historic and environmental clearances.
B. Conceptual Design Review/Verification Phase
This phase entails the review and verification of the preferred alternative developed
during the 2014 Linden Street Renovations - Conceptual Design and Alternatives
Analysis Project. The City anticipates this phase will generally include the following work
steps:
• Review and fully understand the previously completed work and outreach used to
develop the preferred alternative roadway cross-section and alignment for this section
of Linden Street.
• Participate in stakeholder engagement activities to present the preferred alternative,
discuss why this was selected, and receive feedback. This is likely to involve early
meetings with DDA team, DBA, business owners, City of Fort Collins, adjacent
property owners and other community members.
• Summarize findings from conceptual design review and stakeholder engagement into
a design technical memorandum which will become the basis for the preliminary/final
engineering design of the Project.
City Tasks
1. Provide Conceptual Design and Alternative Analysis documents.
2. Make final determination (considering Professional’s recommendation) on
alternative to proceed to final design
Professional Tasks
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1. All tasks necessary to deliver a technical memorandum outlining the process used
to review the previously completed conceptual design and preferred alternative
development.
2. Collaborate with City staff to review the alternatives previously explored and
develop additional criteria to consider based on stakeholder feedback.
3. Conceptual level construction cost estimates for preferred alternative.
4. Exhibits for public meetings and individual stakeholder meetings.
Phase Deliverables
1. Schedule for Preferred Alternative review.
2. Technical Memorandum including Professional’s recommendation for alternative.
3. Graphics and/or renderings necessary for public open houses and stakeholder
meetings.
4. Conceptual level cost estimate for preferred alternative.
5. Geotechnical report including groundwater analysis.
6. Schedule for preliminary and final design.
C. Preliminary Engineering Phase
This phase entails development of a 60% “preliminary engineering” plan set. The plan
set will be routed for DDA and City review. The Professional shall incorporate
comments from each review and maintain a comment log that shows the status and
disposition of each review comment. The following design considerations shall be
addressed:
• Urban design, landscaping and irrigation
• Roadway design
• Site drainage
• Pedestrian level and site lighting
• Utility design
The following activities shall be completed within this phase of the Project:
1. All tasks necessary to deliver 60% “preliminary engineering” design plans,
construction specifications (including Standard Special Provisions and Project
Specific Special Provisions), quantity take-offs, bid tabulations, and cost estimates.
Plans, specifications, quantity take-offs, bid tabulations, and cost estimates will be
submitted to the City electronically. The selected firm/team is fully responsible for the
Quality Assurance and Quality Control (QA/QC) of the deliverable documents.
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2. Development of two (2) urban design and landscape concepts. One plan will be
selected and developed during the Final Engineering phase.
3. Urban design elements may include the following:
a. Treatment of bicycle and pedestrian facilities
b. Landscaping and irrigation
c. Pedestrian lighting
d. Coordination with Art in Public Places (artist will work within separate contract)
4. Proposing firms/teams should implement a historical and/or cultural interpretation of
the Project area.
5. Urban design should be context sensitive.
6. Coordinate with City Project Manager and City Survey (including Survey firms
working for the City) to identify property impacts and extent of ROW and TCE
acquisition needs. The Professional will provide a digital copy (CAD format) of the
linework to the City Project Manager and City Survey for all proposed acquisition
areas (temporary and permanent).
7. Development of preliminary drainage report including outfall locations and grade
separated crossing stormwater management.
8. Thorough utility design ultimately resulting in final plans that can be stamped and
certified by a professional engineer licensed in Colorado.
a. Coordinate with City Utilities Department to include:
▪ Water
▪ Wastewater
▪ Stormwater
▪ Light & Power
▪ Fiber Optic and Traffic
▪ Connexion (City Broadband)
b. Coordinate with all private utilities potentially impacted by the improvements.
c. Determine extent and location of any utility relocations through potholing.
d. Develop preliminary level stormwater improvement plans.
9. Development of pavement design.
a. Include subsurface exploration (boring) with laboratory test results.
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b. Include recommendations for Hot Mix Asphalt (HMA) pavement sections, as
needed.
10. Attend and conduct 60% preliminary engineering design review meeting. Meeting
agenda and minutes to be developed and provided by the Professional, with
feedback and approval from City Project Manager.
11. Obtain environmental and historic clearances in accordance with City, State and
Federal requirements including, but not limited to preparing necessary resource
management plans and obtaining necessary permits.
12. Attend and participate in stakeholder meetings, business association meetings, and
public open house events.
Phase Deliverables
1. Meeting minutes (see Public and Stakeholder Involvement section for anticipated
meetings).
2. Preliminary drainage report.
3. Pavement design.
4. Two (2) urban design and landscape alternatives (outside of the structure selection
report concepts).
5. Electronic PDF file of preliminary plan set (11x17 CDOT Region 4 formatting).
6. Electronic AutoCAD format file of design drawings.
7. Electronic MS Word file of preliminary Project specification book.
8. Electronic MS Excel file of Project bid tab and opinion of probable cost.
9. Preliminary Engineering design review meeting minutes and comment responses.
10. All categorical exclusion memorandums necessary for environmental and historic
clearances.
D. Right-of-Way Phase
The City is not planning to acquire additional property to construct the improvements.
Firms/teams are asked to address this assumption in their proposal and identify any
limitations or concerns with this constraint.
E. 90% “Final Engineering” Phase
This phase includes all necessary tasks to deliver 90% “final engineering” design, or
award set, plans, construction specifications (including Standard Special Provisions and
Project Specific Special Provisions), quantity take-offs, bid tabulations, and cost
estimates. Plans must be produced in accordance with all CDOT and LCUASS
guidelines. Plans, specifications, quantity take-offs, bid tabulations, and construction
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cost estimates will be submitted to the City electronically. The successful firm/team is
fully responsible for the QA/QC of the deliverable documents.
Professional Tasks
1. Development of final drainage report.
2. Finalize urban design and landscape preferred alternative.
3. Attend and conduct 90% final engineering review meeting. Meeting agenda and
minutes to be developed by Professional.
4. Incorporate 90% final engineering review meeting comments into advertisement set
of plans, construction specifications, and cost estimate.
All work shall be based on the requirements and guidelines found in current versions
of the following documents:
• Larimer County Urban Area Street Standards (LCUASS)
https://www.larimer.org/engineering/standards-and-guides/urban-area-street-
standards
• Downtown Plan
2017 Downtown Plan
• Old Town Historic District Design Standards, Fort Collins, CO
https://www.fcgov.com/planning/pdf/ftc_oldtown_final_july2014_low.pdf
• Downtown Wayfinding Sign Systems
• Downtown River District Report
• 2014 Bicycle Master Plan
https://www.fcgov.com/bicycling/bike-plan.php
• City of Fort Collins Master Street Plan
https://www.fcgov.com/transportationplanning/msp.php
• City of Fort Collins Pedestrian Plan
https://www.fcgov.com/transportationplanning/pedplan.php
• City of Fort Collins Transfort Strategic Plan
http://www.ridetransfort.com/abouttransfort/plans-and-projects/transfort-
strategic-plan
• CDOT Standard Specifications for Road and Bridge Construction
• CDOT Standard Plans, M&S Standards
• AASHTO guidelines
• Americans with Disabilities Act (ADA) guidelines
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• Proposed Right-of-Way Guidelines (PROWAG)
• Jefferson Streetscape Intergovernmental Agreement and 60% Preliminary
Engineering Plans
Phase Deliverables
1. Meeting minutes (see Public and Stakeholder Involvement section for anticipated
meetings).
2. Final drainage report.
3. Stormwater management plan.
4. Final urban design and landscape plan.
5. 90% plans, construction specifications and estimate.
6. Utility plans that can be certified to a Quality Level B as governed by Colorado State
Legislation SB 18-167.
7. 90% plan review meeting minutes and comment responses.
8. Electronic PDF of final plan set.
9. Electronic MS Word file of final Project specification book.
10. Electronic MS Excel file of Project bid tabulation and opinion of probable cost.
11. Advertisement plans, construction specifications, and bid tabulation.
F. Advertisement and Construction Phases:
This phase includes providing support during the advertisement and construction phases
of the Project. Tasks include:
• Professional will be tasked with providing any necessary responses and subsequent
documentation for revisions to the plans, specifications, and bid tabulation as a result
of Requests for Information (RFI). Professional shall also be tasked with providing
addenda and field memos required during the advertisement and construction
phases.
• Professional shall incorporate any changes and/or modifications to the plan set,
specifications, and bid tabulation as necessary as a result of the advertisement
process. A memo shall be sent to the City stating the changes and how they were
addressed prior to submitting the “For Construction” documents.
• Professional shall assist the City during construction and must be willing to address
constructability issues in a timely manner.
Phase Deliverables
1. Electronic AutoCAD file of design drawings, including all design drawings,
surfaces, point files, and drawing sheets (delivered prior to construction award).
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2. Four (4) half size “For Construction” plan sets (black and white, 11x17 CDOT
format), stamped by Colorado Professional Engineer (delivered prior to
construction award).
3. Electronic PDF “For Construction” plan set, stamped by Colorado Professional
Engineer (delivered prior to construction award).
4. Electronic PDF “For Construction” Project specification book, stamped by
Colorado Professional Engineer (delivered prior to construction award).
5. Electronic PDF “As-Constructed” plan set (half size, black and white, 11x17,
CDOT format) (delivered after construction is complete).
G. Public and Stakeholder Involvement
The selected Professional will jointly develop and implement with the City a
Communication Plan which shall address public involvement and stakeholder
coordination. The process will include potentially affected interests such as City Council,
area property and business owners, the DDA, the DBA, multiple City departments, City’s
Transportation Board, private utility companies, and bicycle and pedestrian advocacy
groups.
Professional tasks to support the City’s public and stakeholder involvement process may
include:
• Graphics production and/or reproduction
• Public mailing preparation
• Attendance and participation at stakeholder meetings
• Attendance and participation at Project open house events
• Preparation of presentation materials
• Development of press releases and/or media materials
• Attendance at public meetings
For purposes of this proposal, submitting firms/teams should plan on attending and
providing support for the following:
• Feasibility Study Phase
1. One (1) public open house meeting.
2. Six (6) project coordination meetings.
3. One (1) utility coordination meeting.
4. One (1) City of Fort Collins Council meeting.
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• Preliminary Engineering Phase:
1. One (1) public open house meeting.
2. Ten (10) bi-weekly project coordination meetings.
3. Two (2) project coordination meetings with DDA/DBA.
4. Four (4) small group meetings with property/business owners.
5. One (1) utility coordination meeting.
• Final Engineering Phase:
1. One (1) public open house meeting.
2. Eight (8) project coordination meetings.
3. Two (2) project coordination meetings with DDA/DBA.
4. Four (4) small group meetings with property/business owners.
5. One (1) utility coordination meetings.
6. One (1) City of Fort Collins Council meeting.
H. Local Historic and Environmental Clearances
This Project will be subject to all applicable local historic and environmental clearances.
The selected Professional shall address the anticipated clearances needed before
construction can occur as well as the process and schedule to obtain necessary
clearances as part of their proposal.
I. RFP Selection Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
• Pre-Proposal Meeting: 2:00 PM MST on January 15, 2019
• Question deadline: 5:00 PM MST on January 18, 2019
• Proposal due date: 3:00 PM MST on February 5, 2019
• Interviews (tentative): Week of February 18, 2019
• Award of Contract (tentative): Week of February 25, 2019
J. Interviews
In addition to submitting a written proposal, the top-rated firms/teams may be
interviewed by the RFP assessment team and asked to participate in an oral
presentation to provide an overview of the company, approach to the Project and to
address questions. The evaluation criteria for the oral interviews will be the same as the
criteria for the written evaluations and is included in Section IV.
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K. Travel & Expenses
Firms/teams are to provide a list of fees for reimbursable expenses. Reasonable
expenses will be reimbursable as per the City of Fort Collins Expense guidelines.
L. Subcontractors
Firms/teams will be responsible for identifying any subcontractors in their proposal.
Please note that the City will contract solely with the awarded Professional; therefore
subcontractors will be the responsibility of the Professional.
M. Fees, Licenses, Permits
The successful firm/team shall be responsible for obtaining any necessary licenses, fees
or permits without additional expense to the City. All equipment shall be properly
licensed and insured, carry the appropriate permits and be placarded as required by law.
N. Laws and Regulations
The Professional agrees to comply fully with all applicable local, State of Colorado and
Federal laws and regulations and municipal ordinances.
O. Work Orders
The awarded firm/team will be expected to sign the City’s standard work order type
services agreement, a sample of which is attached as Section VI for reference purposes.
Individual work assignments will be requested and agreed to utilizing the City’s standard
Work Order (included in the agreement). Each Work Order form must include a start
and completion date, total cost and a general summary of work. Subsequent supporting
documentation pages may include a project schedule, deliverables, hours, cost detail
supporting total cost, and personnel details. Fees outlined in the work order will conform
with those submitted in the RFP response and subsequently included in the contract.
No work order over $5,000 will be considered valid until signed, at a minimum, by
the Vendor, project manager and Purchasing Department representative.
Depending on the cost and nature of the work, additional signature authorization may be
required. Any changes to the dates, cost or scope of any Work Order must be agreed
upon in writing utilizing the City’s Change Order (included in the agreement) and will not
be considered valid until signed, at a minimum, by the Professional, project manager
and Purchasing Department representative.
P. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the Professional each month
following the submittal of a correct invoice by the Professional indicating the project
name, task description, hours worked, personnel/work type category, hourly rate for
each employee/work type category, date of the work performed specific to the task,
percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In the
event a service is requested which is not listed on the Price Schedule, the Professional
and the City will negotiate an appropriate unit price for the service prior to Professional
initiating such work.
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The City pays invoices on Net 30 terms.
III. PROPOSAL SUBMITTAL
The successful firm/team will identify and address all the tasks, issues and deliverables
in their proposal. Prospective teams must possess the expertise and experience
necessary to complete the Project on time, within the established budget, and be
motivated to work with City staff, the Downtown Development Authority (DDA), the
Downtown Business Association (DBA), adjacent property/business owners, and all
other affected interests to accomplish the goals and objectives associated with this
Project.
The successful firm/team should demonstrate the following in their proposal:
• Honor the past; realize the full vision for Linden Street through thoughtful urban,
landscaping, roadway, and utility design.
• Familiarity with “convertible street” design, operation, and maintenance. A
“convertible street” is defined as a street that can predominantly operate as a
typical roadway yet can be closed to vehicular and bicycle traffic creating a
pedestrian gathering space.
• Maintain economic vitality for area businesses by limiting construction
disruptions, providing timely project updates, and allowing access to businesses
as much as possible.
• Provide engagement opportunities for stakeholders and the community during
design and construction so they, too, will look forward to the changes and
improvements. Make the construction experience meaningful for the businesses,
not a nuisance.
• Create a world-class streetscape that accommodates activities now and into the
future, for a variety of uses, including the conversion of the street to a pedestrian
plaza space during specialty events.
• Seamlessly blend Linden Street with Fort Collins’ Old Town Square, Jefferson
Street, Linden Street within the Downtown River District, and other planning and
development initiatives.
• Design an attractive streetscape that stands up to multimodal and vehicular
traffic, is easy and inexpensive to maintain, is safe, encourages visitation in all
four seasons, and can accommodate a closure of the street to vehicular traffic
during specialty events.
• Design improvements within the existing right-of-way.
• The ability to successfully work as part of a team.
• Seamlessly integrate public art into the urban/landscaping design.
• The ability to formulate and analyze multiple alternatives and their effectiveness
at meeting the Project goals, while minimizing and mitigating impacts to
property/businesses/interested stakeholders.
Firms/teams are required to provide detailed written responses to the following items in
the order outlined below. The responses shall be considered technical offers of what
firms/teams propose to provide and shall be incorporated in the contract award as
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deemed appropriate by the City. A proposal that does not include all the information
required may be deemed non-responsive and subject to rejection.
The City of Fort Collins shall not reimburse any firm/team for costs incurred in the
preparation and presentation of their proposal.
Please limit the total length of your proposal to a maximum of twenty-five (25) double
sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of
contents, dividers and Vendor Statement form). Font shall be a minimum of 10 Arial and
margins are limited to no less than .5” for sides and top/bottom. Extended page sizes,
such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals
that do not conform to these requirements may be rejected.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects
or benefits provided by the firm/team.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
B. Vendor Information
1. Describe the firm’s/team’s business and background.
2. Number of years in the business.
3. Details about ownership.
4. An overview of services offered and qualifications.
5. Size of the firm/team.
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section V,
Vendor Statement.
C. Scope of Proposal
1. Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the
City to consider.
2. Describe how the Project would be managed and who would have primary responsibility
for its timely and professional completion. Include a description regarding how the
analysis will be performed for the various identified areas identified, the methods and
assumptions used, and the limitations of the analysis.
3. Describe the methods and timeline of communication the firm/team will use with the
City’s Project Manager and other parties.
4. Identify what portion of work, if any, may be subcontracted.
5. Provide a design schedule outlining Project phases and milestones. The schedule shall
detail all items required to meet the advertisement date and shall clearly indicate critical
path work items. Proposing firms/teams should also describe solutions which may/will
help accelerate the schedule. Proposal schedule should show the firm/team realistically
RFP 8843 Engineering Design Support Services – Linden Street Renovations Page 17 of 36
meeting the previously described timeline or provide an explanation for why the timeline
is not realistic.
D. Firm Capability
Provide relevant information regarding previous experience related to this or similar
Projects, to include the following:
1. Provide an Organization Chart/Proposed Project Team: An organization chart containing
the names of all key personnel and sub-consultants with titles and their specific task
assignment for this Agreement shall be provided in this section.
2. A list of qualifications for the firm/team and qualifications and experience of the specific
staff members proposed to perform the services described above.
3. Provide a minimum of three similar projects with public agencies in the last 5 years that
have involved the staff proposed to work on this Project. Include the owner’s name, title
of project, beginning price, ending price, contact name, email and phone number, sub-
consultants on the team and a brief description of the work and any change orders.
4. Provide examples of at least two projects where you’ve worked with your sub-
consultants. List the sub-consultant firm(s) for this Agreement, their area(s) of expertise,
and include all other applicable information herein requested for each sub-consultant.
Identify what portion of work, if any, may be sub-contracted.
5. References (current contact name, current telephone number and email address) from
at least three similar projects with similar requirements that have been completed within
the past five (5) years and that have involved the staff proposed to work on this Project.
Provide a description of the work performed. The firm/team authorizes the City to verify
any and all information contained in the firm’s/team’s submittal from references
contained herein and hereby releases all those concerned providing information as a
reference from any liability in connection with any information they give.
E. Assigned Personnel
1. List of Project Personnel: This list should include the identification of the contact person
with primary responsibility for this Agreement, the personnel proposed for this
Agreement, and any supervisory personnel, including partners and/or sub-consultants,
and their individual areas of responsibility.
2. A resume for each professional and technical person assigned to the Agreement,
including partners and/or sub-consultants, shall be submitted. The résumés shall
include at least three individual references from previous assignments. Please limit
resumes to one page.
3. Some functions of this Project may require the use of sub-consultants. If you intend to
utilize sub-consultants you must list each and provide resumes for their key personnel.
4. Describe the availability of project personnel to participate in this Project in the context of
the firm’s/team’s other commitments.
5. Provide a list of similar projects completed in the last five (5) years by the key members
of the proposed team.
F. Availability
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1. Can the work be completed in the necessary timeframe, with target start and completion
dates met?
2. Are other qualified personnel available to assist in meeting the Project schedule if
required?
3. Is the project team available to attend meetings as required by the Scope of Work?
4. Provide an outline of the schedule for completing tasks.
5. Describe the methods and timeline of communication the firm/team will use with the
City’s Project Manager and other parties.
G. Sustainability/TBL Methodology
In concise terms (no more than two pages), please describe how your organization strives
to be sustainable. Address how the firm/team incorporates Triple Bottom Line (TBL) into
the workplace. See Section IV: Review and Assessment for additional information.
If possible, please highlight areas of opportunity in the Project where sustainability could
be applied and/or improved.
H. Cost and Work Hours
Reasonable expenses will be reimbursable as per the attached Fort Collins Expense
Guidelines exhibit in the Sample Agreement. The Professional will be required to provide
original receipts to the City for all reimbursable expenses.
In your response to this proposal, please provide the following:
1. Estimated Hours by Task: Provide estimated hours for each proposed task by job title
and employee name, including the time required for meetings, conference calls, etc.
2. Cost by Task: Provide the cost of each task identified in the Scope of Proposal section.
Provide a total not to exceed figure for the Scope of Proposal. Price all additional
services/deliverables separately.
3. Schedule of Rates: Provide a schedule of billing rates by category of employee and job
title to be used during the term of the Agreement. This fee schedule will be firm for at
least one (1) year from the date of the Agreement. The fee schedule will be used as a
basis for determining fees should additional services be necessary. Include a per
meeting rate in the event additional meetings are needed. A fee schedule for sub-
consultants, if used, shall be included.
4. All direct costs (i.e., travel, printing, postage, etc.) specifically attributed to the Project
and not included in the billing rates must be identified. Travel expenses may be
reimbursable as per the attached Fort Collins Expense Guidelines. The Professional will
be required to provide original receipts to the City for all travel expenses.
I. Additional Information
Provide any information that distinguishes Vendor from its competition and any additional
information applicable to this RFP that might be valuable in assessing the firm’s/team’s
proposal.
Explain any concerns the firm/team may have in maintaining objectivity in recommending
the best solution. All potential conflicts of interest must be disclosed.
Exceptions to the Scope of Services and City Agreement (a sample of which is
attached in Section VI) shall be documented.
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IV. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Firms/teams will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated firms/teams may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of the
RFP? Does the proposal show an
understanding of the project objectives,
methodology to be used and results/outcomes
required by the project? Are there any
exceptions to the specifications, Scope of Work,
or agreement?
2.0 Firm Capability
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the project on-
time and in-budget? Has the firm successfully
completed previous projects of this type and
scope?
2.0 Assigned Personnel
Do the persons who will be working on the
project have the necessary skills and
qualifications? Are sufficient people of the
requisite skills and qualifications assigned to the
project?
1.0 Availability
Can the work be completed in the necessary
time? Can the target start and completion dates
be met? Are other qualified personnel available
to assist in meeting the project schedule if
required? Is the project team available to attend
meetings as required by the Scope of Work?
1.0
Sustainability/TBL
Methodology
Does the firm demonstrate a commitment to
Sustainability and incorporate Triple Bottom Line
methodology in both their Scope of Work for the
project, and their day-to-day business operating
processes and procedures?
2.0 Cost & Work Hours
Does the proposal included detailed cost break-
down for each cost element as applicable and
are the line-item costs competitive? Do the
proposed cost and work hours compare
favorably with the Project Manager's estimate?
Are the work hours presented reasonable for the
effort required by each project task or phase?
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Definitions
The Triple Bottom Line (TBL) is an accounting framework that incorporates three
dimensions of performance: economic, or financial; environmental, and social. The
generally accepted definition for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its
profitability and its social, human, and environmental capital.”
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B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance
Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget
Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
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V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
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VI. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as the "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with any
project Work Orders for , issued by the City. A blank sample of a work order is
attached hereto as Exhibit A, consisting of ( ) page(s) and is incorporated herein
by this reference. A general scope of services is attached hereto as Exhibit C, consisting of
( ) page(s) and is incorporated herein by this reference. The City reserves the
right to independently bid any project rather than issuing a Work Order to the Professional
for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain
named third parties, the Professional shall be solely responsible for performance of all duties
hereunder. The term “Work” as used in this Agreement shall include the services and
deliverables contained in Exhibit A and any Work Orders issued by the City.
The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services. Such
changes shall be agreed upon in writing by the parties by Change Order, a sample of
which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein
by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall be
performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of
the essence. Any extensions of any time limit must be agreed upon in writing by the parties
hereto.
4. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes
shall be negotiated by and agreed to by both parties. Written notice of renewal shall be
provided to the Professional and mailed no later than thirty (30) days prior to contract end.
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5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Professional: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
6. Design, Project Insurance and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
is responsible for and shall ensure the design Work under any Work Order complies with
the most recent revision of the Americans with Disabilities Act of 1990 (“ADA”) Standards
for Accessible Design, separate from and in addition to compliance with applicable building
codes. Professional shall ensure that any change orders or other changes to the Work
comply with the ADA Standards for Accessible Design. Professional shall be responsible
for any necessary redesign due to failure to comply with ADA requirements, including any
costs for such redesign. The Professional shall indemnify, save and hold harmless the City
its officers and employees, in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City and for the City's costs and reasonable attorney’s
fees arising directly or indirectly out of the Professional's negligent performance of any of
the services furnished under this Agreement. The Professional shall maintain insurance in
accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated
herein.
7. Compensation. In consideration of services to be performed pursuant to this Agreement,
the City agrees to pay the Professional on a time and reimbursable direct cost basis
designated in Exhibit , consisting of ( ) page(s), attached hereto and
incorporated herein by this reference. At the election of the City, each Work Order may
contain a maximum fee, which shall be negotiated by the parties hereto for each such Work
Order. Monthly partial payments based upon the Professional's billings and itemized
statements are permissible. The amounts of all such partial payments shall be based upon
the Professional's City-verified progress in completing the services to be performed
pursuant to the Work Order and upon approval of the Professional's direct reimbursable
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expenses. Final payment shall be made following acceptance of the Work by the City. Upon
final payment, all designs, plans, reports, specifications, drawings, and other services
rendered by the Professional shall become the sole property of the City.
8. License. Upon execution of this Agreement, the Professional grants to the City an
irrevocable license to use any and all sketches, drawings, specifications, designs,
blueprints, data files, calculations, studies, analysis, renderings, models and other Work
Order deliverables (the “Instruments of Service”), in any form whatsoever and in any
medium expressed, for purposes of constructing, using, maintaining, altering and adding to
the project, provided that the City substantially performs its obligations under the
Agreement. The license granted hereunder permits the City and third parties reasonably
authorized by the City to reproduce applicable portions of the Instruments of Service for use
in performing services or construction for the project. In addition, the license granted
hereunder shall permit the City and third parties reasonably authorized by the City to
reproduce and utilize the Instruments of Service for similar projects, provided however, in
such event the Professional shall not be held responsible for the design to the extent the
City deviates from the Instruments of Service. This license shall survive termination of the
Agreement by default or otherwise.
9. City Representative. The City will designate, prior to commencement of the Work, its project
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations,
change orders, and other clarification or instruction shall be directed to the City
Representative.
10. Project Drawings. Upon request and before final payment, the Professional shall provide
the City with reproducible drawings of the project containing accurate information on the
project as constructed. Drawings shall be of archival quality, prepared on stable mylar base
material using a non-fading process to provide for long storage and high quality
reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and
AutoCAD version no older then the established City standard. The Professional
acknowledges the City is a governmental entity subject to the Colorado Open Records Act,
C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may
be considered public records subject to disclosure under the CORA.
11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work
Order and every thirty days thereafter, the Professional is required to provide the City
Representative with a written report of the status of the Work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly
report may, at the option of the City, suspend the processing of any partial payment request.
12. Independent Contractor. The services to be performed by the Professional are those of an
independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of the Professional's compensation hereunder
for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other
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purpose.
13. Subcontractors. The Professional may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor
will be subject to inspection by the City to the same extent as the Work of the Professional.
The Professional shall require all subcontractors performing Work hereunder to maintain
insurance coverage naming the City as an additional insured under this Agreement of the
type and with the limits specified within Exhibit , consisting of one (1) page attached
hereto and incorporated herein by this reference. The Professional shall maintain a copy of
each subcontract’s certificate evidencing the required insurance. Upon request, the
Professional shall promptly provide the City with a copy of such certificate(s).
14. Personal Services. It is understood that the City enters into this Agreement based on the
special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications,
reports, and incidental work or materials furnished hereunder shall not in any way relieve
the Professional of responsibility for the quality or technical accuracy of the Work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
16. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default.
17. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
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18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
Agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction,
such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., the Professional represents and agrees that:
a. As of the date of this Agreement:
1. The Professional does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. The Professional will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. The Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. The Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If the Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, the
Professional shall:
1. Notify such subcontractor and the City within three days that the Professional has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that the Professional shall not terminate
the contract with the subcontractor if during such three days the subcontractor
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provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. The Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If the Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, the Professional shall be liable for actual and
consequential damages to the City arising out of the Professional’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
21. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
PROFESSIONAL'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
PROFESSIONAL'S NAME
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Professional agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
PROFESSIONAL: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
PROFESSIONAL: Company Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
PROFESSIONAL: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
(BID SCHEDULE/COMPENSATION)
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EXHIBIT
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing Work
under this bid, the Professional shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Professional, such insurance
as the City may deem proper and may deduct the cost of such insurance from any
monies which may be due or become due the Professional under this Agreement. The
City, its officers, agents and employees shall be named as additional insureds on the
Professional 's general liability and automobile liability insurance policies for any claims
arising out of Work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in
Work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of Work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any Work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the Work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
C. Errors & Omissions. The Professional shall maintain errors and omissions
insurance in the amount of $1,000,000.
Official Purchasing Document
Last updated 10/2017
Professional Services Agreement – Work Order Type
Page 36 of 36
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Professional has agreed to perform, the Professional hereby acknowledges
and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Professional shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Professional shall not use such
information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Professional understands and agrees that the City’s remedies at law for a breach of the
Professional’s obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
1 LINDEN STREET 200 BLOCK
CHARRETTE PHOTOGRAPHS VISIONING CHARRETTE PREFERRED OPTION 12.03.14
November 17-19, 2014 “VISIONING CHARRETTE”
The DDA and studioINSITE conducted a three-day visioning charrette
in which three different periods of time were scheduled for the general
public, property owners, local businesses and other stakeholders to
offer input and feedback about numerous options that were developed.
ATTACHMENT 1
2 LINDEN STREET 200 BLOCK
OPTION DIAGRAMS OF LINDEN STREET VISIONING CHARRETTE PREFERRED OPTION 12.03.14
Option 2 - “BOARDWALK”
+ 13 feet of additional public use sidewalk
+ Vertical elements
+ Adaptable flexible zone
+ Gateway elements
+ Movable planters
+ Surface / curbless upgrade
+ Premanent barriers between cars and people
+ Small events don’t require change to parking
- Loss of parking spaces
Option 13 - “UPGRADE”
+ No loss of parking spaces
+ Gateway elements
+ Movable planters
+ Surface / curbless upgrade
+ Minimal change to existing (more affordable)
- Events of any size require movable barriers and temporary
loss of parking spaces
- No new permanent dedicated public use space
- Difficult to integrate vertical elements between street trees
3 LINDEN STREET 200 BLOCK
OPTION DIAGRAMS OF LINDEN STREET VISIONING CHARRETTE PREFERRED OPTION 12.03.14
Option 15 - “BRIDGE”
+ Creates transition between Old Town Square and River
District
+ 30 foot wide sidewalk zone both sides of south end
+ Vertical elements and overhead lighting similar to Old Town
Square
+ Adaptable flexible zone
+ Gateway elements
+ Movable planters
+ Surface / curbless upgrade
+ Premanent barriers between cars and people
+ Small events don’t require change to parking
- Loss of parking spaces
STREET PLAN
STREET SECTION
4 LINDEN STREET 200 BLOCK
EXISTING LINDEN STREET VIEWS VISIONING CHARRETTE PREFERRED OPTION 12.03.14
5 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
OPTION 15 SKETCHUP VIEWS
6 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
OPTION 15 SKETCHUP VIEWS
7 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
PRECEDENT IMAGES OF FILLMORE PLAZA (DENVER)
8 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
PRECEDENT IMAGES OF SIMILAR HYBRID STREETS
9 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
PRECEDENT IMAGES OF SIMILAR HYBRID STREETS
10 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
PRECEDENT IMAGES OF SIMILAR HYBRID STREETS
11 LINDEN STREET 200 BLOCK
VISIONING CHARRETTE PREFERRED OPTION 12.03.14
PRECEDENT IMAGES OF SIMILAR HYBRID STREETS
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