HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185749Innovate Fort Collins Challenge (IFCC) Grant Agreement
THIS AGREEMENT is made and entered into as of the date of acceptance by the City, by and between
the CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and the RenewAll
Community Solutions, LLC, (“Recipient”). NOW, THEREFORE, in consideration of their mutual
promises contained herein, the parties agree as follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the
Recipient’s Proposal, which is attached as Exhibit A and incorporated herein by this reference
(“the Project”). Any funds received by the Recipient under this Agreement and not reasonably
necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s
application must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive payments as set forth below twice
per year, in the total amount of no more than $25,000, which shall be expended by the Recipient
to complete the Project no later than December 15th, 2019.
4. The Recipient shall provide the City with copies of all receipts by December 15, 2019, and a
written evaluation of the Project documenting accomplishments, results achieved, community
impact, and monetary and other returns, if applicable, including jobs created. A report template
will be available from the Environmental Services Department, incorporated herein by this
reference as Exhibit B.
5. The Recipient agrees to make all records pertaining to activities carried out under this Agreement
available to the City for audit upon request for at least three (3) years following the fulfillment of
this Agreement.
6. If any provision of this Agreement is not met in the manner and time specified herein by the
Recipient, the Recipient shall be in breach and the City may terminate the Agreement. Upon such
termination, the Recipient shall return to the City all funds paid in accordance with this
Agreement within thirty (30) days following receipt of the written request from the City to do so.
7. This Agreement is not assignable without prior written consent of the City, in its sole discretion,
and any assignment without the City’s prior written consent shall be deemed null and void.
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
8. If the Project involves a specific site, the Recipient hereby represents and warrants that they
have the permission of the owner of the site upon which the Project will take place, and further
represents and warrants that it is fully authorized to undertake the activities.
9. This Agreement shall terminate upon expiration of all performance periods, including but not
limited to, all requirements related to recordkeeping and auditing, as set forth herein.
10. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all
applicable federal, state and local laws, rules and regulations that have been or may hereafter
be established.
11. The signatories maintain that, to the best of their knowledge, no City employee has a personal
or financial interest whatsoever in the service or property described herein. While there may be
City employees that work with the Recipient, no such employees are parties hereto or will
receive payment through the receipt of the grant funds provided hereunder.
12. The Recipient shall indemnify, save and hold harmless the City, its officers, employees and
agents against any and all claims, damages, liability and court awards, including costs, expenses
and attorney fees incurred as a result of any act or omission by the Recipient, its employees,
agents, subcontractors or assignees arising from their performance under this Agreement or
arising from the Project.
13. Funds shall be payable to the Recipient in accordance with the following schedule: 1 payment of
$12,500, made within ten (10) days after the acceptance of this Agreement by the City and a
second payment of $12,500 after acceptance of the mid-year progress report. The City may
suspend payment until any default under this Agreement has been cured, or, in the event of
failure by the Recipient to cure any default or pay any amount due to the City that has become
overdue and delinquent, within fifteen (15) days after written notice by the City, the City may
terminate this Agreement and shall have no obligation to make any further payment hereunder.
14. The City of Fort Collins Environmental Services Department (“ESD”) is subject to the Colorado
Open Records Act (C.R.S. 24-72-101 through 24-72-112) (“Act”). Thus, documents and other
materials received by ESD and its employees under this Agreement from the Recipient may be
subject to public disclosure unless they fall within an exception under the Act. ESD will deny the
right of inspection of records which the City believes are considered under the Act to be trade
secrets, privileged information, and confidential commercial and financial data, any of which
Recipient must clearly indicate at the time it is provided to ESD. Upon receiving an official open
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
records request, ESD will promptly notify the Recipient and as needed, seek legal guidance from
the City Attorney.
15. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of
the Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and
to bind the Recipient to the terms of this Agreement.
16. Additional terms and conditions specific to this Agreement may be attached as Exhibit C and
incorporated herein by this reference.
17. Subject to Annual Appropriation. To the extent this Agreement or any provision in it constitutes
a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual
appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code
Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no
obligation to continue this Agreement in any fiscal year for which no such supporting
appropriation has been made.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ______day of
____________, 20_____.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
Recipient
By ________________________________
By _____________________________________ Gerry Paul
Title ___________________________________ Director of Purchasing
DATE: ______________________________
By ________________________________
_ Lucinda Smith
Interim Chief Sustainability Officer
DATE: ______________________________
On Behalf of the Recipient
Address _________________________________ ATTEST: ____________________________
Phone __________________________________ City Clerk
_______________________________________ APPROVED AS TO FORM: _______________
_______________________________________ Assistant City Attorney II
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
Owner
314 N Howes St
970-484-4224
11/29/2018
11/29/2018
18
29
November
NoCo Tool Lending Library Scope of Work
Tool lending libraries have been shown to increase community involvement and social equity by
providing low cost access to tools and education to community members about proper tool use
and maintenance, creating a sense of self-empowerment within our community. The education
we will provide to participants will also increase community knowledge about sustainability,
waste diversion, and greenhouse gas emissions. By providing access to tools, residents will fix
more of their belongings instead of throwing them away, upcycle scrap materials, and complete
more independent projects, leading to a reduction in waste material in our landfill. Our
commitment to making the TLL sustainable by purchasing all electric tools will decrease carbon
emissions as the TLL grows. As participation increases, the funds will increase, allowing more
purchases of electric tools and increased waste diversion. This is an innovative solution to the
waste management and landfill problems we have in Fort Collins because we will be using a
community-driven, social equity building, educational project to bring all residents in Fort
Collins together with the goal of decreasing waste materials in our landfill and local carbon
emissions. The Denver and Boulder TLL’s are testament to the success of this idea’s
implementation and with sufficient funds the Fort Collins TLL will join the regional success of
TLL by expanding Fort Collins’ knowledge of tool use and maintenance, local sustainability
issues, reducing waste in our landfill, and carbon emission reduction.
Metrics
Expected
Outcome
Metric Data Source
and Sample
Size
Impact on
2020 goal
Data
Collection
Frequency
and Duration
Target
Audience
200+ Annual
Memberships
by end of
2019
Number of
annual
memberships
TLL Survey
Responses -
100
currently;
Future TLL
Surveys
Increase
knowledge of
CAP goals,
Increase
knowledge of
waste
diversion and
carbon
emission
reduction
-Participation
numbers will
be reported
quarterly
-Survey
library
participants
be reported
quarterly
Save 7,500
gallons of
gasoline
(2019) by
providing
green tools
to library
participants
# of checkouts
per green tool
and time used
Survey
responses
from tool
library
participants
15,000
gallons of
gasoline
-tool use
(survey
results) and
calculations
will be
reported
quarterly
Tool library
participants
$15,000 will go towards paying an employee $15/hr for 20 hours/week to manage the site and
set regular hours of operation, manage software, coordinate volunteer duties and schedule
shifts, spearhead social media, marketing, and crowdfunding campaigns, and educate
participants about tools, ensuring increased participation. To purchase most requested tools (4)
in all electric form would cost $1400. An additional $6,600 would purchase a fully-stocked
electric library with all the requested tools from the TLL survey and multiple sets of highly
requested items, ensuring items are available. $2,000 will be used for low-income scholarship
fund as well as for city-wide marketing campaign.
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
CITY OF FORT COLLINS Environmental Services
Innovate Fort Collins Fund 2018: Annual Report Requirements
Annual Progress Report & Award Responsibilities
Each applicant that successfully receives funding from the Innovate Fort Collins Fund must submit a
six month and annual report (2-4 pages) documenting accomplishments, results achieved,
community impact, and monetary and other returns if applicable. The report must be electronically
submitted to the Environmental Services within 30 days of the completed project date (due date
specified in the Grant Agreement). If you are unable to meet the stated goals for any reason,
contact City staff early to explain the barriers.
Please utilize the format below, and contact us with any key questions or feedback.
Introduction
In 1-3 paragraphs, please describe the overall success of your project. Please be project
specific, and tie results back to your metrics, goals and projected outcomes.
Budget & Receipts
Please provide documentation of how the City grant was allocated.
Performance Metrics
Please provide key metrics that indicate project reach, success, etc. This should include the
following as well as project specific metrics indicated in the application:
1) Project Specific Metrics (from application)
2) Greenhouse Gas Reductions
3) Partnerships and jobs created.
a. Total # of Part Time & Full Time Employees (FTE)
b. Total # of Jobs (Part Time & Full Time Employees)
c. Total # of collaborative partners involved.
4) Customers served and/or program participants.
a. Total # of participants (public, private, academic, etc).
i. For example: Businesses served, Student contact,
5) Dollars matched or leveraged.
a. Grants received / non-profit capital accrued.
b. Private investment
c. Annual $ received by public entities (Local Governments, etc).
d. In kind donations
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
Self-Evaluation
Did you achieve or exceed objectives outlined in the application? What are your key lessons
learned from the project? Are there any aspects of the project that you would have done
differently? Is there anything else you learned that you would like to share?
Testimonials
Please provide 1-3 testimonials from project or community partners documenting the
impact of the project. What did City funding enable you to achieve that you would not have
been able to otherwise?
Follow Up
Please include what the next steps for your project are the coming year (12 mos+). Do you
anticipate additional impacts based on your pilot? The City may ask for additional
information in the future following the completion of your project.
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B
results will
be reported
quarterly
All Fort
Collins
residents
Divert 91.52
tons of waste
from landfill
annually
(2019), 10%
increase
annually.
pounds of
waste material
collected and
diverted
Waste
material
collected and
diverted,
Survey
responses
from tool
-192.192
tons of waste
diverted
- pounds of
waste
material
collected and
diverted and
tool use
(survey
results) will
Tool library
participants
and Eco-
Thrift
customers
DocuSign Envelope ID: 75C6511F-71E8-4352-884D-C56A6A27772B