HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185748Innovate Fort Collins Challenge (IFCC) Grant Agreement
THIS AGREEMENT is made and entered into as of the date of acceptance by the City, by and between
the CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and the Renewablue, LLC.,
(“Recipient”). NOW, THEREFORE, in consideration of their mutual promises contained herein, the
parties agree as follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the
Recipient’s Proposal, which is attached as Exhibit A and incorporated herein by this reference
(“the Project”). Any funds received by the Recipient under this Agreement and not reasonably
necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s
application must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive payments as set forth below twice
per year, in the total amount of no more than $8,000, which shall be expended by the Recipient
to complete the Project no later than December 15th, 2019.
4. The Recipient shall provide the City with copies of all receipts by December 15, 2019, and a
written evaluation of the Project documenting accomplishments, results achieved, community
impact, and monetary and other returns, if applicable, including jobs created. A report template
will be available from the Environmental Services Department, incorporated herein by this
reference as Exhibit B.
5. The Recipient agrees to make all records pertaining to activities carried out under this Agreement
available to the City for audit upon request for at least three (3) years following the fulfillment of
this Agreement.
6. If any provision of this Agreement is not met in the manner and time specified herein by the
Recipient, the Recipient shall be in breach and the City may terminate the Agreement. Upon such
termination, the Recipient shall return to the City all funds paid in accordance with this
Agreement within thirty (30) days following receipt of the written request from the City to do so.
7. This Agreement is not assignable without prior written consent of the City, in its sole discretion,
and any assignment without the City’s prior written consent shall be deemed null and void.
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8. If the Project involves a specific site, the Recipient hereby represents and warrants that they
have the permission of the owner of the site upon which the Project will take place, and further
represents and warrants that it is fully authorized to undertake the activities.
9. This Agreement shall terminate upon expiration of all performance periods, including but not
limited to, all requirements related to recordkeeping and auditing, as set forth herein.
10. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all
applicable federal, state and local laws, rules and regulations that have been or may hereafter
be established.
11. The signatories maintain that, to the best of their knowledge, no City employee has a personal
or financial interest whatsoever in the service or property described herein. While there may be
City employees that work with the Recipient, no such employees are parties hereto or will
receive payment through the receipt of the grant funds provided hereunder.
12. The Recipient shall indemnify, save and hold harmless the City, its officers, employees and
agents against any and all claims, damages, liability and court awards, including costs, expenses
and attorney fees incurred as a result of any act or omission by the Recipient, its employees,
agents, subcontractors or assignees arising from their performance under this Agreement or
arising from the Project.
13. Funds shall be payable to the Recipient in accordance with the following schedule: 1 payment of
$4,000, made within ten (10) days after the acceptance of this Agreement by the City and a
second payment of $4,000 after acceptance of the mid-year progress report. The City may
suspend payment until any default under this Agreement has been cured, or, in the event of
failure by the Recipient to cure any default or pay any amount due to the City that has become
overdue and delinquent, within fifteen (15) days after written notice by the City, the City may
terminate this Agreement and shall have no obligation to make any further payment hereunder.
14. The City of Fort Collins Environmental Services Department (“ESD”) is subject to the Colorado
Open Records Act (C.R.S. 24-72-101 through 24-72-112) (“Act”). Thus, documents and other
materials received by ESD and its employees under this Agreement from the Recipient may be
subject to public disclosure unless they fall within an exception under the Act. ESD will deny the
right of inspection of records which the City believes are considered under the Act to be trade
secrets, privileged information, and confidential commercial and financial data, any of which
Recipient must clearly indicate at the time it is provided to ESD. Upon receiving an official open
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records request, ESD will promptly notify the Recipient and as needed, seek legal guidance from
the City Attorney.
15. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of
the Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and
to bind the Recipient to the terms of this Agreement.
16. Additional terms and conditions specific to this Agreement may be attached as Exhibit C and
incorporated herein by this reference.
17. Subject to Annual Appropriation. To the extent this Agreement or any provision in it constitutes
a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual
appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code
Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no
obligation to continue this Agreement in any fiscal year for which no such supporting
appropriation has been made.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ______day of
____________, 20_____.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
Recipient
By ________________________________
By _____________________________________ Gerry Paul
Title ___________________________________ Director of Purchasing
DATE: ______________________________
By ________________________________
_ Lucinda Smith
Interim Chief Sustainability Officer
DATE: ______________________________
On Behalf of the Recipient
Address _________________________________ ATTEST: ____________________________
Phone __________________________________ City Clerk
_______________________________________ APPROVED AS TO FORM: _______________
_______________________________________ Assistant City Attorney II
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121 E Mountain Ave. Fort Collins 80524
970-420-2487
Chief Visionary, Founder
11/28/2018
11/29/2018
November
29
18
Action Responsible Priority Status Start Date End Date Notes
Goal #1: Schedule Courses
Schedule Course Dates James High In Progress 18-Sep 18-Sep
Identify Venue Options Jessie High In Progress 18-Oct Ongoing
Visit Venues (as needed) Jessie Medium As Needed As Needed Only
Goal #2: Create FollowUp
Create In-Class Survey JWM/Jessie High In Progress 18-Jul 18-Oct
Create Post-Class Survey JWM/Jessie High In Progress 18-Jul 18-Oct
Create 3 Month Follow Up JWM/Jessie High In Progress 18-Jul 19-Jan
Create 1 Year Follow Up JWM/Jessie High In Progress 18-Jul 19-Mar
Create Metric Format Jessie High Not Started 18-Nov 19-Jan
Create Online Video FollowUp JWM/Jessie High Not Started 18-Jul 19-Mar
Goal #3: Marketing/Promotion
Create Social Media Posts Jessie/Aspengrove Medium Not Started 18-Oct 18-Oct
Determine Targeted Marketing Groups Jessie/Aspengrove Medium Not Started 18-Oct 18-Oct
Review Course Materials JWM/Jessie High In Progress 18-Sep 18-Sep
Create Banner Jessie Medium Not Started 18-Oct 18-Nov
Create Sandwich Board Jessie Medium Not Started 18-Oct 18-Nov
Create Flyer Jessie Medium Not Started 18-Oct 18-Nov For Posting Around Town
Goal #4: Create Video
Review Course Outline JWM High In Progress 18-Jul 18-Sep
Contract & Schedule Videographer Jessie High In Progress 18-Sep 18-Sep
Record Video& Editing Process JWM/Jessie High Not Started 18-Dec 19-Feb Giving Several Months for Filming & Editing
Research Hosting Platforms Jessie Medium Not Started 19-Sep 19-Sep
Post Content Jessie High Not Started 19-Mar 19-Mar
Advertise Content Availability Jessie/Aspengrove High Not Started 19-Mar Ongoing
Year One Proposed Course Schedule
Year/Month Course Follow Up 1 Follow Up 2 Follow Up 3 Follow Up 4 Reporting 1 Reporting 2 Reporting 3 Reporting 4
18-Nov Homeowners Class Start Class End 19-Feb 19-Nov 19-Feb 19-May 19-Sep 19-Dec
18-Dec No Classes N/A N/A N/A N/A N/A N/A N/A N/A
19-Jan Realtors Class Start Class End 19-Mar 20-Jan 19-Feb 19-May 19-Sep 19-Dec
19-Feb Realtors Class Start Class End 19-Apr 20-Feb 19-May 19-Sep 19-Dec 20-Mar
Homeowners Class Start Class End 19-Apr 20-Feb 19-May 19-Sep 19-Dec 20-Mar
19-Mar Homeowners Class Start Class End 19-May 20-Mar 19-May 19-Sep 19-Dec 20-Mar
Video Release 24 hrs 3 Months 1 Year N/A 19-May 19-Sep 19-Dec 20-Mar
19-Apr Homeowners Class Start Class End 19-Jul 20-Apr 19-May 19-Sep 19-Dec 20-Mar
Landlords/Tenants Class Start Class End 19-Jul 20-Apr 19-May 19-Sep 19-Dec 20-Mar
19-May Homeowners Class Start Class End 19-Aug 20-May 19-Sep 19-Dec 20-Mar 20-Jun
19-Jun Homeowners Class Start Class End 19-Sep 20-Jun 19-Sep 19-Dec 20-Mar 20-Jun
19-Jul No Classes N/A N/A N/A N/A N/A N/A N/A N/A
19-Aug Landlords/Tenants Class Start Class End 19-Nov 20-Aug 19-Sep 19-Dec 20-Mar 20-Jun
19-Sep Realtors Class Start Class End 19-Dec 20-Sep 19-Dec 20-Mar 20-Jun 20-Sep
19-Oct Realtors Class Start Class End 20-Jan 20-Oct 19-Dec 20-Mar 20-Jun 20-Sep
Taco Bout Solar Project Workplan
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CITY OF FORT COLLINS Environmental Services
Innovate Fort Collins Fund 2018: Annual Report Requirements
Annual Progress Report & Award Responsibilities
Each applicant that successfully receives funding from the Innovate Fort Collins Fund must submit a
six month and annual report (2-4 pages) documenting accomplishments, results achieved,
community impact, and monetary and other returns if applicable. The report must be electronically
submitted to the Environmental Services within 30 days of the completed project date (due date
specified in the Grant Agreement). If you are unable to meet the stated goals for any reason,
contact City staff early to explain the barriers.
Please utilize the format below, and contact us with any key questions or feedback.
Introduction
In 1-3 paragraphs, please describe the overall success of your project. Please be project
specific, and tie results back to your metrics, goals and projected outcomes.
Budget & Receipts
Please provide documentation of how the City grant was allocated.
Performance Metrics
Please provide key metrics that indicate project reach, success, etc. This should include the
following as well as project specific metrics indicated in the application:
1) Project Specific Metrics (from application)
2) Greenhouse Gas Reductions
3) Partnerships and jobs created.
a. Total # of Part Time & Full Time Employees (FTE)
b. Total # of Jobs (Part Time & Full Time Employees)
c. Total # of collaborative partners involved.
4) Customers served and/or program participants.
a. Total # of participants (public, private, academic, etc).
i. For example: Businesses served, Student contact,
5) Dollars matched or leveraged.
a. Grants received / non-profit capital accrued.
b. Private investment
c. Annual $ received by public entities (Local Governments, etc).
d. In kind donations
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Self-Evaluation
Did you achieve or exceed objectives outlined in the application? What are your key lessons
learned from the project? Are there any aspects of the project that you would have done
differently? Is there anything else you learned that you would like to share?
Testimonials
Please provide 1-3 testimonials from project or community partners documenting the
impact of the project. What did City funding enable you to achieve that you would not have
been able to otherwise?
Follow Up
Please include what the next steps for your project are the coming year (12 mos+). Do you
anticipate additional impacts based on your pilot? The City may ask for additional
information in the future following the completion of your project.
DocuSign Envelope ID: D139F38B-C472-4018-9BEB-53183ACFF996