HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185720Innovate Fort Collins Challenge (IFCC) Grant Agreement
THIS AGREEMENT is made and entered into as of the date of acceptance by the City, by and between
the CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and the Pretty Brainy, Inc.,
(“Recipient”). NOW, THEREFORE, in consideration of their mutual promises contained herein, the
parties agree as follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the
Recipient’s Proposal, which is attached as Exhibit A and incorporated herein by this reference
(“the Project”). Any funds received by the Recipient under this Agreement and not reasonably
necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s
application must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive payments as set forth below twice
per year, in the total amount of no more than $10,000, which shall be expended by the Recipient
to complete the Project no later than December 15th, 2019.
4. The Recipient shall provide the City with copies of all receipts by December 15, 2019, and a
written evaluation of the Project documenting accomplishments, results achieved, community
impact, and monetary and other returns, if applicable, including jobs created. A report template
will be available from the Environmental Services Department, incorporated herein by this
reference as Exhibit B.
5. The Recipient agrees to make all records pertaining to activities carried out under this Agreement
available to the City for audit upon request for at least three (3) years following the fulfillment of
this Agreement.
6. If any provision of this Agreement is not met in the manner and time specified herein by the
Recipient, the Recipient shall be in breach and the City may terminate the Agreement. Upon such
termination, the Recipient shall return to the City all funds paid in accordance with this
Agreement within thirty (30) days following receipt of the written request from the City to do so.
7. This Agreement is not assignable without prior written consent of the City, in its sole discretion,
and any assignment without the City’s prior written consent shall be deemed null and void.
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8. If the Project involves a specific site, the Recipient hereby represents and warrants that they
have the permission of the owner of the site upon which the Project will take place, and further
represents and warrants that it is fully authorized to undertake the activities.
9. This Agreement shall terminate upon expiration of all performance periods, including but not
limited to, all requirements related to recordkeeping and auditing, as set forth herein.
10. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all
applicable federal, state and local laws, rules and regulations that have been or may hereafter
be established.
11. The signatories maintain that, to the best of their knowledge, no City employee has a personal
or financial interest whatsoever in the service or property described herein. While there may be
City employees that work with the Recipient, no such employees are parties hereto or will
receive payment through the receipt of the grant funds provided hereunder.
12. The Recipient shall indemnify, save and hold harmless the City, its officers, employees and
agents against any and all claims, damages, liability and court awards, including costs, expenses
and attorney fees incurred as a result of any act or omission by the Recipient, its employees,
agents, subcontractors or assignees arising from their performance under this Agreement or
arising from the Project.
13. Funds shall be payable to the Recipient in accordance with the following schedule: 1 payment of
$5,000, made within ten (10) days after the acceptance of this Agreement by the City and a
second payment of $5,000 after acceptance of the mid-year progress report. The City may
suspend payment until any default under this Agreement has been cured, or, in the event of
failure by the Recipient to cure any default or pay any amount due to the City that has become
overdue and delinquent, within fifteen (15) days after written notice by the City, the City may
terminate this Agreement and shall have no obligation to make any further payment hereunder.
14. The City of Fort Collins Environmental Services Department (“ESD”) is subject to the Colorado
Open Records Act (C.R.S. 24-72-101 through 24-72-112) (“Act”). Thus, documents and other
materials received by ESD and its employees under this Agreement from the Recipient may be
subject to public disclosure unless they fall within an exception under the Act. ESD will deny the
right of inspection of records which the City believes are considered under the Act to be trade
secrets, privileged information, and confidential commercial and financial data, any of which
Recipient must clearly indicate at the time it is provided to ESD. Upon receiving an official open
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records request, ESD will promptly notify the Recipient and as needed, seek legal guidance from
the City Attorney.
15. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of
the Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and
to bind the Recipient to the terms of this Agreement.
16. Additional terms and conditions specific to this Agreement may be attached as Exhibit C and
incorporated herein by this reference.
17. Subject to Annual Appropriation. To the extent this Agreement or any provision in it constitutes
a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual
appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code
Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no
obligation to continue this Agreement in any fiscal year for which no such supporting
appropriation has been made.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ______day of
____________, 20_____.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
Recipient
By ________________________________
By _____________________________________ Gerry Paul
Title ___________________________________ Director of Purchasing
DATE: ______________________________
By ________________________________
_ Lucinda Smith
Interim Chief Sustainability Officer
DATE: ______________________________
On Behalf of the Recipient
Address _________________________________ ATTEST: ____________________________
Phone __________________________________ City Clerk
_______________________________________ APPROVED AS TO FORM: _______________
_______________________________________ Assistant City Attorney II
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P.O. Box 7812, Loveland, CO 80537
President
720-203-1749
11/27/2018
11/27/2018
18
27
November
1
Project Work Plan with Identified Milestones: MISSion Innovation
Viability of Idea | Sept. - Oct. 2017
1. Three community meetings are held to assess interest in an all-woman innovation marathon. Focus on
Sustainable Cities and Communities immediately gains traction.
2. MISSion Innovation brand identity designed and unveiled at Pretty Brainy’s Ada Lovelace Day Celebration
on Oct. 22.
Planning and Capacity-Building Begin | Nov. – Dec. 2017
3. Student leaders are identified and meet to plan program.
4. Partnership formed with College of Natural Sciences, CSU.
Community Outreach Begins | Jan. 2018
5. Marketing collateral and messaging created.
6. Student leaders begin communicating with schools.
7. Biweekly team mobilization meetings held.
8. Team members mentored in program planning, marketing strategy, budgeting, forming a logic model.
Grassroots Recruitment Begins | May-July 2018
9. Scholarship candidates, mentors, and teams identified and engaged.
10. Speakers confirmed, including former NASA Astronaut Dorothy Metcalf-Lindenburger.
—Start of IFCC Timeline—
Orientation and Training | August 2018
11. Mentors and volunteers participate in orientation and training, led by Dr. Meena Balgopal.
12. Logistics finalized with CSU.
13. Materials procured.
Launch | Sept. 22-23, 2018
14. Student leadership team walks through draft schedule and security protocols.
15. Launch weekend intensive in design thinking for climate action at CSU with 60 young innovators, 12 to 20
STEAM mentors, and 20 volunteers.
16. Teams address IFCC targeted areas in Energy, Transportation, and Behavior Change including but not
limited to these challenge statements:
How can we encourage the community to reduce fossil fuel use and increase the use of renewables?
In what ways can we quickly increase EV transportation use in the City or Growth Management Area?
How might we utilize and encourage the sharing economy to reduce single use trips?
How might we facilitate more and different channels for communicating with diverse audiences?
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17. Community members assess innovations for feasibility, scalability, cost benefits, human-centeredness, and
ease of implementation, choosing one to three projects that merit full development.
Evaluation I | Oct. 2018
18. Written assessment of MISSion Innovation weekend intensive reviewed; participant evaluations reviewed.
Development | Oct. 2018
19. Specific to top innovation(s) that emerge, Pretty Brainy mentors young innovators in developing and
managing their projects toward completion and implementation in Dec. 2019. Establish schedule for
innovators to meet quarterly milestones, as follows:
Dec. 2018
Mar. 2019
June 2019
Sept. 2019
Dec. 2019
20. Online Pledge Campaign designed, including pre- and post-surveys, communications toolkit and
messaging, weekly themes, and list of pledges.
Outreach: Online Pledge Campaign | Beginning Oct. 14, 2018
21. Getting out the word on the 2019 launch of a system that rewards behavior and benefits our Climate Action
Plan goals.
Implementation | Jan. 27 - Mar. 16, 2019
22. Launch Online Pledge Campaign on Causes platform. Pledges for new actions to reduce GHG will include:
Take Transfort.
Understand my energy use.
Power strip it.
Reduce vampire loads.
Turn off monitor when away.
Eliminate mini-fridge
23. Estimates gathered weekly for each verifiable action leading to GHG savings.
Evaluation II | April 2019
24. Post-campaign survey administered to campaign participants.
25. Campaign report drafted.
Scale | July 2019
26. MISSion Innovation curriculum and operations guide published online, available for download.
Final Sessions with Innovators | Sept. – Dec. 2019
27. Continued work with innovators and development of projects, with eye toward Dec. 2019 completion.
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CITY OF FORT COLLINS Environmental Services
Innovate Fort Collins Fund 2018: Annual Report Requirements
Annual Progress Report & Award Responsibilities
Each applicant that successfully receives funding from the Innovate Fort Collins Fund must submit a
six month and annual report (2-4 pages) documenting accomplishments, results achieved,
community impact, and monetary and other returns if applicable. The report must be electronically
submitted to the Environmental Services within 30 days of the completed project date (due date
specified in the Grant Agreement). If you are unable to meet the stated goals for any reason,
contact City staff early to explain the barriers.
Please utilize the format below, and contact us with any key questions or feedback.
Introduction
In 1-3 paragraphs, please describe the overall success of your project. Please be project
specific, and tie results back to your metrics, goals and projected outcomes.
Budget & Receipts
Please provide documentation of how the City grant was allocated.
Performance Metrics
Please provide key metrics that indicate project reach, success, etc. This should include the
following as well as project specific metrics indicated in the application:
1) Project Specific Metrics (from application)
2) Greenhouse Gas Reductions
3) Partnerships and jobs created.
a. Total # of Part Time & Full Time Employees (FTE)
b. Total # of Jobs (Part Time & Full Time Employees)
c. Total # of collaborative partners involved.
4) Customers served and/or program participants.
a. Total # of participants (public, private, academic, etc).
i. For example: Businesses served, Student contact,
5) Dollars matched or leveraged.
a. Grants received / non-profit capital accrued.
b. Private investment
c. Annual $ received by public entities (Local Governments, etc).
d. In kind donations
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Self-Evaluation
Did you achieve or exceed objectives outlined in the application? What are your key lessons
learned from the project? Are there any aspects of the project that you would have done
differently? Is there anything else you learned that you would like to share?
Testimonials
Please provide 1-3 testimonials from project or community partners documenting the
impact of the project. What did City funding enable you to achieve that you would not have
been able to otherwise?
Follow Up
Please include what the next steps for your project are the coming year (12 mos+). Do you
anticipate additional impacts based on your pilot? The City may ask for additional
information in the future following the completion of your project.
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