HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185687Disaster Cost Recovery Training Sessions
Presented by the Martinet Group, LLC
Cost Recovery
Training Program Workshop Description
Highly
Recommended
Attendees
(by Function)
Optional, but
Recommended
Attendees
Purchasing
Compliance With
Federal Regulations
6 hours
The purchasing function is the single most important part of effective
disaster cost recovery, and the most often cited for failure in the
Department of Homeland Security’s audits. Most agencies’ purchasing
policies and procedures DO NOT fully comply with Federal requirements,
exposing the agency to losses that can easily run into the tens of millions
of dollars. This training introduces the Federal procurement regulations
found in Title 2 of the Code of Federal Regulations, Part 200. It also
includes practical applications for disaster related purchasing issues.
Special Excel worksheets and forms for documentation are provided to
assist in the proper documentation when Federal funds are involved. This
program makes extensive use of Federal audits and FEMA case histories.
Finance,
Public Works,
Public Utilities,
Purchasing, and
Contract
Administration,
and Parks &
Recreation
Emergency
Management,
Facilities, Legal
Debris Management
(including Debris
Management Plans;
Debris Management
Contracting; Debris
Monitoring Plans;
Debris Monitoring
Contracts; Right of
Entry Waivers; Debris
Insurance Cost
Recovery Planning
4 hours
In many disasters, debris management is the single largest expense,
sometimes costing as much as 40% of the total disaster spending. Debris
management is also frequently audited by the Department of Homeland
Security (DHS) because of inadequate documentation and contractor
fraud. Local agencies must have a debris management plan AND a
debris monitoring plan to limit their exposure to million dollar losses from
de-obligation by FEMA and exposure to DHS audits. The debris
management process also often involves the public works department,
environmental department, legal and risk management functions of the
local agency. This program makes extensive use of Federal audits and
FEMA case histories and includes forms for documentation of work.
Emergency
Management,
Finance,
Public Works,
Environmental
Services, and
Purchasing,
Parks &
Recreation,
Information
Technology
(GIS),
Risk
Management,
Building &
Safety,
Community
Development,
Damage Assessment
Planning
4 hours
Damage assessment is the first, the most complex and an extremely
critical phase of the long disaster cost recovery process. Most local
agencies do not have an effective method for disaster damage
assessment and can lose millions of dollars because of undiscovered and
undocumented damage. The damage assessment process only begins
with the Department of Building and Safety and it will involve many other
city or county departments before the process is completed. The damage
assessment process may extend for months or years and involve many
departments and functions beyond public works, public utilities, and
streets & roads.
Emergency
Management,
Finance,
Risk Management,
Public Works,
Building & Safety,
Facilities,
Public Utilities,
Information
Technology,
Community
Development,
Special Venues