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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & STORMWATER FACILITIES CAPITAL IMPROVEMENTS (3)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: UBLA-2018-02 PROJECT TITLE: UUtility Service Center Storm Drainage Improvements ORIGINAL BID/RFP NUMBER & NAME: U8745 Engineering Services for Water, WW & Wastewater and Stormwater Facilities Capital Improvements - On-Call MASTER AGREEMENT EFFECTIVE DATE: UAugust 7, 2018 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: UBeck L. Anderson WORK ORDER COMMENCEMENT DATE: UNovember 26, 2018 WORK ORDER COMPLETION DATE: UMay 31, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U$16,274.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UDesign of stormwater drainage improvements to address flooding that occurred in the Spring of 2018 at the Utility Service Center. Work order completion date set as May 2019 to allow for construction support as needed. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfiveU (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: Page 1 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Owner/Manager November 28, 2018 KEITH MEYER Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Beck L. Anderson, Civil Engineer I REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Ken Sampley, Civil Engineering Director ACCEPTANCE: Date: Theresa Connor, Deputy Director – Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 3 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 November 27, 2018 November 27, 2018 November 28, 2018 November 28, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 4 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Page 1 of 5 2133 South Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: Beck L. Anderson banderson@fcgov.com November 24, 2018 Mr. Beck Anderson Storm Water Master Planning Engineer City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Utility Service Center Storm Drainage Design – Scope of Services Dear Beck: This proposal follows on our recent meeting regarding flooding at the Utility Service Center (700 Wood Street). The flooding occurred last year during a heavy rain and hail event sending water into the southwest entry door. This proposal seeks to address the drainage issues that caused building flooding and improve local drainage in the immediate area southwest of the building. We understand the schedule to be immediate. Design work would progress immediately upon contracting. Construction would follow late this winter and early spring. The City desires to have the project complete prior to spring rains next year. Thank you again for this opportunity. We appreciate our relationship with the City and look forward to another great project. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: file Jill Burrell Page 5 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Page 2 of 5 Exhibit A Utility Service Center – Storm Drainage Design Scope of Services Project Understanding The City of Fort Collins Utilities desires to correct localized drainage issues immediately southwest of the Utility Service Center located at 700 Wood Street. Flooding occurred last year during a heavy rain and hail event sending water into the southwest entry door. Drainage improvements are expected to include installation of concrete drain pans, grading, sidewalk reconfiguration, swales and sidewalk chase installation. Localized drainage improvements such as this are typically designed to a 10-year return interval. We would look to meet or exceed this design storm with the necessary improvements. We will use City supplied basin delineation, topographic survey information and utility locations. If further utility locates are needed, we will work with City staff to identify and pothole these locations. Overall, our scope of services is to provide engineering design of the storm drainage system based on City provided basin delineation, flows, and hydrology. We will provide all design details and verify information provided by the City. Phase: Design • Field Inspection. During the early portions of the design phase, Ditesco staff will work with the City to inspect the existing drainage system to gather as-built data and develop alternatives for the design. Work will include roof inspection, pipe size verification and additional surveying. • Ditesco staff will verify all topographic and basin delineation information provided by the City. We will verify design flows to various return intervals. Our team will route flows according to the historic drainage patterns and verify capacity of channels, swales and inlets. • We will work with the City to obtain potholing data for utility crossings of the storm drainage system. We will use this information to inform the design of the new drainage system as applicable. • We will develop detailed grading plans using 0.2-ft contour intervals to ensure accurate design for the area as it is relatively flat and will require this level of precision. • We will develop inundation maps showing expected water surface elevations in the immediate area based on the return intervals and incoming and exiting flow rates. • Ditesco will provide full design and construction drawings for this project including: - Cover - General Notes - Site Layout/Control - Demolition - Detailed Grading (2 to 3 sheets) - Details (3 sheets) - Landscape Repair (2 sheets) - Total Sheet Count: Approx. 12 sheets • Ditesco will attend design phase meetings with City staff as needed. • Ditesco will prepare an engineer’s opinion of construction cost to assist the City in budget preparations. • Our team will prepare record drawings for City use upon completion of the storm drainage installation. • We will assist City staff during construction to answer any questions, provide field engineering assistance and inspection as needed. Page 6 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Page 3 of 5 Deliverables: • Expected Deliverables and Format: o Plan set in both PDF format and digital (AutoCAD Civil 3D ver. 2017 or 2018) o Cost estimate in PDF format. Schedule The anticipated schedule for design and construction of the Utility Service Center drainage project is as follows. Design: December 2018 through January 2019 Construction: February through April 2019 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 2-month schedule for field investigation and design • Design information (topography, basin and flow information) provided by the City • Construction in late winter/spring of 2019 using City crews and on-call contracts Total Estimated Fee: $16,274.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. Page 7 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 8 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Page 4 of 5 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2017-18 Wage Rate Schedule Principal/Professional Engineer: $120.00 - $140.00 per hour Project Manager: $106.00 - $112.00 per hour Construction Manager/Resident Engineer: $102.00 - $105.00 per hour Project Engineer: $103.00 - $123.00 per hour CAD Design: $65.00 - $73.00 per hour Administrative: $45.00 - $62.00 per hour Subcontractor markup: 5% Mileage: IRS Rate All other costs at direct expense Terms 30 days net Page 9 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 City of Fort Collins Utilities Utility Service Center Storm Drainage 11/24/2018 Keith Meyer, PE Jill Burrell, PE Rhonda Bunner Principal Project Engineer CAD Design (hrs) (hrs) (hrs) $135 $120 $70 Design Phase $15,955 PM 1.1 - Contract Management (Invoicing and Budget Management) 4 0 0 $540 PM 1.2 - Meetings/Correspondence 4 4 0 $1,020 PE 1.6 - Site Investigation (field work) 6 8 0 $1,770 PE 1.1 - Design (Civil Engineering) - Construction Drawings Demolition 0 2 3 $450 Detailed Site Grading 4 8 12 $2,340 Hydraulic Flow Verification; Inundation Mapping; Basin Delineation 4 24 8 $3,980 Site Plans / Landscape Repair 1 2 4 $655 Details 4 6 8 $1,820 - Address Review Comments 1 3 8 $1,055 - Construction Cost Estimate (on call contracts) 2 4 0 $750 - Record Drawings 1 2 3 $585 CM 1.14 - Resident Engineering - Support during construction 2 6 $990 Other direct costs at 2.0% (mileage, reproduction, etc) $319 Work Effort Subtotal 33 69 46 $15,955 ODCs $319 Cost per labor category $4,455.00 $8,280.00 $3,220.00 Effort (days) 4 9 6 Effort (weeks) 1 2 1 Hours per day 0.7 1.5 1.0 Total Contract: $16,274 Phase/Task Description Classification Task Total Page 5 of 5 Page 10 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 11 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0 11/27/2018 Flood and Peterson PO Box 578 Greeley CO 80632 Javier Perez (970) 356-0123 (970) 330-1867 JPerez@FloodPeterson.com Ditesco, LLC 2133 S Timberline Rd Unit 110 Fort Collins CO 80525-4372 Cincinnati Insurance Co 10677 The Continental Insurance Company 35289 Lloyd's of London 43389 CL1810525479 A Y Y ECP 0458347 10/03/2018 10/03/2019 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 A Y Y ECP 0458347 10/03/2018 10/03/2019 1,000,000 Uninsured motorist combined single limit 1,000,000 B Y 2097624212 03/15/2018 03/15/2019 500,000 500,000 500,000 C Professional Liability B0621PDITE000118 10/05/2018 10/03/2019 Each Claim $ 1,000,000 Aggregate $ 2,000,000 Retention $ 10,000 Project: Utility Service Center Storm Drainage Design The City of Fort Collins is included as Additional Insured as required by written contract but only as respects to liability arising out of work performed by the named insured. Waiver of subrogation applies. City of Fort Collins Utilities 700 Wood Street Fort Collins CO 80521 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. 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EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Page 12 of 12 DocuSign Envelope ID: 8FCE5A68-88F8-4B13-9D9D-5FCC3B1C72F0