HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 91856094699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
Date: November 9, 2018
Jill Wuertz
City of Fort Collins
413 S Bryan Avenue
Fort Collins, CO
970-416-2062 | jwuertz@fcgov.com
Re: Rolland Moore Ballfields Lighting- Survey
Lighting Ordinance Consulting Proposal
Clanton and Associates proposes to undertake the lighting consulting for the outdoor lighting
ordinance for Rolland Moore Ballfields Lighting- Survey, Fort Collins, CO.
Estimated labor: $ 4790
Estimated expenses: $ 200
Total Fee (labor and expenses): $ 4,990
The scope of work includes: attending a meeting in Fort Collins to discuss concerns and
complaints, and to develop an approach for administering a survey to field users; creating a
survey based on meeting, including research of Illuminating Engineering Society
recommendations and criteria for sports lighting, specifically the inclusion of uplighting for ball
tracking and possible safety concerns; attending a meeting in Fort Collins or by phone/web
conference to discuss survey results and next steps; preparing a report to summarize study.
Fees are lump sum, with invoicing occurring monthly on a percentage of tasks completed.
Design services shall include the following:
Meeting and Site Visit
• Attend up to one (1) meeting in Fort Collins (2 people, 2 hours)
• Site visit to review current conditions (2 people, 1 hour)
Create Survey for Field Users
• Survey Draft Submittal
• Survey Final
Summarize Findings
• Attend up to one (1) meeting by phone/web conference (2 people, 1 hour)
• Provide report summarizing findings
This scope of work is based upon normal project progress and within the time schedule agreed
upon, without major redesign or change order work. Additional fees will be required if project
timing is extended or project is put on hold and restarted at later date. If the project timing
exceeds one year, then extra services rates may increase.
Rolland Moore Ballfields Lighting- Survey November 9, 2018
City of Fort Collins Page | 2
4699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
Not included in this scope of work but is available for extra services:
• Lighting design
• Lighting calculations
• Electrical engineering
• Renderings
• Lighting equipment selection
• Cost analysis
• Additional meetings and site visits
• Mock-ups
• Assistance with value engineering
• Assistance with change order requests
Not included in this scope of work:
• Equipment procurement
Client will supply Clanton and Associates with review materials and backgrounds in AutoCAD
format. Reimbursable expenses shall include printing costs; overnight delivery and travel
expenses associated with the project and shall be charged in addition to the compensation for
professional services. Payment for services is expected within 30 days of invoice unless other
arrangements are made in writing.
Additional services shall be charged at the following hourly rates:
Title Hourly Rates
Chief Executive Officer $280
President $265
Principal $195
Associate $175
Senior Engineer II $175
Senior Engineer I $135
Engineer II $125
Engineer I $105
Senior Designer II $155
Senior Designer I $135
Designer II $115
Designer I $100
Intern $85
Production Manager $155
Senior CADD Technician $105
CADD Technician $80
Office Manager $75
Rolland Moore Ballfields Lighting- Survey November 9, 2018
City of Fort Collins Page | 3
4699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
Work shall commence upon receipt of a signed copy of this agreement. This agreement must be
signed within 60 days or it is invalid.
_____________________________________ __11-09-18________________
CLANTON & ASSOCIATES DATE
_____________________________________ __________________
City of Fort Collins DATE