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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8149 GREASE INTERCEPTOR INSPECTIONSNovember 9, 2018 Kennedy Jenks Consultants Attn: Jamie Overgaard 165 S. Union Boulevard, Suite 570 Lakewood, CO 80228 RE: Renewal, 8149 Grease Interceptor Inspections Dear Ms. Overgaard: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2019 through December 31, 2019. 2) Revised contract rates and pricing as attached, effective January 1, 2019. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of your insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing ___________________________________ _________________________ Signature Date (Please indicate your desire to renew 8149 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 3D59D061-0A01-4BC2-9240-95638D58D55B 11/12/2018 Ken nedyfl enks Gonsu ltants Engineerc &Scientists 165 S. Union Boulevard, Suite 570 Lakewood, Colorado 80228 03-985-3636 Fax: 303-985-3800 November9,2018 Ms. Allison Becker lndustrial Pretreatment Specialist Drake Water Reclamation Facility City of Fort Collins 3036 Environmental Drive Fort Collins, Colorado 80525 Subject: 2019 Grease lnterceptor lnspection Program Job No. 1946005 Dear Allison Kennedy/Jenks Consultants (Kennedy/Jenks) is currently working with the City of Fort Collins on your 2016- 2020 Grease lnterceptor lnspection Program (8149) This contract is for quarterly inspections of internal grease traps and external grease interceptors located in food-generating facilities in the City. The contract began January 1,2016, and may be extended annually until it expires December 31,2020. Kennedy/Jenks Consultants is requesting an extension of the contract into 2019. While we are not requesting an increase in budget for 2019, we are requesting an increase in our personnel rates as shown on attached 2019 Billing Rate sheet. Per our discussion, we are limiting our rate increase to 3o/o. The table below shows our past, current and proposed 2019 budget for the program. We look fonrvard to our continued work with the City of Fort Collins Sincerely, /JENKS CON LTANTS aa4d rd, P.E Project Manager Cc: Pat Johnson Enclosure 2016 243 $50,400 2017 258 $53,400 2018 258 $53,400 2019 274 $53,400 2020 TBD Year Bu et No. of Facilities at Year End olmarketing\proposals\fr collins\201 9\201 I contract renewal request.doc DocuSign Envelope ID: 3D59D061-0A01-4BC2-9240-95638D58D55B CO.1.18 Ft. Collins Effective 12/31/2018 Updated: 11/9/18 2019 BILLING RATES Classification Hourly Rate Engineer-Scientist-Specialist 9 .................................................................................................... $217 Engineer-Scientist-Specialist 8 .................................................................................................... $203 Engineer-Scientist-Specialist 7 .................................................................................................... $186 Engineer-Scientist-Specialist 6 .................................................................................................... $162 Engineer-Scientist-Specialist 5 .................................................................................................... $148 Engineer-Scientist-Specialist 4 .................................................................................................... $129 Engineer-Scientist-Specialist 3 .................................................................................................... $115 Engineer-Scientist-Specialist 2 ..................................................................................................... $99 Engineer-Scientist-Specialist 1 ...................................................................................................... $89 Field Specialist 5… ......... …………………………………………………………………………………...$112 Field Specialist 4………….......... …………………………………………………………………………...$110 Field Specialist 3……… ......... ……………………………………………………………………………...$108 Designer-Senior Technician ........................................................................................................... $90 CAD-Technician ............................................................................................................................ $90 Administrative Manager/Project Administrator/Marketing Manager ................................................. $71 Administrative Assistant................................................................................................................. $66 Aide ............................................................................................................................................. $63 In addition to the above Hourly Rates, a 3% Communications Surcharge will be added to Personnel Compensation for normal and incidental copies, communications and postage. Direct expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus 5% for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective December 31, 2018 through December 31, 2019. DocuSign Envelope ID: 3D59D061-0A01-4BC2-9240-95638D58D55B ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF LIABILITY INSURANCE Lockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 KENNEDY/JENKS CONSULTANTS, INC. 303 SECOND STREET, SUITE 300 SOUTH SAN FRANCISCO CA 94107 Zurich American Insurance Company 16535 X X 1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000 X X X X 1,000,000 XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX N X 1,000,000 1,000,000 1,000,000 A BAP9326879 10/1/2018 10/1/2019 A GLO5833581 10/1/2018 10/1/2019 A WC9326878 10/1/2018 10/1/2019 NOT APPLICABLE 10/1/2019 1370643 Y N Y N N 9/27/2018 13846187 13846187 XXXXXXX CITY OF FORT COLLINS ATTN: DIRECTOR OF PURCHASING AND RISK MANAGEMENT P.O. BOX 580 FORT COLLINS CO 80522 RE: 8149 GREASE INTERCEPTOR INSPECTIONS. CITY OF FORT COLLINS, ITS OFFICERS, AGENTS AND EMPLOYEES ARE ADDITIONAL INSURED AS RESPECTS GENERAL AND AUTO LIABILITY, AS REQUIRED BY WRITTEN CONTRACT. X DocuSign Envelope ID: 3D59D061-0A01-4BC2-9240-95638D58D55B