HomeMy WebLinkAboutRFP - 8460 CITY PLAN, TRANSPORTATION PLAN & TRANSIT MASTER PLANREQUEST FOR PROPOSAL
8460 CITY PLAN, TRANSPORTATION MASTER PLAN, & TRANSIT MASTER PLAN
The City of Fort Collins is requesting proposals from qualified firms and teams to update the
City’s comprehensive plan, known as City Plan, the Transportation Master Plan, and the
Transfort Strategic Operating Plan (to be renamed the Transit Master Plan). The combined
planning efforts emphasize the critical link between land use, transportation, and an effective
transit system.
As part of the City’s commitment to Sustainable Purchasing, proposals submission via
email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file
under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy
proposals instead, five (5) copies, will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be
received before 3:00 p.m. (our clock), February 17, 2017 and referenced as Proposal No.
8460. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins,
Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please
note, additional time is required for bids mailed to the PO Box to be received at the
Purchasing Office.
The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in
response to all requests for proposals. No individual or business will be discriminated against
on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level
playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award
and administration of all contracts.
Questions concerning the scope of the bid should be directed to Project Manager, Ryan
Mounce, at (970) 224-6186 or rmounce@fcgov.com.
Questions regarding bid submittal or process should be directed to Gerry Paul,
Purchasing Director at (970) 221-6779 or gspaul@fcgov.com.
All questions must be submitted in writing via email to Ryan Mounce , with a copy to
Gerry Paul, no later than 5:00 PM our clock on January 27, 2017. Questions received after
this deadline will not be answered.
A copy of the RFP may be obtained at www.rockymountainbidsystem.com.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in
their entirety. All provisions of any contract resulting from this request for proposal will be
public information.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 1 of 27
New Vendors:
The City requires new vendors receiving awards from the City to fill out and submit an IRS form
W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the
Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at
www.fcgov.com/purchasing under Vendor Reference Documents.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other
state and local governmental agencies, political subdivisions, and/or school districts to utilize the
resulting award under all terms and conditions specified and upon agreement by all parties.
Usage by any other entity shall not have a negative impact on the City of Fort Collins in the
current term or in any future terms.
Sustainability: Consulting firms/teams participating in the proposal are to provide an overview of
the organization’s philosophy and approach to Sustainability. In no more than two (2) pages
please describe how your organization strives to be sustainable in the use of materials,
equipment, vehicles, fuel, recycling, office practices, etc. The City of Fort Collins incorporates
the Triple Bottom Line into our decision process by including economic (or financial),
environmental, and social factors in our evaluation.
The selected Service Provider shall be expected to sign the City’s standard Agreement without
revision prior to commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry S. Paul
Purchasing Director
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 2 of 27
REQUEST FOR PROPOSALS
8460 CITY PLAN, TRANSPORTATION MASTER PLAN, & TRANSIT MASTER PLAN
OVERVIEW
The City of Fort Collins is requesting proposals from qualified firms and teams to update the
City’s comprehensive plan, known as City Plan, the Transportation Master Plan, and the
Transfort Strategic Operating Plan (to be renamed the Transit Master Plan). The combined
planning efforts emphasize the critical link between land use, transportation, and an effective
transit system.
BUDGET
The budget for these plans, as approved in the City’s 2017-2018 Budget, is $1,400,000
($550,000 in 2017 and $850,000 in 2018). We anticipate reserving a portion of this budget for
reserve, unforeseen issues, to fund City-driven public engagement activities/events (on top of
those being conducted under this RFP), and a separate community values survey. The timing of
funding between the two years is important to note for scheduling and budgeting over the life of
this project.
RFP SCHEDULE
• RFP Released to Consultants: January 17, 2017
• Final Day for Written Questions: January 27, 2017 (5:00 pm)
• City Response to Questions: February 3, 2017 (5:00pm)
• Proposals Due: February 17, 2017 (5:00 pm)
• Shortlist by: March 3, 2017
• Interviews: Week of March 13th, 2017
The project schedule dates listed in italics above are approximate and may change.
PURPOSE & GOALS
The three plan updates will revisit the original visions, policy directives, and implementation
actions in each plan and revise these elements based on new and emerging trends, issues,
opportunities, and public input. Three separate plan documents will be drafted. Each plan
document may contain significant changes or rethinking as compared to the last set of plan
updates completed between 5-7 years ago.
The plan updates will consider traditional topics such as land-use, housing, urban design,
environmental protection, transportation, and transit, but will also include new and emerging
focus areas important to the community, such as community buildout, planning for remaining
vacant lands, the impacts of congestion, mobility options, emerging technologies, and building
an inclusive community. The plans will be action-oriented and data-driven to promote
implementation outcomes with specific strategies, realistic timelines, appropriate metrics, and
clearly identified funding resources.
A primary goal throughout the plan updates will be innovative and effective community and
stakeholder outreach. Engaging Fort Collins’ active and knowledgeable citizenry will require a
wide variety of events and techniques, both in-person and online. The selected consultant team
should be well-versed in strategies to engage hard-to-reach groups. In addition, the consultant
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 3 of 27
team should have proven capability to visualize complex ideas and data for multiple audiences,
and familiarity with the use of web-based information, collaboration, and decision-making
platforms. The City staff team is also interested in learning about other outreach strategies that
consultant teams have previously utilized or that may be beneficial to this effort.
An additional element of public engagement for these plan updates will be collaboration among
the City, consultants, and the Colorado State University Center for Public Deliberation (CPD,
www.cpd.colostate.edu). CPD is a frequent collaborator with the City on public engagement
efforts and will assist the selected consultant team in the development and implementation of
the public engagement strategy. The director of CPD, Martin Carcasson, Ph.D., is a professor of
Communication Studies and has extensive experience designing and running public events. He
is currently the chair of the Board of Directors of the National Coalition for Dialogue and
Deliberation, serves as an Engagement Fellow with Public Agenda, and serves on the faculty of
the Kettering Foundation’s Center for Public Life program.
COMMUNITY BACKGROUND
Fort Collins is a vibrant community of 160,000 located 60 miles north of Denver. Home to
Colorado State University and an educated workforce, Fort Collins is an important center for
employment, higher education, entertainment, and shopping in fast-growing Northern Colorado.
The community is often recognized for its quality of life, innovation, municipal services, and its
commitment to environmental protection.
Fort Collins features several notable attributes, including a diverse mix of businesses and
industry, an active and knowledgeable citizenry, collaborative and supportive local leadership,
high-quality educational systems, a vibrant downtown, joint and municipally-owned utilities, and
a community-wide commitment to sustainability.
Bounded by the foothills of the Rocky Mountains, a growth management area, and growing
communities on all sides, buildout of Fort Collins is in sight. Diminishing vacant land,
constrained housing supply, and strong local and regional growth is resulting in large annual
increases in housing prices. The community is also experiencing new types of taller, denser,
and mixed-use development. Recent community surveys indicate residents’ concern and
interest in exploring ideas that address housing choice and affordability, traffic congestion, and
compatible infill and redevelopment.
PAST PLANNING EFFORTS
City Plan was originally adopted in 1997 and included a new vision for the community focused
on mixed-use development and activity centers, sustainability, innovation, and improving the
integration between transportation and land-use. In 2004 and 2011, joint updates of City Plan
and the Transportation Master Plan responded to community interest in both the importance of
the automobile and an ongoing shift to a more balanced variety of transportation modes and a
compact development pattern supportive of pedestrians, bicyclists, and transit users. The last
update of the Transfort Strategic Operating Plan occurred in 2009 and examined funding
strategies, shifts in transit demand, and prioritized productivity (frequency and speed in high
ridership areas) over coverage (lower frequency, geographically-dispersed service).
Since the last round of plan updates, major projects have been completed, new plans and
polices have been adopted, and new trends within the community have occurred, including:
Completion of the MAX Bus Rapid Transit System and expansion of connecting routes
and development along the Mason Street Corridor. Since 2014, the corridor has seen an
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 4 of 27
increase of nearly 200% in daily transit riders, and a 53% increase in daily riders
throughout the overall system.
Adoption of ambitious greenhouse gas reduction goals below the 2005 baseline of 20%
by 2020, 80% by 2030, and carbon neutrality by 2050 as part of the Climate Action Plan.
Large annual increases in home prices and decreasing housing affordability.
Ongoing shifts in community development patterns. Multifamily units now comprise 50%
or more of all new dwelling units, with expectations this percentage will increase as
available vacant land diminishes.
Continuing enrollment growth at Colorado State University and new on and off-campus
university facilities.
Adoption of new or updated neighborhood, corridor, economic, social, and
environmental plans.
Increased challenges developing new water supplies, which may impact future growth.
Interest in mobility options and increasing concerns about traffic congestion.
Links to the current versions of each of the three plans can be found below:
City Plan (2011): http://www.fcgov.com/planfortcollins/pdf/cityplan.pdf
Transportation Master Plan (2011): http://www.fcgov.com/planfortcollins/pdf/tmp.pdf
Transfort Strategic Operating Plan (2009):
http://www.ridetransfort.com/img/site_specific/uploads/TSOP_Reduced_Size.pdf
FOCUS OF EFFORT
In addition to traditional topics covered by comprehensive, transportation, and transit plans,
additional emerging issues and opportunities have been identified that will help inform the plan
updates:
Growth & Community Buildout
Evaluation of the community’s Growth Management Area (GMA), planning for the final
remaining vacant lands within the GMA, and preparing for the continued shift in
development patterns towards infill development and implications for compatibility and
existing infrastructure.
Unique Sense of Place/Community Character
Identifying the character-defining features of the community that convey the particular
identity of Fort Collins and what will be required to retain and enhance that identity over
time in the context of rapid growth, regional development, and increasing national
homogeneity.
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 5 of 27
Climate & Environmental Protection
Exploring the impact of a changing climate, access to and protection of sensitive natural
features, Nature in the City, and identifying how future land-use and transportation
scenarios impact community goals to reduce greenhouse gases and per capita water
demand.
Equity & Inclusivity
Helping to support and build a more inclusive community using equity as a lens to
examine goals, policies, and actions, as well as imagining new and improved ways for
citizens to interact and participate with local government in the present and future. A
large portion of this focus area will also consider the impacts of housing affordability.
Mobility
Developing a framework for community mobility through safe, multi-modal options, while
addressing congestion and creating a balanced transportation system.
Regionalism
Fort Collins’ role and collaboration in a fast-growing region, especially in relation to
transportation and transit, I-25 congestion and expansion, jobs-housing variables,
commuter shed, etc.
Technology & Connectivity
Identifying and planning for emerging technologies or potential social changes, such as
autonomous vehicles, smart grids, increasing automation, and envisioning how
technology can enable better connectivity and interaction with local government and
support various community priorities.
Livability
Enhancing community livability, including improving safety, infrastructure upgrades,
aging and car-free populations, and reviewing the types or levels of municipal services
offered.
Innovation
Ensuring the community is not “resting on our laurels” and being willing to consider and
nimbly respond to potential new ideas, strategies, and solutions to our challenges and
opportunities.
• Public Engagement
Designing, coordinating, and implementing a complex, multi-faceted public engagement
strategy that incorporates parallel planning efforts underway in the community. The
City’s Communications and Public Involvement Office (CPIO) and the Center for Public
Deliberation (CPD) will be key partners in all public engagement efforts.
• Partnerships
Cultivating new and existing partnerships, locally and regionally, for better
communication, efficiencies, or joint planning.
ADMINISTRATION
This is a cooperative effort that will be managed between the City’s Planning Services
Department, FC Moves (Transportation Planning), and Transfort. The selected consultant team
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 6 of 27
will confer/meet with the project members on a regular basis to review progress, present
deliverables and findings, and solicit direction.
It is anticipated an internal advisory group will help guide the project throughout the planning
process and will be comprised of representatives from various City departments, regional
organizations, and other stakeholder agencies. Regularly-scheduled meetings with the advisory
group will allow the consultant to build and maintain the close working relationship with key
internal stakeholders throughout the process. A preliminary list of potential member
departments and organizations is listed below.
In addition, the project may include community stakeholder committee(s), with further direction
on this outreach strategy to conclude after consultation with City Council in early 2017.
Potential Internal Advisory Group Members:
- City of Fort Collins
o Community Development & Neighborhood Services (Planning, Historic
Preservation, Neighborhood Services)
o FCMoves (Transportation Planning)
o Transfort
o Engineering (Development Review, Capital Projects)
o Traffic Operations
o Utilities (Stormwater, Light & Power, Floodplain, Water/Wastewater, Water
Conservation, etc.)
o Sustainability Services (Economic, Social, Environmental)
o Parks Planning & Development
o Natural Areas
o Police Services
o City Manager’s Office
o Communications and Public Involvement Office
- North Front Range Metropolitan Planning Organization (NFRMPO)
- Larimer County
o Engineering
o Planning
o Health Department
- Downtown Development Authority
- Fort Collins Housing Authority
- Regional Partners / Municipalities / Transit Agencies
- Colorado State University (CSU) & Front Range Community College (FRCC)
- Colorado Department of Transportation (CDOT)
- Outside Utility Service Districts
- Poudre School District (PSD)
- Poudre Fire Authority
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 7 of 27
SCHEDULE & PROCESS
The Plan updates are anticipated to be up to a 24-month process, with an interim goal to have
draft policies and strategies that may help inform the City’s 2018-2020 budget cycle in the
summer of 2018.
Below are preliminary milestones for the plan updates process:
SCOPE OF WORK CONSIDERATIONS
The draft scope of work outlined below provides guidance to responding consultant teams by
outlining the major elements the City has identified for this effort. We encourage innovative and
thoughtful proposals that demonstrate understanding of the tasks outlined as well as other
potential creative and forward thinking ideas and tasks that may be beneficial to incorporate
during the work plan finalization task. We foresee the need for a range of deliverables but with
an emphasis on highly visual materials that can be easily understood by a wide range of
audiences.
We expect a high level of innovative, engaging public involvement throughout the entire project.
For each task below, a preliminary plan for outreach will be jointly detailed during the work plan
finalization and drafting of the public engagement plan.
SCOPE OF WORK
Task 1: Project Kickoff and Work Plan Finalization
To kick off the project, the selected team will meet with the City to develop a final work plan and
budget based on this RFP and the winning proposal. This will include, at a minimum, the
following elements:
Feb/March 2017 Consultant Selection
March 2017 City Council Work Session – Study Overview & Engagement
Strategies
March / April 2017 Task 1: Project Kickoff and Work Plan Finalization
April-Aug 2017 Task 2: Fort Collins 2017 , Policy and Plan Review, Coordination
with Travel Behavior and Community Values Survey
Aug 2017 City Council Work Session – Fort Collins 2017
July – Sept 2017 Task 3: Future Fort Collins
Oct - Jan 2017 Task 4: Vision Development
Jan 2018 - April 2018 Task 5: Scenario Development and Testing
Mar 2018 City Council Work Session – Visions and Scenarios
Spring/Summer 2018 City 2019-2020 Budgeting for Outcomes (BFO) Process Begins
April – Sept. 2018 Task 6: Draft Plan(s) Development
Fall – Winter 2018 Draft Plans Public Comment Period, Engagement, Revisions
Jan/Feb 2019 City Council Adoption
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 8 of 27
• Refined scope of work with detailed tasks and objectives
• Detailed schedule identifying key milestones and deliverables
• Public engagement plan, which includes a defined strategy to coordinate with other
efforts underway in the City and how to engage traditionally hard-to-reach groups
• Staffing plan which identifies consultant and City staff roles
• Review membership and role of advisory group(s), and potential community stakeholder
group(s) after consultation with City Council
Estimated Schedule: 1 month from selection (including signed contracts)
Deliverables: Final Contract, Work Plan, Budget, Schedule and Public Involvement Plan
Task 2: Fort Collins 2017
This task will provide a comprehensive understanding of community wide conditions and
ongoing or emerging trends in Fort Collins in 2017. Three efforts will help develop this
understanding, including:
- Review and analysis of existing socio-economic, land use, transportation and
environmental conditions and data
- Review of existing plans and policies
- Coordination with the Travel Behavior and Community Values Surveys
We envision the product of these analyses to provide the basis for the rest of the planning effort
by creating a snapshot of Fort Collins in 2017. The data and analysis conducted during this task
will be a joint effort between City staff and consultants, with the City providing large portions of
data and analysis (to be fully determined during Task 1-Work Plan Finalization) to consultants
for graphics, scenario modeling, or other final work products. A preliminary list of data that may
be available or applicable to this task is highlighted below, with an indication of primary
responsibility for collection or analysis:
Demographic
Indicators
- Population size, growth rate, and trends [City]
- Demographics (race, age, gender, geographic distribution) [City]
- Health indicators & estimates (ex: proximity & access to care, healthy foods,
mortality, obesity, graduation rates) [City/Consultant]
- Equity (ex: wage distribution in comparison to home inventory prices; jobs,
distribution of social services [City/Consultant]
- Social Progress Index [City/Consultant]
Land Use - Land use patterns, trends, distribution since 2011 [City]
- Percent of undeveloped land, overall and by zoning [City]
- Development & redevelopment activity & patterns since 2011 [City]
- Community facilities (parks, natural areas, recreation centers, etc.) [City]
- Structure Plan Analysis (zoning district analysis (percentages, density spectrum,
peer cities comparison) [Consultant]
- Changes to land-use & impacts on water demand [City]
- Development review process; regulation of development activity [City]
- Low Density Mixed-Use Neighborhood Center analysis [Consultant]
Transportation - Automobile traffic, changes, growth, trends since 2011 [City]
- Mode split, changes and trends since 2011 [City]
- Travel time data [City]
- Transit service availability, transit use propensity, transit usage, route
performance, market segmentation [City]
- Transit operating and capital revenues and expenses [City]
- Non-city transportation services and impacts [City/Consultant]
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 9 of 27
- Origin/Destination into the community [City]
- Bicycling, changes and trends since 2011 [City]
- Walking, changes and trends since 2011 [City]
- Crash rates and trends [City]
- Parking, public and private inventory and demand [City]
- Locations and inventory of Park and Rides [City]
- Levels of Congestion [City/Consultant]
Environment - Access to nature (10-minute walk to nature) [City]
- Wildlife Habitat Connectivity [City]
- Natural Habitat Buffer Zones and Significant Natural Features [City]
- Electrical, Water, Solid Waste [City]
- Water Table / Flood Plain [City]
- EV Readiness / Solar Capacity [City/Consultant]
- Greenhouse Gas Inventory / Carbon Sequestration Study [City]
- Climate adaptation and water supply vulnerability [City]
Economy - Wages (trends since 2011) [Consultant]
- Employment / jobs, jobs/housing balance [Consultant]
- Development activity and trends (permits activity) [City]
- Housing trends, cost, mix of inventory, housing mix in peer cities [Consultant]
- Market Analysis (trade area, rental rates, trends) [Consultant]
- Qualitative suitability of vacant & underutilized lands for types of use [Consultant]
Infrastructure - Street, Bike, Walking Infrastructure [City]
- Pipe age & condition [City]
- Transit network, services and assets (including transit centers, stations, stops,
guideway, buses & other assets) [City]
- Public parking infrastructure [City]
Policy and Plan Review
A review of Fort Collins’ existing plans and policies will help highlight policy direction for the
community, and to understand possible conflicting guidance. This effort is also intended to
provide an understanding of how well plans have been implemented and what is left to be done.
We envision developing a “report card” for the three major plans, including: City Plan, the
Transportation Master Plan, and the Transfort Strategic Operating Plan.
A number of plans have been completed since the 2011 City Plan / TMP update, many of which
were identified action items of those plans. Below is a potential list of recent plans to use for
guidance or to be reviewed:
2014 Bicycle Master Plan City Strategic Plan
2015 West Central Area Plan & Prospect Corridor Design Climate Action Plan
2012 Midtown Plan Nature in the City
Old Town Neighborhoods Plan (ongoing) North Front Range Transit Vision
Downtown Plan (ongoing) TOD/Mason Plans
2013 Parking Plan (Downtown and Surrounding
Neighborhoods)* Transfort Route Improvement Project (TRIP)
2013 Harmony Road Enhance Travel Corridor Study Transfort Service Standards
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 10 of 27
2014 Midtown in Motion (College Ave Transportation
Study) NFRMPO 2040 RTP
2014 Lincoln Corridor Plan 2017 Coordinated Transit Plan
West Elizabeth Enhanced Travel Corridor Study Transfort Bus Stop Standards and
Guidelines
2014 CSU Physical Development Master Plan and
related CSU plans Transfort Marketing Plan
Historic Resources Preservation Program Plan Fort Collins Energy Policy Plan & Water
Efficiency Plan
NFRMPO 2016 Non-Motorized Plan Stormwater Master Plan
Surveys
A community values survey, (not part of this project scope) will include a statistically-
significant survey of community members to determine or reconfirm values and priorities. Data
collected will help the project team understand important issues for residents, their priorities,
potential tradeoffs, and to help guide vision development. The community values survey may be
incorporated into the existing semi-annual Citizen Survey, which will provide additional data for
the project team. There is the opportunity for consultant collaboration and input on final survey
sampling, methodology, and questions.
A travel behavior survey, (not part of this project scope) will collect comprehensive and
accurate data on multimodal travel of residents. This is intended to inform and guide the update
to the Transportation Master Plan, but is envisioned to become an annual effort to measure
progress and the impacts of implementation. The results of the travel survey will be key
information early in the process for this project (results expected by summer 2017); although it
is a separate effort, the successful team is expected to coordinate closely on the development
and use of the results of the survey.
Transit-specific survey and customer information: An on-board survey, (not part of this
project scope) will be conducted by the City to understand transit rider characteristics and
patterns. Data collected through the survey will supplement data collected for reporting on
existing transit conditions. In addition, ongoing customer information collected by Transfort will
help inform the desired level of transit services by the community.
Estimated Schedule: 4 to 5 months
Deliverables: Fort Collins 2017 Graphics & Analysis Findings or Report; Plans and Policies
Report; Incorporation and deliverables related to the results of the community values, travel
behavior, and transit surveys
Task 3: Future Fort Collins
This task is closely related to the previous tasks and is intended to understand projected
conditions and needs for the future of Fort Collins over the next 20 years, assuming current
trajectory of conditions and policies. As in Task 2, we envision the product of this analysis to
inform the rest of the planning effort. The results of this task will also serve as the baseline
scenario in Task 5. A preliminary set of projections we want to highlight include
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 11 of 27
Population - Population growth
- Demographic projections (race, age, geographic)
- Transit-specific market growth (students, low-income, zero-vehicle households,
seniors, multi-family residents, etc.)
- Health indicators (such as obesity rates, nutrition, mortality, access to care)
Land Use - Growth of City / GMA (sq. miles), based on future annexations
- Future land use patterns (based on current structure plan)
- Future community facilities (parks, natural areas, recreation centers, etc.)
- Social services
Transportation - Automobile traffic, based on future land use
- Project transit ridership
- Project mode share for bicycling and walking
Environment - Greenhouse Gas trends status
- Water (water quality, water use, capacity, floodplain management, drainage)
- Stormwater issues and deficiencies
- Energy use/demand/sources
- Potential climate changes & appropriate adaptations
- Natural resource protection and access to nature for future
development/redevelopment
Economy - Incomes, distribution
- Wages (trends since 2011)
- Employment based on future land use
Infrastructure - Needed streets to support growth
- Needed transit network, service and infrastructure to support growth
- Electricity production, service mix, storage and distribution (including renewable
energy)
- Utilities, water, sewer, electricity
Estimated Schedule: 3 months (potential for concurrent elements in Task 2)
Deliverables: A report with graphics that clearly tells the story of Fort Collins in 20 years based
on current plans and patterns, which should be available on-line and hard copy. Develop or
utilize existing interactive visualization and graphic tools that can be used by the public to
compare current trend outcomes in this task with other scenarios.
Task 4: Vision Development
Based on results and guidance from previous work and
public outreach, this task will create a vision for Fort
Collins as organized by the City’s seven outcome areas.
These will include goals, objectives, and policies that are
intended to achieve the desired vision(s). The seven
outcome areas for the City are:
- Community & Neighborhood Livability
- Culture and Recreation
- Economic Health
- Environmental Health
- Safe Community
- Transportation
- High Performing Government
Triple Bottom Line
“The City of Fort Collins uses a
Sustainability Assessment framework to
evaluate the “triple bottom line”
implications, benefits and consequences
of virtually all municipal decisions. The
framework assesses the economic,
environmental and social factors of each
decision, thereby increasing awareness
and often revealing ways that decisions
can mitigate negative impacts and
improve overall outcomes. This process
ensures one aspect of the triple bottom
line does not dominate the decision-
Based on the information and understanding from Tasks 2 and 3, an initial set of vision
statements with associated goals, objectives and policies should be developed.
These initial vision packages will be presented to the community for input, comment, and to help
further refine and create a final set of guiding visions. The level and type of outreach will be
determined as part of the public engagement plan, but should be robust and creative and
include a wide cross-section of the community, boards and commissions, City Council, and
other stakeholder groups.
This task also includes a transit-specific vision, based on the broader Plan vision, which will
define the desired level of transit service (for example, the preferred balance of productivity and
coverage), and related transit policies. An outcome of this task will be updated service
standards for transit.
Estimated Schedule: 3-4 months
Deliverable: Draft Vision for each outcome area
Draft Transit Master Plan vision, associated policies, and updated service
standards
Task 5: Scenario Development and Testing
To understand how to achieve the vision(s) as drafted in Task 4, we envision developing a set
of community wide scenarios to help test potential outcomes and to understand implications.
We are requesting ideas to model up to five different land-use and growth scenarios, showing
implications to infrastructure and services, as framed by the Triple Bottom Line and other
community values outlined in early tasks.
Each scenario will potentially include the following types of information, analysis, and
implications:
- Land use patterns
- Housing affordability
- Neighborhood impacts
- Commuting, jobs-housing balance
- Transportation / traffic / parking system implications (utiliziing the NFRMPO travel
demand model, or a similar suggested tools)
- Alignment of level of transit service, type of service, and network with land use, urban
design, and street network and design.
- Transit ridership modeling, Title VI analysis (using the City’s in-house transit model), and
complementary paratransit requirements.
- Origin-destination patterns, regional implications
- Future growth, population, employment
Greenhouse gas, water conservation, energy efficiency or other environmental
- Equity and health implications
- Cost implications
The baseline scenario (which reflects the future if current policy direction simply continued
moving forward) developed in Task 3 is identified as one of the proposed scenarios and will be
used as a comparison point for other scenarios. Based on public input, technical analysis,
stakeholder review and direction from boards, commissions and City Council a final preferred
scenario will be selected. This will likely be a compilation of various elements of each test
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 13 of 27
scenario. It will be important to clearly articulate what this scenario entails and how it shapes
each of the three plans.
Estimated Schedule: 4 months
Deliverable: Scenario visualization via maps and other creative tools to understand the
scenario structure. For the transit element, creative tools for the community to evaluate the
tradeoffs among competing service allocation and capital investment decisions. Comparative
analysis report of the scenarios to compare and contrast implications and to describe the
interrelationships between land use, transportation and transit components, and ultimately a
final preferred scenario.
Task 6: Policy & Draft Plan(s) Development
This task compiles the above tasks into three distinct draft plans:
- City Plan
- Transportation Master Plan
- Transit Master Plan
The final plans will be reflective of each of the above tasks but not simply a compilation of
earlier deliverables. Below is a preliminary overview of expected elements of each plan:
City Plan Transportation Master Plan Transit Master Plan
- Introduction
- Current conditions (‘Fort Collins
2017’)
- Scenarios
- Focus Area Discussion
- Vision, Principles, Policies
- Structure Plan
- Funding options
- Implementation and Metrics
- Action Items
- Introduction
- Vision, Principles, Policies
- Master Street Plan
• Street classifications
• Roundabout locations
• Grade separation locations
- Modal Elements (bike, ped, transit)
- Funding options
- Implementation and Metrics
- Action Items
- Capital Improvement Plan
- Introduction
- State of the System
- Transit Market Assessment
- Vision, Principles, Policies and
Service standards
- Network Phasing and Service Plan
- Funding options and
recommendations
- Implementation, and Metrics
- Capital Improvement Plan
- Action Items
An important part of each plan will be the identification, evaluation, and prioritization of
strategies to implement the preferred vision and scenarios. These plans will include an
implementation plan and a process for tracking the performance. For each outcome area we
envision a set of potential action items for the near term (0-5 years) mid-term (5-10 years) and
long range actions (10-20 years).
The final format and presentation of the plan documents should be a PDF-compatible document
for use to host online and to print physical copies. Staff is also interested in discussing with the
selected consultants to determine the possibility of incorporating sections or elements of the
plan documents digitally to create a more accessible, web-based living document. Alternative
ideas and examples for plan presentation and distribution are encouraged.
Estimated Schedule: 3-4 months
Task 7: City Council and Plan Adoption
This task includes the plan adoption phase, allowing time and effort to present to the public and
all the various boards and commissions leading up to adoption by City Council.
RFP SUBMITTAL REQUIREMENTS
A maximum of 25 double sided pages, excluding resumes, team information, and
representative work samples are allowed for this proposal. All proposals should be submitted
electronically in PDF format to purchasing@fcgov.com. Proposals must be received by 5:00pm,
Mountain Standard Time (MST) on February 17, 2017.
All respondents are required to include the following information in the submittal, as a minimum.
1. Project Understanding: Provide a brief summary of your understanding of the project.
2. Project Management: Description of the team’s approach to project management,
including teams, project manager(s), and identification of which members City staff
will be working with on day-to-day tasks and activities. Please also detail your
teams Quality Assurance/Control process and protocols, including how teams with
multiple sub-consultants will manage quality.
3. Approach: Describe your recommended approach to achieve each of the tasks outlined
in the Scope of Work described above. Responses are encouraged to think beyond the
outlined Scope of Work and provide innovative and cost effective ideas to create a
successful plan.
4. Deliverables: Provide a description or examples of how you will present the deliverables
and the tools that will be used to create project products. Whenever possible, include
links to similar previous work to provide examples of deliverables.
5. Team Profile: Provide relevant information regarding the team you propose to work on
this project including:
a. Overview of firm(s)
b. Example of similar projects with location and reference contacts
c. People (availability, commitment)
d. Proposed team organization (org chart) of key personnel with titles and specific
tasks
6. Schedule: Provide a project schedule showing key milestones, deliverable dates,
proposed meeting dates for the Advisory Group, public meetings and presentations to
various boards and commissions.
7. Budget: Provide a proposed budget for the project that shows effort by task and
personnel, which include rates including all sub-consultants and any expenses. The
budget should clearly show time required for meetings and project management.
It is expected that this project will be a highly collaborative effort. City staff will be working
closely with the successful respondent on all aspects of the study and in some cases leading
elements of the study. Within your response please include how you would work with City staff
to conduct the study in an effort to save costs wherever possible.
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 15 of 27
Several representative work samples should be included in the proposal and are exempt from
the 25 page limit. Please be thoughtful in the number of samples or pages included. Examples
to include in the submittal (images or online links) could include:
Prior examples or innovative ideas on how to distribute information or collaboration using
mobile or web-based platforms or webpages.
Examples of visualizations that help clarify complex issues and messages; we see this
as especially important for presentation scenario information to the public.
Examples on the summarization or display of complex data and metrics. Examples could
include infographics, dashboards, maps, etc.
Examples of any past efforts utilizing health or social equity data and metrics.
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top rated firms may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of the RFP?
Does the proposal show an understanding of the project
objectives, methodology to be used and
results/outcomes required by the project? Are there
any exceptions to the specifications, Scope of Work, or
agreement? Does the proposal provide examples of
innovative engagement techniques?
2.0 Assigned Personnel
Do the persons who will be working on the project have
the necessary skills and qualifications? Are sufficient
people of the requisite skills and qualifications assigned
to the project?
1.0 Availability
Can the work be completed in the necessary time? Can
the target start and completion dates be met? Are other
qualified personnel available to assist in meeting the
project schedule if required? Is the project team
available to attend meetings as necessary?
1.0 Sustainability
Does the firm demonstrate a commitment to and
experience with sustainability and equity/inclusion in
their Scope of Work for the project?
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 16 of 27
2.0
Cost and
Work Hours
Does the proposal included detailed cost break-down
for each cost element as applicable and are the line-
item costs competitive? Do the proposed cost and work
hours compare favorably with the Project Manager's
estimate? Are the work hours presented reasonable for
the effort required by each project task or phase?
2.0 Overall Team
Capability
Does the team have the resources, financial strength,
capacity and technical skills required to successfully
complete the project on-time and in-budget? Has the
team successfully completed previous projects of this
type and scope?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser or
reduced negative effect on human health and the environment when compared with competing
products or services that serve the same purpose. This process is also known as
“Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
The Triple Bottom Line (TBL) is an accounting framework that incorporates three dimensions of
performance: economic, or financial; environmental, and social. The generally accepted
definition of Andrew Savitz for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its profitability
and shareholders values and its social, human, and environmental capital.”
REFERENCE EVALUATION (TOP RATED FIRM)
The Project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance Would you hire this Professional again? Did they show the
skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a timely
manner?
Completeness
Was the Professional responsive to client needs; did the
Professional anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction contract, was
the project functional upon completion and did it operate
properly? Were problems corrected quickly and
effectively?
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 17 of 27
SAMPLE – For Reference Purposes Only
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as the "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with any
project Work Orders for , issued by the City. A blank sample of a work order is
attached hereto as Exhibit "A", consisting of ( ) pages and is incorporated
herein by this reference. A general scope of services is attached hereto as Exhibit “B",
consisting of ( ) pages and is incorporated herein by this reference. The City
reserves the right to independently bid any project rather than issuing a Work Order to the
Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit
A to certain named third parties, the Professional shall be solely responsible for
performance of all duties hereunder. The term “Work” as used in this Agreement shall
include the services and deliverables contained in Exhibit A and any Work Orders issued
by the City.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall be
performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of
the essence. Any extensions of any time limit must be agreed upon in writing by the
parties hereto.
4. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Professional and mailed no later than thirty (30) days prior to
contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 18 of 27
the parties. All notices provided under this agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Professional: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
6. Design, Project Insurance and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to
designs, plans, reports, specifications, and drawings and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
The Professional shall indemnify, save and hold harmless the City its officers and
employees, in accordance with Colorado law, from all damages whatsoever claimed by
third parties against the City and for the City's costs and reasonable attorney’s fees arising
directly or indirectly out of the Professional's negligent performance of any of the services
furnished under this Agreement. The Professional shall maintain insurance in accordance
with Exhibit , consisting of one (1) page, attached hereto and incorporated herein.
7. Compensation. In consideration of services to be performed pursuant to this Agreement,
the City agrees to pay the Professional on a time and reimbursable direct cost basis
designated in Exhibit " ", consisting of ( ) page(s), attached hereto and
incorporated herein by this reference. At the election of the City, each Work Order may
contain a maximum fee, which shall be negotiated by the parties hereto for each such
Work Order. Monthly partial payments based upon the Professional's billings and itemized
statements are permissible. The amounts of all such partial payments shall be based
upon the Professional's City-verified progress in completing the services to be performed
pursuant to the Work Order and upon approval of the Professional's direct reimbursable
expenses. Final payment shall be made following acceptance of the Work by the City.
Upon final payment, all designs, plans, reports, specifications, drawings, and other
services rendered by the Professional shall become the sole property of the City.
8. License. Upon execution of this Agreement, the Professional grants to the City an
irrevocable license to use any and all sketches, drawings, specifications, designs,
blueprints, data files, calculations, studies, analysis, renderings, models and other Work
Order deliverables (the “Instruments of Service”), in any form whatsoever and in any
medium expressed, for purposes of constructing, using, maintaining, altering and adding
to the project, provided that the City substantially performs its obligations under the
Agreement. The license granted hereunder permits the City and third parties reasonably
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 19 of 27
authorized by the City to reproduce applicable portions of the Instruments of Service for
use in performing services or construction for the project. In addition, the license granted
hereunder shall permit the City and third parties reasonably authorized by the City to
reproduce and utilize the Instruments of Service for similar projects, provided however, in
such event the Professional shall not be held responsible for the design to the extent the
City deviates from the Instruments of Service. This license shall survive termination of the
Agreement by default or otherwise.
9. City Representative. The City will designate, prior to commencement of the Work, its
project representative who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to the
City Representative.
10. Project Drawings. Upon request and before final payment, the Professional shall provide
the City with reproducible drawings of the project containing accurate information on the
project as constructed. Drawings shall be of archival quality, prepared on stable mylar
base material using a non-fading process to provide for long storage and high quality
reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in
and AutoCAD version no older then the established City standard. The Professional
acknowledges the City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession
may be considered public records subject to disclosure under the CORA.
11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any
Work Order and every thirty days thereafter, the Professional is required to provide the
City Representative with a written report of the status of the Work with respect to the Work
Order, Work Schedule and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial
payment request.
12. Independent Contractor. The services to be performed by the Professional are those of an
independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of the Professional's compensation
hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for
any other purpose.
13. Subcontractors. The Professional may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not
be unreasonably withheld. If any of the Work is subcontracted hereunder (with the
consent of the City), then the following provisions shall apply: (a) the subcontractor must
be a reputable, qualified firm with an established record of successful performance in its
respective trade performing identical or substantially similar work, (b) the subcontractor will
be required to comply with all applicable terms of this Agreement, (c) the subcontract will
not create any contractual relationship between any such subcontractor and the City, nor
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 20 of 27
will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work
of the subcontractor will be subject to inspection by the City to the same extent as the
Work of the Professional.
The Professional shall require all subcontractors performing Work hereunder to maintain
insurance coverage naming the City as an additional insured under this Agreement of
the type and with the limits specified within Exhibit “ ”, consisting of one (1) page
attached hereto and incorporated herein by this reference. The Professional shall
maintain a copy of each subcontract’s certificate evidencing the required insurance.
Upon request, the Professional shall promptly provide the City with a copy of such
certificate(s).
14. Personal Services. It is understood that the City enters into this Agreement based on the
special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior
written consent of the City.
15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications,
reports, and incidental work or materials furnished hereunder shall not in any way relieve
the Professional of responsibility for the quality or technical accuracy of the Work. The
City's approval or acceptance of, or payment for, any of the services shall not be
construed to operate as a waiver of any rights or benefits provided to the City under this
Agreement.
16. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this Agreement, such party may be declared in default.
17. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event the
default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-
defaulting party commences legal or equitable actions against the defaulting party, the
defaulting party shall be liable to the non-defaulting party for the non-defaulting party's
reasonable attorney fees and costs incurred because of the default.
18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
Agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 21 of 27
this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., the Professional represents and agrees that:
a. As of the date of this Agreement:
1. The Professional does not knowingly employ or contract with an illegal alien who
will perform work under this Agreement; and
2. The Professional will participate in either the e-Verify program created in Public
Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “e-Verify Program”) or the Department Program (the
“Department Program”), an employment verification program established pursuant
to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of
all newly hired employees to perform work under this Agreement.
b. The Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. The Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If the Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, the
Professional shall:
1. Notify such subcontractor and the City within three days that the Professional has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that the Professional shall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. The Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If the Professional violates any provision of this Agreement pertaining to the duties
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 22 of 27
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, the Professional shall be liable for actual and
consequential damages to the City arising out of the Professional’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
21. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 23 of 27
THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
PROFESSIONAL'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 24 of 27
EXHIBIT A
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
The Professional agrees to perform the
services identified above and on the attached
forms in accordance with the terms and
conditions contained herein and in the
Professional Services Agreement between
the parties. In the event of a conflict between
or ambiguity in the terms of the Professional
Services Agreement and this Work Order
(including the attached forms) the
Professional Services Agreement shall
control.
The attached forms consisting of ___ (_)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
PROFESSIONAL
By:_______________________________
Date:_____________________________
CITY OF FORT COLLINS
By:_________________________________
Project Manager
Date: ______________________________
By: _______________________________
Gerry Paul
Purchasing Director (over $60,000.00)
Date: ____________________________
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 25 of 27
EXHIBIT
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing Work
under this bid, the Professional shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Professional, such insurance
as the City may deem proper and may deduct the cost of such insurance from any
monies which may be due or become due the Professional under this Agreement. The
City, its officers, agents and employees shall be named as additional insureds on the
Professional 's general liability and automobile liability insurance policies for any claims
arising out of Work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in
Work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of Work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any Work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the Work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
C. Errors & Omissions. The Professional shall maintain errors and omissions
insurance in the amount of $1,000,000.
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 26 of 27
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Professional has agreed to perform, the Professional hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City). The Professional shall not disclose any such information to any person not having a
legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information
described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Professional understands and agrees that the City’s remedies at law for a breach of the
Professional’s obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 27 of 27
Deliverable: Draft Final City Plan, Draft Final Transportation Master Plan, Master Street Plan
Map, Structure Plan Map, Transit Master Plan
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 14 of 27
making process and mitigates impacts
when trade-offs are unavoidable.”
Source: 2015-16 Strategic Plan
RFP 8460 City Plan, Transportation Plan & Transit Master Plan Page 12 of 27