The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - RFP - 8459 ON-CALL LANDSCAPE & STREETSCAPE DESIGN IRRIGATION & URBAN DESIGN SERVICESSeptember 17, 2018 Jill Wuertz, PLA, CPRP, CPSI Life Cycle Coordinator – Parks Project Manager City of Fort Collins Sent via email Re: City of Fort Collins Parks/Streetscapes Irrigation Master Plan – Phase 1 Dear Jill, We are pleased to submit this Irrigation Engineering Services Proposal/Agreement for the City of Fort Collins Irrigation Master Plan – Phase 1 project on behalf of Aqua Engineering who is a sub-consultant from our on-call contract. Aqua’s proposal is based on the information discussed and provided during their meeting with yourself on August 1, 2018. The contract has the following consultants and related tasks. Russell + Mills Studios - Contract Lead. Manage project. Review drawing completeness, submit, invoicing. Aqua - Irrigation Consultant. Irrigation design scope. Russell + Mills Studios is the lead consultant for the on-call contract, and this contract will be manged by our office. We will play a role in helping Aqua fulfill their contractual requirements to the City. The full irrigation scope is located in Aqua’s proposal attached. FEES The fees for this scope is summarized below. Breakdown of scope and fees is located within Aqua’s and JF Sato’s proposals attached. Fees Aqua Engineering Inc $ 22,500 Sub-total $ 22,500 Russell +Mills 10% Contract $ 2,250 Management Fee TOTAL $ 24,750 Invoices All Invoices are to be paid within thirty days of issuance per on-call contract. Additional Services Additional services shall include providing professional services not specifically identified in our basic Scope of Services described above, or for being asked to modify previously approved drawings. Additional services can be negotiated or will be billed on an hourly basis. Additional submittals (if required) will be done on an hourly basis, unless they are the result of of Russell + Mills Studios errors or omissions, in which case, we will undertake at no additional charge. 506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com CREATING INSPIRED PLACES TOGETHER City of Fort Collins Parks/Streetscapes Irrigation Master Plan – Phase 1 Proposal | 1 DocuSign Envelope ID: D60E7F17-4322-4187-9C49-BD6DDB3F5FCD Agreement Russell+Mills Studios can initiate the proposed services upon written Authorization to Proceed. Adding your signature in the space provided below and returning a copy for our file will provide authorization of this proposal and form the basis of our contractual agreement. Should you have any questions or comments following your review of this proposal we will be pleased to address them at your earliest convenience. Kind regards, Paul Mills, RLA, ASLA Principal / President Authorization to Proceed Name & Title: ____________________________________________________________________ Name: Jill Wuertz, PLA, CPRP, CPSI Date Life Cycle Coordinator – Parks Project Manager 506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com CREATING INSPIRED PLACES TOGETHER City of Fort Collins Parks/Streetscapes Irrigation Master Plan – Phase 1 Proposal | 2 DocuSign Envelope ID: D60E7F17-4322-4187-9C49-BD6DDB3F5FCD September 14, 2018 Paul Mills Russell+Mills Studios 141 S. College Ave. Suite 104 Fort Collins, CO 80524 RE: City of Fort Collins Parks/Streetscapes Irrigation Master Plan – Phase 1 Paul: We are pleased to submit this Irrigation Engineering Services Proposal/Agreement for the City of Fort Collins Irrigation Master Plan – Phase 1 project. Our proposal is based on the information discussed and provided during our meeting with Jill Wuertz on August 1, 2018. The defined Scope of Work to be performed and our proposed Fees to be charged are described in Exhibits A and B, respectively, followed by the Terms and Conditions under which we are available to proceed. If you wish to contract our services, please return this Agreement, signed by an authorized representative. When we receive the executed Agreement from you, we will confer with you about the schedule. Our ability to meet the agreed upon schedule is dependent on timely receipt of the information noted in our proposal. Please note that our fee is subject to review if this agreement is not executed within 90 days. Please contact us with any questions you may have. We look forward to our work with you. Respectfully submitted, Cullen Kinoshita Robert W. Beccard, P.E. Vice President President DocuSign Envelope ID: D60E7F17-4322-4187-9C49-BD6DDB3F5FCD Aqua Engineering, Inc. Parks/Streetscapes Irrigation Master Plan – Phase 1 September 14, 2018 - 2 - EXHIBIT A: SCOPE-OF-WORK It is our understanding that we are to develop a process by which City owned and maintained irrigation systems can be evaluated to access the remaining useful life and timing of replacement. The intent is to make a business case for the replacements and so that the City can have a tool to proactively plan and budget for these replacements. To that end, we propose the following irrigation engineering services: TASK 1.0: Irrigation Master Plan – Phase 1 • Review and assemble information on life cycle analysis or examples of irrigation system replacement criteria from: • City of Fort Collins Streets Department • Green Industry Sources such as Irrigation Association, distributors, manufacturers, etc. • Review and/or analyze existing data provided by City of Fort Collins including, but not limited to: • Water use • Water cost • Maintenance/labor time • Maintenance/labor cost • Climate Action Plan • Water Conservation Plans • Drought Response Plan • Review past design criteria and provide recommendations for how to update based on current industry standards or technology. • Attend and analyze input and feedback from various stakeholder committees • Prepare documentation/format for meeting with and obtaining information from different committees. • Prior to each meeting, prepare the methodology for evaluation such that committee members can provide responses. • Attend up to 10 meetings • Develop an irrigation prioritization evaluation method/process for parks and streetscapes. • Test prioritization evaluation method/process on two parks and two streetscapes • Conduct up to four site visits as necessary to observe the irrigation systems in operation and identify things that may be important in developing and/or testing the methodology/process. • Prepare a report describing the proposed methodology/process. Report to include an executive summary that could be used for public presentations. EXHIBIT B: FEES We propose to provide the above scope-of-work on a Time and Expense to a Max basis: Task 1.0: Irrigation Master Plan – Phase 1 .............................................................. $ 22,500 DocuSign Envelope ID: D60E7F17-4322-4187-9C49-BD6DDB3F5FCD