HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8225 MAXIMO CONSULTING SERVICESWORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATASPLICE LLC
WORK ORDER NUMBER: 3a
PROJECT TITLE: DataSplice Business Process, Prototype, and
Configuration work for Water Engineering & Field Services (WEFS)
Storm Water division
ORIGINAL BID/RFP NUMBER & NAME: 8354 Maximo Mobile Product and Services
MASTER AGREEMENT EFFECTIVE DATE: January 2, 2017
OWNER’S REPRESENTATIVE: Rick Morford
WORK ORDER COMMENCEMENT DATE: September 1, 2018
WORK ORDER COMPLETION DATE: November 30, 2018
MAXIMUM FEE: (time and reimbursable direct costs): $ 22,440.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: Work Order #3a is for Datasplice to do initial
Water Distribution requirements gathering by reviewing current UView maps,
asset symbology, and conduct crew ride alongs as part of the Water Distribution
pre-planning exercise.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of 3 pages are hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Datasplice LLC.
By: Date:
Name: Scott Kunze Title: President
ACCEPTANCE: Date:
Nate Poppema, Datasplice Project Manager
DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97
9/10/2018
9/10/2018
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Rick Morford, Project Manager
ACCEPTANCE: Date:
Coy Althoff, Utilities Asset Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97
9/10/2018
9/10/2018
9/11/2018
ATTACHMENT A
Work Order 3a, 2018 DataSplice Water Distribution Scope of Work
Project Objective: DataSplice will begin collecting the initial requirements for the water
distribution project. DataSplice will perform the initial requirements gathering activities including
Ride Alongs with the FCU Water Distribution employees. DataSplice will provide Project
Management as part of this Work Order. The Deliverables associated with this work order are
detailed below.
1. Initial Requirements Gathering
a. DataSplice will coordinate with the FCU Water Distribution project team (Subject
MatterExpert (SME), Project Manager and DataSplice/Maximo Administrators) to
employ standard requirements gathering methods. DataSplice will gather
information about the unique work processes and job functionality.
b. DataSplice will gather requirements regarding UView’s map and symbology review.
DataSplice will provide an estimate and document the configuration effort based on
the defined requirements.
c. DataSplice will review Forms that will be required by the Water Distribution group.
Deliverables:
• Document requirements based on the initial review of the UView map and symbology
• Document estimated configuration effort based on the defined requirements
• Review current Water Distribution forms and create initial Water Distribution forms
in DataSplice
Vendor Responsibilities:
• Coordinate with Fort Collins to perform initial UView Map and Symbology. Provide
required documentation for FCU’s approval. Create 2 Forms for Water Distribution as
defined during the requirements.
The City Responsibilities:
• Participate in meetings and provide feedback/updates as needed. Provide access to
the necessary systems required for DataSplice.
2. Ride Alongs
d. DataSplice will perform ride alongs with the Water Distribution team. The DataSplice
Software Engineer will document their understanding of the specific work processes.
DataSplice will use this information to improve the configuration specific to the Water
Distribution group.
Deliverables:
• Perform at least one ride along with the designated Water Distribution Team.
Vendor Responsibilities:
• Perform ride along with the designated water distribution team
The City Responsibilities:
• Schedule water distribution resources and perform the ride along
DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97
3. Project Management
e. The City provides the lead project management resource effort. The DataSplice
project team members participate in weekly project status meetings as scheduled
by the City and agreed to by DataSplice. Verbal status reports are delivered
during the status meetings. Additionally, written status reports are provided
weekly via the City’s preferred format.
Deliverables:
• Bi- Weekly written status reports.
Vendor Responsibilities:
• Provide bi-weekly written status reports and participate in weekly meetings.
The City Responsibilities:
• Participate in meetings and provide updates as requested.
DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97
ATTACHMENT B
Work Order 3a, 2018 DataSplice Water Distribution Timeline, Hours, and Costs
The period of performance for Work Order #3a will be from September 1, 2018 through
November 30, 2018 as shown in the timeline below.
Work Order Timeline:
Hours Breakdown:
Change Order Tasks
Software Engineer -
Mike Johnson
Project Manager – Nate
Poppema
Hourly Rate $191.25 $148.75
Initial Requirements Gathering 80
Ride Alongs 16
Project Management 12 12
Total Cost Breakdown $ 20,655.00 $ 1,785.00
Reimbursable Direct Costs
• Reimbursable direct costs take the form of travel related costs. Total travel costs for the
period of performance as defined by Work Order #3a are estimated at $0.00.
Maximum Compensation
• The maximum compensation for both Labor time and Reimbursable direct costs as a
not to exceed is summarized in the table below. This agreement may not be modified,
altered or amended except by written instrument duly executed by both parties, prior to
work proceeding, for the proposed changes.
Labor Direct Costs Total Not to
Exceed (NTE)
$ 22,440.00 $ 0.00 $ 22,440.00
DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97