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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8225 MAXIMO CONSULTING SERVICESWORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATASPLICE LLC WORK ORDER NUMBER: 3a PROJECT TITLE: DataSplice Business Process, Prototype, and Configuration work for Water Engineering & Field Services (WEFS) Storm Water division ORIGINAL BID/RFP NUMBER & NAME: 8354 Maximo Mobile Product and Services MASTER AGREEMENT EFFECTIVE DATE: January 2, 2017 OWNER’S REPRESENTATIVE: Rick Morford WORK ORDER COMMENCEMENT DATE: September 1, 2018 WORK ORDER COMPLETION DATE: November 30, 2018 MAXIMUM FEE: (time and reimbursable direct costs): $ 22,440.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Work Order #3a is for Datasplice to do initial Water Distribution requirements gathering by reviewing current UView maps, asset symbology, and conduct crew ride alongs as part of the Water Distribution pre-planning exercise. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of 3 pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Datasplice LLC. By: Date: Name: Scott Kunze Title: President ACCEPTANCE: Date: Nate Poppema, Datasplice Project Manager DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97 9/10/2018 9/10/2018 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Rick Morford, Project Manager ACCEPTANCE: Date: Coy Althoff, Utilities Asset Manager REVIEWED: Date: Pat Johnson, Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97 9/10/2018 9/10/2018 9/11/2018 ATTACHMENT A Work Order 3a, 2018 DataSplice Water Distribution Scope of Work Project Objective: DataSplice will begin collecting the initial requirements for the water distribution project. DataSplice will perform the initial requirements gathering activities including Ride Alongs with the FCU Water Distribution employees. DataSplice will provide Project Management as part of this Work Order. The Deliverables associated with this work order are detailed below. 1. Initial Requirements Gathering a. DataSplice will coordinate with the FCU Water Distribution project team (Subject MatterExpert (SME), Project Manager and DataSplice/Maximo Administrators) to employ standard requirements gathering methods. DataSplice will gather information about the unique work processes and job functionality. b. DataSplice will gather requirements regarding UView’s map and symbology review. DataSplice will provide an estimate and document the configuration effort based on the defined requirements. c. DataSplice will review Forms that will be required by the Water Distribution group. Deliverables: • Document requirements based on the initial review of the UView map and symbology • Document estimated configuration effort based on the defined requirements • Review current Water Distribution forms and create initial Water Distribution forms in DataSplice Vendor Responsibilities: • Coordinate with Fort Collins to perform initial UView Map and Symbology. Provide required documentation for FCU’s approval. Create 2 Forms for Water Distribution as defined during the requirements. The City Responsibilities: • Participate in meetings and provide feedback/updates as needed. Provide access to the necessary systems required for DataSplice. 2. Ride Alongs d. DataSplice will perform ride alongs with the Water Distribution team. The DataSplice Software Engineer will document their understanding of the specific work processes. DataSplice will use this information to improve the configuration specific to the Water Distribution group. Deliverables: • Perform at least one ride along with the designated Water Distribution Team. Vendor Responsibilities: • Perform ride along with the designated water distribution team The City Responsibilities: • Schedule water distribution resources and perform the ride along DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97 3. Project Management e. The City provides the lead project management resource effort. The DataSplice project team members participate in weekly project status meetings as scheduled by the City and agreed to by DataSplice. Verbal status reports are delivered during the status meetings. Additionally, written status reports are provided weekly via the City’s preferred format. Deliverables: • Bi- Weekly written status reports. Vendor Responsibilities: • Provide bi-weekly written status reports and participate in weekly meetings. The City Responsibilities: • Participate in meetings and provide updates as requested. DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97 ATTACHMENT B Work Order 3a, 2018 DataSplice Water Distribution Timeline, Hours, and Costs The period of performance for Work Order #3a will be from September 1, 2018 through November 30, 2018 as shown in the timeline below. Work Order Timeline: Hours Breakdown: Change Order Tasks Software Engineer - Mike Johnson Project Manager – Nate Poppema Hourly Rate $191.25 $148.75 Initial Requirements Gathering 80 Ride Alongs 16 Project Management 12 12 Total Cost Breakdown $ 20,655.00 $ 1,785.00 Reimbursable Direct Costs • Reimbursable direct costs take the form of travel related costs. Total travel costs for the period of performance as defined by Work Order #3a are estimated at $0.00. Maximum Compensation • The maximum compensation for both Labor time and Reimbursable direct costs as a not to exceed is summarized in the table below. This agreement may not be modified, altered or amended except by written instrument duly executed by both parties, prior to work proceeding, for the proposed changes. Labor Direct Costs Total Not to Exceed (NTE) $ 22,440.00 $ 0.00 $ 22,440.00 DocuSign Envelope ID: AE16E50B-E9DF-40E6-ACA5-CB5BB2105F97