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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & STORMWATER FACILITIES CAPITAL IMPROVEMENTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: U201804 PROJECT TITLE: UAnheuser Busch Meter Replacements ORIGINAL BID/RFP NUMBER & NAME: U8745 Engineering Services for Water, Wastewater and Stormwater Facilities Capital Improvements – On-Call MASTER AGREEMENT EFFECTIVE DATE: UAugust 07, 2018 ARCHITECT/ENGINEER: UDitesco Project and Construction Services OWNER’S REPRESENTATIVE: UJames Rose WORK ORDER COMMENCEMENT DATE: UAugust 20, 2018 WORK ORDER COMPLETION DATE: UJanuary 30, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$48,823.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UAll engineering services required to plan and design the replacement of the two 10-inch turbo meters, four 10-inch gate valves, the Scada system, strainers, cathodic protections system, and all piping in the water metering vault at the Anheuser Busch Plant in east Fort Collins. Work also, includes a feasibility study of adding a new 30-inch valve, valve bypass, and valve vault on the upstream side of the Anheuser Busch Metering Vault. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of USixU (6) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: Page 1 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 September 5, 2018 KEITH MEYER Owner/Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: James Rose, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Civil Engineering Director ACCEPTANCE: Date: Theresa Connor, Utilities Deputy Director ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 August 27, 2018 August 27, 2018 September 5, 2018 September 5, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAIL Page 3 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Page 1 of 6 2133 S Timberline Rd – Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: jrose@fcgov.com August 21, 2018 Mr. Jay Rose City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Anheuser-Busch Meter Vault Engineering Design Proposal and Scope of Work Dear Jay: Thank you for giving Ditesco the opportunity to provide engineering services for the Anheuser-Busch Meter Vault Project. Our attached scope of services covers design and construction services associated with the City of Fort Collins improvements in the Anheuser-Busch vault. We look forward to working with you and delivering another successful project for Fort Collins Utilities! Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.690.1889 and email jill.burrell@ditescoservices.com. Sincerely, Jill Burrell, P.E. Enc. scope of services Cc: Keith Meyer – Principal file Page 4 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Page 2 of 6 Exhibit A Anheuser-Busch Meter Vault Engineering Design & Construction Scope of Services Project Understanding The City of Fort Collins Utilities has a dedicated 30-inch water line that provides water service to Anheuser-Busch (A-B) brewery. The water service is piped to an underground vault and split into two influent service lines for metering. The original vault, piping, valves, and meters were constructed in 1985. The valves and meter have reached the useful lifespan and are in need of replacement. As this is the only water source for Anheuser-Busch, a water outage will be required in order to replace the meter, valves, and piping. The City’s Water Metering Department has met with Anheuser-Busch previously and discussed an outage as early as Thanksgiving 2018 or Spring 2019 for up to three days. Overall, our scope of services is to provide engineering design and construction observation services for the water meter replacement. We will coordinate necessary replacements, equipment selection, and overall design with the City of Fort Collins Water Meter Department, Anheuser-Busch and APDS contractor. The overall schedule is expected to last approximately 6-8 months with construction planned for winter 2018 or spring 2019. This project will be delivered using the Utilities Alternative Project Delivery System (APDS). Design plans and specifications will be developed to the level of completion decided by the APDS team. The City will be utilizing Hydro Construction throughout the design and construction process. Phase: Design • Field Inspection. During the early portions of the design phase, Ditesco staff will work with the City and A-B to complete a field investigation into the Anheuser-Busch meter vault. • We will work with Hydro to further obtain potholing information related to the influent line and any other necessary utilities related to the meter vault. If needed, we will supplement the drawing information with in- house surveying included in our scope of services. • Method of Procedure. Ditesco will prepare a Method of Procedure to address the complex phasing of this project. This will include access, draining of the waterline, area maps, and relative responsibilities during the effort. • We will complete an alternatives analysis for PCCP pipe isolation valve installation on the Anheuser-Busch line. We will coordinate with the City and Hydro Construction to review installation feasibility both directly upstream from the Anheuser-Busch meter vault and review an alternative to install an isolation valve at the City’s water plant. • Ditesco will provide full design and construction drawings to at least a 90% completion level for this project including: - Cover - General Notes - Site Layout/Control - Demolition - Yard Piping/Yard Valve Installation - Mechanical Improvements in Meter Vault - Phasing Plan - Construction Details (1-2 sheets) - Total Sheet Count: Approx. 7-10 sheets Page 5 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Page 3 of 6 • Ditesco will prepare and finalize CSI formatted technical specifications if it is determined to be necessary for the project. If needed, we will also prepare the necessary contract parts to support creation of a final construction work order with the APDS contractor. • Ditesco will attend design phase meetings with City staff and Hydro Construction as needed. For these meetings, we will prepare meeting agendas, hand out information, and meeting minutes. We have assumed 12 progress meetings for the duration of design. Phase: Construction During the construction phase, Ditesco will provide part-time Engineering and Administration services to assist in work coordination, provide project site visits, and respond to general inquiries pertaining to the contract documents/specifications. • We will prepare meeting agendas and plan to run the construction-phase meetings. For this project we have assumed 4 progress meetings. This is anticipated to be 2-3 meetings for preparation of the work and 1-2 meetings to finalize coordination and construction. • We will provide on-site inspection services during construction. For this scope, we have anticipated ¾ time on-site during the construction period. • We will review any special submittals as needed. • We will coordinate between the COFC Water Meter department, Anheuser-Busch, and Hydro Construction for project phasing. • We will take part in the final project walk-through to ensure any punch-list items have been addressed. Deliverables: • Expected Deliverables and Format: o Plan set in both PDF format and digital (AutoCAD Civil 3D) o Technical Specifications in PDF format o Method of Procedure report in PDF format. o Weekly Meetings Agendas o Construction Photographs o As-Built Drawings (mylar, bond, and AutoCAD as needed) o Project electronic documentation (design and construction – on Flash Drive) Schedule The anticipated schedule for design of the Anheuser-Busch Meter Vault project is as follows. Design: August – November 2018 Construction: Thanksgiving 2018 or Spring 2019 Page 6 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Page 4 of 6 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 5 month design phase • 1 month construction phase Total Estimated Fee: Design $39,592.00 Construction $11,274.00 Other Direct Costs $956.00 Total: $48,822.00 A detailed task breakdown is included. Please find this on page 6 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 5 and 6 of this proposal. All reimbursable expenses will be billed at direct cost. Page 7 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Page 5 of 6 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2018-2019 Wage Rate Schedule Principal: $136.00 - $154.00 per hour Project Manager: $120.00 - $139.00 per hour Associate Project Manager: $110.00 - $124.00 per hour Project Engineer: $95.00 - $120.00 per hour Construction Manager/Resident Engineer: $112.00 - $132.00 per hour Project Engineer: $88.00 - $121.00 per hour CAD Design: $67.00 - $88.00 per hour Administrative: $57.00 - $69.00 per hour Subcontractor markup: 5% of Cost Mileage Reimbursement: IRS rate All other costs at direct expense Terms 30 days net Page 8 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 City of Fort Collins Utilities Anheuser-Busch Meter Vault 8/21/2018 Keith Meyer Jill Burrell Josh Ooms Rhonda Bunner Principal Project Manager Project Engineer CAD Design (hrs) (hrs) (hrs) (hrs) $140 $120 $105 $70 Design Phase $36,592 PM 1.1 - Contract Management (Invoicing and Budget Management) 0 6 0 0 $720 CM 1.4 - SharePoint Document Management 0 4 0 0 $480 PM 1.2 - Meetings/Correspondence (BiWeekly Design Progress Meetings) 39 39 0 0 $10,062 PM 1.2 - External Meetings with Metering Dept, Anheuser-Busch, etc. 0 8 0 0 $960 PE 1.6 - Site Investigation (field work) 2 8 16 0 $2,920 PE 1.1 - Design (Civil Engineering) - Alternative Analysis - 30-inch line isolation 8 16 12 20 $5,700 - Design Development Drawings General Notes 0 2 0 4 $520 Site Layout/Control 0 4 0 8 $1,040 Demolition 1 2 0 4 $660 Yard Piping/Yard Valve 1 4 6 6 $1,670 Mechanical Improvements in Meter Vault 2 12 0 20 $3,120 Phasing Plan 1 6 0 10 $1,560 Details 2 8 0 8 $1,800 - DD Specifications 4 16 0 0 $2,480 - Method of Procedure 2 12 0 0 $1,720 - Address Review Comments 1 4 0 8 $1,180 Construction Phase $11,274 CM 1.6 - Preconstruction Photos 0 0 2 0 $210 CM 1.9 - Submittal/Shop Drawing Review 0 2 4 0 $660 CM 1.10 - Progress Meetings 1 12 12 0 $2,840 CM 1.14 - Resident Engineering 2 12 35 0 $5,424 CM 3.1 - Punch List Walkthrough 0 2 4 0 $660 CM 3.2 - Record Drawings 0 2 4 10 $1,360 CM 3.4 - Project Close Out 0 1 0 0 $120 Other Direct Costs $956 Plan/Specification Reproduction $574 Mileage (Assume 700 miles at $0.545/mile) $382 Work Effort Subtotal 66 182 95 98 $47,866 ODCs $956 Cost per labor category $9,198.00 $21,783.00 $10,024.88 $6,860.00 Effort (days) 8 23 12 12 Effort (weeks) 2 5 2 2 Hours per day 0.8 2.2 1.2 1.2 Total Contract Value: $48,822 Assumptions: - 6-8 month project duration - Project Start - August 2018 - Project End - April 2019 Phase/Task Description Classification Sub Consultants (None) Task Total Page 6 of 6 Page 9 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 10 of 10 DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS PER STATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) 8/30/2018 Flood and Peterson PO Box 578 Greeley CO 80632 Javier Perez (970)356-0123 (970)330-1867 JPerez@FloodPeterson.com Ditesco, LLC 2133 S. Timberline Road, Unit 110 Fort Collins CO 80525 The Cincinnati Insurance Co. 10677 National Fire Insurance Co of 20478 Lloyd's of London CL1792919793 A X X X X Y ECP0458347 10/3/2017 10/3/2018 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X X X Y ECP0458347 10/3/2017 10/3/2018 1,000,000 B 2097624212 3/15/2018 3/15/2019 X 500,000 500,000 500,000 C Professional Liability B0621PDITE117 10/5/2017 10/5/2018 Limit Occurrence/Aggregate $ 1/2,000,000 Retention $ 10,000 RE: Anheuser Bruch Meter Replacements The City of Fort Collins is included as Additional Insured as required by written contract but only as respects to liability arising out of work performed by the named insured. Waiver of subrogation applies. Javier Perez/JPEREZ Y City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 Y DocuSign Envelope ID: 976CFAA3-499D-444E-AE81-3CD49B5F4D97