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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185134Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERS, INC WORK ORDER NUMBER: UCH2MHILLWTF050718 PROJECT TITLE: UHydraulic Collection Model Conversion and Update ORIGINAL BID/RFP NUMBER & NAME: URFP # 7575, Consulting Engineering Services for WTF Design and Construction Services MASTER AGREEMENT EFFECTIVE DATE: UFebruary 24, 2014 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: USue Paquette WORK ORDER COMMENCEMENT DATE: UAugust 6, 2018 WORK ORDER COMPLETION DATE: UOctober 30, 2018 MAXIMUM FEE: (time and reimbursable direct costs): U$20,558.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UServices shall include Hydraulic Collection Model Conversion from InfoSewer to InfoSWMM. See the attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, U U by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineers, Inc By: Date: Name: Title: Page 1 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 August 15, 2018 Albert Paquet Designated Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sue Paquette, Civil Engineer III REVIEWED: Date: Marisa Donegon, Buyer II APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Matt Fater, Interim Civil Engineer Director ACCEPTANCE: Date: Theresa Connor, Utilities Deputy Director ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 August 13, 2018 August 13, 2018 August 16, 2018 August 22, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 UAttachment A - Scope of Services Attachment A to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described as Professional Services for the hydraulic collection model conversion and update. This scope of services will be performed under a Work Order issued in accordance with the Professional Service Agreement for RFP #7575 Consulting Engineering Services for WTF Design and Construction Services. The Professional’s services for the project are detailed hereinafter. Project Objective: To provide an updated hydraulic collection system model to allow the City to assess the collection system capacity and evaluate development scenarios. It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and primary point of contact with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT. Task 1 - Model Conversion The City currently owns an existing wastewater collection system model in InfoSewer. Under this task, Professional will convert the InfoSewer model to InfoSWMM software. The conversion will include: 1) Manual checks/updating of model configuration of diversion structures. 2) Manual checks of flow input points. 3) Comparison of simulation results between the existing InfoSewer and proposed InfoSWMM models to confirm model conversion. 4) Conversion of both dry weather flow (DWF) calibration and wet weather flow (WWF) scenarios. 5) Update manhole rim and inverts provided by the City based on 2018 field measurements obtained by City’s Construction Manager consultant. (City or Construction manager to provide data). Task Deliverable(s): • Once the conversion is complete, the Professional will provide the InfoSWMM model to the City. Task Assumptions: • The existing InfoSewer model will be converted as-is. The project scope does not include updates to or calibration of the existing or converted models with the exception of incorporating field survey data for existing manhole rim and inverts provided by the City’ Construction Manager consultant. • It is assumed that recent surveyed manhole data will be provided in a format suitable for efficient update. • It is understood the prior consultant had discrepancies in diversion structure field data at the diversions structures locations. Professional will advise City if available data is sufficient for diversion structure modeling, but additional information and effort may be required to model diversion structures. Task 2 – Wastewater Master Plan Review Page 4 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Professional will review the Wastewater Collection System Master plan prepared by Ditesco and provide comments, edits, and clarifications to relevant sections associated with modeling. Professional will provide depth to diameter (d/D) ratio information for wet weather and dry weather conditions at the proposed 0.6 d/D for trunks and 0.8 d/D for laterals. The d/D analysis will be performed in the current InfoSewer model. The d/D summary requires backwater effects be evaluated for the analysis, without the backwater evaluation the model d/D query will not accurately capture the d/D exceedances. Professional will provide a quality review form that provides comments and how they are addressed in the Master plan or deferred to future modeling phase. Deliverables: • Collection System Master Plan (Word file format) with edits and comments in track changes mode • Data Queries results for d/D scenarios • QRF – in Excel format Task 3 - Project Management/ Meetings Professional’s Project Manager (PM) shall prepare, implement, monitor, and update the project execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM, monthly, a brief cost and schedule status report. The report will include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. The Professional’s management, deliverable review, and coordination efforts are included in each of the tasks. Two project meetings with the City are assumed, an initial project kickoff meeting and model conversion status check in. Deliverables: • Monthly Invoices and project Status Reports • Meeting agenda and summary Schedule Professional will work expeditiously to support the City’s schedule. An anticipated schedule is shown below in Table 1. Table 1, Project Schedule Activity Anticipated Milestone Dates Notice to Proceed (NTP) Task 1. Model Conversion Task 2. Collection Model Review P P August 6, 2018 4-6 weeks from NTP Comments submitted August 24. The d/D to be submitted Week of August 30th Task 3. Project Management Throughout Project Assumptions Used in Developing this Scope of Services The Professional’s estimate of engineering costs for the project is based on the elements included in task descriptions above, and the following assumptions: Page 5 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 1) City will examine information submitted by Professional and render in writing or otherwise provide decisions within two weeks. 2) City will give prompt notice to Professional whenever City observes or becomes aware of any development that affects the scope or timing of Professional’s services, or of any defect in the work of Professional. 3) Professional will provide the City with deliverables as defined respectively in this scope of work. 4) Deliverables will be distributed electronically via email (pdf format), except model will be transmitted as InfoSWMM model files. 5) Meetings with the City will be held at the City’s service center office or water treatment facility. Page 6 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 7 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 8 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 9 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Attachment B Compensation Schedule - Cost Detail Al Paquet Principal Project Manager Perrin Niemann Wastewater Collection Technologist Hartkemeyer, Yan Collection System Modeler Gretchen Sage Contracts Administration/ Accounting Labor Hours Labor Expense Total Cost Per Diem Code/Classification 03 03 3 04 19 2018 Labor Rates (1) $238 $238 $238 $205 $94 1.0 Model Conversion 2 8 48 58 $13,804 $0 $13,804 2.0 Wastewater Master Plan Review 2 8 6 16 $3,808 $0 $3,808 3.0 Project Management /Meetings 6 1 1 1 8 17 $2,861 $85 $2,946 Total 10 17 55 1 8 91 $20,473 $85 $20,558 Notes: (1) 2018 Rates are in accordance with Renewal 7575 Consulting Engineering Services for WTF Design & Construction Services Contract. Fee__Collection_Conversion_Training_7-25-2018.xlsx\Fee Estimate 7/25/2018 Page 10 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCHEDULE OF SERVICES Page 11 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 August September October November Project Notice to Proceed Project Work Project Substantial Completion Project Final Acceptance Schedule for ch2m's Hydraulic Collection Model Conversion and Update Project Page 12 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 13 of 13 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: 2 2 Denver �� �� UNDER THE APPLICABLE CONTRACT.***�� ***THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO Certificate of Liability Insurance 15114 Marsh Risk & Insurance Services� 9193 SOUTH JAMAICA STREET� CH2M HILL ENGINEERS, INC.� ENGLEWOOD, CO 80112 25 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY CA 7,000,000 07/01/2018 HDO G27865069 James Vogel *WCUC49115611 (AK, LA, OH & TX) SEA-003363697-22 1,000,000 SCFC49115623 (WI) X of Marsh Risk & Insurance Services Los Angeles, CA 90017 N 07/01/2017 X 2 07/01/2018 07/01/2017 ISA H09055964 PROFESSIONAL LIABILITY A 10,000,000 7,000,000 *SIR: $2,250,000 1,000,000 X A X *FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF 12/21/2017 029032 07/01/2017 $2,000,000 07/01/2017 RE: ON-CALL FOR RFP 7575 CONSULTING ENGINEERING SERVICES WTP FACILITY DESIGN AND CONSTRUCTION SERVICES FOR CAPITAL IMPROVEMENTS. THE CITY ITS OFFICERS, AGENTS AND EMPLOYEES IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN X 07/01/2017 P.O. BOX 580 FORT COLLINS, CO 80522 CITY OF FORT COLLINS, COLORADO CONTRACT OR AGREEMENT. THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. A A 15114 -12345-5EX2P-17-18J Each Claim & Aggregate 07/01/2018 2,000,000 A 10,000,000 22667 7,000,000 1,000,000 07/01/2018 WLRC49115581 (AOS) CA License #0437153 Marsh Risk & Insurance Services 777 South Figueroa Street 9193 SOUTH JAMAICA STREET CH2M HILL ENGINEERS, INC. ENGLEWOOD, CO 80112 G21655065 008 07/01/2017 ATTN: PURCHASING DEPARTMENT X A X 07/01/2018 07/01/2018 ACE American Insurance Company DocuSign Envelope ID: 41892995-6752-4E79-821B-AC5500B39170