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Home My WebLink AboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HDR ENGINEERING, INC. WORK ORDER NUMBER: UHDR-SCP-CPABDesign-082018 PROJECT TITLE: UCathodic Protection AB Water Line Design and Repairs ORIGINAL BID/RFP NUMBER & NAME: U8073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: UMay 15, 2015 ARCHITECT/ENGINEER: U HDR Engineering, Inc OWNER’S REPRESENTATIVE: USue Paquette WORK ORDER COMMENCEMENT DATE: UAugust 27, 2018 WORK ORDER COMPLETION DATE: UJanuary 1, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U$150,485.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UEngineering design and construction services for the City of Fort Collins Cathodic Protection Program project – Anheuser Busch Water Line CP Design and Repairs. See attached supporting documentations. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UsixU (6) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: HDR Engineering, Inc. By: Date: Name: Title: Page 1 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Brad Martin Senior Vice President August 30, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sue Paquette, Civil Engineer III REVIEWED: Date: Marisa Donegon, Buyer II APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Civil Engineering Director ACCEPTANCE: Date: Theresa Connor, Utilities Deputy Director ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 August 28, 2018 August 28, 2018 August 31, 2018 August 31, 2018 August 31, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Fort Collins Utilities | A-B Line CP Design & Repairs Scope of Work 1 Scope of Work Date: Monday, August 06, 2018 Project: Fort Collins Utilities Cathodic Protection Program Subject: Anheuser-Bush Water Line CP Design and Repairs Providing cathodic protection (CP) for the Anheuser-Busch (A-B) pipeline was identified as the top priority from the 2018 Cathodic Protection Master Plan (HDR, Aug 2018). The master plan improvement recommendations include major capital project work to 1) repair the identified joint discontinuities and 2) provide design assistance and construction documents for an impressed current cathodic protection (ICCP) system for the A-B Line consisting of five rectifiers. The proposed rectifiers are to be located on city-owned property or within city acquired easements. Task 1 – Management, Coordination and QA/QC 1.1 Project Management, Accounting and Quality Control • Initiate project accounting, budget and resource management tools. • Prepare a project guide that clearly identifies the project work elements, deliverables, budget and schedule. • Prepare monthly invoices and progress reports. • Perform QA/QC reviews of calculations and supporting documents. 1.2 Project Coordination Meetings • Hold monthly meetings at City offices (or HDR local office as appropriate) to discuss progress, address technical issues, and review submittal comments. Approximately 8, 1- hr progress meetings are anticipated. • Prepare agendas and notes for each project coordination meeting. Key Assumptions: • 4 month Work Order duration Deliverables: • Meeting notes with Action Items • Monthly invoices Task 2 – Design Development 2.1 Site Plan Development • Develop site plan base mapping from city provided hi-resolution aerial imagery, GIS- based line work for existing utilities and parcels/right-of-way, and existing utility easement line work/legal descriptions. • Identify proposed locations for deep anode groundbeds, rectifier cabinet/structure locations, available electrical power supplies, access roads, and other pertinent features necessary to construct and maintain the proposed facilities. Page 4 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Fort Collins Utilities | A-B Line Rectification Scope of Work 2 • Develop site plans for each rectifier site for use in stakeholder coordination and to ultimately be included in the construction drawing package. • Hold a focus group meeting with city Planning and Development Services staff to discuss known/upcoming parcel development near or adjacent to the proposed rectifier sites; specifically the Crumb Pond site and Lindenmeir Outfall Channel. • Edit and update site plan drawings based on APDS team input and relevant comments from stakeholder coordination efforts. 2.2 Electrical Service Coordination • Identify power needs for each site and coordinate with FCU Light and Power for distribution line extension and service connections. • Develop electrical loads for each rectifier, including preliminary loads for initial coordination with FCU Light and Power, and finalize loads during the Construction Document task. Note this meeting may take place with the above Planning and Development services staff focus group. • Hold a focus group meeting with FCU Light and Power staff to discuss power needs, optimized rectifier locations, and identify distribution system improvements to be completed by the city. • Identify focus group meeting conclusions/recommendations in meeting 2.3 Instrumentation and Controls • Research and evaluate remote monitoring unit (RMU) equipment with their associated communications requirements. • Develop SCADA integration approach for RMU connection to city system. • Hold a focus group meeting with Fort Collins Utilities and IT departments to discuss network/comms integration and O&M activities. • Identify focus group meeting conclusions/recommendations in meeting. 2.4 Geologic and Well Data • Review and incorporate the geologic subsurface conditions as reported in Anticipated Geologic Conditions AB Waterline Rectifier, Nov 6, 2018, Brierley Associates plus other city supplied geologic and geotechnical information into the project design, specifications, and coordination with rectification sub-contractors. • Research and map existing State registered groundwater well locations within approximately 1,000 feet to identify potential conflicts. Note that an initial data review does not reveal any wells immediately adjacent to the proposed deep anode groundbed with the exception of the Crumb Pond site. It is assumed the deep anode groundbed will be located a sufficient distance away from the existing wells to avoid permitting or hydrogeologic analysis. • Prepare a brief summary memo with associated well location mapping. 2.5 Resistivity Investigations • Evaluate site resistivity at depth for anticipated deep well anodes based on field evaluations using 4-pin testing methodology. Page 5 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Fort Collins Utilities | A-B Line Rectification Scope of Work 3 • The 4-pin test is proposed at two rectifier sites as determined by a review of geology across the A-B Line and general orientation/spacing of the proposed rectifiers. • The 4-pin testing approach would require access of 900’x900’ area at the rectifier site and 4-days (field work and travel) completed by 2-corrosion engineering specialists. One corrosion engineer is anticipated to have an additional day to coordinate equipment delivery, testing plan, and travel to Fort Collins. • Summarize field work and results in a technical memorandum complete with site plan mapping of 4-pin alignments and photos for the two sites. 2.6 Discontinuity Repair Support • Provide CP field testing to support location of joint discontinuities and testing of joint repairs for span continuity. Spans 2 (east of N College starting at Western States bank to Red Cedar Circle) and 3 (near the “Crumb” pond between test stations W27955 and W10388) will require joint continuity repair. • Field testing is anticipated to be supported by CP staff from the HDR Denver office and is to occur over a 4-week (+/-) period. A level of effort of 24-hrs (three field days) per span is budgeted for this effort. • Provide written field notes and activity log with supporting photos for each field support workday. Task 3 – Construction Documents Task 3.1 Prepare 60% CD Drawings • Develop drawings and supporting design information to define a 60% level of detail Construction Drawings (CDs). • Anticipated sheet list is as follows: o Cover sheet o General notes, legend, and abbreviations o A-B Line Rectification Plan (1-sheets) o Lincoln Middle School Rectifier – Overall Site Plan o Lincoln Middle School Rectifier – Rectifier Site Plan and Groundbed Site Plan o Soft Gold Park – Overall Site Plan o Soft Gold Park – Rectifier Site Plan and Groundbed Site Plan o Evergreen East Pond – Overall Site Plan o Evergreen East Pond – Rectifier Site Plan and Groundbed Site Plan o Lindenmeir Outfall – Overall Site Plan o Lindenmeir Outfall – Rectifier Site Plan and Groundbed Site Plan o Crumb Pond – Overall Site Plan o Crumb Pond – Rectifier Site Plan and Groundbed Site Plan o Cathodic Protection Details (3 sheets)  Project specific CP details  Electrical and communication details • Submit drawings for review Page 6 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Fort Collins Utilities | A-B Line Rectification Scope of Work 4 • Provide list of rectifier installation contractors (deep anode groundbed drillers) for coordination of obtaining quotes by Hydro. It is anticipated the 60% drawings and geotechnical data will be used for quote coordination. • Initiate ICE group with project, send 60% drawings and schedule meeting to discuss scope and project, in preparation for independent cost estimate and reconciliation meeting. Task 3.2 Develop Project Specifications • Select and edit city standard technical specifications for application to project scope. • Develop project specific technical specifications to address work elements not covered within the City’s Master Specifications. • Submit specifications for review during project progress meetings. Task 3.3 Prepare 90% CDs for Cost Reconciliation • Discuss and address City/Contractor review comments from 60% drawing submittal and interim review of project specifications • Update 60% drawings and submit 90% for cost reconciliation process. • Attend ICE reconciliation meeting. Task 3.4 Prepare Final Construction Documents • Finalize drawings based on City/Contractor comments during ICE reconciliation process. • Submit Issue for Construction (IFC) drawings. Key Assumptions: • A city stormwater management plan is not required as the impact area will be less than 0.5 acres per site. • Contractor will prepare dewatering permit as required. Deliverables: • Drawings and specifications for use during project coordination meetings (PDF) • Formal 60% and 90% complete submittals - drawings and specifications (PDF) • Issued for Construction drawings and specifications (PDF and 3 hard copies) Task 4 – Master Plan Closeout • Present master plan to the Water Utilities group. • Reconcile and resolve master plan review comments from Water Utilities group presentation and related comments from city review of draft and draft final master plan document submittals. • Update implementation cost table/spreadsheet with refined costs for A-B Line RMUs and other scope items not included in original estimate (e.g. electrical service by city crews). • Prepare presentation for Fort Collins Water Board and present. • Finalize master plan and provide MS Word document, compiled PDF, and associated implementation cost spreadsheets. Page 7 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 8 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 HDR Engineering Rich Thornton Contract Manager/ Senior Project Manager Senior Technical Advisor/ QC Jeff Giddings Senior Corrosion Engineer II Corrosion Engineer Addison Smith Bill Cassity Senior Electrical and Controls Engineer Nick Humphrey, Project Engineer II Andew Keenan, Staff Engineer I Mike Austin, CAD Designer Senior Project Accountant Clerical Assistant Hours Labor Total Expenses HDR Fee $ 240 $ 260 $ 190 $ 150 $ 180 $ 150 $ 105 $ 125 $ 125 $ 65 Task Description Task 1 – Management, Coordination and QA/QC 1.1 Project Management, Accounting and QC 6 6 16 28 $ 5,000 $ 250 $ 5,250 1.2 Project Coordination Meetings 12 6 16 34 $ 6,420 $ 321 $ 6,741 Sub-total 18 6 6 0 0 16 0 0 16 0 62 $ 11,420 $ 571 $ 11,991 Task 2 – Design Development 2.1 Site Plan Development 8 18 40 12 78 $ 10,320 $ 516 $ 10,836 2.2 Electrical Service Coordination 2 4 8 8 2 2 26 $ 4,430 $ 222 $ 4,652 2.3 Instrumentation and Controls 2 2 8 24 2 2 40 $ 6,930 $ 347 $ 7,277 2.4 Geologic and Well Data 2 4 2 8 $ 1,330 $ 67 $ 1,397 2.5 Resistivity Investigations 4 40 32 4 8 2 90 $ 15,050 $ 3,445 $ 18,495 2.6 Discontinuity Repair Support 4 8 48 4 8 72 $ 11,120 $ 2,189 $ 13,309 Sub-total 22 0 54 96 32 34 56 20 0 0 314 $ 49,180 $ 6,784 $ 55,964 Task 3 – Construction Documents 3.1 Prepare 60% CD Drawings 12 2 12 60 16 16 36 60 4 218 $ 31,500 $ 1,575 $ 33,075 3.2 Develop Project Specifications 2 2 8 12 8 16 4 52 $ 8,580 $ 429 $ 9,009 3.3 Prepare 90% CDs for Cost Reconciliation 8 1 10 32 12 12 20 20 4 119 $ 17,700 $ 885 $ 18,585 3.4 Prepare Final Construction Documents 4 1 6 16 4 12 12 12 4 71 $ 10,300 $ 515 $ 10,815 Sub-total 26 6 36 120 40 56 72 92 0 12 460 $ 68,080 $ 3,404 $ 71,484 Task 4 – Master Plan Closeout Master Plan presenations, document closeout, and additional estimating support 24 4 15 14 57 $ 10,520 $ 526 $ 11,046 Sub-total 24 0 4 0 0 15 0 14 0 0 57 $ 10,520 $ 526 $ 11,046 Hours 90 12 100 216 72 121 128 126 16 12 893 Fee $21,600 $3,120 $19,000 $32,400 $12,960 $18,150 $13,440 $15,750 $2,000 $780 $ 139,200 11,285 $ 150,485 City of Fort Collins Utilities Cathodic Protection Program, AB Line CP Design and Repairs Page 9 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCOPE DETAIL Page 10 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 ID Task Mode Task Name Duration Start Finish 1 2 Task 1 – Management, Coordination and QA/QC 90 days Mon 8/6/18 Fri 12/7/18 3 1.1 Project Management, Accounting and QC 90 days Mon 8/6/18 Fri 12/7/18 4 1.2 Project Coordination Meetings 80 days Mon 8/20/18 Fri 12/7/18 5 Task 2 – Design Development 85 days Mon 8/6/18 Fri 11/30/18 6 2.1 Site Plan Development 10 days Mon 8/6/18 Fri 8/17/18 7 2.2 Electrical Service Coordination 5 days Mon 8/20/18 Fri 8/24/18 8 2.3 Instrumentation and Controls 10 days Mon 8/20/18 Fri 8/31/18 9 2.4 Geologic and Well Data 5 days Mon 8/20/18 Fri 8/24/18 10 2.5 Resistivity Investigations 5 days Mon 9/3/18 Fri 9/7/18 11 2.6 Discontinuity Repair Support 20 days Mon 11/5/18 Fri 11/30/18 12 Task 3 – Construction Documents 66 days Mon 9/10/18 Mon 12/10/18 13 3.1 Prepare 60% CD Drawings 20 days Mon 9/10/18 Fri 10/5/18 14 City Review 10 days Mon 10/8/18 Fri 10/19/18 15 3.2 Develop Project Specifications 8 days Mon 10/8/18 Wed 10/17/18 16 3.3 Prepare 90% CDs for Cost Reconciliation 15 days Mon 10/22/18 Fri 11/9/18 17 City and ICE Review 10 days Mon 11/12/18 Fri 11/23/18 18 ICE Workshop 1 day Mon 11/26/18 Mon 11/26/18 19 3.4 Prepare Final Construction Documents 10 days Tue 11/27/18 Mon 12/10/18 20 Task 4 – Master Plan Closeout 54 days Mon 8/6/18 Thu 10/18/18 21 Document closeout and estimating support 5 days Mon 8/6/18 Fri 8/10/18 22 Water Board Presentation 1 day Thu 10/18/18 Thu 10/18/18 11/26 10/18 29 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 2 9 16 Aug '18 Sep '18 Oct '18 Nov '18 Dec '18 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: A-B Line Design & Repairs Schedule Date: Fri 8/10/18 Page 11 of 12 DocuSign Envelope ID: 7C104371-4E98-4391-9995-5F9464EBB804 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. 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