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HomeMy WebLinkAboutRFP - 8785 ELEVATOR MAINTENANCE & REPAIROfficial Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 1 of 31 REQUEST FOR PROPOSAL 8785 ELEVATOR MAINTENANCE & REPAIR The City of Fort Collins is requesting proposals from qualified firms for Elevator Maintenance and Repair Services per the following Request for Proposal. Firms will be expected to provide elevator maintenance, repair, and inspection services on a variety of make and model elevators using experienced and certified technicians. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy proposal instead, one (1) hard copy and one (1) electronic copy on a jump drive, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock), October 12, 2018 and referenced as Proposal No. 8785. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. All questions should be submitted, in writing via email, to Doug Clapp, CPPB, Senior Buyer at dclapp@fcgov.com, with a copy to Nick Jovene, Project Manager, at njovene@fcgov.com , no later than 5:00 PM MST (our clock) on October 2, 2018. Please format your e-mail to include: 8785 Elevator Maintenance & Repair in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Firms may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the firm may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 2 of 31 New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 3 of 31 REQUEST FOR PROPOSALS 8785 ELEVATOR MAINTENANCE AND REPAIR I. OVERVIEW A. Objective The City of Fort Collins is soliciting proposals from qualified firms for Elevator Maintenance and Repair Services per the following Request for Proposal. Firms will be expected to provide elevator maintenance, repair, and inspection services on a variety of make and model elevators using experienced and certified technicians. B. Background The City of Fort Collins has 27 elevators of various makes and models, along with an Otis stage lift. A complete list of elevators is included below in Section II, Scope of Proposal. It is the City's intention to enter into a full maintenance agreement covering the maintenance, inspection, and repair of elevators, except where the age or condition of the elevator makes such agreement impractical. Firms should propose a complete solution to the City's elevator maintenance needs, using: 1. Standard maintenance agreements 2. Time and materials agreements 3. Other solutions, as appropriate Definitions: • The term elevator, as used in these documents, includes all components required to constitute a complete and usable elevator device, but excluding smoke and fire sensors not specifically a part of the elevator controls, main lines, power switches, breakers and feeders to controller and structural components of the building in which the elevator is installed. • The term “maintenance” as used in these documents, refers to a scheduled, cyclical, system of inspection, adjustment, lubrication, and cleaning required to sustain the usability and reliability of the component elevator system. • The term “repair” as used in these documents, refers to restoration, or replacement of a failed or worn out part or component. II. SCOPE OF PROPOSAL A. Scope of Work 1. Provide experienced and certified maintenance and repair, on all elevators specified, as set out in specific Work Orders. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 4 of 31 2. Carry insurance levels as indicated in the attached Services Agreement, Section VII. 3. Clean up the job site at the end of each service or repair. 4. Obtain any needed permits for maintenance or repair work and conform to any State or Federal requirements related to elevator services and inspections. 5. Provide proof of personnel qualifications, to include, but not limited to: copies of licenses, school certificates, and three business letters of reference including contact person and telephone numbers. 6. Maintain a local telephone number, or 800 number, and must be able to be contacted by telephone twenty-four hours seven days a week. 7. Conduct evaluations of equipment performance, including car speed, door operation, riding quality, car leveling, and overall system operation. These evaluations will be conducted during a regularly scheduled maintenance visit with the results of the evaluations documented and reported to the appropriate City Representative. B. Maintenance Service and Repairs: At a minimum the following is a scope of work to be modeled on: 1. Preventive Maintenance Service • The preventive maintenance program performed will be in accordance with a maintenance schedule specific to the City’s equipment • Examine, lubricate, adjust, and repair/replace covered components • Prompt callback coverage – Please specify response timeframe to equipment failures and entrapment calls. • Safety testing • Customer friendly and responsive communications 2. Staffing, Technical Support and Parts Inventory A specific service technician will be assigned to the City of Fort Collins, and back up technician(s) will be noted in the proposal to be available as required to give the City prompt service as required at all times. A specific account representative will be assigned to the City and will be the primary contact for communications regarding the service agreement and to schedule preventative maintenance and repairs. Also, the Service Provider needs to have available technical support individuals and parts inventory for piece of equipment, and from local warehouses and/or a national Service Distribution Center available for express delivery in emergencies. 3. Examine, Lubricate, Adjust, and Repair/Replace Covered Components The Service Provider will on a periodic basis and in accordance with the manufacturer’s preventative maintenance schedule examine, lubricate, adjust, and as needed repair or replace the Covered Components listed below. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 5 of 31 a. Hydraulic Elevators Basic components: Controller components: resistors, timers, fuses, overloads, minor contacts, wiring, coils; packing, drive belts, strainers, functional components of car and corridor operating stations, hangers and tracks, door operating devices, door gibs, guide shoes, rollers, traveling cables, signal lamps (replacement during regular visits only), interlocks, door closers, buffers, switches, door protection devices, and alarm bells. Major components: Exposed piping in the Machine Room & hoistway, motor, PC boards, pump, pump unit, solid state devices, contactors, and valve. The following items will be negotiated on a case by case basis: hoistway door hinges, panels, frames, gates and sills; cabs and cab flooring; cab doors, gates and removable cab panels; cab mirrors and handrails; power switches, fuses and feeders to controllers; emergency cab lighting; light fixtures and lamps; cover plates for signal fixtures and operating stations; card readers or other access control devices; smoke/fire alarms and detectors; pit pumps and alarms; cleaning of cab interiors and exposed sills; plungers, casings and cylinders; automatic ejection systems; all piping and connections except that portion which is exposed in the machine room and hoistway; guide rails; tank; emergency power generators; telephone service, communication devices; disposal of used oil; intercom or music systems; ventilators, air conditioners or heaters; media displays; fireman’s phones; exterior panels, skirt and deck panels, balustrades, relamping of illuminated balustrades; attachments to skirts, decking or balustrades; moving walk belts; pallets; steps; skirt brushes; sideplate devices; any batteries associated with the equipment; obsolete items, (defined as parts, components or equipment either 20 or more years from original installation, or no longer available from the original equipment manufacturer or an industry parts supplier, replaceable only by refabrication.) b. Traction Elevators Basic components: Selector motors; brake: pads, lining, disks or shoes, magnet coils, brushes & commutators; controller components: resistors, timers, fuses, overloads, minor contacts, wiring, coils; functional components of car and corridor operating stations; hangers and tracks, door operating devices, door gibs, guide shoes, rollers, traveling cables, signal lamps (replacement during regular visits only), interlocks, door closers, buffers, overspeed governors, car and counterweight safeties, alarm bells, switches, and door protection devices. Major components: Hoist motors, hoist ropes, suspension traction media, bearings for machine and sheaves, machine brake, motor generators, PC boards, sheave & sheave assemblies, solid state devices, compensation ropes and chains, and contactors. The following items will be negotiated on a case by case basis: hoistway door hinges, panels, frames, gates and sills; cabs and cab flooring; cab doors, gates and removable cab panels; cab mirrors and handrails; power switches, fuses and feeders to controllers; emergency cab lighting; light fixtures and lamps; cover plates for signal fixtures and operating stations; card readers or other access Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 6 of 31 control devices; smoke/fire alarms and detectors; pit pumps and alarms; cleaning of cab interiors and exposed sills; plungers, pistons, casings and cylinders; automatic ejection systems; all piping and connections except that portion which is exposed in the machine room and hoistway; guide rails; tank; emergency power generators; telephone service, communication devices; disposal of used oil; intercom or music systems; ventilators, air conditioners or heaters; adverse elevator operation as a result of machine room temperatures (including temperature variations below 60 degrees Fahrenheit and above 90 degrees Fahrenheit); media displays; computer consoles or keyboards; fireman’s phones; exterior panels, skirt and deck panels, balustrades, relamping of illuminated balustrades; attachments to skirts, decking or balustrades; moving walk belts; pallets; steps; skirt brushes; sideplate devices; any batteries associated with the equipment; obsolete items, (defined as parts, components or equipment either 20 or more years from original installation, or no longer available from the original equipment manufacturer or an industry parts supplier, replaceable only by refabrication.) 4. Cleaning The Service Provider will clean the machine room, car top, and pit of debris related to the work in these areas during each scheduled maintenance visit. 5. Testing of Safety Devices Equipment Test Frequency Hydraulic Pressure/Relief Valve Annually Gearless No load Annually Gearless Full load Every 5 years 6. Callback Response Time The Service Provider will respond to callbacks during regular working hours (7am to 5pm) within an average of 4 hours of notification, and during overtime hours including nights, weekends and holidays within an average of 6 hours of notification. 7. List of Elevators Including Location # Location Make Model Installed Floors Door Capacity Third Party Insp. 1 215 N Mason - East unit Schindler MPH II - EOB218L Sep-00 3 Single Speed Side Opening 2500 Yes 2 215 N Mason - West unit Schindler MPH II - EOB218L Sep-00 3 Single Speed Side Opening 2500 Yes 3 300 Laporte - City Hall KONE ECO Disc Traction 2018 2 Center opening, front & rear 3000 Yes 4 Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 7 of 31 # Location Make Model Installed Floors Door Capacity Third Party Insp. City Park Center 6 1441 E Horsetooth, Collindale Schindler 330A Aug-02 2 Single Speed Side Opening 2100 Yes 7 1801 Riverside, EPIC Schindler 330A Jul-15 2 Single Speed Side Opening 2500 Yes 8 201 Peterson, Library KONE 831 KCM Microproce ssor Nov-17 2 Single Speed Side Opening, 2-front, 2-rear 3000 Yes 9 417 West Magnolia Lincoln Center Otis Stage lift Apr-78 n/a n/a no 10 424 West Mulberry Mulberry Pool Schindler MPH II Jun-92 2 Single Speed Side Opening 2000 Yes 11 200 Mathews, Museum Dover Relay Logic Mar-76 3 Single Speed Center Opening, 2- front, 1-rear 1800 Yes 12 112 East Willow Northside Center Kone KCM 831 2007 2 Single Speed Side Opening 2000 Yes 13 Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 8 of 31 # Location Make Model Installed Floors Door Capacity Third Party Insp. Bldg, #2 unit 18 221 Timberline New Police Bldg, #3 unit Schindler 330 A Dec-06 3 Two Speed Side Opening 4500 Yes 19 1200 Raintree Drive Senior Center Schindler MPH II Mar-94 3 Single Speed Side Opening 2500 Yes 20 281 North College Schindler MPH II Feb-90 2 Single Speed Side Opening 2500 Yes 21 4316 West Laporte Water Treatment Plant Montgomery S411-66 (HH-S1) 1986 2 Single Speed Side Opening 2000 Yes 22 2733 Council Tree Drive Kone #1 Cable 2008 2 Single Speed 2-front, 2-rear 2500 Yes 23 2733 Council Tree Drive Kone #2 Cable 2008 2 Single Speed 2-front, 2-rear 2500 Yes 24 417 West Magnolia Lincoln Center Schindler 3300 2011 3 Single Speed 2-front, 2-rear 2500 Yes 25 Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 9 of 31 C. Emergency Services: 1. Proposals must describe how emergency repair service requests will be handled, including time of response, contact procedures, and follow-up by Service Provider’s management. 2. Proposals must specify labor rates and other charges associated with emergency repair services. D. Minimum Vendor Qualifications: 1. Must have five (5) years’ experience in maintenance and repair of elevator equipment under the current name of the bidders’ firm. 2. Must have adequate qualified staff, equipment, tools, and service vehicles to be able to comply with the contract provisions, regardless of elevator make and model. 3. Provide the names of three (3) references that can verify consistent experience in elevator maintenance and repair, for each make of elevator referenced in this document, for a period of at least two (2) years. 4. Must designate one primary technician to be assigned to this project. One additional person will be assigned as back-up in the event of non-availability of the primary technician. Names and qualifications of the specified primary and back-up technicians must be submitted as part of the proposal. E. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. • RFP issuance: September 13, 2018 • Question deadline: 5:00 PM MST on September 26, 2018 • Proposal due date: 3:00 MST (our clock) on October 11, 2018 • Interviews (tentative): Week of October 22, 2018 • Award of Contract (tentative): October 30, 2018 F. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section V. G. Proposal Format Please limit the total length of your proposal to a maximum of twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Vendor Statement form). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes, such as 11” Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 10 of 31 x 17”, count as a single page. Please, no embedded documents. Proposals that do not conform to these requirements may be rejected. H. Current Standards All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances. All work shall be performed in accordance with ANSI Z133.1 A300 and applicable OSHA and AWWA Standards. I. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. J. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. K. Work Orders The awarded Vendor(s) will be expected to sign the City’s standard work order type services agreement, a sample of which is attached as Section VII for reference purposes. In the event that the City has agreements with multiple Vendors for the Work, the City reserves the right to choose which Vendor to award specific Work Orders. Individual work assignments will be requested and agreed to utilizing the City’s standard Work Order (included in the agreement). Each Work Order form must include a start and completion date, total cost and a general summary of work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the Work Order will conform with those submitted in the RFP response and subsequently included in the contract. No Work Order over $5,000 will be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. Depending on the cost and nature of the work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the agreement) and will not be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. 1. A signed Work Order is the Service Provider’s notice to proceed. The Service Provider will perform no work without a duly executed Work Order except in an emergency situation. (Emergencies are determined by the appropriate City Representative.) a. The City Representative will issue a Work Order for all maintenance services annually, or separately, for each maintenance service, at his discretion. b. The City Representative will issue a Work Order for repair work on an individual occurrence basis. The City Representative may issue a field directive verbally for emergency work only. Such a field directive will be followed up with an appropriate Work Order at the earliest convenient time within the following seven (7) day period. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 11 of 31 c. Job estimates for repair not covered under a maintenance agreement must be submitted on a unit price basis. Estimates must include all labor rates, trip charges and other fees described in detail. d. Vendor will invoice for all repair jobs completed. Proof of parts and material costs, if any, including appropriate markup, must be included with Service Provider’s invoices. Invoices must include all labor rates and other fees described in detail. L. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Service Provider each month following the submittal of a correct invoice by the Service Provider indicating the project name, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Service Provider and the City will negotiate an appropriate unit price for the service prior to Service Provider initiating such work. The City pays invoices on Net 30 terms. M. Records and Reports: 1. The Service Provider shall inventory all equipment applicable to each building elevator and keep records, available to the City, of maintenance and repairs for each elevator. At the end of the Agreement term, the Service Provider shall promptly transfer all such records to the City. 2. Report of Maintenance Inspection Service: Service Provider will provide the City with a written summary of actions taken, deficiencies noted, and recommended corrective action as a result of the maintenance inspections. The report shall be in adequate detail to enable the City to determine the condition of the equipment and whether or not additional servicing of the equipment may be required. N. Materials and Supplies: The Service Provider shall furnish, at no additional cost to the City, all oil, grease, tools, and any other materials and supplies needed for maintenance services. O. Replacement Parts: All replacement parts shall be equal to or better than new factory replacement components. P. Deficiencies Observed During Maintenance Service: Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 12 of 31 1. During maintenance service, any problem observed, needing repairs, should be reported immediately to the City Representative. The City Representative will advise whether to make the repairs at that time. 2. At no time shall the Service Provider do additional work above and beyond the inspection and maintenance service without the approval of the City Representative. 3. The City Representative may require a cost estimate before approving additional work. Q. Submittals Proposals must include the following, generally arranged in the same order as in the RFP: 1. A complete solution for the City's elevator inspection, maintenance, and repair needs including agreements and a description of included and excluded services and repairs. 2. Scheduled inspection and maintenance service for each elevator, which shall be provided every odd numbered month (Six times per year). 3. Describe your proposed method of handling maintenance and repairs of the older elevators. 4. Proposals must describe how emergency repair service requests will be handled, including time of response, contact procedures, and follow-up by Service Provider’s management. 5. Proposals must specify labor rates and other charges associated with emergency repair services. 6. Labor pricing for all such inspections, maintenance and repairs, including mileage, cartage, zone pay and any other related fees or costs. 7. Replacement part mark-up percentage. 8. A list of the Service Provider’s qualifications as set forth in the RFP. 9. A description of how emergency repair requests will be handled including additional labor charges, if applicable. 10. Samples of invoices, repair and inspection reports, and other applicable forms. 11. Completed Vendor Statement, Section VI. R. Proposal Acceptance All proposals shall remain subject to initial acceptance 90 days after the day of submittal. S. Evaluation of Proposals An evaluation committee shall rank the interested firms based on their written proposals using the assessment criteria in Section V set forth below. The award may be made based solely on an evaluation of written proposals or at the City’s sole option the top ranked firms may be selected for further evaluation via interviews. Such interviews shall be evaluated using the same criteria and rating method stated in Section V. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 13 of 31 III. PRICE SCHEDULE # Location Make Model Estimated Annual Cost Breakdown 1 215 N Mason - East unit Schindler MPH II - EOB218L $ 2 215 N Mason - West unit Schindler MPH II - EOB218L $ 3 300 Laporte - City Hall KONE ECO Disc Traction $ 4 300 Laporte - Old Police Westinghouse Relay Logic D2- 218 $ 5 1599 City Park Ave City Park Center Schindler MPH II $ 6 1441 E Horsetooth, Collindale Schindler 330A $ 7 1801 Riverside, EPIC Schindler 330A $ 8 201 Peterson, Library KONE 831 KCM Microprocessor $ 9 417 West Magnolia Lincoln Center Otis Stage lift $ 10 424 West Mulberry Mulberry Pool Schindler MPH II $ 11 200 Mathews, Museum Dover Relay Logic $ 12 112 East Willow Northside Center Kone KCM 831 $ 13 120 North Mason South unit at CCPG Schindler 300 A $ 14 120 North Mason North unit at CCPG Schindler 300 A $ 15 104 Remington St Old Town PG Motion Control IMO $ 16 221 Timberline New Police Bldg, #1 unit Schindler 330 A $ 17 221 Timberline New Police Bldg, #2 unit Schindler 330 A $ 18 221 Timberline New Police Bldg, #3 unit Schindler 330 A $ 19 1200 Raintree Drive Senior Center Schindler MPH II $ 20 281 North College Schindler MPH II $ 21 4316 West Laporte Water Treatment Plant Montgomery S411-66 (HH-S1) $ 22 2733 Council Tree Drive Kone #1 Cable $ 23 2733 Council Tree Drive Kone #2 Cable $ 24 417 West Magnolia Lincoln Center Schindler 3300 $ 25 408 North Mason MOD Schindler 330 A $ 26 4316 West Laporte Water Treatment Plant Material lift only $ 27 222 Laporte Ave Utilities Administration KONE Eco Disc Traction $ 28 Firehouse Alley Parking Structure KONE Eco Disc $ Total Cost for Annual Maintenance $ Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 14 of 31 IV. PROPOSAL SUBMITTAL For this section, Vendors are required to provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Vendors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Responses must include all the items in the order listed below. It is suggested that the Vendors include each of the City’s questions with their response immediately following the question. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in Section II, Scope of Proposals, Anticipated Schedule. Vendor Information 1. Describe the Vendor’s business and background 2. Number of years in the business 3. Details about ownership 4. An overview of services offered and qualifications 5. Size of the firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section VI, Vendor Statement. Scope of Proposal 1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider. 2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. Include a description regarding how the analysis will be performed for the various identified areas identified, the methods and assumptions used, and the limitations of the analysis. 3. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. Assigned Personnel List of Project Personnel: This list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 15 of 31 Agreement, and any supervisory personnel, including partners and/or subcontractors, and their individual areas of responsibility. A resume for each professional and technical person assigned to the Agreement, including partners and/or subcontractors, shall be submitted. The résumés shall include at least three individual references from previous assignments. Please limit resumes to one page. Describe the availability of project personnel to participate in this project in the context of the Service Provider’s other commitments. Provide a list of similar projects completed in the last five (5) years by the key members of the proposed team. Cost and Work Hours In your response to this proposal, please provide the following: 1. Price Schedule: Complete the price schedule, Section III, for billing rates to be used during the term of the Agreement. This price schedule will be firm for at least one (1) year from the date of the Agreement. The price schedule will be used as a basis for determining prices should additional services be necessary. Firm Capability Provide relevant information regarding previous experience related to this or similar Projects, to include the following: 1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and subcontractors with titles and their specific task assignment for this Agreement shall be provided in this section. 2. A list of qualifications for your firm and qualifications and experience of the specific staff members proposed to perform the services described above. 3. Provide a minimum of three similar projects with public agencies in the last 5 years that have involved the staff proposed to work on this project. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, subcontractors on the team and a brief description of the work and any change orders. 4. References (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed. The Vendor authorizes City to verify any and all information contained in the Vendor’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. Additional Information Provide any information that distinguishes Vendor from its competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal. Explain any concerns Vendor may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 16 of 31 Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VII) shall be documented. V. REVIEW AND ASSESSMENT CRITERIA Proposal and Interview Criteria Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Work Hours Do the proposed cost and work hours compare favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 17 of 31 Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Vendor again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Vendor responsive to client needs; did the Vendor anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Vendor administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 18 of 31 VI. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Firm Name: Physical Address: Remit to Address: Phone: Authorized Agent of Firm Name: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 19 of 31 VII. SAMPLE SERVICES AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN) SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed. a. This Agreement shall constitute the basic agreement between the parties for services for . The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and any other special circumstances relating to the performance of services. No Work Order shall exceed $ . A general scope of services is attached hereto as Exhibit C, consisting of ( ) page(s), and incorporated herein by this reference. The only services authorized under this Agreement are those which are performed after receipt of such Work Order, except in emergency circumstances where oral work requests may be issued. Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. b. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. Changes in the Work. The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services. The services to be performed Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 20 of 31 pursuant to this Agreement shall be initiated as specified by each written Work Order or oral emergency service request. Oral emergency service requests will be acted upon without waiting for a written Work Order. Time is of the essence. 4. Contract Period. This Agreement shall commence , 20 and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following address: Service Provider: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the termination date, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to be performed will be stated on the individual Work Orders. The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested. 8. Payments. a. The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums set forth for the hourly labor rate and material costs, with markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit , consisting of ( ) page(s), and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 21 of 31 Payment shall be made by the City only upon acceptance of the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such work. 9. City Representative. The City's representative will be shown on the specific Work Order and shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the work requested. All requests concerning this Agreement shall be directed to the City Representative. 10. Independent Contractor. It is agreed that in the performance of any services hereunder, the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular work assignment and to the extent that the work shall be done in accordance with the terms, plans and specifications furnished by the City. 11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 12. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city. 13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement. 14. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 22 of 31 c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default thereof. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representative, successors and assigns of said parties. 18. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever, brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 23 of 31 19. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State of Colorado. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement. 21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1) Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2) Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1) Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 24 of 31 of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 22. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 25 of 31 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: SERVICE PROVIDER'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 26 of 31 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND SERVICE PROVIDER'S NAME WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 27 of 31 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: SERVICE PROVIDER: Company Name WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 28 of 31 EXHIBIT C GENERAL SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 29 of 31 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 30 of 31 EXHIBIT INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Official Purchasing Document Last updated 10/2017 RFP 8785 Elevator Maintenance & Repair Page 31 of 31 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. In Words ____________________________________________________________________ 408 North Mason MOD Schindler 330 A 2011 3 Single Speed 2-front, 2-rear 2500 Yes 26 4316 West Laporte Water Treatment Plant Material lift only ? 2 Single Speed Manual Gate 1500 no 27 222 Laporte Ave Utilities Administrati on KONE Eco Disc Traction 2016 3 Single speed front opening 3000 Yes 28 Firehouse Alley Parking Structure KONE Eco Disc 2017 2 Center opening 3000 yes 120 North Mason South unit at CCPG Schindler 300 A Feb-99 4 Single Speed Center Opening 2500 Yes 14 120 North Mason North unit at CCPG Schindler 300 A Feb-99 4 Single Speed Center Opening 2500 Yes 15 104 Remington St Old Town PG Motion Control IMO Aug-01 4 Single Speed Center Opening 2500 Yes 16 221 Timberline New Police Bldg, #1 unit Schindler 330 A Dec-06 3 Single Speed Center Opening, 3- front, 1-rear 2500 Yes 17 221 Timberline New Police Schindler 330 A Dec-06 2 Single Speed Center Opening, 2- front, 1-rear 2500 Yes 300 Laporte - Old Police Westinghouse Relay Logic D2-218 1979 4 Single Speed Side Opening, 3-front, 1-rear 2500 Yes 5 1599 City Park Ave Schindler MPH II Jul-91 2 Single Speed Side Opening 2500 Yes