HomeMy WebLinkAboutAddenda - BID - 8449 PITKIN STREET BIKEWAY (3)ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 8449: Pitkin Street Bikeway
OPENING DATE: 3:00 PM (Our Clock) February 3, 2017
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Clarifications & Revisions
Exhibit 2 – Revised Bid Schedule
Exhibit 3 – Prebid Attendance & PowerPoint
Exhibit 4 – Revision of Section 104 Lane Rental Fee
Exhibit 5 – Revised Plan Sheets
Please contact Gerry Paul, Purchasing Director at (970) 221-6779 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
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EXHIBIT 1 – CLARIFICATIONS & REVISIONS
I. Project Clarifications:
A. City of Fort Collins Traffic Department will supply all anchor bolts and anchor bolt
templates to be installed with caissons.
B. A Colorado Dept. of Public Heath and Environment SWMP permit will not be required for
this project, since the total disturbed area is less than 1 acre. The contractor will still be
required to meet the storm management BMPs per the erosion control plan in the
specifications.
C. The City has issued revised plan sheets #8, 68, 70, and 72. These modify the conduit
quantities to match the field conditions and also add additional notes to clarify trenching
requirements.
D. The City will require open cut trenches to be backfilled with flowable fill. The flowable fill
will be incidental to the cost of the conduit installation. See also revised plan sheet note
on attached sheets 68, 70, 72.
E. This project, per CDOT does not have a warranty period associated with it.
F. PREQUALIFICATION REQUIREMENTS– CDOT and the City of Fort Collins do not
have any prequalification requirements for this project.
G. CLARIFY CDOT DOCUMENTS TO BE SUBMITTED WITH THE BID:
- The following CDOT Forms need to be submitted with the bid and are included in
Section 00400 of the bid document:
o Form 606, 1413, and 1414.
- The following forms will be given to the apparent low bidder following the bid opening
and need to be returned to the City of Fort Collins within 5 calendar days of bid
opening:
o Form 605, Contractors Performance Capability Statement
o Form 621, Assignment of Antitrust Claims
o Form 1415, Commitment Confirmation (if meeting 10% DBE Goal)
o Form 1416, DBE Good Faith Effort Documentation (If the DBE goal is not
met)
II. Revisions to the Project Planset not Addressed per Comments:
A. See attached Exhibit 5 – Revised Plan Sheets(Sheets 8, 68, 70, and 72).
III. Additional Revisions to the Project Specifications:
A. 10 Additional daytime lane rental days are added to the contract resulting in a total of 25
lane rental days available to be used for the proposed work. See attached Exhibit 4 -
Project Special Provision “Revision of Section 104 Lane Rental Fee (Revised by
Addendum #1)”.
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IV. Pre-Bid Clarifications Not Resulting in Changes to the Bid Documents:
A. The Warranty language in the General Conditions is removed in compliance with
CDOTby Section 00800 Supplementary Conditions, SC-6.30.1 – Contractor General
Warranty and Guarantee.
V. Revisions to the Project Bid Schedule:
A. The bid schedule has been revised as follows:
Conduit Quantity Revisions:
613-0200 2” Electrical Conduit 1165 LF
613-0206 2” Electrical Conduit (Bored) 540 LF
613-0300 3” Electrical Conduit 540 LF
613-0306 3” Electrical Conduit (Bored) 400 LF
B. The revised Bid Schedule has also been uploaded as a separate Microsoft Excel file
named “8449 Add 1 Bid Schedule.xlsx” for your convenience.
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EXHIBIT 2 – REVISED BID SCHEDULE
(Please note: The revised Bid Schedule has also been uploaded as a separate Microsoft Excel
file named “8449 Add 1 Bid Schedule.xlsx” for your convenience)
201-00000 Clearing and Grubbing LS 1 $ -
202 Removal of Concrete SY 118 $ -
202 Removal of Tree (Less than 8" Diameter) EA 10 $ -
202 Removal of Tree (Greater than 8" Diameter) EA 1 $ -
202-00203 Removal of Curb & Gutter LF 198 $ -
202-00220 Removal of Asphalt SY 694 $ -
203 Excavation CY 150 $ -
203-01510 Backhoe HR 30 $ -
203-01597 Potholing HR 24 $ -
203-02330 Laborer HR 30 $ -
208 Erosion Control LS 1 $ -
403-33841 Hot Mix Asphalt (Grading S) (100) (PG 64-22) TON 175 $ -
503-00018 Drilled Caisson (18 inch) LF 32 $ -
503-00036 Drilled Caisson (36 inch) LF 60 $ -
608 Concrete Sidewalk (includes curb ramps, concrete ped. curb) SY 576 $ -
608-00015 Detectable Warnings EA 10 $ -
609 Modified Curb & Gutter (4" Rolled Curb, Match Existing) LF 157 $ -
609-20010 Curb Type 2 (Section B) LF 208 $ -
610 Concrete Bike Median (6" thick) SY 101 $ -
610-00030 Concrete Median Cover (6" thick) SY 67 $ -
613-00200 2" Electrical Conduit LF 1165 $ -
613-00206 2" Electrical Conduit (Bored) LF 540 $ -
613-00300 3" Electrical Conduit LF 540 $ -
613-00306 3" Electrical Conduit (Bored) LF 400 $ -
613-07050 Pull Box (13"x24"x18") Deep EA 9 $ -
613-07060 Pull Box (18"x30"x18") Deep EA 2 $ -
623 Irrigation Restoration LS 1 $ -
623 2.5" Irrigation Line - Bored LF 60 $ -
626-00000 Mobilization LS 1 $ -
627-00005 Epoxy Pavement Marking GAL 10 $ -
627-30205 Thermoplastic Pavement Marking (Word-Symbol) SF 1094 $ -
627-30210 Thermoplastic Pavement Marking (Xwalk-Stop Line) SF 1753 $ -
ITEM NO. ITEM DESCRIPTION UNIT QUANTITY UNIT COST COST
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630 Construction Traffic Control LS 1 $ -
630-00000 Flagging HOUR 480 $ -
630-00007 Traffic Control Inspection DAY 30 $ -
630-00012 Traffic Control Management DAY 20 $ -
700-01 F/A MINOR CONTRACT REVISIONS FA 1 $ 30,000.00 $ 30,000.00
700-02 F/A EROSION CONTROL FA 1 $ 2,500.00 $ 2,500.00
IN WORDS:
Force Account
TOTAL BASE BID
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1/20/2017
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Pitkin Bikeway Project
Federal Aid Project No. TAP M455-120
PRE-BID CONFERENCE
Friday January 20, 2017
11:00 AM – 12:00 PM
215 N. Mason Street
Community Room
City of Fort Collins
2
INTRODUCTIONS
• Engineering Capital Projects:
• Mark Laken – Project Manager 222-3546
• Craig Farver – Construction Inspector 222-0854
• Purchasing:
• Elliot Dale – Buyer 221-6777
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ATTENDANCE
• Please be sure to register
• Bid Opening
• When: February 3, 2017 3:00 PM
• Where: 215 N. Mason Street
4
SUMMARY OF WORK
• New signal installations at arterial streets (City performed,
contractor installs caissons)
• Removals (curb, concrete, asphalt)
• Clearing and grubbing and Tree removal (Shields)
• Concrete sidewalk (includes curb ramps) and median work – bike
medians
• Curb and gutter
• Asphalt paving
• Construction traffic control
• Striping (thermoplastic “sharrows” along route)
• Utility coordination
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SUMMARY OF WORK (by others)
Construction Staking
Provided by the City of Fort Collins
48 Hours (Minimum) Required for Notification
Testing
Paid for by the City of Fort Collins thru CTL Thompson
Concrete and asphalt
Contractor will schedule material testing as required
Signal installations
Performed by City of Fort Collins Traffic Department
Contractor required to coordinate timing
6
SUMMARY OF WORK
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VICINITY MAP
• TAP Funding
• Facilitates bicycle/ped crossing of major arterials
• Work primarily at Taft Hill, Shields and Lemay
• Striping work at College
8
IMPORTANT CONTRACT DATES
• Award Contract
• Partnering Meeting
• Mandatory meeting prior to start of construction
• Date to be determined, Late February/Early March
• Notice to Proceed with CDOT concurrence to award
• Substantial Completion
• Fifty (50) calendar days
• Final Completion
• Ten (10) calendar days
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CDOT LOCAL AGENCY PROJECT
• UDBE goal for this project: 10%
• Contractors to be on CDOT’s prequalified list
• Bid proposal must include:
– CDOT 606 Anti-Collusion Affidavit
– CDOT 714 UDBE Assurance
• Bids will not be accepted if they do not have these forms
• Low bidder to receive:
• Form 605, Form 621, Form 715 and Form 718
• These forms must be returned by 4:30 pm the following day
Monthly payments will not be processed until all documentation required by
CDOT for federally funded projects has been submitted to the City
10
PROJECT OVERVIEW
• Coordination with other utilities (Centurylink overhead line at
Shields), City Departments and CSU (light poles at Shields)
• Contractor responsible to acquire all appropriate permits
and submit required documentation
– SWMP – permit and inspections
– CDOT Form 205 for each subcontractor
– TCS Diaries, Payrolls
• All required CDOT documentation prior to progress
payments (Buy America, EEO, etc.)
• No designated staging area provided
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PROJECT OVERVIEW
• Traffic Control
– All MHT’s approved through City Traffic Department,
submitted at least 48 hours in advance
– Lane rental spec for arterial roadways
– Minor (local) street closures will be permitted
– Contractor responsible for submitting all MHT’s
– Access to local businesses and residents required at all times
– Coordination with CSU events/construction near Shields and
College
– Arterial road lane closures permitted between 8:30 AM to 3:30
PM.
12
HIGHLIGHTS FROM SPECIFICATIONS
• Section 104 – Lane Rental Fee
– Total of 15 daytime lane rental days for the project.
– Anticipate 5 lane rental days on Taft Hill Road, Shields Street
and Lemay Ave.
– Additional days shall be $1200/lane day
– Lane day measured as any day that thru lane or left turn lane
closed to traffic on arterials roads (Taft Hill, Shields, College
Ave, or Lemay).
– Arterial lane closures permitted between 8:30 AM to 3:30 PM
– Minor streets do not have Lane Rental Fee
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• Section 108 – Prosecution and Progress
– 60 total calendar days for completion of project
– Notice to Proceed, plan to issue by March 15, 2017
– Liquidated Damages assessed for failure to complete work on
time
• $800/day in accordance with Section 108.09
– Standard hours of operations
• 7 AM thru 6 PM M-F
• Extended hours and weekend work may be requested
HIGHLIGHTS FROM SPECIFICATIONS
14
• Project Meetings
− Once a week at 281 N. College Ave Capital Projects Conference Area
− Time to be determined
− Agree to quantities weekly
− Monthly payments confirm acceptance of quantities by the Contractor.
ALL quantity disputes MUST be resolved prior to monthly progress
payments.
• Progress and Schedule Revisions
− Prior to construction, initial schedule must be submitted and approved
− Schedules shall be updated weekly
• The Contractor may be required to submit additional schedules
depending on the progress of the project.
• Record Drawing Plan Set
− Contractor will be required to keep record drawings
HIGHLIGHTS FROM SPECIFICATIONS
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• Haul Routes
− Arterial and Collector streets only. Contractor will not be
allowed to use residential streets to access the site with
trucks hauling materials.
− The City reserves the right to dictate haul routes to
protect pavement and other material per Section 106
• Site Clean-up
− The construction work shall be kept and accomplished in
a neat, clean and orderly fashion
− Tracking pads and street sweeping may need to be used
in order to minimize tracking and meet EPA storm water
quality requirements
− Dust control as required – City has dust control policy
and manual
HIGHLIGHTS FROM SPECIFICATIONS
16
PAY ITEMS
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SECTION 201 – CLEARING AND GRUBBING
• Clearing and Grubbing – LS
– Includes removal of the following
• Bushes and shrubs as identified by
Engineer or City Forestery
• Material along Shields to facilitate sidewalk
installation
• Abandoned utilities above ground
• All removed debris becomes the property of
Contractor & needs to be disposed offsite.
18
SECTION 202 - REMOVALS
- Removal of Concrete – Includes all ramps and sidewalks
- Saw Cutting equipment needs to be equipped with dust
management devices to meet the City’s Dust Policy
- Removal of Tree (Less than 8” Diameter) – EA
- Removal of Tree (Greater than 8” Diameter) – EA
- Removal of Curb and Gutter
- Removal of Asphalt
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SECTION 203
• Laborer – HOUR
• Backhoe – HOUR
• Potholing – HOUR
– Investigative potholing for traffic caissons
– Potholing, Laborer & Backhoe will only be paid when
specifically requested by City Representative.
– All potholing required to perform work (excavations,
boring, trenching, etc) is considered incidental to the
work.
• Excavation – Along Shields for sidewalk installation
- 150 CY
20
SECTION 208 – EROSION CONTROL
• Erosion Control – LS
– Includes work identified in preliminary erosion control
plan
– Work required to maintain clean job site, sweeping,
washout, etc.
– Other protections identified in order to meet stormwater
BMP’s
– Dust Control
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SECTION 403 – HOT MIX ASPHALT
• Hot Mix Asphalt (Grading S) (100) (PG 64-22) – TON
• Match existing pavement section
22
SECTIONS 503, 608, 609 – CONCRETE
• 503 – Drilled Caisson (18 Inch) - LF
• 503 – Drilled Caisson (36 Inch) - LF
• 608 – Concrete Sidewalk (includes ramps and pedestrian curb) - SY
• 608 – Detectible Warnings - EA
• 609 – Modified Curb and Gutter (4” Rolled Curb, Match Existing) - LF
• 609 – Curb Type 2 (Section B) - LF
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SECTIONS 610 – CONCRETE
• 610 – Concrete Bike Median (6” Thick) - SY
• 610 – Concrete Median Cover (6” Thick) - SY
24
SECTION 613 - ELECTRICAL
• 2 Inch Electrical Conduit (Bored) – LF
• 2 Inch Electrical Conduit – LF
• 3 Inch Electrical Conduit (Bored) – LF
• 3 Inch Electrical Conduit – LF
• Pull Box (13”x24”x18”) – EACH
• Pull Box (18”x30”x18”) – EACH
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SECTION 623 – IRRIGATION
• 623 – Irrigation Restoration – LS
– Impacted irrigation systems, Shields and Pitkin
– Existing irrigation heads at back of walk
– Includes all work required to restore the impacts to the systems
and make fully operational
• Anticipated replacement of irrigation heads
• Minor irrigation line repairs
• Controller reprogramming
• Tying into CSU’s system in Pitkin median
• 623 – 2.5” Irrigation Line – Bored
– To tie into CSU irrigation in median
26
SECTIONS 626, 627
• 626 – Mobilization – LS
• 627 – Pavement Marking – GAL
• 627 – Thermoplastic Pavement Marking (Word-Symbol) – SF
• 627 – Thermoplastic Pavement Marking (Xwalk-Stop Line) – SF
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SECTION 630 – TRAFFIC
• 630 – Construction Zone Traffic Control – LS
– Covers all traffic control items necessary for the project except
for Flagging, TCS, & TCI
– Plans developed by Contractor
– Approved by City of Fort Collins
• 630 – Flagging – HOUR
• 630 – Traffic Control Inspection – DAY
– Pays for every day of contract that a full time TCS is not reuired
(weekend inspections, weekday inspections when no traffic
control is setup in arterial roadways)
• 630 – Traffic Control Management – DAY
– Pays for every day that a full time TCS is required, which is only
on days when work occurs in arterial roadways (estimated to be
15 working days)
28
TRAFFIC CONTROL
• All plans for work must be submitted at least 48 hours in advance
• Maintain pedestrian and bicycle traffic – TCP to account for these
movements
• Emergency vehicle access into and through construction site
• Provide and maintain continuous temporary access for businesses
and residences
• Maintain 11 foot lanes throughout the project
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TRAFFIC SIGNAL COORDINATION
• City will install all new traffic signal equipment,
contractor to install conduit and pull boxes
• City Traffic Signal Contact:
Britney Sorenson
970-222-5533
bsorenson@fcgov.com
30
TRAFFIC SIGNAL COORDINATION
• Contractor shall coordinate with City Traffic
Department to meet the following goals
– Traffic Department work is expedited
– Duplication of work is minimized
– Impacts to traffic are minimized
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PAVEMENT MARKINGS AND SIGNAGE
• Permanent pavement markings to be installed by the Contractor
• Permanent signage to be installed by City
• Coordinate with City Traffic Department
• Signing and Striping Contact:
Rich Brewbaker
970-221-6792
rbrewbaker@fcgov.com
32
UTILITIES
• The following utilities are known to be within the project limit:
Utility/Agency Contact Phone
City Sanitary/Storm Sewer Andrew Gingerich 970-221-6232
City Water Andrew Gingerich 970-221-6232
City Forester Ralph Zentz 970-221-6302
City Light & Power Tyler Siegmund 970-416-2772
CenturyLink Bill Johnson 970-490-7501
Xcel Stephanie Rich 970-225-7828
City Traffic Britney Sorenson 970-416-2268
Comcast (Cable TV) Don Kapperman 970-484-7166
CSU Light Poles Laura Bentley 970-492-4161
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UTILITIES
The following utility work will be performed by Utility Company
or their agent:
• CenturyLink – Relocate OH lines at Shields and Pitkin
– Work may need to be coordinated by contractor at
beginning of project
• CSU – Relocate existing light poles at Shields and Pitkin
– Work needs to be coordinated by contractor and
scheduled
• City Traffic – Install all signal poles and wiring
– Timing and work needs to be coordinated by contractor
34
QUESTIONS?
Thanks for attending!
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EXHIBIT 4 – REVISION OF SECTION 104 LANE RENTAL FEE
REVISION OF SECTION 104 LANE RENTAL FEE
Section 104 of the Standard Specifications is hereby revised for this project as follows:
Subsection 104.04 shall include the following:
(a) Lane Rental Fee. The Contractor shall pay a daily lane rental fee for lane closures on Lemay,
Shields Street, and Taft Hill Road during construction.
The Contractor will be granted a total of 25 lane rental days to be used for single daytime closures of
thru lanes on arterial roadways. The 25 lane rental days were estimated as follows:the following
lane rental allowances:
- 10 calendar days of single lane closures on Shields Street for the installation of the Shields
Street crossing between Springfield and the multi-use path.
- 10 calendar days of single lane closures on Lemay Avenue for the installation of traffic signal
foundations and medians
- 5 calendar days of single lane closures on Taft Hill Road for the installing/adjustment of traffic
signal foundations and medians
A lane rental day is defined as any single lane closure on an arterial road. and eEach individual lane
drop is considered one lane closure. All lane closures are approved from 7:00 am to 3:30 pm for the
project.
From these allowed lane-days, no deduction will be made from monies due the Contractor. Lane
rental fees for all lane-days in excess of the listed allowances above will be deducted from any
monies due the Contractor for work performed. The deduction will be based on the applicable rate
for any and all closures, whether work is performed or not. This deduction will be reflected in each
progress payment. This deduction is not a penalty, but is a rental fee based upon road user costs to
occupy individual lanes on Shields Street, Lemay Ave, and Taft Hill Rd.
The Engineer may determine that the lane rental fee will not be charged for lane closures for the
following reasons: additional work not covered in the scope of the project; acts of god, acts of the
public enemy, fires, floods, area wide strikes, freight embargos, and delays not caused by the
Contractor’s fault or negligence. In the case of unusually severe weather, a lane rental fee will not
be charged for each weather day after the second consecutive weather day.
The lane-day rental fee for closures on Shields, Lemay, College, and Taft Hill Road shall be $
1,200.00 per lane-day. Note: The City does not anticipate any lane closures on College Ave.
A lane-day is measured as any day that a portion of a thru lane or signalized left turn lane is closed
to traffic on any arterial road (Taft Hill Road, Shields Street, College Ave. and Lemay Ave.).
.
The following will not be measured as lane rental -days:
Any day that a right turn lane is closed but a right turn is permitted from an existing thru-
lane.
Any day that an opposable left turn lane is closed to traffic on an arterial road.
Any night work, specifically milling and paving operations during the course of the standard
work week. Night work construed as 7:00 PM to 7:00 AM. (Variance application needed for
night work)
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All lane closures on local or collector streets during this project.
Arterial Road lane closures that are setup solely for City Traffic Dept. to install traffic
signals.
A single weekend allowance will be made only for asphalt milling and top lift paving. During
this single weekend, the City will not impose lane rental fees for lane closures on Shields.
The weekend will start at 7:00 PM on a Friday and end at 6:00 AM on the following Monday
morning. If weekend work is a selected alternative and work extends past the 60 hours for
weekend as described, the unapproved lane rental fee will be applied at $500.00 per lane /
per hour for the occupancy of any lanes needed to complete the paving operations. See
traffic Control Specifications for more details on weekend closure restrictions.
For approved daytime lane closures, a lane-day will be measured as any potion of time between the
hours of 8:307:00 AM to 3:30 PM. If work extends beyond those approved working hours, an
Unapproved Lane Rental Fee will be charged per section (b).
For approved multi-day lane closure, the lane-day will be measured as a 24-hour period from 12:00
AM to 11:59 PM for each calendar day that the closure is approved and implemented.
Only 1 lane rental day will be charged for any single lane, regardless of the number of lane closures
in that lane.
For approved night time work during off-peak hours, a lane rental fee will not be charged.
A lane is considered closed when the number of available lanes is reduced from the number
available prior to the work.
Lane closures shall be documented in the Traffic Control Supervisor’s (TCS’s) diary each day that a
lane closure is in use. The diary shall be signed by the TCS and the Contractor’s representative. A
copy of the day’s diary shall be given to the Engineer at the end of each work day on which a lane
closure is used.
(b) Unapproved Lane Rental Fee:
The Contractor will be charged a lane rental fee for any work that is performed outside of the
approved daytime hours that are permitted by the City Traffic Dept. on the approved MHT. The lane
rental fee will be measured as an hourly rate and will be rounded up to the nearest whole hour in
excess of the permitted lane closure time.
The Unapproved Lane Rental Fee for single daytime closures on Shields Street, Lemay Ave, and
Taft Hill Rd. shall be $ 500.00 per lane-hour.
The Unapproved Lane Rental Fee will be measured and applied separately to each thru lane or
signalized left turn lane that is impacted by an unapproved lane closure.
Approved daytime lane closure MHTs cannot be field modified into multiday lane closures to avoid
the Unapproved Lane Rental Fee.
The Unapproved Lane Rental Fee does not constitute an authorization to do work without an approved
traffic control plan.
END OF SECTION REVISION
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www.altaplanning.com
Denver, CO 80202
Suite 100
1836 Blake Street 1218 W. Ash, Suite A
Windsor , Colorado 80550
Phone: (970) 674-3300
Fax: (970) 674-3303
I N T E R W E S T C O N S U L T I N G G R O U P
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TAFT HILL RD
CLEARVIEW AVE
www.altaplanning.com
Denver, CO 80202
Suite 100
1836 Blake Street 1218 W. Ash, Suite A
Windsor , Colorado 80550
Phone: (970) 674-3300
Fax: (970) 674-3303
I N T E R W E S T C O N S U L T I N G G R O U P
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SPRINGFIELD DR
SHIELDS ST
www.altaplanning.com
Denver, CO 80202
Suite 100
1836 Blake Street 1218 W. Ash, Suite A
Windsor , Colorado 80550
Phone: (970) 674-3300
Fax: (970) 674-3303
I N T E R W E S T C O N S U L T I N G G R O U P
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LEMAY AVE
LORY ST
PITKIN ST
www.altaplanning.com
Denver, CO 80202
Suite 100
1836 Blake Street 1218 W. Ash, Suite A
Windsor , Colorado 80550
Phone: (970) 674-3300
Fax: (970) 674-3303
I N T E R W E S T C O N S U L T I N G G R O U P
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