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HomeMy WebLinkAboutWORK ORDER - RFP - 7616 WETLAND RIVER & FLOODPLAIN ECOLOGICAL RESTORATION� � 57 z--,> z� EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS and BIOHABITATS Date: March 26, 2015 Work Order Number: NA-2015-301 Project Title: LOMR for Sterling Pond and McMurry Projects Biohabitats Proposal No. 15903.01 Commencement Date: March 30, 2015 Completion Date: November 30, 2015 depending on FEMA feedback Maximum Fee: Not to exceed $84,805 Project Description: See attached Scope of Services Scope of Services: See attached Scope of Services Service Provider agrees to perform the services The attached forms consisting of zero (0) pages are identified above and on the attached forms in hereby accepted and in_orporated herein by this accordance with the terms and conditions contained reference, and Notice to Proceed is hereby given. herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms), the Services Agreement shall control. Service Provider City of Fort Collins By: �� I Date: 3 (_31�� �i j 5 Date: Vf—G(;7 0C207 . 5 3Sa 3 D APPROVAL: Director of Purchasing 5G0q(/' ,,,*Biohabitats SOUTHERN ROCKY MOUNTAIN BIOREOION 1732 Wazee Street, Suite 209 Denver, CO 80202 303.477.0660 www.biohabitats.com March 23, 2015 Rick Bachand Project Manager Fort Collins Natural Areas Program PO Box 580 Fort Collins, CO 80522-0580 RE: Scope and fee for LOMR for Sterling Pond and McMurry Projects Biohabitats Proposal No. 15903.01 Dear Rick: As you requested, please find enclosed our proposal to carry out the LOMR preparation and submittal for the Sterling Pond/Josh Ames and McMurry Natural Area Ecological Restoration Projects. We put together this proposal with the help of our subconsultant, Anderson Consulting Engineers (ACE). As you know, ACE spent considerable effort in making sure, through review of existing data and conversations with City staff, that the LOMR submittal and supporting analysis fully meets City and County requirements. Some of these requirements include the new City floodplain modeling report guidelines and the conversion of all prior work into the more recent NAVD88 vertical datum. In addition, this project requires joining the CLOMR data generated from Ayres Associates with ACE's current work on both projects. The survey data that has been collected as part of Work Order 2014-1992 will be used for this project. Also, per your guidance, the proposal includes City, County, and FEMA review fees in the budget. Please feel free to contact me (303-477-0660) if you have any questions or require any additional information. Thank you for the opportunity to conduct this work. .Sincerely, Michael Lighthiser Senior Engineer Res -lore lbe I erlb 6 1nspirr Ecological Slewwdsbip: .. Biohabitats SOUTHERN ROCKY MOUNTAIN BIOREGION SCOPE OF WORK Sterling Pond and McMurry Natural Areas LOMR Submittal for Ecological Restoration Projects 1. The Biohabitats Team will carry out the work necessary to prepare and submit the LOMR application for the Sterling Pond/Josh Ames and McMurry Ecological Restoration Projects, including hydraulic modeling, report and application preparation, submittal to regulatory agencies, and meetings and coordination, as appropriate. 2. Biohabitats will also create an inundation map for both sites using recently surveyed elevation data and include them as part of an electronic as -built package in GIS format that will also include the as -planted information that has already been developed. 3. Anderson Consulting Engineers will be a subconsultant to Biohabitats. Throughout the rest of this document, the Biohabitats Team will be referred to as `Biohabitats." ASSUMPTIONS/ LIMITATIONS 1. No additional surveys are included in this scope of work. All necessary surveys have been completed as part of the earlier Work Order 2014-1992. 2. The current site conditions, including any channel erosion and deposition resulting from the September 2013 flood and subsequent 2014 spring runoff, are assumed to meet floodplain criteria and not create adverse impacts to private property owners. If it is determined that current conditions do not meet all applicable floodplain criteria, we will notify you, and a strategy will be developed to identify alternative mitigation measures that could be investigated under a separate scope and budget. 3. The project associated with the riprap on the south bank of the Poudre River (across from McMurry Natural Area) that is being carried out by the City Stormwater department is assumed to be built to the grades shown on the final version of the McMurry ecological restoration plans. In addition, we assume that the City will provide as -built survey data for this work once it is completed. 4. This scope of work assumes that the City and County reviews of the draft floodplain modeling report (Task 3 in the Work Plan) will only require, at most, cursory changes to the report. Substantial changes to the hydraulic analysis or documentation, if required, are not included in this scope of work and will be considered change orders and entail additional charges. 5. This scope of work assumes that, as is typically done for LOMR reviews, the County review will be performed at the staff level and will not require a submittal to the Flood Review Board, nor will it require attendance at a Flood Review Board hearing. If such submittals or meetings are requested, they will result in change orders and additional charges. 6. Since it is difficult to anticipate the scope and budget that may be required addressing review comments generated by the Colorado Water Conservation Board (CWCB) or by FEMA, addressing such comments is not included in this scope of work. Once comments are received, a change order to appropriately address them will be prepared and submitted to Natural Areas Department, if necessary. Restore the Eartb&Intire Ecological Stemardtblp 1 3/23/2015 Sterling Pond and McMurry Natural Areas LOMR Submittal for Ecological Restoration Projects 7. Geomorphic evaluations and analyses of the Poudre River are not included in this scope of work. 8. Alterations in the scope of the project, such as additional meetings, presentations, or deliverables other than those explicitly identified in the task descriptions, will be considered change orders and may entail additional charges. 9. This proposal is valid for a period of 60 days, after which it may be renegotiated. WORK PLAN TASK 1 DATA REVIEW AND BASEMAPPING a. Biohabitats will compile, review, and evaluate materials pertinent to the floodplain analysis. b. We will develop a comprehensive base map for the entire study reach based on survey data that has been collected throughout the project process. The resulting map will be used for the following subtask, below. c. Biohabitats will convert the base map data from CADD to GIS and develop an inundation map using updated modeling results generated as part of this scope of work. This inundation map will be similar to the one that was generated for the Woodward site. We will submit to the Natural Areas Department the inundation maps along with the already -completed as -planted maps as a geo-database. d. Biohabitats will develop grading as -built plans for both the Sterling Pond/Josh Ames and McMurry sites as required by the City as part of the LOMR submittal. TASK 2 HYDRAULIC ANALYSIS As part of this scope of work, the following hydraulic analyses will be completed, as required for the LOMR application: a. Effective/Duplicate Effective Condition b. Corrected Effective Condition c. Existing Condition d. Revised/As-built Condition TASK 3 FLOODPLAIN MODELING REPORT a. Biohabitats will prepare a report covering the hydraulic analysis and floodplain/floodway mapping in support of the City and County review and approval As mentioned in the Assumptions/Limitations section earlier, this scope of work assumes that a Flood Review Board hearing will not be necessary. In addition, the $1,200 necessary to cover City and County review fees are included in the reimbursable expenses listed later in this document. Restore the Earrh & Inp m Ecological Stexardthip 2 3/23/2015 Sterling Pond and McMurry Natural Areas LOMR Submittal for Ecological Restoration Projects TASK 4 LOMR APPLICATION AND SUBMITTAL a. Biohabitats will prepare the LOMR application, which will include property owner notification letters. We are estimating 50 notification letters and accompanying figures will be needed, along with all correspondence to the City, County, FEMA, and CWCB, to accompany the submittal of the LOMR application and hydraulic analysis report to these four agencies. As mentioned in the Assumptions/Limitations section earlier, this scope of work does not include addressing CWCB or FEMA comments due to their unpredictability. In addition, the $8,250 LOMR submittal fee is included in the reimbursable expenses listed later in this document. TASK 5 MEETINGS AND COORDINATION a. This task includes up to five meetings with applicable City departments or Latimer County Engineer staff. b. Biohabitats will provide non -meeting -based coordination throughout the project on an as -needed basis. SCHEDULE Biohabitats is available to begin work on these tasks within 5 days upon notice -to -proceed. We are planning to have the hydraulic analysis finished and the report submitted to the City and County by June 5. At this same time, we will have the final electronic as -built package (in GIS format) complete for the Natural Areas Department, including as -planted information, elevations, and inundation zones. We anticipate that the City/County reviews will take close to a month. The LOMR application will be submitted around August 3. FEMA has 90 days to review, so the project could be complete around November or December depending on the comments received. FEE Compensation to Biohabitats for the services described herein are in accordance with the Scope of Work, Work Plan and Schedule described above and will be on a Time and Materials basis with a not -to -exceed value of $84,805.00. A task breakdown is provided below. Reclore the Earth & Impire Ecological Stewardship 3 3/23/2015 1ASK TASK 1 Data Review and Basemapping TASK 2 Hydraulic Analysis TASK 3 Floodplain Modeling Report TASK 4 LOMR Application and Submittal TASK 5 Meetings and Coordination REIMBURSABLES Sterling Pond and McMurry Natural Areas LOMR Submittal for Ecological Restoration Projects 1 r1 SK FEt $13,333.00 $31,557.00 $14,104.00 $ 9,M.00 $ 6,131.00 $$ 9.843.00 TOTAL $84,805.00 ADDITIONAL SERVICES Services in addition to those described above are to be compensated on a Time and Materials basis (unless otherwise noted) per the On -Call Contract. Additional services will include (but are not limited to) additional meetings and field visits and major revisions to and/or expansion of scope of services. Whenever practical, changes, additions, or modifications to the scope of services shall be authorized by written change order request; however, the absence of such a written change order shall not act as a bar to payment of fees due Biohabitats, provided the change was in fact approved and ordered by the Client or Owner. PAYMENTTERMS INVOICES FOR SERVICES AND/OR EXPENSES DESCRIBED HEREIN ARE DUE AND PAYABLE UPON COMPLETION. All amounts not paid within 35 days shall be subject to a late payment interest charge at the rate of (1.5) percent per month, (eighteen percent APR) from the date of invoice. In the event that Biohabitats does not receive payment within 60 days from the date of the invoice, Biohabitats, after giving seven days written notice to the Client, may suspend or terminate the contract without causing any type of financial or legal penalty or action against Biohabitats by the Client or Owner. Work may commence once the Client has paid in hill all amounts due for services rendered and expenses incurred, including interest on past due invoices. This proposal is based on a continuous work process. If the work schedule is delayed and/or the project scope or budget is changed, Biohabitats can provide additional services upon agreement by the Client to pay for additional services fees. Extensive itemized breakdowns of hourly activities or provision of detailed backup for reimbursed expenses for accounting purposes are not a normal procedure; however, at the Client's request, Biohabitats will provide this service at an hourly rate of $65.00 (sixty-five dollars) per hour. Reston the Earth & lVzn Embgzcal Stemardsbp 4 3/23/2015