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HomeMy WebLinkAboutRFP - 8047 ENVIRONMENTAL SERVICESAddendum 1 – 8047 Environmental Services Page 1 of 3 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8047: Environmental Services OPENING DATE: 3:00 PM (Our Clock) January 20, 2015 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Pat Johnson, CPPB, Senior Buyer at (970)221-6816 or pjohnson@fcgov.com. with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 – 8047 Environmental Services Page 2 of 3 QUESTIONS & ANSWERS Q1. My firm is interested in submitting our qualifications for two specific tasks listed in RFP 8047 in which we may offer significant expertise and support to the City of Fort Collins (City). In regards to the two specific “scenarios” section of our response, should we simply respond to that potion of each Scenario that is within our area(s) of expertise and disregard the other elements ? A1. Yes, please provide a response within your area of expertise. Q2. Would our firm still receive serious consideration as a Prime Consultant under this RFP as suggested in RFP Section 5. Award (“It is possible that the City will choose to award one or more portions of the general scope of services described in this Request for Proposals to one firm, separately from the other portions of the general scope of services.”); or does the City intend to contract with a Prime Consultant that can directly address the two specific Scenarios provided in III.C.3. with the assistance of specialized Sub-consultants? A2. Your firm would not be considered as a prime contractor – we would prefer to award to one firm for all services, but understand that we may not be able to. We will make the best decision for the City based on the proposals that we receive. Q3. Can you tell me what the budget is? Also, can you tell me how much work and what type of projects have been completed under this contract in the past? A3. The RFP and subsequent award will be used by various departments who have various budgets for both planned and emergency environmental consultation services. A few examples of 2014 projects are: groundwater sampling, asbestos abatement oversight and monitoring, pre-renovation building inspection, air monitoring, and large capital projects involving environmental site assessment and subsequent Voluntary Clean-up Program application. These projects ranged in amount from $1,054 to $63,000, with the majority of them being under $10,000 each. Q4. Can you tell me who held this contract previously? A4. We had a contract with Walsh Environmental for the last two years. They are closing their local office which necessitated the new RFP. Q5. Will the city consider proposals from contractor(s) that only address a portion of the service categories (Section II, A through H) in which they are capable? A5. Yes, we will consider proposals from contractors that only address a portion of the service categories. Q6. I’m inquiring as to whether a firm (or multiple firms) currently holds this contract and has been providing these services to the City. We are a small company and are considering teaming options for the proposal. A6. The previous contracts were awarded to Walsh and CGRS. Walsh is closing their Fort Collins office, so we are looking to contract with a firm to fill that void and to provide backup for the scope of work that CGRS is under contract for, if necessary. Addendum 1 – 8047 Environmental Services Page 3 of 3 Q7. Section E, “Fees and Costs: A full laboratory analysis price sheet for this work could be extensive…can we submit pricing for E.1. Labor and Direct Costs and lump sum pricing where it can be applicable (ie Phase I ESA), equipment that you see would necessary to rent to conduct this work – but outside lab pricing would be at cost + whatever %. And how do you apply estimated hours on a task that has no scope or size or schedule? A7. Submit fee/cost information related to Consultant labor type/category, Equipment, specific key activities (such as drilling/boring, excavation and disposal of contaminated soils, and laboratory analyses common to this work. Delete the last sentence of III. Section E.2. No estimated hours for each task, meeting or conference call will be necessary. Q8. For Section III, Part C #3b, will the Consultant be managing/overseeing the Construction Dewatering operations, including sampling/testing/reporting, or does this scope of work only include the process for assessing, applying for, and obtaining the CDPHE Construction Dewatering Permit? A8. The scope of work includes sampling/ testing/ reporting/assessing and applying for and obtaining the CDPHE Construction Dewatering Permit. Q9. Under section II.H.2 the RFP please explain to what media “control technologies” is referring. A9. Control technologies is referring to any engineering controls or other systems designed to control or minimize potential exposures to environmental contamination. Q10. Section III.B.3 for the organization chart, do you wish to see the corporate organizational chart or the project team organizational chart? A10. The project team org chart is adequate. Q11. Under section III.E.2 last sentence, please identify for which proposed or optional task the estimated hours is requested. Q11. I am not sure we want them to provide a run down for every task, only a cost list for general services. (e.g. a Geologist costs $400/hr, a Field Tech costs $50/hr…) Q12. Section II.C.1. Are there copies and/or examples of previous riverine/wetland and terrestrial habitat assessments? Some type of guidance at least as to what level of detail is expected in these assessments would be helpful. A12. The level of detail should be similar to the level that others in the industry would provide. Q13. Sections II.C.4. and II.C.5. Same as question #12. Is there an example or a template of a successful reveg/restoration project that has been completed within the City? What is the expectation regarding level of detail? A13. Same as #12 above.