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HomeMy WebLinkAboutRFP - 8052 ATTORNEY SEARCH SERVICES - DEPUTY & ASSISTANT CITY ATTORNEYS (2)RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 1 of 20 REQUEST FOR PROPOSAL 8052 ATTORNEY SEARCH SERVICES – DEPUTY AND ASSISTANT CITY ATTORNEYS The City of Fort Collins is requesting proposals from qualified firms to provide attorney search services to facilitate future recruitment and selection processes for Deputy and Assistant City Attorneys. Due to planned retirements, the City Attorney’s Office expects to hire at least two senior-level attorneys in 2015. Deputy and Assistant City Attorneys are hired by and serve at the will of the City Attorney and work closely with City staff. Proposals submission via email is preferred. Proposals shall be submitted in Microsoft Word or PDF format and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy proposals instead, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), January 27, 2015 and referenced as Proposal No. 8052. If delivered, they are to be sent to 215 North Mason Street, 2 nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. The City encourages all disadvantaged business enterprises to submit proposals in response to all requests for proposals and will not be discriminated against on the grounds of race, color, national origin for all proposals for negotiated agreements. Questions concerning the scope of the project should be directed to Project Manager, Carrie Daggett at (970) 416-2463 or cdaggett@fcgov.com. Questions regarding bid submittal or process should be directed to Gerry Paul, Director of Purchasing and Risk Management at (970) 221-6779 or gspaul@fcgov.com. A copy of the Proposal may be obtained at www.rockymountainbidsystem.com. All questions must be submitted in writing via email to Gerry Paul at gspaul@fcgov.com, by 3:00 PM (our clock) on January 20, 2015. The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 2 of 20 Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, Gerry S. Paul Director of Purchasing & Risk Management RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 3 of 20 REQUEST FOR PROPOSAL 8052 ATTORNEY SEARCH SERVICES – DEPUTY AND ASSISTANT CITY ATTORNEYS SCOPE OF SERVICES The City of Fort Collins is requesting proposals from qualified firms to provide attorney search services to facilitate future recruitment and selection processes for Deputy and Assistant City Attorneys. Due to planned retirements, the City Attorney’s Office expects to hire at least two senior-level attorneys in the first half of 2015, although the precise timing is not yet known. Deputy and Assistant City Attorneys are hired by and serve at the will of the City Attorney, and assist in providing legal representation and advice to the City Council, City boards and commissions, and City staff. The City will most likely be seeking to hire attorneys licensed to practice law in Colorado with a minimum of five years’ experience as a practicing attorney, preferably in municipal law; but attorneys with strong experience in other governmental legal positions or in related fields such as real property, land use and planning, utilities, natural resources, employment law, business and finance law, and/or litigation would also be considered, with exact qualifications depending on the position to be filled. Supervisory experience is also preferred. The search should focus primarily on attorneys currently practicing in Colorado with some additional focus on attorneys in neighboring states who are also licensed to practice in Colorado. The City does not intend to conduct a nationwide search for these positions. Fort Collins is a vibrant, community that operates under the Council/Manager form of government, and has been recognized as one of the best places to live, vacation and do business. The municipal organization serves approximately 151,000 citizens. The City Attorney’s Office currently consists of the City Attorney (currently filled on an interim basis), together with eleven attorneys, two paralegals, and three support staff. The selected firm will be expected to work closely with the City Attorney’s office and other City staff involved in each hiring process. Services required will include the following: 1. Work closely with the City Attorney to finalize the position profile for each Deputy or Assistant City Attorney position. Utilize input from City Attorney and involved staff to customize profile and selection process. 2. Coordinate and implement recruiting efforts for the position, including advertising and personal recruitment of candidates. 3. Review and screen applications, in consultation with the City Attorney. 4. Conduct preliminary interviews on selected candidates, in consultation with the City Attorney and selected members of City Attorney’s Office staff. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 4 of 20 5. Work closely with the City Attorney’s Office to develop an interview schedule and coordinate follow-up interviews. 6. Perform reference checks and assist City Attorney in directly conducting reference checks, if desired. 7. Facilitate employment of selected candidate including negotiation of offer, if desired. 8. Conduct follow-up with the City Attorney after candidate has been employed. TENTATIVE PROJECT TIMELINE Step Target Dates Launch RFP January 13, 2015 Last Day to Submit Questions January 20, 2015 RFP Close January 27, 2015 Score Written Reviews January 30, 2015 Interview Top-Rated Firm(s) Week of February 2nd, 2015 Execute Contract February 9, 2015 Stakeholder Meeting Week of February 9, 2015 Weekly Progress Reports On-Going Finalize Position Profile/Job Description February 13, 2015 Post Position February 16, 2015 – March 13, 2015 (4 weeks) Recruitment Activities On-Going Review and finalize candidate selection/reference & background checks Complete March 20, 2015 Interview candidates Week of March 30, 2015 Successful candidate accepts offer of employment April 6, 2015 RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 5 of 20 PROPOSALS Proposals should address the following questions: 1. Is your firm able to deliver based on this proposed timeline? a. What additions or changes would you propose or require? b. Provide additional details to demonstrate the value your agency would add to the steps in this recruitment/selection process. 2. Provide a breakdown of estimated costs and fees for tasks 1-8 above. a. How are expenses of the search included in your proposal? b. What expenses will be charged to the City separate from any basic fee? c. Is there a maximum cost? 3. Who will be the primary contact for this search? a. Secondary contacts? b. What are the qualifications and backgrounds of each of these individuals? 4. Describe the experience of the primary contact person in the recruitment. a. How many searches has this individual conducted for attorney positions? b. What kinds of attorney positions has this individual recruited for (i.e., government, private in-house counsel, litigation, business and finance, administrative, etc.)? c. If the individual has recruited for municipal or county attorney positions, or other governmental attorney positions, list representative cities or other governmental entities for which this service has been provided. 5. In what ways have members of your firm developed personal contacts with potential candidates in Colorado or in nearby states who may also be licensed to practice in Colorado for this type of position? 6. What procedures do you use in assessing your client organization's needs and values? How do you use this information in selecting candidates who meet those needs and share those values? 7. Describe how you will market the unique characteristics of the City of Fort Collins and the Fort Collins City Attorney’s Office to potential candidates. How will this differ from other positions you have/are recruiting for? 8. Explain how you will conduct your search to ensure a candidate will be compatible with the specific needs of the Fort Collins City Attorney’s Office? 9. What procedures does your firm utilize in investigating the background of candidates? 10. What role do you see the City Attorney, City Attorney’s Office staff, Human Resources or other City personnel playing in this process? RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 6 of 20 11. How many of each of other attorney position searches and other types of position searches is the primary contact currently involved in? How will you ensure that the City receives prompt and timely attention throughout this process? 12. Explain any guarantees of services provided and related time periods. Please provide references from at least three past public agency or law firm clients in Colorado for which attorney searches have been conducted. The City reserves the right to contract with the selected firm for future position searches as it deems necessary. REVIEW AND ASSESSMENT A review board will rank interested firms based on their written proposals, using the ranking system set forth in the City's procedures for acquisition of professional services, and described as follows. The City reserves the right to award from the written proposals; however, the three highest ranked firms may be requested to participate in an interview process prior to award. REVIEW AND ASSESSMENT CRITERIA Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and optional interview session. At the discretion of the City, interviews of top rated firms may be held. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? Is the proposal responsive to the RFP? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? Are other qualified personnel available to assist in meeting the project schedule if required? 1.0 Availability Can the City reach assigned personnel easily? Are assigned personnel readily available on short notice for onsite meetings in Fort Collins? RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 7 of 20 1.0 Motivation Is the firm interested in and capable of doing the work in the required time frame? Does the firm have direct experience recruiting appropriately qualified legal professionals? 2.0 Cost and Work Hours Will the firm offer a firm-fixed price for the project? What guarantees are offered by the firm? 2.0 Firm Capability Does the firm have the capabilities necessary to meet the project objective and obtain the desired results? Does the firm have direct experience recruiting appropriately qualified legal professionals in similar or sufficiently comparable circumstances? Can the work be completed in the necessary time? Can the target start and completion dates be met? REFERENCE EVALUATION (TOP RATED FIRM) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this firm? Did they demonstrate a high degree of professionalism and effective project management? Timetable Was the project completed on-time? Were interim deadlines met in a timely manner? If not, did the firm provide proactive communications and develop effective schedule recovery plans? Completeness Was the firm responsive to client needs; did the firm anticipate problems? Were problems solved quickly and effectively? Budget Was the project completed within budget? Job Knowledge Did the firm demonstrate proficiency in developing a satisfactory pool of candidates and knowledge of the dynamics of the legal recruitment and hiring process? RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 8 of 20 The successful firm will be expected to enter into a Professional Services Agreement – Work Order Type with the City, and then to subsequently carry out searches for one or more attorney positions (whether on an individual basis or in combination) under one or more associated Work Orders. A sample Agreement, including standard requirements for insurance and confidentiality, is attached. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 9 of 20 SAMPLE PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of ( ) pages and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, Professional shall be solely responsible for performance of all duties hereunder. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 10 of 20 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 11 of 20 The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $1,000,000 combined single limits and errors and omissions insurance in the amount of $1,000,000, in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 12 of 20 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Subcontractors. Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 13 of 20 not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Professional. 13. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 14. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non- defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 14 of 20 reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5- 102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 15 of 20 knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional’s violation of Subsection RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 16 of 20 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 20. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality, consisting of one (1) pages, attached hereto and incorporated herein by this reference. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 17 of 20 THE CITY OF FORT COLLINS, COLORADO By: _________________________________ Gerry Paul Director of Purchasing & Risk Management Date: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [INSERT PROFESSIONAL'S NAME] OR [INSERT PARTNERSHIP NAME] OR [INSERT INDIVIDUAL'S NAME] OR By: _________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 18 of 20 EXHIBIT A WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By:_______________________________ Date:_____________________________ City of Fort Collins By:_________________________________ Project Manager Date: ______________________________ By: _______________________________ Gerry Paul Director of Purchasing and Risk Management (over $60,000.00) Date: ____________________________ RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 19 of 20 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. RFP 8052 Attorney Search Services – Deputy and Assistant City Attorneys Page 20 of 20 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.