HomeMy WebLinkAboutRFP - 8049 NEW DOWNTOWN PLAN (2)Addendum 1 - Page 1 of 2
ADDENDUM NO. 1
REQUEST FOR PROPOSAL QUESTIONS & ANSWERS
Description of BID 8049:
NEW DOWNTOWN PLAN
OPENING DATE: 3:00 PM (Our Clock) January 27, 2015
To all prospective bidders please see the following questions and answers.
Questions and Answers:
1. Is the City open to consultants proposing a schedule less than 18 months?
Answer: Probably not, due to the number of issues expected to be mentioned or addressed,
combined with the magnitude of public interest and number of people involved.
2. How do you see the rhythm of the process working with the City taking on a lead role? Will the
City pull the consultants in on an “as-needed” basis, or continually as an extension of staff, or
some other approach to collaboration?
Answer: Primarily, staff has envisioned consultants being pulled in on a tactical basis as needed
to address particular topics needing special expertise.
However, secondarily, the expectation is that the consultants will collaborate on the overall plan
as well. The intent is to maximize consistency and quality among different topic areas. The
intent is also to allow for consultants to proactively offer experience, examples, or expertise
where they see opportunities to improve the whole approach and plan.
3. Will the consultants be required to attend all public meetings?
Answer: No. Consultants will be pulled in on an as-needed basis.
4. Is the City going to prepare the 3D model of Downtown in Phase 2?
Answer: Yes. The expectation is that the City will create the model and it will be available as a
tool.
5. We typically include a cover letter. Will this be allowed?
Answer: Yes, a cover letter is allowed.
6. On page two of the document, a firm sustainability statement is requested. Will this statement,
along with a possible cover letter be included as part of the maximum page requirement?
Answer: Yes, all pages count (except resumes and samples of work) toward the maximum page
requirements.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 - Page 2 of 2
7. Please clarify your intent for ‘working groups’. We typically include a ‘stakeholder and technical
advisory steering committees’ as an alternative to working groups. Would you consider this
approach?
Answer: The question hits on the exact intent of the working groups, which is to combine those
two roles in the groups. The idea is for everyone in each group to have the advantage of seeing
both kinds of information. Plus, in this case, we think there will be a lot of overlap in most of the
groups, with stakeholders having a lot of detailed knowledge and technical people being fluent in
citizen and stakeholder interests.
One difference here is that the purpose of the working groups is to focus on different topics,
whereas public processes often have overall technical and stakeholder committees, with
everyone present for discussion of all of the various topics.
8. On page 1, second paragraph the RFP states: “As part of the City’s commitment to Sustainable
Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a
single Microsoft Word or PDF file and e-mailed to: purchasing@fcgov.com. If electing to submit
hard copy proposals instead, five (5) copies, will be received at the City of Fort Collins'
Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524.”
However, on page 19 the RFP states “A maximum number of 15 double-sided pages (30 pages
total) are allowed for this proposal (not including resumes and samples of work). In addition (but
not instead), the proposal can be submitted in electronic format as a PDF on a CD or DVD.”
Please clarify if you are requiring hard copy proposals or if we can opt to ONLY submit
electronically.
Answer: For this particular RFP the City is requiring hard copy proposals.
9. We will be submitting a proposal via e-mail. Is there a maximum file size that be received by the
City’s Purchasing Division. As an alternative, can we submit the proposal via Hightail drop box or
similar method such as an FTP site?
Answer: Please see the answer for question 8 above. Also, drop box or similar FTP site is not a
viable alternative.
Please contact Gerry Paul, Director of Purchasing and Risk Management, at (970) 221-6779 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.