Loading...
HomeMy WebLinkAboutRFP - 8026 FURNITURE FOR NEW UTILITIES ADMINISTRATION BUILDING (3)Addendum 1 - Page 1 of 5 ADDENDUM NO. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8026: Furniture for New Utilities Adminstration Building OPENING DATE: 3:00 PM (Our Clock) December 12, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Responses to questions Please contact Doug Clapp, CPPB, Senior Buyer at (970) 221-6776 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 - Page 2 of 5 Exhibit 1 RFP 8026 FURNITURE FOR NEW UTILITY ADMINISTRATION BUILDING GENERAL CLARIFICATION This is a request for proposal, not a bid. We are looking for your proposal of furniture that will best fit our needs. It is assumed that everyone will come up with different solutions using different products. We will be looking at the proposals first from a design and product viewpoint first, and then we will be reviewing pricing. We understand that there will be difference in price if different materials are proposed (ie. Laminate vs metal). The pricing worksheet is intended to give us a baseline to start working with if your proposal is selected. TYPICALS 1. Do the typical layouts reflect what you actually want to see or is there room for creativity and flexibility? a. We absolutely want to see creativity and flexibility in your proposal. We are looking for the best solution for our space and our needs. b. The typical layouts are intended to be used for the pricing worksheet so that the team can have a frame of reference for reviewing pricing. 2. Should total price be based on the spreadsheet provided? a. Total price for product should be based on the spreadsheet. b. Cost for professional services should be included separately 3. In Typical WS-2B, the front, height adjustable surface is requested at 54”w – this only leaves 2’6” of space for the user to enter the cubicle [between work surface and outer panel]. Is this sufficient or can we shorten the height adjustable table to 48”w? a. For pricing purposes, leave the sizes as they are currently listed PROPOSAL 1. Please clarify if the proposal is to include a price estimate for professional services described on page 4. a. Yes, please include a price for the entire package. The professional services should be listed separately from the product. 2. On page 4 it states that we can submit two solutions of product/pricing. Are we allowed 25 pages for each solution? a. Yes, 25 pages per solution. Label everything as option A or option B so that information can be placed with the proper solution. LAYOUTS 1. Do we need to do layouts each floor?If so how many people need to be in each group? Does the furniture need to be laid into the plan or is pricing based on typicals? If the entire floor plan needs to be laid in, will you please provide quantities and groupings of workstations and job functions to lay in the most effective way? The drawings are not Addendum 1 - Page 3 of 5 showing where the WS-1, WS-2, etc should go. Is something missing from the drawings? a. At this point it is not required that a layout for each floor be completed. We will be working out final layouts with the selected firm. b. The staffing numbers that are used in the current space planning are not identical to the numbers requested in the RFP, so the space layouts are not shown to avoid confusion of numbers that should be included in the pricing worksheet. c. Staff numbers will be adjusted with the selected vendor rather than confuse the programing during the RFP process. Upon selection a vendor, a time will be scheduled to go through the full programing of staff to see how groups form. d. We also do not want to limit people to our “boxes” that were used for determining programming needs; rather we are looking for creative solutions. 2. If a full layout is included with ideas, should that be included on the pricing sheet? a. We do want to see your creative ideas as part of the proposal, but the pricing sheets only needs to include those components that we have asked for. b. Added components can be shown as optional with a price so that we can see the whole picture. 3. Are alternate layouts for the workstations allowed? (Based on functional enhancements to better suit space use or function of the work stations.) a. Alternative layouts are allowed and encourage; however still provide pricing based on the components of the typical layout. ELECTRICAL 1. Will the City be utilizing raised floors and floor boxes for each workstation or is power going to be needed within the workstations? If power is needed how many receptacles are needed? Designated power? Is the City looking for any desktop mounted power options to eliminate the need of plugging items in under the worksurfaces? a. Currently we are evaluating what will be the best option for the project. Floor boxes will be preferred if it fits in the project budget. b. For the proposal purpose, the workstations should not be wired for power. c. If you choose to include power – show it as an option STORAGE 1. The storage tower is higher than the surrounding panels. Can this tower be lowered to meet the panel height? a. For the pricing worksheet include the pieces that are listed in the typicals so that prices can be compared among vendors. b. Final height of the tower and panels will be determined after we select a vendor and are working on the design. You can propose something else. 2. Can overhead storage be added? a. Yes, if you think that it would be a good solution for us. b. Propose it as an option and leave it out of the pricing worksheet since it is outside of the typicals 3. Is there a preference for laminate or metal storage? Addendum 1 - Page 4 of 5 a. Metal would be the preference for durability. 4. What features do you want to see with the storage tower? i.e. wardrobe cabinet, FF or BBF drawers, open shelves on side access? a. Wardrobe cabinet 5. All storage items to be locking? a. Yes 6. For consistency of proposals, Item D on page 12, you have requested low storage underneath. What type of storage would be desired? Bookcases, storage cabinets, drawers? a. Storage Cabinets are preferred. CHAIRS 1. Is there a spec for what you are looking for with conference or side chairs? Should C2 be broken out into conference chairs and side chairs? Or do you want C2 to be a side chair that is also used for the conference rooms? a. We are looking for you to provide solutions in your proposal that you think will best fit our needs. These can be the same or different chairs. 2. There is a line item referred to as side/conference room chairs. Do you have a preference if they are metal or wood, arm/armless, casters or no casters? a. Propose what you think will be best for our needs LOBBY 1. Do you want ideas for lobby furniture? If so, do you want them priced? Or is it more of a jumping off point at this point, and we’ll dial into that later once a vendor is selected? a. Including imaging would be welcome. You do not need to include pricing or layouts at this time WORKSURFACE / TABLES 1. You specify that you would like height adjustable tables, what type of base would you like: electric, crank, counterbalance? a. Choose the base that will serve us the best for long term use with your product 2. Do you want options for each station to include monitor arms? a. No. 3. Please clarify specifications on page 14. a. We are looking for proposals and will not be offering additional specifications other than what was listed in the RFP document. 4. The tables for T1-5, for bid purchased do you have a preferred shape? Would you like to see metal or laminate bases? a. No preferred shape. b. Metal bases Addendum 1 - Page 5 of 5 5. The tables for T6 please clarify specifications, do you want us to quote 40 tables that seat 2? Maybe a 24” X 60”? Would you like the tables to be on casters, do they need to fold or nest? a. You may propose any configuration that will accommodate 80 people. b. Include glides not casters c. Yes, these tables should nest