HomeMy WebLinkAboutRFP - 8026 FURNITURE FOR NEW UTILITIES ADMINISTRATION BUILDING (2)Addendum 1 - Page 1 of 3
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 8026: Furniture for New Utilities Adminstration Building
OPENING DATE: 3:00 PM (Our Clock) December 12, 2014
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Responses to questions from Pre-bid Meeting
Exhibit 2 – CAD file of Floor Plans, REVIT of Building, Power point of images
Please contact Doug Clapp, CPPB, Senior Buyer at (970) 221-6776 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 - Page 2 of 3
Exhibit 1
RFP 8026 FURNITURE FOR NEW UTILITY ADMINISTRATION BUILDING
Responses from pre-proposal meeting (11/6/14)
1. Key points from the RFP document that were reiterated:
a. The City is looking for a vendor that can provide creative solutions to tight
programing
b. Creating a fine balance of open and private spaces that offer innovative
approaches to space
c. The selected vendor will be working as a partner with the design team
d. Furniture will be reconfigured frequently and must be able to withstand it
e. Furniture will be in place for at least 15-20 years. The City currently has furniture
systems still in use that are over 30 years old.
f. Furniture to be modern and open, yet not trendy
2. Will there be an off-site staging area? No, staging will need to happen within the building
– conference rooms, lunch room, etc.
3. Will there be a loading dock? No.
4. Will there be an elevator? Yes.
5. Should the removal of the existing product be included in this RFP? No, the existing will
be reused and is not include in this scope.
6. Will there be space on site for a dumpster and recycling bin? The selected vendor will
have access to the project dumpster and recycling bin.
7. Can installation happen during normal business hours? Yes
8. Do panels need to be hardwired? Not as a part of the base proposal, include as an
option.
9. Are colors and materials defined? No, that will be part of the work done after a vendor is
selected.
10. How will demonstration furniture be handled? We will keep it and it will be used for
inventory.
11. Will the mockup be the final spec? Yes.
12. Are refurbished lines acceptable? While the City would love to have this as an option, it
is only viable if we can easily get parts for years to come. Most refurbished lines will not
be able to accommodate this.
13. What pricing contracts are accepted? State, local, regional will all be accepted. GSA
pricing cannot be accepted. Standard agreements are NJPA (National Joint Powers
Alliance) or WSCA (Western States Contracting Alliance).
14. Storage cabinet is called out to be higher than panel, is this okay? Yes
15. Page 15 of the RFP; WS4 should be PO1
16. Page 12 of the RFP; component I should be height adjustable
17. Can a list of manufacturers and models currently in the chair fit room be provided?
a. ErgoGenesis: BodyBilt
b. Haworth: Zody
c. Herman Miller: Aeron, Mirra
Addendum 1 - Page 3 of 3
d. RFM: Wink, Tech
e. Steelcase: Leap, Amia, Gesture
18. Can floor plans be made available? Yes, see attached
19. Will the elevations be available? No, we are continuing to develop them.
20. Will more specifics be given on what the City is look in terms of specific manufacturers?
No, we are looking for proposals not bids and are not tied to a specific manufacturer or
line of furniture as long as the furniture meets the specs listed in the RFP. The City
wants to see what types of solutions you can offer for this project.
New Information
1. If possible, include a 3D image of your product in the space.
2. A meeting was held with the City management on 11/10/14 to solidify direction and the
resulting PowerPoint is attached. This will help with the style that we are looking and is
not intended to represent a particular manufacturer. Low and open workstations that
allow for lots of light transfer and spaces that allow for multimodal work and quick
collaboration areas and the desired features from the City management team.
3. Should labor be included in the pricing summary? If so, please advise if labor to be
quoted as union or non- union? Labor for installation should be included in the cost and
it can be non-union labor.
Attachments
1. CAD files and Revit file. Please note that these files are for the purpose of the RFP and
are not the final. If you require a different format, please contact jharvey@fcgov.com
2. PowerPoint of workstation images
Exhibit 2
SEE ATTACHMENTS