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HomeMy WebLinkAboutRESPONSE - RFP - 7662 TRANSFORT BUS CLEANINGCost Schedule Provide costs on the following items: Item Description Cost 1 Daily, weekly & monthly Bus cleaning work $ 13,781 Per Month 2 Required Annual Bus cleaning work $ 2 812 3 Total Annual $ 16,593 Optional items $ 25 an hour 5 Sunday Bus Cleaning $ 1,875 Cost to clean per Bus size — as additional buses are added to fleet 6 60 ft 40 ft $ 537 Per Month -- 35 ft $ 322 Per Month 31 ft $ 258 Per Month 29 ft $ 215 Per Month $ 172 Per Month Proposer's Statement: I have read and fully understand all the specifications, and requirements set forth herein. I hereby agree to comply with all said specifications and requirements, as stated or implied. By: J)aVij MaJ ttrhez Title: District Manaqer Print Name: David Martinez Phone: 970-420-6772 Email: dmartinez@varsityfs.com Federal funds will be used for this project. In addition to the City of Fort Collins Standard Purchase Order Terms and Conditions, the Federal Requirements listed will apply to this contract. Contract Period The agreement with the successful proposer will be for one year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. RFP 7662 Transfort Bus Cleaning Page 6 of 35 Microfiber Technology r HEPA and 4 Filtration Vacuuming FILTRATION IS PROTEAN'S FOUR LEVEL FILTRATION' SYSTEM ImrKwl Ml:w nna srr r Ar aP INOuf, i1Xn A�O� nrY D•n <I wo M1am s ...w. wrnm nymw a,mvm•.p <aum CVTXrO aM sea< ymp., <nrmq up ovri \M aii s,Ws cNww Iu�nN.I c3M1ct, Iri<ONI. wa M 4wPa (w �Or. wRV I WwMN ✓nnAXn mr Microfiber is a superior technology to cotton cloths or paper towels. While cotton and paper towels can remove only 33%of bacteria on a surface, Microfiber is capable of removing up to 99%. JanOPS requires use of a three -towel microfiber cleaning system. Each towel is designated for a particular service to minimize cross contamination. Varsity has HEPA filters and 4 Filtration technologies to the Pilot. This technology captures particles as small as pollen and bacteria preventing contaminates from being transferred throughout. IF, k'a.'Y /WYYl1a1 O.- TT �� 1'mT.am PmTtwn M1OTea,n ^. •3M' MGK►ACKS cANtSTERS 11RR1GMlS TK+M. • • �� 99.9% 99.9% 99.77% S�Iwn(i..< lrNMvrl FW l•Tlt, IJ,r..r, Ica„r tr, M1X.ri.W }wv.v Y.. Z T mKrrK, ar la � I mKrM p Nrcy� } n,w.rrt,, „r W.•K- l • .,.na1 �w � w ; :12i ••. , ProTearn NEPA 11UNCKPACKS Er uwnnas t •d' 99.9.97% cow r artxr� 1I.wl .�' P.Taman. TI LAPA ...�,_.,_ .. JACK►ACKS c 99.999+0/O a ( loliac<o vooA• I � � .!` y.ln a.. '. t .,. •.. � I } , •� rl lf,. 1). y 10. 10. 100. SMALLER -10 LARGER �, micron 1 micron - 1125,000 in. Standard workflow SHAPE processes SHAPE best practices 5-S janitor closets - �orlQflo� Clockwise Top to Bottom Dry to Wet ♦ean GSafety for S.H_e� Health iff Sot Set in Jder A ' T � M Environment Asset Performance Preservation 91011111 Sh e S fiin Stan ' e nent Our Approach to People Elevate Cleaners - Contribution to society - Creed - Unique uniforms -Specialized roles - 3 Levels Training 3 Levels of Training -JanOPS DVD certification - Point of Contact training - TrainerOPS Behavior Reinforcement JenpPr _. CMMH JanOPS PS Specialist C O`O � p\N `pyx.u; ' 11 O - Positive reinforcement - Social & tangible rewards - Progressive counseling for underperformers Quality System Measurement rrpemn romr ;rwa :rrrq hx:... arpKxn ryp .nay r•Mrc:x �wourc� r4fAC Or \1A 1rnUKt.LM. vrs 'rw J NA J as J rin J :.rot J :ery 6o� Quality Audit J J J !.awr J lranr' J em.xn J :.xeen J e ayn J J e.o.w rt J !rwn J e area J ew,r,h J emexe J era,rn; J era,rr J !•ar J J �aWn; J er4xp J J J eig4n; J e, J r.__ Our Approach •f ea 1f R� b■ .�a fA r Mc. M� h♦. 2011 Average Quality Audit Scores 2011 Work Order Composition t. ( t..a n. ( i.r. fai �� IJ Ili• © 2012 Varsity Facility Services 2011 Varsky'sOn-Time Completion Performance Mm� ♦�b(r(✓n<(r/ \(Ib (Y+(Yn.� tM0(`r Yrww �IwanF (s�wFWMM •.(���W�r�� , M.fYM1 0. ftw YMw UN IMIN Ite Providing exceptional service, 24/7! Outstanding Service! • Highly professional and friendly agents • Efficient dispatch and work order closures • We will track your requests and work orders • 24/7 service to address those late night emergencies • Ability to talk to same agent for more personalized service • value added - this service will come at no additional charge to you! 24/7 Call Center Multiple Communication Paths for Your Convenience! Convenient single call; • Telephone (toll -free): (888) 862-4089 • Email: service(4varsitycontractors,com 24/7 response • Fax: (208) 234-6388 Turns your call volume into valuable data for Talk to your Varsity account management i Representative today • *w ' � about how varsity's Provides safety net for W Customer Support your requests ensuring Center can benefit. you, or call us directly each request is follow- I at(8.88)862-4089. up and closed out A We Eliminate DOWNTIME to Lower Cost wastes injanitorial operations. Defects in the service that add cost, redo or wasted time Over cleaning production Waiting in cleaning process con -Utilizing cleaners in production improvements ransporting cleaners, equipment and products "Inventory: Carrying excessive inventories am otlon in cleaners' flow and ergonomic that wastes time excess Expectations compared to cleaning scope We Leverage Technology to Lower Cost I • Back pack vacuums through our process achieve 20,000 ft2 • Chariot ride -on vacuums enable 30,000 ft2 • Restroom cleaning machines that • High capacity maids cart reduce return trips Multi -Function Work Order Integration Varsity Support Center _ ` �• PtuaR S i4a kw rcu w run" AQ Account: N; A vo D"w / wc� 4r '"Ot wt Mlpe A C.• � �IT�� 'WSxC :='7'9p Mir �."�[t . mow• . Ol��ti 'r fir. 04 y l44 W4 Cmry P%%: tr nw• �h"'�x •,,, Myp _ "�.n+ Client#- 207724 32VARFACI ACORD,.., CERTIFICATE OF LIABILITY INSURANCE DATE/YYYV) 11/14124120 013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hub Int'I. Mountain States Ltd PO Box 968 10 West Judicial Street Blackfoot, ID 83221 CONTACT NAME: PHONE 208-522-1260 (A/C Eat : ac No : 208-522-1267 IL° ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Travelers Property Casualty Co 25674 INSURED INSURER B : St Paul Fire and Marine Insuran 24767 Varsity Facility Services INSURER C: Travelers Casualty and Surety C 19038 Varsity Contractors, Inc dba PO Box 1692 INSURER D : Pocatello, ID 83204 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILNSR TYPE OF INSURANCE ADD I SR SU WVD POLICY NUMBER POLICY EFF MM/DDM/YY POLICY EXP MMIDD/YYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLNMS-MADE 51 OCCUR TC2JGLSA1761B75413 9/01/2013 09/01/2014 EACHOCCURRENCE$1 000000 PREMISES Ea=Dnce $500000 MED EXP (Any one person) $ N/C PERSONAL B ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GENT. AGGREGATE OMIT APPLIES PER: POLICY jECo- LOC PRODUCTS-COMP/OP AGG s2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SC A U HIRED AUTOS X NON -OWNED AUTOS TC2JCAP1761 B74213 9/01/2013 09/01/2014 COMBINED SINGLE LIMIT Ea accident , 1,000,000 BODILY INJURY(Per person) $ IX BODILY INJURY (Pid er accentTOS )HEDULEDAU $TOS PROPERTY DAMAGE Per accident) $ B �( UMBRELLALIAB EXCESS LIAB X OCCUR DLAIMS-MADE ZUP11P9636213NF /01/2013 09/01/2014 EACH OCCURRENCE $19000000 AGGREGATE $19 00O 000 DED I X RETENTION$10000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? � (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA TC2JUB1761B69813 9/01/2013 09/01/201 J( WCSTATU- OTH- IER E.L. EACH ACCIDENT $1 OOO OOO E.L. DISEASE - EA EMPLOYEE $1 00O 000 E.L. DISEASE - POLICY LIMIT $1,000,000 C Employee Theft 105667657 9/01/2013 09/01/201 Limit $1,000,000 3rd Party $2,500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Varsity Facility Services Varsity Contractors, Inc dba PO Box 1692 Pocatello, ID 83204 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) 1 of 1 #S468556/M419768 C 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD MKU A � n w�.;..�.'•'. xir ltli ,: ...... .. u' .., ;. •.n•,' � ,.,i ., d .�i,i �, ;;;1?,.. •• L"IidO.M a 4•e• - y r tA. 1 ULM& am P r+ w F E�'�1iiCR +tcre.a��r Y ixertaWe �coovntt . 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"an rn•+e: • ... ••4s r.a•r Quick Bar My Status CSRs Logged In Action Items Work Orders Category Status None Re. Pro. New 0 1 2 Open 432 163 702 Due Today O 11 O Past Due 29 653 5778 Work Order Logs Now Logs 1270 Primary Filter o,I Inspections # iL..i...... e-iir:;-�•:.i.��s Sbrt a Keyword seardr.. .0 ' Add a New Inspection 7 Manage Columns Displaying 1 to 10 (of 87121 records) Show All Page 1 i Ddete Edit View Print Email ' . ': .. -" r.:*;�:-�:�lir�rirr�►ir_t;rri-"=err I' Sprint Retail Web Dabdoub Rainer 2012-05-23 24150t00 90 4 ray, ff Spri *tail Web Dabdoub Rainer 2012-05-23 14t48tO0 90 * 'L Son Awl Web Dabdoub Rainer 2012-05-23 14t47t00 90 14, I. 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Fb^ �� � d r.+.d•V • �..w din^^ From: David Martinez To: Doua Clann Subject: Up dated pricing for 7662 Transfort Date: Thursday, August 14, 2014 1:41:15 PM Attachments: imaae002.ono 7662 Transfort Bus Cleanina.odf David Martinez I District Manager Varsity Facility Services I Southwest Region dmartinezna varsitvfs.com I wwwvarsi4 com 3720 West 72nd Avenue I Westminster, Colorado 80030 303.428.3199, Ext 3303 (Office) 1 970.420.6772 (Cell) 1 303.428.1342 (Fax) We clean it. We fty it We build it. arsity I. REQUEST FOR PROPOSAL The City of Fort Collins/Fleet Services is seeking to contract with a qualified company to perform cleaning services on the interior of the City's transit buses. Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Proposals shall be submitted as indicated on the Request for Proposal page. The proposal must include the following information: a. Company history and experience. b. A narrative describing the services to be provided to the City. c. References from three or more organizations which have used your company for similar services within the last four years. d. Show that the contractor has at least three (3) years' experience with commercial cleaning projects. e. Evidence of having adequate and sufficient equipment and qualified staff to perform quality services. f. Costs, as requested The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Background The City currently has a fleet of 47 transit buses of various sizes that will need to have the interiors cleaned daily to provide a hygienic, safe, and pleasant environment for our customers and employees. Bus sizes and quantities are noted below: Quantity: Length of Bus: 6 60ft $1,512 17 35ft $3,400 7 29ft $1,204 12 40ft $2,700 Additional in 2015 7 31ft $1,330 3 40ft $675 RFP 7662 Transfort Bus Cleaning Page 3 of 35 Scope of Work The work that is required includes, but is not limited to, sweeping, mopping, window cleaning, disinfection, and cleaning of the entire interior surfaces of the bus. This includes windows, hand rails, seats, floors, walls, ceilings, wheelchair restraint straps, and various other pieces of equipment on the bus. Specific cleaning tasks are performed on daily, weekly, monthly, or an annual basis. There is a daily checklist that is required to be completed by each cleaner as work is completed. This check sheet has on it what is expected to be done each day, and the information needs to include: 1. The unit number of the vehicle. 2. The name of the cleaner. 3. The date, start and complete times. 4. List of the work that was completed. 5. Any extra work that needed to be done over the daily work. A copy of each of these check sheets must be provided to the City daily. Please see Attachment #1 as an example of this daily check sheet. There is a weekly schedule for additional work that needs to be completed: 1. Cleaning the interior windows, sills, and mirrors. 2. Cleaning behind and under all of the seats. 3. Cleaning of the interior walls and ceiling. 4. Silicone treatment of the floors (in addition to the mopping). 5. Cleaning of wheelchair restraint equipment. 6. Cleaning the driver's seat. Please see Attachment #2 for a summary of the daily and weekly cleaning schedules . Also an annual Major clean of each bus needs to be completed. Please see Attachment #3 for this requirement. The City requires that each bus be cleaned every night with the exception of vehicles that are in the maintenance area or off of the property. Vehicles start returning to the garage around 6:30 PM with the last of the vehicles returning approximately at 12:30 AM. In general most of the vehicles have returned to the garage by 10:30 PM. The buses are not immediately available for cleaning when they are returned to the garage. They must first be fueled and the exteriors washed by City employees. The cleaning must be completed before 4:00 AM. Currently Transfort does not provide service on the following days: RFP 7662 Transfort Bus Cleaning Page 4 of 35 Sundays January 1st Memorial Day (observed) Labor Day (observed) Thanksgiving Day December 25th The City wants the selected contractor to be aware that service on Sundays could be implemented in the future. Cleaning Supplies A list of products and equipment used by the Service Provider shall be submitted to the City for approval during the startup period. All required cleaning equipment, products, supplies and materials are the responsibility of the Service Provider. The City requires Service Provider to use Accelerated hydrogen peroxide based preen seal chemical with solution dispensing on the bottle for all surfaces. Non -ammoniated glass cleaner on tinted glass. The following products cannot be used at the City for any purpose: pine oils, bleach, ammonia, de -scalers, lye, oven cleaners, steel wool, powdered cleansers. Samples of additional janitorial supplies which may be recommended by the Service Provider shall be submitted to the City Representative for approval thirty (30) days prior to the contract start date, or date of intended use. The pH of any cleaning materials shall not exceed nine(9). The Service Provider must use green seal, cleaning chemicals. All boxes shall be broken down and recycled. All chemical containers shall be rinsed and recycled as appropriate. Material Safety Data Sheet The Service Provider shall submit Material Safety Data Sheets on all products, supplies, and materials prior to contract start up, in a form acceptable to the City. Staffing The Service Provider shall provide qualified and trained individuals to perform the work. In addition, the Service Provider shall provide a dedicated qualified supervisor to oversee all work for the entire shift period. The Service Provider will perform background checks for all assigned personnel. RFP 7662 Transfort Bus Cleaning Page 5 of 35 Var it `7-jC1jlty Facility Services Janitorial • Maintenance • Construction We clean it We fix it We build it Cost Schedule Provide costs on the followinq items: Item Description Cost 1 Daily, weekly & monthly Bus cleaning work $ 7,224 Per Month 2 Required Annual Bus cleaning work $ 2 812 3 Total Annual $ 89,500 Optional items $25 5 Sunday Bus Cleaning $ 336 Cost to clean per Bus size — as additional buses are added to fleet 6 60 ft 40 ft $ 252 Per Month 35 ft $ 225 Per Month 31 ft $ 200 Per Month 29 ft $190 Per Month $ 172 Per Month Proposer's Statement: I have read and fully understand all the specifications, and requirements set forth herein. I hereby agree to comply with all said specifications and requirements, as stated or implied. By: Title: Print Name: Phone: Email: Federal funds will be used for this project. In addition to the City of Fort Collins Standard Purchase Order Terms and Conditions, the Federal Requirements listed will apply to this contract. Contract Period The agreement with the successful proposer will be for one year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. RFP 7662 Transfort Bus Cleaning Page 6 of 35 Our History Founded by Don Aslett 1st National Contract with Mountain Bell Qwest Cost Reduction Initiative (centuryLink) System 1 Minority Subsidiary Formed Facility Management/Construction Division Vektr Technology, JanOPS, Green Cleaning Lean Six Sigma, Museum of Clean © 2012 Varsity Facility Services culture t} sets us apart. • Learn more about Varsity Culture FUN INNRVATIVE FAMl6Y-BIKE DISCIPLINED * * 181000 facilities comprising 250 million Sf2 in 48 * % * *** ** * * *� ** * * * ** * , * Nk ** * Or * * toe i 8.5 million ft2 across four Canadian Provinces Operations in Hawaii, Alaska and Puerto Rico * ,states and 4 Canadian Provinces R * *^ ** * * f* fY'Air * ** #* * * 2,000 953 t 711 CenturyLink SUNTRUST U65 Sprint • Maintenance — Handyman service, plumbing, electrical, landscaping • Janitorial — Janitorial, — Carpets (Over 55 million square feet) — hard floors, — Clean room services — Cement cleaning — Window cleaning — Elevator cleaning — Tile/hard floor restoration — Light industrial - Recycling service — Pandemic Projection — Construction clean-up — Computer room cleaning • Commercial Construction — Schools, Retail, Tenant build -outs SHAPE is tightly integrated into People Product Process S.H.A.P.E. Cleaning Strategy a Gee "for S.H.A.P Environment Asset Performance servetion